Unique features of Microsoft office word 2007

Zohaib Ahmad Khan L1F11BBAM2218 Section E Assignment 1 Introduction to Computers Prof. Saima shams

Microsoft Office Word 2007 helps producing professional documents by providing a comprehensive set of tools for creating and formatting document in the Microsoft Office Fluent user interface. Rich review, commenting, and comparison capabilities help quickly gather and manage feedback from colleagues. Advanced data integration ensures that documents stay connected to important sources of business information.

1) Create professional-looking documents

Office Word 2007 provides editing and reviewing tools for creating polished documents more easily than ever before. Spend more time writing, less time formatting The new Ribbon, a component of the Office Fluent user interface, groups your tools by task, and the commands you use most frequently are close at hand.

Tabs are designed to be task-oriented. Groups within each tab break a task into subtasks. Command buttons in each group carry out a command or display a menu of commands.

The new, results-oriented Office Fluent user interface presents tools to you, in a clear and organized fashion, when you need them:

Save time and get more out of the powerful Word capabilities by selecting from galleries of predefined styles, table formats, list formats, graphical effects, and more. The Fluent user interface eliminates the guesswork when you apply formatting to your document. The galleries of formatting choices give you a live visual preview of the formatting in your document before you commit to making a change

2) Add preformatted elements with just a few clicks

Office Word 2007 introduces building blocks for adding preformatted content to your documents:

When you are working on a document from a particular template type, such as a report, you can select from a gallery of preformatted cover pages, pull quotes, and headers and footers to make your document look more polished. If you want to customize the preformatted content, or if your organization often uses the same piece of content, such as legal disclaimer text or customer contact information, you can create your own building blocks that you select from the gallery with a single click

3) Communicate more effectively with high-impact graphics/Smart Art

New charting and diagramming features include three-dimensional shapes, transparency, drop shadows, and other effects.

4) Header - to add extra contents

It is usually used to add names of author

b) Footer- to provide hints

It is usually added to provide hints and examples

5) Convert your Word documents to PDF or XPS

Office Word 2007 supports exporting your file to the following formats:

Portable Document Format (PDF) PDF is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The PDF format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods. XML Paper Specification (XPS) XPS is an electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed.

b) Reduce file sizes and improve corruption recovery

The new Word XML format is a compressed, segmented file format that offers a dramatic reduction in file size and helps ensure that damaged or corrupted files can be easily recovered.

c) Office Diagnostics
Microsoft Office Diagnostics is a series of diagnostic tests that can help you to discover why your computer is crashing. The diagnostic tests can solve some problems directly and may identify ways that you can solve other problems. Microsoft Office Diagnostics replaces the following Microsoft Office 2003 features: Detect and Repair, and Microsoft Office Application Recovery.

6) Using styles
By contrast, when you use styles to format your document, you can quickly and easily apply a set of formatting choices consistently throughout your document. A style is a set of formatting characteristics, such as font name, size, color, paragraph alignment and spacing. Some styles even include borders and shading. For example, instead of taking three separate steps to format your heading as 16-point, bold, Cambria, you can achieve the same result in one step by applying the built-in Heading 1 style. You do not need to remember the characteristics of the Heading 1 style. For each heading in your document, you just click in the heading (you don't even need to select all the text), and then click Heading 1 in the gallery of styles.

If you decide that you want subheadings, you can use the built-in Heading 2 style, which was designed to look good with the Heading 1 style.

The Quick Styles that you see in the gallery of styles are designed to work together. For example, the Heading 2 Quick Style is designed to look subordinate to the Heading 1 Quick Style The body text of your document is automatically formatted with the Normal Quick Style.

7) List styles
A list style applies characteristics for formatting a list. A list can include levels of hierarchy, like an outline, that can be indicated by indentation and numbering schemes. For example, level one in a multilevel list can be aligned against the margin and can begin with an Arabic numeral followed by a period. Level two can be indented slightly from the margin and can begin with a lowercase alphabetical character followed by a closing parenthesis. Here is an example of a multilevel list that is two levels deep:

8) Applying custom font choices

Applying a theme or a font scheme defines font choices for headings and body text that are designed to go together. The font choices stay in effect regardless of which Quick Style set you choose, until you switch to a different theme or font scheme. If you want to specify that text be displayed in a particular font regardless of the theme or font scheme, or you can use direct formatting by selecting the text and applying the font that you want. Note If you don't want the font to update to reflect updates to the theme or font scheme, be sure to format the text with a font whose name is not followed by (Headings) or (Body). These are listed as Theme Fonts in the gallery of fonts.

9) Finding and replacing words:

It is a new feature of Microsoft office word 2007 that enables the user to rectify their mistakes and find or replace words as they want to do in an easy and simple way

Referencing:
Microsoft.com