Professional Documents
Culture Documents
Legends - Departments
P
Procurement
M
Marketing
A
Architecture
C
Contracts
BD
Business Development
PC
Projects Control
EM
Executive Management
TS
Technical service department
CT S
Construction team Statutory
L
Legal
DC AC
Accounts
IT
IT department
QQ
QC & QA
MD
HR
QE
Quantity Estimation
AD
Administration Department
HD
Hospitality Department
SC Safety Controls
BD
Plot Details
S EM
Pursue project
BD
Business Development team to develop project brief
EM BD
Project Brief BD
Design Basis
BD
Work out the feasibility of the project by getting inputs from various sources Business Plan
BD
Yes
EM EM
No
EM
BD
Proposal rejected
A Design Brief
Architecture team to develop design brief based on project brief
EM
C
Award of work to architects/ consultants
PM
EM A
A
Concept Phase
TS
BD S
TS
A TS
A S BD TS EM A TS S
PC EM
S
Preparing Detailed order budget (DOB)/ BOQ and revising budget if required
PC
TS S S
EM
Statutory Approvals
TS A
Drawings control and coordination
Receiving execution drawings at H.O. and checking if the drawings meet all the specified requirements
TS
Forwarding the drawings at site and updating the drawings management database
TS
Site raises a Request for information (RFI) in case it needs any clarification/ modification to the drawings
RFI is forwarded to all consultants with a cc marked to the design co ordination head TS
CT
CT A
TS A
Consultant gives the return back time based on the complexity of the clarifications
TS A
CT
Revised drawings are received at H.O and check is done by the design coordination head
TS
Forwarding the drawings at site and updating the drawings management database
TS A
TS A
Periodic Inspections
Site checks the drawings for any clarification to be needed and closes the RFI
Periodic Meetings are conducted for resolving the pending RFI and also to check if the work is as per the drawings issued
A TS
CT
CT
Process Overview
Home
1. Design basis
Masters
Key Inputs
Key Objectives
3. Concept phase
Key Activities
Process Owners
4. Design development
Key Flowcharts
Key Formats
5. Statutory approval
Key Outputs KPM
7. Periodic inspections
Help
6
Preliminary and tentative for discussion purposes only
Process Overview
Home
1. Design Basis
Masters
Key Inputs
Key Objectives
3. Concept phase
Key Activities
Process Owners
4. Design development
Key Flowcharts
Key Formats
5. Statutory approval
Key Outputs KPM
7. Periodic inspections
Help
7
Preliminary and tentative for discussion purposes only
Process Overview
Home
1. Design basis
Masters
Key Inputs
Key Objectives
3. Concept phase
Key Activities
Process Owners
4. Design development
Key Flowcharts
Key Formats
5. Statutory approval
Key Outputs KPM
7. Periodic inspections
Help
8
Preliminary and tentative for discussion purposes only
Process Overview
Home
1. Design basis
Masters
Key Inputs
Key Objectives
3. Concept phase
Key Activities
Process Owners
4. Design development
Key Flowcharts
Key Formats
5. Statutory approval
Key Outputs KPM
7. Periodic inspections
Help
9
Preliminary and tentative for discussion purposes only
Process Overview
Home
1. Design basis
Masters
Key Inputs
Key Objectives
3. Concept phase
Key Activities
Process Owners
4. Design development
Key Flowcharts
Key Formats
5. Statutory approval
Key Outputs KPM
7. Periodic inspections
Help
10
Preliminary and tentative for discussion purposes only
Process Overview
Home
1. Design basis
Masters
Key Inputs
Key Objectives
3. Concept phase
Key Activities
Process Owners
4. Design development
Key Flowcharts
Key Formats
5. Statutory approval
KPM
7. Periodic inspections
Help
11
Preliminary and tentative for discussion purposes only
Process Overview
Home
1. Design basis
Masters
Key Inputs
Key Objectives
3. Concept phase
Key Activities
Process Owners
4. Design development
Key Flowcharts
Key Formats
5. Statutory approval
KPM
12
Preliminary and tentative for discussion purposes only
Process Overview
Home
1. Design basis
Masters
Key Inputs
Key Objectives
3. Concept phase
Key Activities
Process Owners
4. Design development
Key Flowcharts
Key Formats
5. Statutory approval
Key Outputs KPM
7. Periodic inspections
Help
13
Preliminary and tentative for discussion purposes only
Key Objectives
SOP Objectives
Home Masters
Process Overview
To specify procedures for the Project Design in order to increase consistency in the execution of the process To embed informational controls in the Project Design process To provide a monitoring framework in order to manage the performance of the Project Design function
Key Inputs
Key Objectives
Key Objectives
Key Activities
Process Owners
Key Flowcharts
Assess feasibility of the project Develop project concept based on project and design brief Appointment of the external architect and other service consultants Step by Step design development for the project
R&A Key Outputs
KPM
MIS
Help
14
Preliminary and tentative for discussion purposes only
Activities performed
Home
Business Development
Receive business proposals from various sources Prepare summary report of the proposals Screens out proposals based on pre-defined key - parameters Prepares list of Project Opportunities Follow up with marketing team to carry out Market Research Prepares / Validates Project Brief Prepares / Validates feasibility report Reviews / Approves Initial & Final Concept Plans Collect data regarding the plot details for the identified opportunities Reviews / Approves Concept Plans & Detail Design Plans Prepare preliminary / final statutory drawings Scrutinize the drawings received from the external architects / consultants Obtain statutory approvals Coordinates with the external architects / consultants for receiving drawings and sending to internal departments Maintaining and updating the Drawings Management Database Conducting Periodic Site Visit for checking the drawings register Coordinate for closing Request for Information raised by the drawings recipients
Masters
Process Overview
Key Inputs
Key Objectives
Key Activities
Process Owners
Process Owners
Statutory
Key Flowcharts
