Lila Project Requirements 10-20-11 .

LYCEE INTERNATIONAL DE LOS ANGELES
PROJECT REQUIREMENTS, ARCHITECTURE & PRE-LIMINARY PROJECT PLAN
OCTOBER, 20th, 2011 Written by: Tyeisha Rainford Trainford08@gmail.com
TABLE OF CONTENTS
ABOUT THIS DOCUMENT. INTRODUCTION.. Lila Goals. Project Background Project Goals. PROJECT STRATEGY. PROJECT OVERVIEW Phase I. Phase II... Main Features.. User Profiles INFORMATION ARCHITECTURE Site Map. Site Structure & Navigation. Wireframes.. REQUIREMENTS. Design Requirements.. Public Website & Admin Panel.. CMS Requirements. Technology Requirements. WORKFLOWS/ USE CASES.. PROJECT MANAGEMENT. Time Line/Approach Roles & Responsibilities. Assumptions & Constraints Project Risks. 3 4 4 4 4 5 6 6 7 8 9 12 12 13 14 21 21 22 33 34 35 41 41 41 42 42
LILA WEBSITE PROJECT
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ABOUT THIS DOCUMENT

WHAT THIS DOCUMENT DOES
This document provides information architecture, outline functional specifications and requirements, and a preliminary project plan for The LILA Website Project--Phase I. It provides a brief overview of Phase II.
WHAT THIS DOCUMENT DOES NOT DO

This document is not a final project plan; more detailed project information will be developed once the project moves beyond requirements gathering. This document does not specify Phase II requirements, as Phase II specifications will be determined at a later date.
A LIVING DOCUMENT
This document will change, continuously, as the project proceeds. Details will be added and existing information edited as the CMS, site architecture and use cases evolve over the course of the project.
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INTRODUCTION
LILA GOALS 1 2 3 4 5 6
Build stronger relationships and increase satisfaction among prospective parents, current parents, students, staff, alumni, and other supporters; Cut cost by eliminating waste and redundancy that results from the use of many different web services that require duplicate data entry and manual data syncing; Implement an integrated database solution that will seamlessly connect administration, the classroom and the home; Increase interest from prospective parents; Increase donor engagement; Increase alumni engagement.
PROJECT BACKGROUND
Currently The LILA School utilizes 27 separate websites to communicate with prospective parents, current parents, students, alumni and staff. In addition to the 27 websites, LILA uses 10 different web services to fulfill a variety of administrative tasks. These services offer limited features intended to perform only select tasks and do not communicate with each other. The lack of a single cohesive website creates the following problems for the organization: None of the websites or web services communicate with each other, thus increasing the total cost of ownership and results in staff performing redundant tasks and wasting valuable time. The site does not effectively communicate LILAs exceptional academic programs and is not reflective of the schools caliber or uniqueness. The information architecture is confusing and makes information difficult to find. The current set up does not encourage consistent and uniform practices among the different campuses and creates redundancy in communication. Parents are frustrated by the lack of efficiency and overwhelmed by the amount of sites they have to visit in order to take care of their needs.
PROJECT GOALS (Phase I) 1 2 3 4 5 6

Seamlessly integrate 27 websites and 10 web services into www.lilaschool.com; Promote a cuttingedge image to prospective students and parents; Increase interest from prospective parents by differentiating LILA from competitor schools; Create an information architecture that organizes information clearly; Promote consistent and uniform practices among different school locations to increase effective communication; Significantly reduce the amount of time required for parents, students & staff to complete common tasks.
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PROJECT STRATEGY
In order to meet the immediate needs and minimize disruption to the organization, the
project will be completed in two phases. Phase I will satisfy the immediate need of providing an effective user friendly public facing website. Phase II will satisfy the greater organizational need of implementing a single integrated database that will manage registration, enrollment, student information, billing, purchases and tuition payments.
Design the site with flexible elements that allow for future integration of Phase II features and
functionality.
As to not overwhelm users, only deliver information and features that are relevant to the user
by segmenting the website into 5 sections that mirror the 5 major user profiles: Prospective Parents, Current parents, Current Students, Staff & Alumni.
In order to keep the sites content current and relevant, implement features that will eliminate
the unnecessary step of going through the IT department to update site information.
In order to ensure a consistent image of LILA, clearly identify owners that will be responsible
for authorizing content that is published to the site.
In order to maintain a consistent design and feel throughout the site, implement features that
will auto format content added by the staff.
Incorporate features and content that reflects LILAs uniqueness and sets it apart from
competitor schools.
Implement features that will push the best of the best LILA content to the home page of the
website.
Structure the content of the site in a way that creates a unified view of the campuses.
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PROJECT OVERVIEW
PHASE I (in scope)
PHASE 1 will streamline and integrate the functionalities of Lilaschool.com, Lila Portal, 24 external school blogs, Ecole Du Soleil, Auction Pay, E-Join Me and RSA. Upon the completion of Phase I the LILA website will offer the following functionality and features:
1 2 3 4 5 6 7 8 9
A GREATLY IMPROVED PUBLIC FACING WEBSITE A PARENT PORTAL A STUDENT PORTAL A STAFF PORTAL AN ALUMNI PORTAL ONLINE DONATIONS ONLINE CAMP REGISTRATION ONLINE EXTRA-CIRRICULAR & AFTERSCHOOL ACTIVITIES REGISTRATION ONLINE EVENT RSVP
10 ONLINE ADMISSION APPLICATION PROCESS 11 STREAMLINED WORKFLOW PROCESSES
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PROJECT OVERVIEW
PHASE II (out of scope)
Phase II will build on the foundation laid in Phase I. It will provide significant improvements and additional features to the parent, student and staff portals. By the end of Phase II the following features and functionality will be available on lilaschool.com
ONE LOG-IN Parents, students and staff sign into the LILA website to take care of all of their online needs
2 3 4 5 6 7
LILA E-STORE Parents purchase student materials directly from LILA website ONLINE TUITION PAYMENT Parents pay tuition on the LILA website ONLINE REGISTRATION PROCESS Parents register on the LILA website ONLINE RE-ENROLLMENT PROCESS Parents re-enroll on the LILA website INTEGRATED STUDENT INFORMATION SYSTEM Parents, students and staff access Student Information directly on LILA website A COMPREHENSIVE HR WEBSITE
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PROJECT OVERVIEW
MAIN FEATURES
PUBLIC FACING WEBSITE (Prospective Parents) The new public facing website will provide prospective parents enough information to get a clear picture of LILA, its programs and offerings. Its primary goal is to serve as an effective marketing tool and increase engagement from prospective parents. The websites look and feel will be updated to reflect a more modern and artsy image that will set LILA apart from its competitors. PARENT PORTAL (Current Parents) The parent portal will provide quick and secured access to commonly used functions, features and forms. Parents will be able to view campus calendars, access and download important forms and documents, RSVP to events, register their children for camps and activities, view all campus blogs and volunteer for PA activities online. In addition, the portal will link directly to SMART, School Cash Online and PCR. STUDENT PORTAL (Current Students) The student portal will provide quick and secured access to commonly used functions, features and forms. Students will be able to view campus calendars, access and download important forms and documents and view all campus blogs. In addition, the portal will link directly to PCR. STAFF PORTAL (Lila Staff) The staff portal will provide quick and secured access to commonly used features, functions and forms. Staff will be able to access and view campus calendars, teacher schedules, room schedules, important forms and documents and all school blogs. In addition, the portal will link directly to SMART, School Cash Online and PCR. ALUMNI PORTAL The alumni portal will provide alums the ability to create a profile in the alumni directory, reach out to other alums and access to news and activities that are most meaningful to them, thus reinforcing their ties to LILA. GIVING Donors will be able to donate to LILA projects directly on the website and have the ability to choose projects by campus, grade and/or projects. Donors will also be instructed on the many ways to give, such as planned giving, donating securities, mailing a gift, etc. Lila staff will be able to create projects at will and publish them to the public site. ADMIN PANEL The site will include an admin panel that will empower staff to easily add/edit content without any programming knowledge.
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PROJECT OVERVIEW
USER PROFILES
The target audience for the LILA website will range from novice to expert web users who at a minimum understand how to use a web browser. The audience has been segmented into 5 primary user profiles: Prospective Parents (PP) Needs/Goals

