ACKNOWLEDGEMENT

IT
GIVES ME GREAT PLEASURE IN PRESENTING MY PROJECT WORK ON

SILVER

LAKE KIMS.I WOULD LIKE TO THANK RESPECTED SIR TIMELY ENCOURAGEMENT, GUIDANCE AND SUPPORT.

QAZI YASIR AYUB FOR HIS

TABLE OF CONTENTS: CHAPTER 1: INTRODUCTION 1.1 INTRODUTION..........3 1.2 IMPORTANCE OF STUDY..3 1.3 OBJECTIVE OF STUDY...4 1.4 SCHEME OF STUDY.4 CHAPTER 2: REVIEW OF ORGANIZATION & PLANS 2.1. REVIEW OF ORGANIZATOIN.....5 2.2. PRODUCTIVITY PLAN...........5-6 2.3. INITIATIVES ........6

CHAPTER 3: MIS AND SWOT ANALYSIS 3.1. MANAGEMENT INFORMATION SYSTEM...7 3.2. TRANSECTION PROCESS SYSTEM...7 3.3. OFFICE AUTOMATION SYSTEM...7 3.4. SWOT ANALYSIS....7-8

CHAPTER 4: CONCLUSION 4.1. CONCLUSION......9

CHAPTER 5: RECOMENDATIONS 5.1. SUGGESTIONS.....10

REFRENCES....11

Chapter 1 Introduction

1.1 Introduction Silver Lake Foods Limited

Silver Lake Foods is now a medium size organization manufacturing a variety of confectionery products e.g. biscuits, toffees, bubble gums, chocolates, candies etc, under the brand name KIMs. Established in 1995 as a SME, the organization was conceptualized by a food scientist, namely Mr. Qadir Mehmood. Chocolate and candies were introduced in the product line in 1998, while instant drinks under the brand name of U-Sip were introduced in 2002. The company operates its factory in Hattar Industrial Estate, located at a distance of about 50 kms from the main capital, Islamabad. It complies to quality standards of ISO 14000, ISO 9001/2000 and HACCP food safety requirements. It is currently exporting its products to 25 different countries, mainly in the west e.g. USA, UK, Australia, Canada, Sri Lanka and Afghanistan.

The year 2002 posed major challenges to the operations of the company. A number of biscuit factories in Hattar failed in their businesses and closed down. A prime reason was the end of sales tax exemption period, which increased the cost of production by 15%. However, the financial crunch increased substantially when sugar crises occurred in the country and the price of sugar increased from PKR 10 to PKR 38 per kg, more than 300% increase. At Silver Lake, the daily utilization of this basic raw material was 8-9 tons, which led to a massive increase in the cost of production. A major challenge for the company thus became reducing its costs of operations, enhancing sales volumes and improving the overall productivity of the organization. .

1.2 Importance of study

Importance of this study is that I know that how silver lake company improve its manufacturing using new techniques and information system and also learn how they manufacture their

products and what strategy they used to improve their selling and to earn profits, and also to how they are using MIS in daily routine work, transactions, customer dealing on web etc.

1.3 Objective of study

Objective of my study are to know How Industries manufacture their products How they are using MIS and its other type in their daily work to enhance their activities. Through this study I learn that how we have to survey a company. This will help me in future survey are in deciding new business This study helps us to know how factory plan new strategies for future work and how implement them. Through this study I try to how a company use database system to make convenience in their work. This study tells what is role of TPS and management information system with in and out of company.

1.4 Scheme of study

First chapter of my project start with brief introduction of my selected company i.e SILVER LAKE.I stated their its location when established and how its working now.in second chapter I try to write plans and initiatives of company. Third chapter includes information system i.e TPS, MIS, Office automation system and also have swot analysis in this I mention major competitors of company its strengths etc and try to know how they are achieving there goals.In 4th chapter things which I think should be used in that company or silver lake have to do that I mentiond and in 4th chapter I give some result of my work about company. and lastly I write the references through which I study this company and I become able through which to write a project report on Silver lake kims hattar.

Chapter 2 Review of organization & Plans

2.1 Review of organization

SILVER LAKE FOODS is an ISO 9002, ISO 14000 and HACCP Certified Company situated at the Industrial Estate Hattar, Haripur along the ancient silk route at a distance of about 60KM from Islamabad, surrounded by beautiful lakes and lush green valleys. The name of the company is derived from its location, which symbolizes purity and freshness. Country: Pakistan City: Haripur Address: Plot No. 50, Phase 3, Industrial Estate Hattar Haripur, NWFP, Pakistan Phone: +92-995-617147 Fax: +92-995-617747 Number of company employees : 500-1000 Approximate annual sales : USD$50,000,000 Website: www.kims.com.pk Catagory:Food Sub-categories: Biscuits Candy Chocolate

2.2 Productivity Improvement Plan

In July 2005, at a time when contemporaries were closing down their factories due to high cost of production thus rendering the business unprofitable, Mr. Mehmood embarked upon a productivity improvement plan to reduce the organizations cost of production. With the assistance of his Quality Assurance Manager, namely,Mr. Ishtiaq Hussain Kiani, quality parameters were set with a two-fold target: wastage reduction and productivity enhancement.