Key Formats
Key Outputs
KPM
MIS
R&A
Help
15
Preliminary and tentative for discussion purposes only
Home
Masters
Executive Management
Process Overview
Executive Director/ M.D. / C.E.O. / C.O.O. , Managing Director/ Vice all Head of Chairman Departments
Approves Business Model Approves Feasibility report Finalizes Go-No Go for the project Approves Project Brief Approves Design Brief Approves the appointment of the architect / consultants Approves the various designs / drawings received from external Consultants Approve budget / revised budget for the project
Key Flowcharts Key Activities Key Inputs
Key Objectives
Process Owners
Process Owners
Key Formats
Marketing
Carry out / validate Market Research for identified project opportunities Prepares / Validates Design Brief Scrutinizes / Approves the various designs / drawings received from external Consultants Evaluates external Architect on technical parameters Approves the appointment letter of the external Architect / Consultant
R&A Key Outputs
Architecture
KPM
MIS
Help
16
Preliminary and tentative for discussion purposes only
Activities performed
Home
Contracts
Maintains and Update Architects Database Prepares / validates contract for appointment of consultants architect Identifies the various architects / consultants for the project Evaluates external architect based on financial parameters Approves the appointment letter
Masters
Process Overview
Key Inputs
Key Objectives
Key Activities
Process Owners
Process Owners
Projects Control
Key Formats
Technical Service
Reviews / Approves the concepts / designs submitted by the external architects / consultants
Key Outputs
KPM
MIS
R&A
Help
17
Preliminary and tentative for discussion purposes only
Home
Process Overview
Design Brief
Key Objectives
Design Management Group Contracts Team / Business Development Design Management Group Architecture Team / Technical Services / Business Development
Key Activities
Process Owners
Process Owners
Concept Phase
Key Flowcharts
Key Formats
KPM
Design Development
Design Management Group Architecture Team / Technical Services / Site Execution Team
Design Management Group / Site Statutory Team Execution Team
Designs Control Team Site Execution Team
Key Outputs
MIS
Statutory Approval
R&A
Help
18
Design Basis
Key Inputs: Property Card
Masters
Home
Process Overview
Key Objectives
MIS
R&A
Help
19
Preliminary and tentative for discussion purposes only
Home
1. Based on preliminary assessment as per process for organisational growth, initiate proposals from 1. Business Development Team in different target cities receives various business location wise detailed feasibility. different sources such as brokers, land owners, business houses etc. 2. Short list cities/locations for consideration. 2. Based on the key project parameters defined by the Executive Management, the various proposals received by the Business Development Team would be screened. Key project parameters would 3. Prepare preliminary assessment report on shortlisted areas/cities/locations. include This would define the kind of Projects that would be undertaken by the company for its future expnasions.It would broadly coos, 4. Review with development team,includes & m for assessment and fit with product/brand standards.
Masters
Process Overview
Key Inputs
Key Objectives
Process Owners
Key Formats
Target Cities 5. If the project is found befitting initiate process for identification of land. Kind of development Minimum land size 6. Receive enquiries from land owners willing to enter into an agreement and proactively seek and initiate opportunities through agents. 3. On receiving a project opportunity, Information of the owner and plot details are ascertained by the Statutory Team (ST) and a Land Acquisition Report is compiled. 7. Review various opportunities. 4. Marketing Team carries out preliminary market research for the overall project for the screened 8. Conduct site visits for site under discussion (development team, COOs, S&M, as deemed appropriate. project opportunities.
9. Prepare preliminary feasibility on carries out detailed feasibility studies to determine the profitabilitydeal. 5. Business Development Team the basis of various scenarios (purchase/lease/license/jv) for the from And negotiate price on the basis of current market scenario, appropriateness of site in Taj portfolio. the FSI available for development of sales, cost of construction, land cost, TDR transfers, locality, available start discussion and demand commercial (structures specific to an industry/trade) 10. For the site,infrastructure, type oflegal checks. Involve representatives from legal and finance. or residential etc. and usage pattern. Feasibility to be carried out both in terms of Technical feasibility and economic viability. The inputs received from the Market research and Land acquisition report would be compiled in the feasibility report.
Key Flowcharts
Key Outputs
KPM
MIS
R&A
Help
20
Preliminary and tentative for discussion purposes only
Home
Process Overview
11. Do a legal evaluation of the site. developed by the Executive Management and the feasibility report for 6. Based on the Business model the project, the Executive Management would decide whether project should be pursued or not. If the 12. Finalise terms of acquisition with owners, prepare the Project Brief and sign term sheet to be put up to project is finalized by Executive Management, If the proposal is rejected, the reason for same is management for approval. stated and sent to Business Development Team. If project is finalized then In house Architecture department would initiate Site Survey and prepare a Site Survey Report. Survey of the plot is conducted for development purpose through surveyors. Exact site dimensions, contours, conditions topographical information is collected and a Site layout report is prepared. A copy of site layout report is sent along with the project brief to the in-house architect department for developing the Design Brief.
Masters
Key Inputs
Key Objectives
7. 8.
