ASEAN University Network / Southeast Asia Engineering Education Development Network

AUN/SEED-Net
Implementation Guidelines for

Short-term Research Program in Japan (SRJP)

For the Japanese Fiscal Year 2012

AUN/SEED-Net Project

As of 28 December 2011

1. Background / Concept Over years of the project implementation, hundreds of graduates have been produced and a number of them returned home country to teach at sending Member Institutions. They are becoming invaluable resources of the Institutions. To enable them to contribute to higher standard of the institution, their research and educational capacity need to be continuously enhanced. Short-Term Research Program in Japan is then launched in order to boost the capacity of these faculty-staff graduates. Participating alumni will be supported to do research at Japanese Supporting Universities. Primarily, the program aims to further provide significant support to the graduates. Nevertheless, their respective Member Institution will gain benefits in terms of network strengthening and capacity enhancement through this after-graduation academic collaboration between their staff and Japanese Supporting Universities. The applicants are required to get consent from Japanese professor(s). Only 18 applicants will be selected to join the program annually. Supporting items include travel expenses, accommodation and allowance for a period of 10 to 30 days. The relationship of Short-Term Research Program in Japan and other supplementary programs is depicted below.

The concept structure of AUN/SEED-Net Project activities

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2. Objectives (1) To enhance teaching and research capacity of AUN/SEED-Net graduates. (2) To improve education program and research capacity of Member Institutions. (3) To encourage AUN/SEED-Net graduates teaching at Member Institutions to be continuously involved in collaborative research at Japanese Supporting Universities. (4) To foster the network strengthening between Member Institutions and Japanese Supporting Universities.
Note: This program does not support applicants to fulfill graduation requirements of the degree.

3. Eligible Applicants AUN/SEED-Net masters/ doctoral graduates* who are faculty staff members working at Member Institutions, not pursuing any degree at the time of application, and not residing in Japan. * Graduates mean scholars who have completed the study and graduation requirements of Host Institution by the time of application submission. 4. Duration and implementation (1) Ten (10) to thirty (30) days (2) All visits should be completed not later than the mid of February 2013. 5. Target Number in JFY 2012 Maximum number of support is 18 slots. 6. Application Application form must be endorsed by Head of Department. An approval letter from Dean of the Member Institution and a consent letter or email with prospective visiting period from the Japanese professor must be submitted together with the application form. 7. Process of Implementation (1) AUN/SEED-Net screens applications in consultation with involving Japanese professors. (2) Successful applicants are selected and the visit will be finalized with the Japanese professors including accommodation arrangement. (3) AUN/SEED-Net remits the budget for allowance and airport tax to the designated bank account of the institution, or the personal bank account of the applicants if endorsed by the Dean or Head of Department. (4) At the same time, the AUN/SEED-Net arranges air tickets for the applicants. (5) The AUN/SEED-Net notifies the applicants and their institution about the remittance. (6) After the trip is completed, the applicants must submit a report together with photos (in separate digital format file) to the AUN/SEED-Net within thirty (30) days together with the passenger coupon of air ticket or the boarding passes in case of electronic tickets.

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8. Financial Support In accordance with JICAs regulations, the successful applicants will receive support for the following items*: Remarks: * AUN/SEED-Net provides no support for other expenses not mentioned above. ** Scanned image of visa fee receipt should be sent to AUN/SEED-Net before the trip. *** Inland transportation during the approved period based on the regulations of AUN/SEED-Net and JICA covers: (1) Inter-city airport transfer: o Indonesia Bandung - Jakarta Airport and vice versa at fixed rate of 150,000 Rupiah / way o Thailand Chonburi - Suvarnabhumi Airport and vice versa at actual rate by public transportation (2) Round-trip transportation between airport and accommodation (on arrival and departure) (3) Local transportation between accommodation and Japanese university (or campus) during the stay in Japan. 9. Application Deadline The application form, either hard or soft copy (in PDF or JPEG format), together with supporting documents must be received by: Application deadline 1st batch 2nd batch 31 March 2012 31 August 2012 Departure date Between 1 June and 31 October 2012 From 1 November 2012 ~ Roundtrip air ticket (economy class) Airport tax Visa fee** Daily allowance Accommodation Travel insurance Inland transportation***

All trips must be completed by 15 February 2013.

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