Gain a comprehensive understanding of LILA, its programs and offerings Apply to LILA online Provide a professional and user friendly website that enables them to quickly and easily locate desired information Convert them to applicants Read about LILA and its programs View LILA videos and photos Complete the application process online Register child for LILAs summer camp Download a curriculum guide Locate important contact information View the Head of School Blog
LILAs goals for prospective parents
Scenarios

Current Parents (CP) Needs/Goals

Easily access student information Save time by performing common tasks online rather than in person Increase parent satisfaction and convert them into brand advocates Make it easy for parents to access important information and complete common tasks View calendar and RSVP to upcoming events Register child for camp and extracurricular activities Donate to LILA projects online Learn how to access and use PCR, SMART and SCHOOL CASH ONLINE websites Browse staff directory Access campus blogs Read campus newsletters View PA meetings, info & minutes View curriculum details View college counseling information, dates & resources Access and download important forms & documents Sign up for volunteer opportunities online
LILAs goals for current parents

Scenarios

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PROJECT OVERVIEW
USER PROFILES (contd)
Current Students (CS)
Needs/Goals
Easily access student information Make it easy for students to access important information and complete common tasks View calendar Learn how to create a facebook cause to support a LILA initiative Learn how to use and access PCR Access campus blogs View college counseling information, dates & resources Access and download important forms & documents
LILAs goals for current students
Scenarios

Staff (STF) Needs/Goals

Easily add information to the public website Conveniently access LILAs administrative tools and applications
Lila goals for Staff
Provide easy and convenient access to LILAs administrative tools and applications
Scenarios

View/Add upcoming events to the calendar Create and publish LILA camp and extracurricular activities to the public website Create and publish LILA projects to the public website Learn how to access and link to PCR, SMART and SCHOOL CASH ONLINE websites Browse staff directory Access campus blogs Upload campus newsletters Access PA meeting & minutes Access and download important forms & documents Create and publish PA volunteer opportunities to the public website
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PROJECT OVERVIEW
USER PROFILES (contd)
Alumni (ALM) Needs/Goals
Network with fellow alumni
LILAs goals for Alumni
Develop and maintain a close bond between LILA and its alumni
Scenarios

Access & view alumni news and events Submit personal news and updates Search alumni directory Add a profile to the alumni Directory Make a donation online
In addition to the 5 primary profiles the following secondary user profiles have been identified: Donors (DN) Scenarios

Find out about the different ways to give to LILA Make an online donation to LILA
Potential Staff (PSTF) Scenarios