Process Owners
Land acquisition team would proceed with the formalities for acquiring the land. Based on the inputs of the individual vertical specific reports for the project , broad requirements of the project will be conceptualized by a team comprising: C.E.O., M.D., Chairman, V.P. Sales/Marketing (residential or commercial as the case may be), V.P. Finance, V.P. Business Development, V.P. Statutory, V.P Projects, V.P. Commercial ( all HODs). It is recommended that the timeliness for conceptualization and preparing the Project Brief and forwarding it to in-house department for preparing Design Brief should be within 3 weeks (recommended) of purchasing site/plot. Business Development team shall capture the details of the project concept. Business Development team develops the Project Brief based on the projects concept. Project Brief shall reflect the type of project to be developed, the amenities to be provided, basic project aesthetics and the target group for project (based on market research). Project Brief is sent to Executive Management for approval. Executive Management reviews the Project Brief to check if the basic project concepts are captured and if there is any corrections required it is communicated to the business development team for rectifying it. Executive Management then approves and signs off the final Project Brief.
Key Flowcharts
Key Formats
KPM
9.
Key Outputs
MIS
10 11
R&A
Help
12
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Preliminary and tentative for discussion purposes only
Home
1. Once the board approves, purchase sent to in-house Architecture team for developing Design Brief Approved copy of Project Brief is land and complete land deal
Masters
Process Overview
2. Design Brief cost of the FSI available for residential, commercial, hospitality, IT building , 2. Prepare note onincludesdesign planning, put up to management for approval of appointment oftarget cost of construction and likely project concepts. consultants and execution of design planning. 3. Design Brief is forwarded to Business Development & Statutory Team for review. 3. If management approves, appoint concept design consultants and prepare design brief. Discuss the design brief with coo, development team, the departments are incorporated team, send to designer. case if 4. Changes if any recommended by operations and sales & marketing in the Design Brief. In
Key Inputs
Key Objectives
there are any changes required to the design brief, team to confirm or inform about modification within 3 working days (recommended) to the in house Architecture department. 5. 6. Business Development and Statutory team would approve the Design Brief. After approval of the Design Brief by the Business Development and Statutory Team, it is then forwarded to the Executive Management for approval. Executive Management finally signs off the
Process Owners
Key Flowcharts
Key Formats
KPM
MIS
R&A
Help
22
Preliminary and tentative for discussion purposes only
BASED ON PRELIMINARY ASSESSMENT AS PER PROCESS FOR ORGANISATIONAL GROWTH, INITIATE LOCATION WISE DETAILED FEASIBILITY
PREPARE PRELIMINARY ASSESSMENT REPORT ON SHORTLISTED AREAS/CITIES/LOCATIONS REVIEW WITH DEVELOPMENT TEAM, COOs, S & M FOR ASSESSMENT AND FIT WITH PRODUCT/BRAND STANDARDS Y
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LAND OPTIONS
CONDUCT SITE VISITS FOR SITE UNDER DISCUSSION (DEVELOPMENT TEAM, COOs, S & M, AS DEEMED APPROPRIATE
PREPARE PRELIMINARY FEASIBILITY ON THE BASIS OF VARIOUS SCENARIOS (PURCHASE/LEASE/LICENSE/JV) FOR THE DEAL
NEGOTIATE PRICE ON THE BASIS OF CURRENT MARKET SCENARIO, APPRPRIATENESS OF SITE IN TAJ PORTFOLIO
DRAFT TERM SHEET FOR THE SITE, START DISCUSSION AND LEGAL CHECKS. INVOLVE REPRESENTATIVES FROM LEGAL AND FINANCE
DRAFT TERM SHEET GUIDELINES ON DUE DILIGENCE OF SITE (BDV/W/03) SITE DOCUMENTS FROM OWNERS
FINALISE TERMS OF ACQUISITION WITH OWNERS AND SIGN TERM SHEET TO BE PUT UP TO MANAGEMENT FOR APPROVAL
END
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PROJECT BRIEF
NOT APPROVED
BOARD APPROVAL
APPROVED
PREPARE NOTE ON COST OF DESIGN PLANNING, PUT UP TO MANAGEMENT FOR APPROVAL OF APPOINTMENT OF CONSULTANTS AND EXECUTION OF DESIGN PLANNING.
NOT APPROVED
PREPARE PROJECT BRIEF, DISCUSS WITH COO, DEVELOPMENT TEAM, OPERATIONS AND S & M TEAM, SEND TO DESIGNER
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Design Basis
Key Outputs: Project Opportunities
Masters
Home
Process Overview
Site Survey Report Land Acquisition Report Market Research Report Feasibility report Project Brief Design Brief
Key Flowcharts Key Activities Key Inputs
Key Objectives
Process Owners
Key Formats
MIS
R&A
Help
28 26
Preliminary and tentative for discussion purposes only
Design Basis
Responsibility & Authority:
Head DMG
Home
Masters
Process Overview
Key Inputs
MIS
RR &A & A
Help
29 27
Preliminary and tentative for discussion purposes only
Home
Process Overview
MIS
R&A
Help
30 28
Preliminary and tentative for discussion purposes only
Home
Masters
1.
Executive Management communicates the consulting strategy for appointment of external Architect/ to the contracts department. Consulting strategy is decided by the Executive Management with consultation of the In-house Architecture and the Technical Service Team for appointment of external Architects and Consultants for the project.
Process Overview
Key Inputs
2.
