Data Migration and Cut-over Activities Question: Explain about Data Migration and Cut-over Activities in SAP Answer:

A. Data Migration: Data migration involves transferring the legacy data into SAP system Those who are implementing SAP solutions, legacy data is exported into a spreadsheet format, and the LSMW generates the input file to load the data into SAP. The Legacy System Migration Workbench (LSMW) is a tool recommended by SAP that you can use to transfer data from legacy systems into an R/3 System. The LSM Workbench carries out the following tasks: - Reads the transfer data from one or more files (for example, spreadsheets, sequential files etc.) - Converts the data from the source format into the target format B. Cut-over Activities Cutover Activities are Master/Transaction Data uploading strategies depending upon the when we are going live. As per that, you have to give the information to your core team. If you going live at the middle you have to upload the all P&L Account items and B/S Items. If you going live at the financial year start, you have to only upload the B/S Items. Pre-Go live Activities: a. Master Data uploads into production system 1. G/L Master Upload thru BDC or LSMW (FS00 & FS01) 2. Vendor Master Upload thru BDC or LSMW (Will be Taken Care by MM) 3. Customer Master Upload thru BDC or LSMW (Will be Taken Care by SD) 4. Asset Master Upload (AS90) 5. Cost Element Master Upload 6. Cost Center Master Upload 7. Profit Center Master Upload b. Transaction data upload 1. G/L Balances (F-02) 2. Vendor Balances (F-43) 3. Customer Balances (F-22) 4. Customer Advances (F-29)

5. Vendor Advances (F-48) - Before uploading Vendor Balances you have to take care of TDS Information. 6. Asset value uploads (AS91). c. Controlling area related upload 1. Upload Cost center plan 2. Execute the allocation cycles within cost center accounting 3. Update planned activity 4. Calculate Activity prices 5. Execute product costing run. d. Other Pre-Go live activities 1. Ensure all the customizing request is in the production system 2. Ensure all the number ranges for all the modules have been maintained in the production system 3. Ensure that Operating concern has been generated 4. Ensure all material masters (all material types) have been loaded 5. Upload Open purchase orders 6. Stock upload 7. Mark and Release the cost estimates. The upload of GL Balances have to split into several steps: 1. Normal GL Accounts: In this case line items are not required and totals are to be updated in SAP. This can be done using GL fast entry if the number is not too high. 2. Open Item Managed GL Accounts: All the open line items are required to be uploaded in SAP from Legacy in order to clear them. Hence, a LSMW / BDC program has to be developed to upload the line items. BAPI_ACC_DOCUMENT_POST - for GL/AP/AR BAPI_ACC_INVOICE_RECEIPT_POST - for AP BAPI_ACC_GL_POSTING_POST - for GL GL Balance F-02 or RFBIBL00 or BAPI Dr GL a/c Credit Data migration Account or Clearing Account 3. Customer & Vendor Open Items: All open line items in Customer and Vendor Accounts have to be brought in into SAP. For this also a LSMW / BDC program needs to be developed and upload the line items.

Vendor Balances F-02 or RFBIBL00 or BAPI Credit Vendor a/c (individually) and Dr Data migration Account or Clearing Account Customer balances F-02 or RFBIBL00 or BAPI Dr Customers a/c (individually) and Cr Data migration Account or Clearing Account 4. Asset Accounting: In case asset accounting is implemented the individual balances of each asset (Gross Value and Accumulated Depreciation) have to be uploaded using transaction AS91. For this also you need to develop a LSMW / BDC program. Further, you also need to update the GL Accounts related to Asset Accounts with totals for each asset class T.Code OASV. For uploading the Assets AS91 -> for uploading assets in AA OSAV --> for uploading assets in GL entry Dr Asset (individually) Cr Data migration Account or Clearing Account You can use LSMW for uploading all these things After uploading all, your data migration account will become zero