Find out about potential job opportunities at LILA Submit employment application online
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INFORMATION ARCHITECTURE
HOME
SEARCH BLOG Head of Schl
ABOUT
ACADEMICS
SCHOOL LIFE
CAMPUSES
ADMISSIONS
GIVING
CAMP
PARENTS
STUDENTS Student Log in Student Home Calendar Blogs 24 blogs Student Information College Counseling calendar cc resources Forms & Documents Who's Who?
STAFF
ALUMNI
HEADER
FOOTER
Philosophy
Curriculum
Extra-Curic
Los Feliz Orange County Pasadena
Process Admissions Calendar Tuition & Fees FAQS Schedule A Tour Apply Online
Ways to Give Give to Projects Give to Lila Make a Pledge Facebok Causes Ralph's Purch. Powr Annual Drive
About
Parent Log in
Staff Log in
Alumni Login
Directory
Careers
History
Pre-School Elementary School High School FB IB
After School
Register
Parent Home
Staff Home
Welcome
Calendar
Locations Corporate Info Contact Us
Mission
Athletics
Calendar
Calendar
Alumni News
My Account
Bi-Cultralism State of the Union Our Leadership Our Teachers Our Students Quick Stats Univ Accpt Alumni Int
Leadership
West Valley
News Blogs 24 blogs Student Information Student Materials Pay Tuition Camps & Activities
News Blogs 24 blogs Teacher Schedules Room Schedules Student Information Student Matterials Tuition Payment Peda Pages Parents Association meetings minutes volunteer pa resources pa contacts Forms & Documents Who's Who?
Events
Cart
Clubs Comparison Table College Counseling
Give Back Alumni Directory Update Your information
Help Desk
Apply by Mail
Financial Aid Contact Admissions
Volunteer
Favorite Videos Favorite Photos
Parents Association
meetings minutes volunteer pa resources pa contacts College Counseling calendar cc resources Forms & Documents Who's Who?
SITEMAP
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INFORMATION ARCHITECTURE
SITE STRUCTURE & NAVIGATION
Lilaschool.com will allow visitors easy access to all information. As a general rule, no content should be more than 3 clicks away. A site structure has been designed to emphasize the content that individual user profiles require, simplifies navigation and allows quick access to all content.
Parents
Students
Staff Alumni
LOGO
ABOUT ACADEMICS
Search
SCHOOL LIFE
CAMPUSES
ADMISSIONS
GIVING
BLOG
CAMP
Local (portal) Navigation
Main Content
Careers Locations Contact Us Sitemap
Note: web site wireframes are blue prints that define a web pages content and functionality. They do not convey design e.g. colors, graphics, or fonts. Wireframes are useful for conveying the general page structure and content requirements for individual web pages.
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WIREFRAMES
HOME
LOGO
ABOUT ACADEMICS Parents
Search
Students
Staff Alumni
SCHOOL LIFE
CAMPUSES
ADMISSIONS
GIVING
BLOG
CAMP
LILAs Mission Statement
IMAGE SLIDER
TOP BLOG ENTRIES (Chapanot)
UPCOMING EVENTS
FAVORITE VIDEOS (school wide)
Careers Locations
Corporate Info Contact Us Help Desk
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WIREFRAMES
CAMPUS PAGE
Los Feliz, Orange County, Pasadena & West Valley
LOGO
ABOUT ACADEMICS
Parents
Search
Students
Staff Alumni
SCHOOL LIFE
CAMPUSES
ADMISSIONS
GIVING
BLOG
CAMP
IMAGE SLIDER
Campus Location & Phone #
CAMPUS BIO
Careers Locations
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WIREFRAMES
PARENT HOME
Calendar Directory My Account Log out
LOGO
ABOUT ACADEMICS
Search
SCHOOL LIFE
CAMPUSES
ADMISSIONS
GIVING
BLOG
CAMP
Parent Home Calendar News Blogs Student Information Student Materials Pay Tuition Camps & Activities Parents Association College Counseling Forms & Documents Whos Who
UPCOMING EVENTS
RECENT BLOG ENTRIES (Chapanot)
Careers Locations
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WIREFRAMES
STUDENT HOME
LOGO
ABOUT ACADEMICS
Search
SCHOOL LIFE
CAMPUSES
ADMISSIONS
GIVING
BLOG
CAMP
Student Home Calendar Blogs Student Information College Counseling Forms & Documents Whos Who
UPCOMING EVENTS
EMAIL
Careers Locations
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WIREFRAMES
STAFF HOME
LOGO
ABOUT ACADEMICS
Search
SCHOOL LIFE
CAMPUSES
ADMISSIONS
GIVING
BLOG
CAMP
Staff Home Calendar News Blogs Teacher Schedules Room Schedules Student Information Student Materials Tuition Payment Peda Pages Parents Association Forms & Documents Whos Who
UPCOMING EVENTS
EMAIL
Careers Locations
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WIREFRAMES
ALUMNI HOME
Parents
Search Calendar Directory
LOGO
ABOUT ACADEMICS
Students
Staff Alumni
SCHOOL LIFE
CAMPUSES
ADMISSIONS
GIVING
BLOG
CAMP
Welcome Alumni News Events Give Back Alumni Directory Update Your Information
Main Content
Careers Locations
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WIREFRAMES
GIVING
Parents
Search
LOGO
ABOUT FILTERS Campus
Los Feliz Orange County Pasadena West Valley
Students
Staff Alumni
ACADEMICS
SCHOOL LIFE
CAMPUSES
ADMISSIONS
GIVING
BLOG
CAMP
Project Name Here

IMAGE
Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Goal: $45,000 Raised: $40,000
More info
Project Name Here

IMAGE
More info
Grade Category
Project Name Here

IMAGE
More info
Careers Locations
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REQUIREMENTS
Requirements are outlined for the following: Design-look and feel of the website Public website-the content that most visitors see Admin panel-The staff interface for adding content to the public website CMS-The engine for managing the websites content Technology-Recommended technology for building the website
DESIGN REQUIREMENTS
The look and feel of the site should be consistent with LILAs re-branding initiatives. Branding is to be consistent on all pages. In order to maintain consistency, a style guide should be utilized to document baseline design requirements and define design conventions to be followed throughout the site. In addition, the LILA web site look must conform to the following requirements: REQUIREMENT The site should be compatible with Internet Explorer7 or above, Firefox 3 or above, Google Chrome & Safari 5 or above R1.2 R1.3 R1.4 R1.5 R1.6 R1.7 R1.8 The site should be HTML 4.0 compliant The design should be liquid (expand to fit available screen width). However, it should be optimized for 1024 pixel wide screen size and ideally degrade gracefully to 800 pixels wide. All pages must use a web safe color palette The site should work with variable size fonts The site should conform to the WAI Accessibility Guidelines outlined at http://www.w3.org/WAI/ where possible All pages should be available for search engine robots All pages (except video or multimedia) must have a minimum average load time of <3 seconds
Ref# R1.1
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PUBLIC WEBSITE & ADMIN PANEL REQUIREMENTS

Ref# R2.1 PAGE/ITEM HOME HOME ALL View content

USERS
USER TASKS
CONTENT A tagline/quote/mission statement that captures the spirit of LILA; An image slider that links to other content in the site; i.e. Congrats to Class of 2011-90%
qualify for Sophomore Status at UC , Help LILA to Go Green-Donate to Our Online enrollment project;