Key Objectives
Contracts department initiates appointment of external Architect/ Consultant based on consulting strategy. External Architect is identified from Architect/ Consultant database maintained by Contracts/ In-house Architecture team.
Key Key Activities Activities
Process Owners
3.
Architects evaluation to be carried out on the basis of preset parameters laid down in a standard format. Preset parameters broadly to include fees, out of pocket expenses quoted, registration with the architecture council, relevant experience; clientele; financial background; adequacy of
Key Flowcharts
Key Formats
infrastructure; support team (total strength, qualification, relevant experience); sales area maximization, additional service consultancy provided. Technical evaluation is done by the Architecture department and financial evaluation is done by the Contracts Department and Evaluation report is prepared and forwarded to Contracts department who prepares the Comparison report for various external Architects/ Consultants identified. Comparison report is forwarded to Project Manager. Input is given by Project Manager on the Architects/ Consultants evaluation based on construction viability. 4. Executive Management finalizes appointment of external Architect/ Consultant based on the inputs received and the same is communicated to the Contracts / In-house Architecture / Technical service department.
Key Outputs
KPM
MIS
R&A
Help
29 31
Home
Process Overview
review. 6. Architecture/ Technical Service Team reviews the Appointment Letter and checks the terms and conditions and the same is forwarded to M.D/ C.E.O. 7. M.D/ C.E.O reviews the Appointment Letter and signs two copies. Signed copies of appointment letter is sent to the external Architect/ Consultant. 8. External Architect/ Consultant signs both the copies of the Appointment letter and returns one back to the Contracts department.
Key Inputs
Key Objectives
Process Owners
Key Flowcharts
Key Formats
9.
KPM
Contracts department files the copy of the signed Appointment Letter in the contracts database.
Key Outputs
MIS
R&A
Help
32 30
Preliminary and tentative for discussion purposes only
PROCESS
OUTPUT
TS
Contracts Department
Notes
Consulting Strategy Consulting strategy would necessarily be decided by the executive management with consultation of the in-house architect and the Technical Service Team for appointment of external architects and consultants for the project
Identifies external Architect from Architect/ Consultant database maintained by Contracts/ In-house architect team
BD Contracts Department
In-house DMG Architecture Evaluates Architect/ Consultant based on financial parameters Evaluates Architect/ Consultant on Technical parameters
2
Evaluation Report
Architect evaluation to be carried out on the basis of preset parameters laid down in a standard format. Preset parameters broadly to include fees, out of pocket expenses quoted, registration with the architecture council, relevant experience; clientele; financial background; adequacy of infrastructure; support team (total strength, qualification, relevant experience); sales area maximization, additional service consultancy provided.
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Sends report to contracts department who prepares comparison report on evaluation of external Architects/ Consultants
Notes
Contracts
Comparison Report
The input of project Manager would be conditional based on project specific (like size of project, value, time period)
1
Project Manager gives input on the Architects/ Consultant evaluation based on construction viability
Executive Management
34 32
PROCESS G
Head, Projects Executive Management
OUTPUT
1
Appointment Letter
35 33
Signs both the copies of the appointment letter and returns one back to the contracts department
BD / DMG Contracts
Contracts database
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Home
Process Overview
MIS
R&A
Help
35 37
Preliminary and tentative for discussion purposes only
Home
Masters
Process Overview
Key Inputs
MIS
RR &A & A
Help
36 38
Preliminary and tentative for discussion purposes only
Concept Phase
Key Inputs: Approved Design brief
Masters
Home
Process Overview
MIS
R&A
Help
37 39
Preliminary and tentative for discussion purposes only
Home
1. Approved Design Brief with architect to develop Control & Coordinator to the external coo 1. Conduct kick off workshop is forwarded by Drawingsmaster plan with design direction from Architect. 2. The at least two master plan schemes 2. Developexternal Architect develops the preliminary concept for the project based on the Design Brief. It is
Masters
Process Overview
then forwarded to the in-house Architecture/ Technical Service Team for reviewing and giving inputs. 3. Verify it meets project brief, design direction and site usage/zoning requirements In-house Architecture/ Technical Service Team would check if the preliminary concept plans meets 4. Review basic projectwith coo & BD the master plan design. A check would be made by the Statutory Department for confirming if the concept confines to the statutory regulations. Also a check would be made by Business Development 5. Select one preferred scheme by COO & BD to be further developed Team for meeting the Basic Project Brief. 6. Complete the master plan. 3. After the review has been done by all these units and the necessary changes have 7. Conduct coordination workshop with design architect, municipal architect, interior designer, technicalbeen consultants, BD & TSG.plans are then sent across to the Executive Management for review and approval. incorporated, the
8. Receiveinternal detailing and buildfrom designer requirement detailing will be taken care by the In-house 4. The layouts & concept design to suit client
Key Inputs
Key Objectives
Process Owners
Key Flowcharts
Key Formats
KPM
Architect department regulations, project brief, various service providers and which spaces 9. Verify it meets the zoningas per the tie-ups with thearea program, functional relationship of would then be forwarded to the external Architect for incorporating it. 10. Review concept design with operations 3. On approval of the preliminary concept plan by the Executive Management, external Architect would 11. Once approved by the coo, design consultant to prepare concept presentation for MD & senior develop detail the iteration till management and doconcept plans the concept design is approved. 4. Detail concepts should also include:
Key Outputs
MIS
R&A
Help
Unit plan Layout plan Elevations Area statement (sale, commercial, hospitality, etc.)