National Productivity Organization-Pakistan conducted an initial productivity audit of the company and analyzed the major problems. Subsequently, a productivity improvement plan was developed and fine-tuned with the organization. A productivity measurement criteria was put in place to measure improvements.

Subsequently, the concept of quality control circles (QCC) in the factory was introduced. Employees were motivated to become more involved in identifying techniques to reduce the wastages (especially of products and wrappers) and improve efficiencies. Additionally, suggestion scheme was introduced at all levels. The employees were asked to give their suggestions and observations on a machine-wise, process-wise basis, etc.Subsequently, information and suggestions received from each department were discussed in a weekly meeting of the departmental supervisors with the CEO. The decisions taken were properly noted, implemented and followed-up through an action plan.

Process reengineering was implemented: bottlenecks along the process line from cooking to packing were identified. In some cases, moulds were replaced, while in some areas, number of human resource was rationalized and skills were improved.

2.3 Initiatives 2.3.1 Initiatives in Marketing and Promotion

The sales team of the organization was revamped and strategies were made to expand into international markets. The organization put up its stalls in international exhibitions in Germany to penetrate other markets. With the opening of post-Taliban Afghanistan market, Silver Lake immediately entered into this new market.

2.3.2Initiatives in Research & Development

Research on new products is carried out on regular basis. Consequently, two new products were added to the product line to meet increasingly competition and growing market demand.

2.3.3 Initiatives in Technology Up-gradation

The factory has 100% locally manufactured machinery. However, changing market needs have necessitated technological adjustments in the plant. The Technology Manager has been instrumental in indigenous up gradation of the plant and machinery, and almost 60-70% currently installed has been fabricated in-house. 6

Chapter 3 MIS AND SWOT ANALYSIS

3.1 Management Information Systems

A management information system (MIS) refers to a computer network that generates timely and accurate information for managing an organisation. A management information system is often integrated with a transaction processing system. A MIS produces several reports, A detail report, summary report and an exception report for factory (KIMS, silver lake).

3.2 Transaction processing systems

A transaction processing system (TPS) processes data generated by the day-to-day transactions of an organisation.Transaction processing systems are used in many industries, including banks, retails stores and airline booking systems.TPS in silver lake is at some level manual and on some computerised as they export to many countries they use online transaction system(OLTP)such as ATM, purchases etc ,also use of e-mails, bank accounts information , customer care/information on website etc.

3.3 Office automation systems

An office automation system performs routine tasks, such as printing documents, tracking schedules, making calculations and communicating with other departments and clients. Silver lake have there own printing facilities in industry.

3.4 Swot analysis: Strengths

1. Company has most modern facilities to produce their items such as TPS. 2. Complete in house printing facilities (OFFICE AUTOMATION SYSTEM). 3. DSS (decision support system) in organization. 4. Training programs with APO JAPAN.

Weakness
1. Silver lake does not have a specialized human resource function. 2. Wastages of raw material and packing material. 3. Manpower motivation and participation staff and workers 4. The role of quality assurance was focused on controlling quality.

Opportunity
1. Two new products added. 2. Opening of post-Taliban Afghanistan market. 3. Closing of number of biscuit factories in hattar.

Threats
1. Ebm (English biscuits manufacturers).which is the major competitor of KIMS industry. 2. Government (tax increase , electricity per unit increase for commercial use) 3. Artificial shortage of materials. 4. Recent unfair atmosphere i.e terrorism.

Chapter 4 Conclusion

4.1 Conclusion
From the analysis of organization about my topic I concluded that almost progress of various departments of organization is satisfactory. Accounting For Cash & Short-Term Investment Statement highlights the financial health of silver lake because this analysis highlights the correct financial picture of this organization. Due to this analysis financial analyst is able to compare the financial position of silver lake with other organization. In this organization financial manager Is effectively using financial ratio to measure the financial position of silver lake. The usefulness of ratios depends on ingenuity and experience of financial analyst who employs them. These

analysis help financial analyst in comparing silver lake with other organization who have data differ significantly in size because every item on the financial statements gets place don a relative, or standardized basis.

Although the over all financial progress of organization is satisfactory but there are some inexperienced financial managers who choose inappropriate analytical tool, which increase the business risk,an there is no proper HR depart. Also at some levels company should have to use management information system more frequently for more efficient work and to increase profit margin and to save time.

Chapter 5 RECOMENDATIONS

5.1 Suggestions 1. In order to avoid the increase in cost of goods manager should have to make the plan before of
financial decision , production etc. This plan include whether the investment required or not. 2. Silver lake should have to use a computer based spreadsheet program for quickly analyzing financial statements. 3. To plan for the future the productions and plans company should have to use cad/cam. 4. Company should employ a high experienced Financial person, to analyze the market to utilize the short-term investment to get the maximum profit. 5. A proper Human resource management utilization to increase manpower efficiency. 6. I suggest company that they have to consult with a system analyst to prepare a software which Fulfill their desires needs.

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References
www.exportbureau.com www.google.com www.kims.com.pk www.npo.gov.pk/training/Casestudies/SilverLake.pdf www.wikipedia.com www.scribd.com

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