REQUIREMENTS

SECURE NO
ADMIN PANEL Staff will add/edit images, upcoming events and favorite videos; Staff will determine order in which images, upcoming events & favorite videos appear on the public page
Head of School Blog block; Upcoming Events block lists events that are open to the public ; A favorite videos block
Images in slider links to pages within the site Blog block lists and links to the most popular blog entries from the last 90 days Events block lists and links to Event Info pages; Favorite videos block lists and links to video pages
R3.1 R3.2 R3.3 R3.4 R3.5 R3.6 R3.7 R3.8 R3.9 R3.10 R3.11
ABOUT LILA PHILOSOPHY HISTORY MISSION BI-CULTURALISM STATE OF THE UNION OUR LEADERSHIP OUR TEACHERS OUR STUDENTS Quick Stats University Acceptance Alumni Interview FAVORITE VIDEOS
ALL ALL ALL ALL ALL ALL ALL ALL ALL ALL ALL ALL
View Content View Content View Content View Content View Video View Content View Content View Content View Content View Content View Videos
A write up about LILA's Philosophy A write up about LILA's History A write up about LILA's Mission A write up about Bi-Cultralism and its benefits A shortened version of The State of the Union Video; short description of video A write up about LILA's leadership; Bios and images of key staff members A write up about LILA Quick Stats; i.e. 100% pass IB University Acceptance Video; A list of recent acceptances Alumni Interview Video A list of videos; Listings contain title, image and short description; i.e. 5th Grade France Trip Video, Interactive White-Boards in Action Video, A list of photo albums (all campuses)
A static page with text, images & links A static page with text, images & links A static page with text, images & links A static page with text, images & links Video playback A static page with text, images & links " " A static page with text, images & links A static page with text, images & links A static page with text, images & links Video playback User selects video and is directed to a video viewing page User selects album and is directed to an image gallery
NO NO NO NO NO NO NO NO NO NO NO
N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Staff will add/edit videos; Staff will determine order in which video appears on the public page Staff will add/edit albums and determine the order in which albums appear on the public page
R3.12
FAVORITE PHOTOS
ALL
View photos
NO
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Ref# R4.1 PAGE/ITEM ACADEMICS CURRICULUM USERS PP CP USER TASKS View content Download PDF View content Download PDF Download PDF View content View content Download PDF CONTENT An overview of LILA's academic system; Links to Pre-School, elementary, middle & HS curriculum pages; A button to view curriculum guide(PDF) A write up about the pre-school curriculum; A link to download the curriculum guide(PDF) A write up about the elementary curriculum; A link to download the curriculum guide (PDF) A write up of the middle school curriculum; A link to download the curriculum guide (PDF) A brief overview of the high school curriculum, baccalaureates offered and how to choose. Link to the French Baccalaureate page and the International Baccalaureate A write up of the high school FB curriculum; A link to download the curriculum guide (PDF) A write up of the high school IB curriculum; A link to download the curriculum guide (PDF) A side by side comparison, French System vs. US System vs. Public School vs. Competitor Private Schools. Pros & cons of each system. Compare the grading system, the semester system, the cycle system, the bilingual approach, etc. A write up about the college counseling process REQUIREMENTS A static page with text, images & links SECURE NO N/A ADMIN PANEL
R4.2 R4.3 R4.4 R4.5
PRE-SCHOOL ELEMENTARY SCHOOL MIDDLE SCHOOL HIGH SCHOOL
PP CP PP CP PP CP PP CP
A static page with text, images & links A static page with text, images & links A static page with text, images & links A static page with text, images & links
NO NO NO NO
N/A N/A N/A N/A
R4.6 R4.7
French Baccalaureate International Baccalaureate CAMPARISON TABLE
PP CP PP CP
View content View content Download PDF View content
A static page with text, images & links A static page with text, images & links
NO NO
N/A N/A
R4.8
PP CP
A static page with text, images & links
NO
N/A
R4.9
R5.1 R5.2 R5.3 R5.4 R5.6
COLLEGE COUNSELING SCHOOL LIFE EXTRACIRRICULAR AFTER SCHOOL ATHLETICS LEADERSHIP CLUBS
PP CP
View Content
NO
N/A
PP CP PP CP PP CP PP CP PP CP
View Content View Content View Content View Content View Content
A write up about extracurricular activities A write up about after school classes A write up about the athletics programs A write up about all programs and initiatives that instill leadership, i.e. peer mediation, LILA mentors A write up about LILA's clubs
A static page with text, images & links A static page with text, images & links A static page with text, images & links A static page with text, images & links A static page with text, images & links
NO NO NO NO NO
N/A N/A N/A N/A N/A
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Ref# R6.1 R6.2 R6.3 R6.4 R7.1 R7.2 R7.3 R7.4 R7.5 R7.6 R7.7 PAGE/ITEM CAMPUSES LOS FELIZ ORANGE COUNTY PASADENA WEST VALLEY ADMISSIONS PROCESS ADMISSIONS CALENDAR TUITION & FEES FAQS SCHEDULE A TOUR APPLY BY MAIL APPLY ONLINE USERS PP PP PP PP PP PP PP PP PP PP PP USER TASKS View Content View Content View Content View Content View Content View Content View Content View Content View Content View Content Apply Online CONTENT Photo tour of facility and activities; Campus bio, grades served; Address & Contact Info " " " " " " A write up of the admissions process. Write up about rolling application dates, waiting lists, etc. Lists Tuition and Fees FAQs ; i.e. student visa, financial aid Instruction for scheduling a tour Instructions for applying by mail An online application form; Buttons to download supplementary application documents (PDFs) REQUIREMENTS An image slider, all other elements are static " " " " " " A static page with text, images & links A static page with text, images & links A static page with text, images & links A static page with text, images & links A static page with text, images & links A static page with text, images & links User will complete form; User will download supplementary documents and re-attach them to the form; System will process application fee; System will forward form to a specified email address " " A static page with text, images & links SECURE NO NO NO NO NO NO NO NO NO NO NO N/A N/A N/A N/A N/A Staff will edit contents of this page. Staff will edit contents of this page. N/A N/A N/A System will collect and organize all data supplied into an Applications database; Staff will be able to sort and filter the data; System will enable the exporting of the data to an excel file " " N/A ADMIN PANEL
R7.8 R7.9
R8.1
FINANCIAL AID CONTACT ADMISSIONS SUMMER CAMP ABOUT
PP PP
Apply Online View Content
" " Contact Information
NO NO
PP CP
View Content
R8.2
REGISTER
PP CP
Register for camp
The summer camp video; A write up about summer camp; A link that directs users to register online; Contact Information. A form
Video playback; static text, images & links User will specify # of children and campus to register to; User will complete form, provide electronic signatures to consents & waivers, System will process payment; System will forward form to a specified email address
NO
N/A
NO
System will collect and organize all data supplied into a Registrations database; Staff will be able to sort and filter the data; System will enable the exporting of the data to an excel file reconciliation.
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Ref# R9.1 PAGE/ITEM ALUMNI ALUMNI-LOG IN USERS ALM USER TASKS Log In CONTENT