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START
CONDUCT KICK OFF WORKSHOP WITH ARCHITECT TO DEVELOP MASTER PLAN WITH DESIGN DIRECTION FROM COO
NO
VERIFY IT MEETS PROJECT BRIEF, DESIGN DIRECTION AND SITE USAGE/ZONING REQUIREMENTS
NO
SELECT ONE PREFFERED SCHEME BY COO & BD TO BE FURTHER DEVELOPED MASTER PLAN SITE PLAN WITH ANALYSIS FLOOR PLAN ELEVATION
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VERIFY IT MEETS THE ZONING REGULATIONS, PROJECT BRIEF, AREA PROGRAM, FUNCTIONAL RELATIONSHIP OF SPACES
YES
INPUT TO DESIGNER
YES
NO
CONCEPT DESIGN DOCUMENTATION POWER POINT PRESENTATION(ARC HITECTURE, INTERIOR DESIGN & LANDSCAPE) MOOD BOARDS
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Concept Phase
Key Outputs: Concept plans (Preliminary/ Detailed)
Masters
Home
Process Overview
Key Inputs
MIS
R&A
Help
41 46
Preliminary and tentative for discussion purposes only
Concept Phase
Responsibility & Authority:
Home
Masters
Process Overview
Key Inputs
MIS
RR &A & A
Help
42 47
Preliminary and tentative for discussion purposes only
Design Development
Key Inputs: Detail Concept Plans
Masters
Home
Process Overview
MIS
R&A
Help
43 48
Preliminary and tentative for discussion purposes only
Design Development
Key Activities: Guiding Principles
Home
Masters
Process Overview
Provide detailed break up of budget head cost through out the project life Disclosure of assumptions used. Consistency in usage of assumptions.
Key Inputs
Key Objectives
Usage of form and format prescribed for compiling budget costs. Additional details to be attached in the form of annexure. Periodic review, challenging and validation of the budget in the light of prevailing circumstances
Process Owners
Procedure for amending budgets Procedure for reporting and holding periodic discussions
Key Flowcharts
Key Formats
KPM
MIS
4.1 Key Process Description Design Development - Preparation of Detail Design Schematic Stage Drawings 1. Conduct schematic design coordination workshop with design consultant. 1. Based on the Approved Detail Concepts, External Architect prepares Preliminary Design for the 2. Refine project. concept design to meet local zoning requirement, detailed area programme, function flow with circulation layout of all spaces with wall thickness, doors & windows. 2. Review of the Preliminary Design and virtual walk through is made by the in-house Architecture,, 3. Co-ordinate layout with structures and services (mechanical, electrical & plumbing). Statutory Department and Technical Service Team. They check if the designs meet the Basic Project Concepts. all any corrections are required it is then budget approved and accordingly, give comments to it 4. Review If spaces meet Taj design standards and communicated to the external Architect for getting the designers/ do value engineering (VE). rectified.
5. Do internal review with the operations, spa division and S&M and integrate their comments. 6. Ask consultants to prepare final documentation for schematic stage.
Preliminary and tentative for discussion purposes only
Key Outputs
R&A
Help
44 49
Design Development
Key Activities:
4.2 Key Process Description their approval on it, it is finally sent to the Executive ManagementStage 3. After all these units give - Design Development - Preparation of Design Development for review Drawings and approval.
Home
Masters
Process Overview
4. On approval of the designs by the Executive interior designer, designs are forwarded to projects 1. Coordination with all discipline design architect, QSManagement, the landscape architect, structural, services (mechanical, fire, plumbing), lighting, facility planner, signage & security, life safety consultants. control department.
2. Review drawings & specification toto Project standards. 5. Preliminary Designs forwarded meet Taj Controls department which prepares the Preliminary Cost
Key Inputs
Key Objectives
Rough Order Budget. based on preliminary designs within 1 week of receipt of design. The 3. Accordingly, give comments to the designers/ do value engineering (ve). If there is a reduction in scope, redo the coordination with consultants else, review with inputs from the various compliance, regarding the preliminary cost would be compiled based on operation for operational department design standards compliance, amenity/ equipment list. expenditure to be incurred for the project. The departments would also include Sales and Marketing,
4. Do Engineering department, Accounts, Admin and HR. final coordination with all consultants.
Process Owners
6. On the basis of preliminary cost, Preliminary budget 5. Receive tender drawings & specification from consultant. is compiled. Budget would include the entire
Key Formats
Key Flowcharts
project cost (Direct + Indirect) cost of construction per sq.ft. based on the Approved Conceptual 6. Review drawings, BOQ and specifications w.r.t. design deliverables. If there are comments, ask Plans. The allowed margin of to complete design +/- 10% (recommended) of the project cost consultants to redo tender drawingserror in this budget isdevelopment. 7. In case the budget is not within the target cost (Cost estimated at the time of project viability stage), MD/CEO ratifies budget to fit within the cost or vice versa and provides reason for the same. 8. Initial statutory drawing is prepared based on the Preliminary Designs approved by the Executive Management. 9. Review of initial statutory drawings is done by the in-house Architecture Team and the Technical Service Team.
R&A Key Outputs
KPM
MIS
Help
10.
If any corrections are required it is communicated to the Statutory Head and the in-house Architecture and Technical Service Team would agree upon the statutory details and drawings.