REQUIREMENTS Once authenticated, user gains access to all secured content in the alumni portal and PARENT, STUDENTS, STAFF, ALUMNI links in the page header are replaced with the DIRECTORY, CALENDAR, MY ACCOUNT, LOG OUT links; User can opt to remain logged in for 30 days; A static page with text, images & links. News and updates will be in the form of videos, images & text; System will forward the "Submit News" form to a specified email. The master calendar with the alumni filter enabled A static page with text, images & links. A searchable directory; User will be able to sort and filter entries; User will be able to add a profile to the directory; User will be able to edit their own profile
SECURE NO N/A
ADMIN PANEL
Log in form Forgot password link Instructions for new user registration
R9.2 R9.3
WELCOME ALUMNI NEWS
ALM ALL
View content View content
A write up Alumni news stories and updates; A Submit News button
NO NO
N/A Staff will add/edit news stories
R9.4 R9.5 R9.6
EVENTS GIVE BACK ALUMNI DIRECTORY
ALL ALM ALM
View content View content Search Directory Add profile to Directory
R9.7
UPDATE YOUR INFORMATION BLOG Head of School Blog
ALM
View Content
The sites master calendar, however it only displays alumni events A write up to encourage alumni to give; Links to WAYS TO GIVE page A directory that lists First Name, Last Name, Maiden Name, City, State, Zip, Country, phone#, Occupation, E-mail, Employer, Graduation Year, A bio and a photo; A button that directs user to add their info to the directory. Instructs alumni on how to register to the site, add or update their profile in the alum directory and how to submit a story to alum news The Head of School Blog
YES NO YES
Staff will add/edit events N/A Staff will add/edit/delete profiles
A static page with text, images & links.
NO
N/A
10.1
ALL
View Content
SEE R12.5 for requirements
NO
Staff will add/edit blog entries
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Ref# R11.1 PAGE/ITEM GIVING WAYS TO GIVE USERS DN USER TASKS View content CONTENT A brief overview of the all the ways to give to LILA, i.e. Give to LILA projects; Recurring gifts; Facebook Causes, Volunteer, etc. LIST PAGE- lists projects & scholarships; each listing contains project title, project summary, an image, $ goal, $ raised and a "more info" button that directs the user to a project info page. INFO PAGE-The info page contains images, a full project description, $ goal, $ raised, a donate button and an itemized list of project elements to donate to UPDATES PAGE- lists and provides updates for projects that have previously funded; Updates contains text, images and/or videos A form that allows users to make a one time or recurring donation to LILA REQUIREMENTS A static page with text, images & links. SECURE NO N/A ADMIN PANEL
R11.2
GIVE TO PROJECTS
DN
Donate to a project View Project Updates
User will filter projects by campus, grade and category. User will make donations; User will specify amount to donate to a project; Once a project has raised 100% of the $ goal, the project's status will change to " funded" and no longer accept donations; User will be able to view updates for funded projects
NO
Staff will create projects and project elements; Staff will add project updates in the form of text, images & videos; System will collect and organize all data supplied into a donations database; Staff will be able to sort and filter the data; System will enable the exporting of the data to an excel file
R11.3
GIVE TO LILA
DN
Make a donation
User is able to process a one time or recurring donation to LILA; User is able to donate by campus, grade or category
NO
System will collect and organize all data supplied into a donations database; User will be able to sort and filter the data; System will enable the exporting of the data to an excel file System will collect and organize all data supplied into a Pledges database; System will enable the exporting of data to an excel file Staff will add/edit contents of this page
R11.4
MAKE A PLEDGE
DN
Submit a form
A form that user completes to make a pledge to donate
A form; System will forward form to a specified email address
NO
R11.5
FACEBOOK CAUSES
DN
View Content
R11.6 R11.7 R11.8
RALPH'S PURCHASE POWER ANNUAL DRIVE VOLUNTEER
DN DN DN
View Content View Content Submit a form
A write up about facebook causes & instructions for how to start one; A list that links to current LILA's facebook causes A write up about & instruction for Ralph's Purchase Power Program A write up of the Annual Drive & its results A form to sign up to volunteer
NO
A static page with text, images & links A static page with text, images & links A form; System will forward form to a specified email address
NO NO NO
N/A Staff will add/edit contents of this page N/A
Page 26

Ref# R 12.1 PAGE/ITEM PARENT PORTAL PARENT LOG-IN USERS CP USER TASKS Log In CONTENT

REQUIREMENTS Once authenticated, user gains access to all secured content in the parent portal and PARENT, STUDENTS, STAFF, ALUMNI links in the page header are replaced with the DIRECTORY, CALENDAR, MY ACCOUNT, LOG OUT links; User can opt to remain logged in for 30 days; Upcoming events listed in ascending order; Head of School Blog entries listed in descending order of date added Calendar will contain several filters, i.e. campus, PA activities, College Counseling, Alumni events, Sports events, etc.; User will be able to adjust view to day, week, month or agenda; User will be able to RSVP note: this is the sites master calendar, it appears in the student, staff alumni portals Newsletters will be in the form of PDFs When user clicks on a newsletter, the system will open a PDF in a new browser tab System will list up to 12 newsletters per campus note: this is the same NEWS page that appears in the student, and staff portals
SECURE NO N/A
ADMIN PANEL
R 12.2
PARENT HOME
CP
View Content
Upcoming Events block Head of School Blog block
YES
N/A
R 12.3
CALENDAR
CP
View events RSVP
CALENDAR--An event calendar similar to the current calendar on lila-portal.com. When user clicks on an event they are directed to an event info page. EVENT INFO--full event description, date, time, address, cost, contact email ,contact phone & RSVP button.
YES
Staff will add, edit and categorizes one time and recurring events; Staff will view, download & print RSVP lists
R 12.4
NEWS
CP
View Content
A list of monthly newsletters organized by campus
YES
Staff will upload PDF newsletters by campus
Page 27

Ref# R 12.5 PAGE/ITEM PARENT PORTAL BLOGS USERS CP USER TASKS View Blog Content CONTENT A list of all LILA blogs organized by campus and activity. There are a total of 24 blogs: 4 Los Feliz blogs 4 WV blogs 3 Pasadena blogs 10 Orange blogs 1 Head of School blog 1 Go Lions blog 1 College Counseling blog REQUIREMENTS All 24 blogs will be hosted and available on lilaschool.com All blogs will share a faade that is consistent with the sites design Sites header and global navigation menu will be available on all blogs Users will be able to subscribe to a blog via RSS & email newsletters Staff will create surveys and attach them to blog entries note: this is the same BLOGS page that appears in the student and staff portals A static page with text, images & links.
SECURE YES

ADMIN PANEL Staff will add/edit blog entries Staff will create surveys; system will enable exporting of survey results to an excel file
R 12.6 R 12.7
STUDENT INFORMATION STUDENT MATERIALS PAY TUITION
CP CP
Link to PCR website Link to School Cash website Link to SMART website Register for camp/activity
R 12.8
CP
R 12.9
CAMPS & ACTIVITIES
CP
Parent directions for how & why to use PCR A button that links to the PCR website Parent directions for how & why to use School Cash A button that links to School Cash website Parent directions for how & why to use SMART A button that links to the SMART website LIST PAGE--A list of current camps/activities; Each listing contains a title, price, summary, # of openings and a "more info" button that directs the user to an info page INFO PAGE--Provides a full description of the selected camp/activity and a "register" button that directs the user to a registration form. REGISTRATION FORM--User completes form, provides an electronic signature for waivers/consents and pays the registration fee

YES YES
N/A N/A
YES
N/A
Each camp/activity will have a max # of participants, once the maximum is reached the status of the camp/activity will be changed to "full" and registration will be closed, however, the system will allow user to add his/her name to a waitlist User will be able to filter listings by campus, grade, age, type, etc.; Once the user completes the registration process they will be prompted to enroll siblings in the Sibling Club Care; Sibling Club Care is also a camp/activity
YES
Staff will add/edit camps/activities; System will collect and organize all data supplied into a Camps & Activities database; System will enable sorting and filtering of data ; System will enable the exporting of data to an excel file System will organize waiting lists by the date & time that user added his/her name Staff will view/print/download waiting lists
Page 28

Ref# PAGE/ITEM PARENT PORTAL contd PARENTS ASSOCIATION Meetings Minutes USERS USER TASKS CONTENT REQUIREMENTS SECURE ADMIN PANEL
R 12.10 R 12.11
CP CP
View calendar View Content
The master calendar, however, the calendar only displays PA events/activities. A list of minutes organized by campus
R 12.12
Volunteer
CP
Add name to a volunteer list
R 12.13 R 12.14 R 12.15
PA Resources PA Contacts COLLEGE COUNSELLING
CP CP CP
View content View content View content
LIST PAGE-A list of current volunteer opportunities. Each listing contains a title, summary and "more info" button that directs user to an info page INFO PAGE-Provides a full description of the volunteer opportunity; features a volunteer sign up list where users can add their name. A list of PDF & external website links; i.e. PA guidelines PA Contact Information A brief write up of the college counseling process; A link to the college admissions guide (PDF); link to the college counseling calendar; link to the resources page The master calendar, however, the calendar only displays College Counseling events/activities A list of PDF & external website links; i.e. PA guidelines A list of links to PDF documents; i.e. Medical Consent; Student Parent Handbook; Lice Policy; WASC Staff name, role & photo
The main calendar with the PA Meetings filter enabled User will click on minutes link and system will open a PDF in a new browser tab; System will list up to 12 minutes per campus User will be able to filter list by campus, date, etc. Users will be able to see who else has signed the list User will be able to remove their name from the sign up list User clicks on a listing and a PDF /URL opens in a new browser tab A static page with text, images & links A static page with text, images & links
YES YES
N/A Staff will upload PDF minutes by campus
YES
Staff add/edit volunteer opportunities
YES YES YES
Staff will add/edit links Staff will add/edit contents of this page N/A
R 12.16 R 12.17 R 12.18
Calendar CC Resources FORMS & DOCUMENTS
CP CP CP
View calendar View content View, print, download, save PDFs View Content
The master calendar with the "college counseling" filter enabled User clicks on a listing and a PDF /URL opens in a new browser tab The list will be organized by category; User clicks on a listing and a PDF opens in a new browser tab A static page with text images & links
YES YES YES
N/A Staff will add/edit links Staff will create categories, upload and assign PDFs to a category & determine the order in which categories appear on the public site Staff will add/edit contents of this page
R 12.19
WHO'S WHO
CP
YES
Page 29

Ref# R 13.1 PAGE/ITEM STUDENT PORTAL STUDENT LOG-IN CS Log In

USERS
USER TASKS
CONTENT Log in form Forgot password link Instructions for new user registration
REQUIREMENTS Once authenticated, user gains access to all secured content in the student portal and PARENT, STUDENTS, STAFF, ALUMNI links in the page header are replaced with the DIRECTORY, CALENDAR, MY ACCOUNT, LOG OUT links; User can opt to remain logged in for 30 days;
SECURE NO N/A
ADMIN PANEL
R 13.2 R 13.3 R 13.4 R 13.5
STUDENT HOME CALENDAR BLOGS STUDENT INFORMATION COLLEGE COUNSELLING Calendar CC Resources FORMS & DOCUMENTS WHO'S WHO STAFF PORTAL STAFF LOG-IN
CS CS CS CS
THESE ARE THE SAME PAGES FOUND IN THE PARENT PORTAL
Link to PCR website
Student directions for how and why to use PCR A button that links to the PCR website
A static page with text images & links
YES
N/A
R 13.6 R 13.7 R 13.8 R 13.9 R 13.10 R 14.1
CS CS CS CS CS STF Log In

Once authenticated, user gains access to all secured content in the staff portal and PARENT, STUDENTS, STAFF, ALUMNI links in the page header are replaced with the DIRECTORY, CALENDAR, MY ACCOUNT, LOG OUT links; User can opt to remain logged in for 30 days;
NO
N/A
R 14.2 R 14.3 R 14.4 R 14.5
STAFF HOME CALENDAR NEWS BLOGS
STF STF STF STF
Page 30

Ref# PAGE/ITEM STAFF PORTAL contd TEACHER SCHEDULES USERS USER TASKS CONTENT REQUIREMENTS SECURE ADMIN PANEL
R 14.6
STF
View/print/ download PDF
A list of teacher schedules organized by campus
The list will be organized by category; User clicks on a listing and a PDF opens in a new browser tab " " A static page with text, images & links static page with text, images & links
YES
R 14.7 R 14.8 R 14.9
ROOM SCHEDULES STUDENT INFORMATION STUDENT MATERIALS TUITION PAYMENTS PEDAPAGES PARENTS ASSOCIATION Meetings Minutes Volunteer PA Resources Contact FORMS & DOCUMENTS
STF STF STF
View/print/ download PDF Link to PCR website Link to School Cash website Link to SMART website View content
A list of room schedules organized by campus Staff directions for how & why to use PCR A button that links to the PCR website Staff directions for how & why to use School Cash Online A button that links to School Cash Website Staff directions for how & why to use SMART A button that links to the SMART website A write up an links to PEDA resources

YES YES YES
Staff will create categories, upload and assign PDFs to a category & determine the order in which categories appear on the public site " " N/A N/A
R 14.10 R 14.11
STF STF STF STF STF STF STF STF STF
static page with text, images & links static page with text, images & links
YES YES
N/A Staff will add/edit contents of this page
R 14.12 R 14.13 R 14.14 R 14.15 R 14.16 R 14.17
View, print, download, save PDFs
A list of links to PDF documents; i.e. employee handbook, hr forms
The list will be organized by category; User clicks on a listing and a PDF opens in a new browser tab
YES
Staff will create categories, upload and assign PDFs to a category & determine the order in which categories appear on the public site
R 14.18
WHO'S WHO
STF
THIS IS THE SAME PAGE FOUND IN THE PARENT PORTAL
Page 31