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REFINE CONCEPT DESIGN TO MEET LOCAL ZONING REQUIREMENT, DETAILED AREA PROGRAMME, FUNCTION FLOW WITH CIRCULATION LAYOUT OF ALL SPACES WITH WALL TICKNESS, DOORS & WINDOWS
CO-ORDINATE LAYOUT WITH STRUCTURES AND SERVICES (MECHANICAL, ELECTRICAL & PLUMBING)
REVIEW ALL SPACES MEET TAJ DESIGN STANDARDS AND BUDGET APPROVED
YES
YES COMMENTS NO SCHEMATIC DESIGN STAGE COMPLETE SHEMACTIC DESIGN DOCUMENT FROM ALL CONSULTANTS DESIGN DELIVERABLES
END
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CO-ORDINATION WITH ALL DISCIPLAINE DESIGN ARCHITECT, QS INTERIOIR DESIGNER, LANDSCAPE ARCHITECT, STRUCTURAL, SERVICES (MECHANICAL, FIRE, PLUMBING), LIGHTING, FACILITY PLANNER, SIGNAGE & SECURITY, LIFE SAFETY CONSULTANTS REVIEW DRAWINGS & SPECIFICATION MEETS TAJ STANDARDS YES NO VALUE ENGINEERING YES NO
REDUCE SCOPE
KITCHEN CHEF
SIGNAGE MARKETING
BOH OPERATION
NO
REVIEW WITH OPERATION FOR OPERATIONAL COMPLIANCE, DESIGN STANDARDS COMPLIANCE, AMENITY/ EQUIPMENT LIST ANY CHANGES ADVISED YES FINAL CO-ORDINATION WITH ALL CONSULTANTS RECEIVE TENDER DRAWINGS & SPECIFICATION FROM CONSULTANT
REVIEW DRAWINGS, BOQ AND SPECIFICATIONS WRT DESIGN DELIVERABLES YES COMMENTS NO RECEIVE TENDER DRAWINGS & SPECIFICATIONS DD PHASE COMPLETE TENDER DOCUMENT
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Design Development
Key Outputs: Preliminary Designs
Masters
Home
Process Overview
Initial Statutory Designs Preliminary Cost Preliminary Budget (Rough Order) Approved Detail Designs Bill of Quantities (BOQ) Detailed order budget (DOB) Ratified Cost of Budget
Key Flowcharts Key Activities Key Inputs
Key Objectives
Process Owners
Key Formats
MIS
R&A
Help
48 58
Preliminary and tentative for discussion purposes only
Design Development
Responsibility & Authority:
Home
Masters
Process Overview
Key Inputs
MIS
RR &A & A
Help
49 59
Preliminary and tentative for discussion purposes only
Statutory Approvals
Key Inputs: Detailed Designs
Masters
Home
Process Overview
MIS
R&A
Help
50 60
Preliminary and tentative for discussion purposes only
Statutory Approvals
Key Activities: 5.1 Key Process Description Statutory Approvals - Approval from Statutory Department
Home
Masters
1.
Approved copy of detail designs are sent to the Statutory Department for revising the initial Statutory Drawings (if required).
Process Overview
2.
Corrections if any in the Statutory Drawings has to be approved by the in-house Architecture and Technical Service Team. Final statutory drawings are then sent to the required Government department for getting the required approvals. In case if any changes are required at this stage, the Statutory department would communicate it to in-house Architecture, Technical Service and external Architect to get it changed. Statutory drawing is submitted to the Government departments for approvals. In case drawings are not passed by Government department, permissible changes are made. Any change, to the drawings, is to be made only by the in-house Architecture/ Technical Services department in consultation with the respective external Consultants.
Key Inputs
Key Objectives
3.
4.
Process Owners
5.
Key Formats
Key Flowcharts
6.
Key Outputs
KPM
7.
MIS
Once approval is received for the drawings, a copy is send to Drawings Control and Coordinator for his records.
R&A
Help
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PROCESS U
Statutory Department
OUTPUT
Detail Designs
Yes
Notes Is approval obtained
Send copies of approved drawings to the in-house Architecture / Technical Service Team
No
The changes required are communicated to the in-house Architecture, Technical Service and the external Architect External Architect Revised Detail Designs
62 52
OUTPUT
No
Yes
The revised detail designs are sent to Statutory Team to get necessary revisions in the Statutory Drawings
63 53
Statutory Approvals
Key Output: Revised detail designs
Masters
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Process Overview
Key Inputs
MIS
R&A
Help
54 64
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Statutory Approvals
Responsibility & Authority:
Home
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Process Overview
Key Inputs
MIS
RR &A & A
Help
55 65
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Home
Process Overview
MIS
R&A
Help
56 66
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Drawings Coordination and Control > Receive execution drawings from Architects / Consultants
Key Activities: 6.1 Key Process Description - Drawings Control and Coordination - Receive execution drawings from Consultants 1. The Document Control and Project Manager Drawings Coordination Head receives the Architects / Consultants drawings at HO. The drawings received could either be Advance copy meant for study purposes or a regular copy meant for execution purposes. The drawings are accompanied by a Transmittal Note. A Transmittal note contains a drawing code number, description of the work area covered by drawing and the total number of copies sent for that particular type. The purpose (study OR good for constructn.) of the execution) drawing is clearly mentioned on the transmittal note and on the drawing itself. 2.