Ref# R15.6 PAGE/ITEM HEADER DIRECTORY USERS CP CS STF ALMN CP CS STF ALMN CP CS STF ALMN ALL USER TASKS Search directory CONTENT A searchable directory; lists name, role, phone, email, photo, bio, campus & department This is the sites master calendar, it will be available in all secured areas of the website Account info A button that gives users the option to view the site in English or French REQUIREMENTS User will be able to search and filter results See R12.3 for requirements User can edit password & email address This button will be powered by Google Translate; By default the site will be viewed in English note: there is no need to write content two languages The search function will only be available to authenticated users; Users will be able to search areas that they have access to Cart page lists all items in cart; user can check out from this page User will be able to attach a doc/PDF resume to the application form SECURE YES ADMIN PANEL Staff will add/edit entries
R15.5 R 15.1 R15.2
CALENDAR MY ACCOUNT TRANSLATE BUTTON
View content View/edit account info Choose to view site in French or English
YES YES NO
Staff will add/edit entries
N/A
R15.3
SEARCH LILA
CP CS STF ALMN ALL
Search
A search box
YES
N/A
R15.4
CART FOOTER CAREERS
View items in cart
An icon that links to a cart page
NO
N/A
R16.1
PSTF
Apply for a job
R16.2 R16.3
LOCATIONS CORPORATE INFO
ALL ALL
View Content View Content
R16.4 R16.5
CONTACT US HELP DESK
ALL ALL
View Content Link to help desk
LIST PAGE-lists current openings, each listing contains a title, description and a "more info" button that directs user to an info page INFO PAGE- complete job description; an apply button that directs user to a form GENERAL SUBMISSION-a form to submit resume for general consideration Campus addresses and phone numbers Corporate information, i.e. nondiscrimination info, instructions for accessing 990 forms, etc. Contact Information Instructions and a link to Help Desk
NO
System will collect and organize all data supplied into a Job Applicants database; Staff will be able to sort and filter the data
A static page with text, images and links A static page with text, images and links
NO NO
N/A Staff will add/edit contents of this page N/A N/A
A static page with text, images and links A static page with text, images and links
NO NO
Page 32
GLOBAL REQUIREMENTS
Ref# R17.1 R17.2 ITEM GOOGLE ANALYTICS SECURITY REQUIREMENT All pages must be tagged with Google analytics. The system will prevent unauthorized users from accessing secured areas; The system must prompt non-logged in user for username and password when clicking on any secured items; The system will not send any password information via email, instead users must reset lost/forgotten passwords. All pages should be easily bookmarked. All pages should follow a simple file/page naming convention. URLs should be simple, easy to guess, and semantically meaningful. A new browser tab should open when a user clicks on an external website URL or PDF document. System will embed/upload video using HTML5 video tags for Firefox, Safari and Google Chrome browsers and degrade to standard FLASH embedding for all others. Column & row IDs will be specified by LILA accounting staff for all databases that contain financial information. This will allow for seamless QuickBooks importing. The system shall provide a printer friendly version of all main content types. Footer will appear on all pages
R16.3 R17.4 R17.5 R17.6 R17.7 R17.8 R17.9
BOOKMARKING URLs EXTERNAL URLs VIDEO DATABASES PAGE PRINT FOOTER
CMS REQUIREMENTS
Ref# R18.1 R18.2 ITEM SECURITY CONTENT PUBLICATION APPROVAL REQUIREMENT When staff logs into the administrative site, the security layer will determine their user level (administrator, editor or author) and what site areas and tools they can access. When content is first added to the system, it will not be available on the public website. Editors and administrators will need to approve the new content. Administrator: has complete control over all users and access to all of the websites administration features. Administrator will also be able to determine access levels and areas for all users. Editors: can publish and manage their own content as well as other users content. Authors: can write and manage their own content but cannot publish it. The system must provide simple and easy-to use workflow which provides at least the following features: multiple status settings for content items, such as draft, in review, published, expired. They CMS should handle the following types of content: text with or without images, photo albums, videos ,PDF files, word files, audio files, blog entries, events/calendar entries & outgoing RSS The text editor must have spell check. At a minimum, it should contain the following editing functions: bold, italics, underline, strike-through, bullets, numbered lists, indents, block quotes, images, cropping and sizing images, links, tables and anchors. Editors and authors should be able to preview the new content, as it will appear on the live site, before approving it.
R18.3
WORKFLOW
R18.4
CONTENT
R18.5
TEXT EDITOR
R18.6
PREVIEW
Page 33
TECHNOLOGY REQUIREMENTS (RECOMMENDATIONS)

The site should be designed and developed using: Drupal, MySQL, PHP, jQuery, HTML & CSS3. In order to achieve the requirements outlined in this document, the following Drupal Modules and Third Party Tools are recommended. FEATURE Cart based payment system Donations Recurring donations Camp/activity Registration & Payment Embedded Video DRUPAL MODULE(S) Ubercart Ubercart donation UC recurring UC Node Checkout Embedded Media Field THIRD PARTY TOOL n/a n/a n/a n/a USER EXPERIENCE User stays on lila.com User stays on lila.com User stays on lila.com User stays on lila.com
Youtube/Vimeo
Staff uploads video to Youtube/Vimeo, sets it to private so that it is not available for public viewing. Staff then uses the Youtube/Vimeo url or embed code to add videos to the site. Staff stays in admin not recommended difficult to setup and costly to maintain, would need a powerful host to encode the uploaded videos Staff stays in admin Staff creates podcasts on Voice Thread website. Staff then uses the Voice Thread embed code to add podcasts to the site. Staff stays in admin Staff stays in admin Staff stays in admin Staff stays in admin Staff stays in admin
Hosted Video
Video
n/a
Photo Album Podcasts
Galleria n/a
n/a Voice Thread
Text editor Calendar RSVP Blog Survey
Wysiwyg Event, Event Repeat RSVP Blog Webform
n/a n/a n/a n/a n/a
Page 34
WORK FLOW/ USE CASES

NEW USER REGISTRATION (parents, students, staff, alumni)
Site registration will be disabled on the public website, instead, a staff member with administrative rights (most likely IT) will add users to the system. User requests access to secured website
Is user a parent?
YES
Parent signs a terms of use form agreeing to the use of electronic signatures to complete online transactions. i.e. registering for camp,
NO
trip consents, etc.
Administrator adds user to system
User receives an email with login ID & temporary password
User logs into the site and is prompted to create a new password
User creates a new password
User is granted access to secured sections of the website
Page 35

ADD CONTENT TO THE PUBLIC WEBSITE
The system will support three levels of administrative security:
Administrator: has complete control over all users and access to all of the websites administration features. Editor: can publish and manage their own content as well as other peoples content, etc. Author: can write and manage their own content but cannot publish.
Author Creates Content
Content goes into the system as not approved
Author makes revisions
Editor reviews content
Editor contacts author
NO
Content ok?
YES Editor approves content
Content published to site
Page 36
APPLY TO LILA
User completes application form
User enters payment info NO
System processes payment
Payment Approved?
YES
Applicant receives confirmation email
Admissions Staff receives application via email
Application added to admissions database in admin
Page 37
MAKE A DONATION
Give to Projects, Give to Lila
User completes donation form
Payment Approved?
YES
Donor receives confirmation email
Information added to donations database in admin
Page 38

REGISTRATION FOR CAMP/ACTIVITY
Camps, Extra-Curricular Activities, After School Activities User completes registration form
User provides electronic signatures for consents and waivers
Payment Approved?
YES User is prompted to enroll in Sibling Care
User wants YES Sibling Care?
NO
Registrant receives confirmation email
Activity owner receives registration info via email
Information added to registrations database in admin