Key Key Activities Activities
Key Inputs
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Process Overview
Key Objectives
Process Owners
PM The Document Control and Coordinator conducts a prima facie check of the drawings by referring to Drawings
the recent most minutes/ conversation/ email correspondence to ensure that the drawings sent are absolutely up to date and as per recent most requirements. In case the drawings are not as per
Key Flowcharts
Key Formats
PM requirements, Document Control and Coordinator makes his comments and sends back the drawings Drawings
Design Architecture Group The drawings are then sent to the in-house Managementand Technical Service Team for their review
Key Outputs
and inputs. 4. The respective aforementioned units approves it or makes a note for necessary changes required. If there are any corrections required it is sent back to the external Architect / Consultant for the same modifications.
R&A
MIS
5.
Help
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Drawings Coordination and Control > Receive execution drawings from Architects / Consultants
Key Activities: 6. If the drawings meet the requirements then it is updated in the Drawings Management database. The database stores drawings records for each Consultant. The database gives a trail into the history of any drawing right from its advance stage to good for execution and superseded status date wise.
PM The DocumentControl and Coordinator signs all copies. Drawings
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Process Overview
Key Inputs
Key Objectives
MIS
R&A
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Drawings Coordination and Control > Coordinate any changes through Change Note
Key Activities: 6.2 Key Process Description - Drawings Coordination and Control - Coordinate any changes through Change Note 1. Copies of Drawings are sent to Site-in-charge, Project Management Team, all other Consultants and the Projects Controls department. One copy is maintained at HO with Drawings Control and Coordinator. 2. The recipients reviews the drawings and if there are no corrections/ clarifications sorted then the copies are updated in the recipients Master Folder. Drawings register is also updated at the site 3. If there are any comments/ observations/clarifications to be sorted, the Construction Team has a system of (Request for information) RFI where in any Technical query/ information is to be made only in writing or mail. The query is communicated through emails/ fax to the Architects/ Consultants
PM and a cc is marked to the Document Control and Coordinator. Any queries, omissions, corrections are Drawings
Key Flowcharts Key Inputs
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Process Overview
Key Objectives
Process Owners
Key Formats
pointed out by written correspondence only. Architect/ Consultant addresses the RFI. It analyses the problem and determines the response time. If it is a simple clarification, Consultant responds within one working day with solution. 4. In case it is not a simple clarification, the Consultant gives the time period by which the query would be resolved.
R&A Key Outputs
KPM
MIS
5.
A Change Note is a temporary arrangement made to avoid any stoppage of work. The Change Note deals only with the area of change. The Architect/ Consultant makes the change note. The PM Change Note is signed by the Document Control and Coordinator. Drawings
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1. 2.
Process Overview
Consultant issues Revised Drawings to respective recipients. Revised Execution Drawings along with Transmittal Note are then sent by the Architects and PM Consultants to the DocumentControl and Coordinator. Drawings
PM The DocumentControl and Coordinator conducts a prima facie check of the drawings. Drawings
Key Inputs
3.
Key Objectives
4.
In case drawings are not as per requirements, comments are made by the DocumentControl and Drawings
PM Coordinator and the drawings are sent back to the Architects/ Consultants for revision. Revised
Process Owners
Execution Drawing is prepared. 5. In case drawings are as per requirements, Drawings are updated in the Drawings Management
PM database. The DocumentControl and Coordinator signs all copies and sends to all the recipients. Drawings
PM Master folders are updated byDocument Control and Coordinator Drawings
Key Flowcharts
Key Formats
6.
KPM
PM Site enters the revised version in the Drawings Register. The Document Control and Coordinator Drawings
Key Outputs
conducts a weekly check of the Drawings Register at site. The Project Manager/ Site-in-charge ensures that the revised copies are updated in the Master folders maintained by Site, even by the Contractor. The marking of drawings as superseded will be the responsibility of the Site-in-charge
MIS
(even in case of contractors) and similarly the practice is to be followed by Projects Control Department.
R&A
Help
60 70
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Process Overview
determined. 9.
Key Objectives
Key Inputs
Minutes of the meeting is prepared and sent to C.O.O./ C.E.O. for review.
Key Key Activities Activities
MIS
R&A
Help
61 71
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Process: Drawings Coordination and Control - Receive execution drawings from Architects / Consultants
INPUTS
Detailed Designs
PROCESS
External Architect / Consultant prepares Execution Drawings
OUTPUT
Execution Drawings
Transmittal Note
Notes
Execution drawings are received from the Consultants by the Drawings Control and Coordinator
Transmittal note contains a drawing code number, description of the work area covered by drawing and the total number of copies sent for that particular type. The purpose (study OR good for execution) of the drawing is clearly mentioned on the transmittal note and on the drawing itself. The Drawings Control and Coordinator conducts a prima facie check of the drawings by referring to the recent most minutes/ conversation/ email correspondence to ensure that the drawings sent are absolutely up to date and as per recent most requirements. In case the drawings are not as per requirements, Drawings Control and Coordinator makes his comments and sends it back the drawings to the Architects/ Consultants for revisions.