Page 39
SUBMIT A FORM
Make a Pledge, Apply for A Job, Submit a story to Alumni News, Submit a Volunteer Application, etc.
User completes & submits form
User receives email confirmation Does the form have an owner? Does the form feed a database?
YES
YES
Email form to owner i.e. Alumni news goes to Libby
Form information added to respective database i.e. job applicant database
Page 40
PROJECT MANAGEMENT
APPROACH/TIMELINE
FUNCTIONAL DEFINITION UI/PROTOTYPING/GRAPHIC DESIGN USABILITY TESTING DEVELOPMENT QUALITY ASSURANCE TRAINING GO LIVE
Time TBD
ROLES & RESPONSIBLITIES

ROLE Project Sponsors Steering committee Project Manager Project Participants PARTICIPANT(S) Elizabeth, John RESPONSIBILITIES Ultimate decision-maker and tie-breaker Review/approve project elements Approves major funding and resource allocation strategies Commits department resources Provide project oversight and guidance Review project deliverables Serves as liaison to the Steering Committee & Consultants Direct/lead team members toward project objectives Understand the user needs and processes of their area Act as consumer advocate in representing their area Communicate project goals, status and progress throughout the project to personnel in their area Review and approve project deliverables Coordinates participation of work groups, individuals and stakeholders Provide knowledge and recommendations Identify risks and issues and help in resolutions Lend expertise and guidance as needed
Elizabeth, John, Annie, Ellen, Tim Tim Nordine, Stephane, Franck, Philippe
Subject Matter Experts Copywriter, editors
Lyesse, Libby, Mastaneh, Mylene TBD
Organize and develop site content
Page 41
PROJECT MANAGEMENT
ASSUMPTIONS & CONSTRAINTS

LILA will make all technical and graphic decisions within three (3) business days of submission. LILA will respond within two (2) business days to all information requests. The content for the website will be developed in a timely manner. Project team members are available as needed to complete project tasks and objectives. The project may change as new information and issues are revealed. Failure to identify changes to the requirements within the time specified in the project timeline will result in project delays.
PROJECT RISKS
The following project risks have been identified: Risk: Scope creep and a lack of project focus create delays in development and deployment. Recommended Strategy: Scope creep can best be mitigated by conducting robust requirements gathering and creating a specific, thorough and detailed outline of all project requirements prior to development. While additional modifications identified after development has started can be worked into the project, they are best left to a follow-up phase after launch. Risk: The site is difficult to use and frustrates users, consequently requiring re-work. Re-work leads to significant increases in project cost and timeline. Recommended Strategy: Good usability is critical to the success of any kind of technology. It is recommended that LILA develops a medium/high fidelity prototype and conduct usability tests prior to development. Doing this at the onset will significantly reduce the possibility of re-work. The testers should consist of staff members, real parents and real students. During the testing, each tester should be given a list of common tasks to complete, such as donate to a LILA project, RSVP to an event, register for camp, etc. The tester should be observed and common challenges should be identified and addressed prior to development. Risk: Insufficient content development Recommended Strategy: The lack of clearly developed content poses two major risks. One, content informs UI & Design and thus development. If content is not clearly developed early on, this could either cause significant delays to the project or lead to the need for re-work later in the project. Two, regardless of how well the site is designed, if the content is insufficient or sub-par, it sends the wrong message to users and will negatively impact their experience of the site. It is recommended that LILA outsources the responsibility of organizing/developing site content.
Page 42
PROJECT MANAGEMENT
PROJECT RISKS (contd)
Risk: Lack of project staffing & availability Recommended Strategy: The availability and commitment of a solid project team is paramount to the success of this project. A steering committee should be identified at the onset. The steering committee should be able to commit to 60 minute weekly meetings during the initial phase of the project. The committee should be able to commit to 30-60 minute bi-weekly meetings during the development phase. In order to ensure staff availability, the meetings should occur outside of normal school hours if possible, and at the same time and day of the week, i.e. Tuesdays @ 4pm. It is recommended that Basecamp project management tool be used as it helps to streamline communication between team members, track key schedule milestones and assign action items and follow-ups to team members. To eliminate the need for travel between campuses, Goto Meeting, a web conferencing tool that allows participants to share screens real time, should be used to facilitate virtual meetings.
Page 43

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LYCEE INTERNATIONAL DE LOS ANGELES

PROJECT REQUIREMENTS, ARCHITECTURE & PRE-LIMINARY PROJECT PLAN

OCTOBER, 20th, 2011 Written by: Tyeisha Rainford Trainford08@gmail.com

LILA WEBSITE PROJECT

ABOUT THIS DOCUMENT

WHAT THIS DOCUMENT DOES NOT DO

LILA WEBSITE PROJECT

PROJECT GOALS (Phase I) 1 2 3 4 5 6

LILA WEBSITE PROJECT

LILA WEBSITE PROJECT

10 ONLINE ADMISSION APPLICATION PROCESS 11 STREAMLINED WORKFLOW PROCESSES

LILA WEBSITE PROJECT

LILA WEBSITE PROJECT

LILA WEBSITE PROJECT

LILAs goals for prospective parents

Current Parents (CP) Needs/Goals

LILAs goals for current parents

LILA WEBSITE PROJECT

LILAs goals for current students

Staff (STF) Needs/Goals

Lila goals for Staff

LILA WEBSITE PROJECT

Network with fellow alumni

LILAs goals for Alumni

Potential Staff (PSTF) Scenarios

LILA WEBSITE PROJECT

SEARCH BLOG Head of Schl

Los Feliz Orange County Pasadena

Pre-School Elementary School High School FB IB

Locations Corporate Info Contact Us

Clubs Comparison Table College Counseling

Give Back Alumni Directory Update Your information

Financial Aid Contact Admissions

Favorite Videos Favorite Photos

LILA WEBSITE PROJECT

Local (portal) Navigation

Careers Locations Contact Us Sitemap

LILA WEBSITE PROJECT

LILAs Mission Statement

TOP BLOG ENTRIES (Chapanot)

FAVORITE VIDEOS (school wide)

Corporate Info Contact Us Help Desk

LILA WEBSITE PROJECT

Campus Location & Phone #

Corporate Info Contact Us Help Desk

LILA WEBSITE PROJECT

RECENT BLOG ENTRIES (Chapanot)

Corporate Info Contact Us Help Desk

LILA WEBSITE PROJECT

RECENT BLOG ENTRIES (Chapanot)

Corporate Info Contact Us Help Desk

LILA WEBSITE PROJECT

RECENT BLOG ENTRIES (Chapanot)

Corporate Info Contact Us Help Desk

LILA WEBSITE PROJECT

Corporate Info Contact Us Help Desk

LILA WEBSITE PROJECT

Project Name Here

Project Name Here

Project Name Here

Corporate Info Contact Us Help Desk

LILA WEBSITE PROJECT

LILA WEBSITE PROJECT