Conducts a prima facie check of the drawings Drawings are sent to the Design Manager in the Architecture and Technical Service Department Approved Execution Drawings
A TS
Drawings Control and Coordinator No Comments are made by Drawings Control and Coordinator and sent back to the Architects/ Consultants for revision Yes Drawings are updated in the Drawings Management Database and signed off by the Drawings Control and Coordinator
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Process: Drawings Coordination and Control - Coordinate any changes through Change Note
INPUTS
Drawings management database
PROCESS
Copies are sent to the recipients for their records and to the site for execution
OUTPUT
Execution Drawings
1
Recipients
Transmittal Note
Site-in-charge, Project Management Team, Contractors, all other Consultants and Projects Controls department Site enters the revised version in the Drawings Register. The Drawings Control and Coordinator will conduct a weekly check of the drawings register at site. The Project Manager/ Site-in-charge will ensure that the revised copies are updated in the Drawings Register maintained by Site, even by the Contractor. The marking of drawings as superseded will be the responsibility of the Site-incharge (even in case of contractors) and similarly the practice is to be followed by Projects Control department. Yes
Construction Team
Construction Team
No
2
Request for information (RFI) email/ fax is sent to the respective consultant with a cc to Drawings Control and Coordinator Copies are received and Master folders are updated by the copies and the Drawings Register is updated at site
RFI raised
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Process: Drawings Coordination and Control - Coordinate any changes through Change Note
INPUTS
RFI raised
PROCESS
Consultant addresses the RFI. It analyzes the problem and determines the response time
OUTPUT
Notes
A Change Note is a temporary arrangement made to avoid any stoppage of work. The Change Note deals only with the area of change. The architect / consultant makes the change note. The Change Note is signed by the Drawings Control and Coordinator
1
Consultant will respond within one working day with solution Change Note issued
Consultant would give a return back time period within which the query would be resolved
Revised Drawings
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PROCESS
External Architect/ Consultant issues revised drawings
OUTPUT
Revised Execution Drawings
Drawings Control and Coordinator Revised Execution drawings are received from the Consultants by the drawings Control and Coordinator Notes Conducts a prima facie check of the drawings
Transmittal Note
Drawings are sent to the Design Manager in the Architecture and Technical Service department
A TS
No
Yes
Comments are made by drawing coordinator and sent back to the Architects/ Consultants for revision
Drawings are updated in the Drawings Management Database and signed off by the Drawings Control and Coordinator
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PROCESS
Copies are sent to the recipients for their records and to the site for execution
OUTPUT
Revised Execution Drawings
Construction Team
Yes Conduct a weekly meetings at site with respective Consultant to discuss and close pending RFI
Copies are received and Master folders are updated by the copies and the Drawings Register is updated at site
Minutes of Meeting
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Process Overview
Transmittal Note Change Note Updated Drawings Management Database Revised Execution drawing Updated drawings register RFI Minutes of Meeting
Key Flowcharts Key Activities Key Inputs
Key Objectives
Process Owners
Key Formats
MIS
R&A
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Process Overview
Key Inputs
MIS
RR &A & A
Help
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Periodic inspections
Key Inputs: Previous weeks Minutes of Meeting
Masters
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Process Overview
MIS
R&A
Help
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Periodic inspections
Key Activities: 7.1 Key Process Description Periodic inspections - Conduct periodic site inspections
Home
Masters
1.
Periodic inspection visits are made to the sites by the Drawings Control and Coordinator . The inspection is conducted twice or thrice a week. The number of trips per week increase as the project reaches its finishing stages.
Process Overview
Key Inputs
2.
Key Objectives
Observations are made and documented in a Site Visit Report A coordination meeting is held once a week at site with the Consultants, Site Engineers and the V.P. Projects to discuss the observations. The plan of action is to be discussed in the meeting.
Key Key Activities Activities
3.
Process Owners
4. 5.
Suitable plan of action is developed for any rectifications and it is then checked during the next visit. If the rectifications are appropriate, Site visit report is updated If the rectifications are not appropriate, V.P. Projects is informed for immediate action
Key Flowcharts
Key Formats
6.
MIS
R&A
Help
70 80
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PROCESS
Drawings Control and Coordinator
OUTPUT
1
Drawing control and coordinator makes periodic visit at site A check is made by him to see if the Drawings Register at site is updated and in synchronisation with the Master Drawings Database A report of observations made is noted by the personnel Observations made are discussed with the site engineers, project manager Suitable plan of action is developed for any rectifications Rectifications are checked during the next site visit Site Visit Report
Notes
Periodic inspection visits are made to the sites. The inspection is conducted twice or thrice a week by the in house architect. The number of trips per week increase as the project reaches its finishing stages.
CT
Yes
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Periodic inspections
Key Outputs: Site Visit report observations
Masters
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Process Overview
Key Inputs
MIS
R&A
Help
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Periodic inspections
Responsibility & Authority:
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Process Overview
Key Inputs
MIS
RR &A & A
Help
73 83
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Key Formats
Home
Budget
Checklist for the Design Inputs to be provided to Architect / Consultants
S r.no . Item s D etails R em ar ks 01 Plot lay out. Boundary of plot, existing struc tures in the plot, u/g s erv ice lines, loc ation of trees, N -S direction, lo cation of ov erhead H T line, Acc essibility to the main road, contour lay out w ith levels , open spac e, s ide m arg ins on all sides. 02. 03. 04. 05. 06. 07. To tal FS Av I ailable. H ight restrictions e . F loor to floor height Stilt floor height. M inim um w idth o m f ain staircase M inim um w idth o fire f escape staircase 08. R fuge floor area and e location 10. 11. Allowable floor plate. C m o m on am enities Allowable F SI 12 13 Distanc e betw een tw o buildings Distanc e from internal road to building face. 14. M inim um green area required. D rgs attached
Masters
ACTUALSTILL DATE
BALANCETO COMPLETION
REVISED BUDGETS
VARIANCES
Measuremen Measureme Quantit Measureme Measureme Measureme DETAILED REASONS Quantity Rate/unit Amt Rs Rate/unit Amt Rs Quantity Rate/unit Amt Rs Quantity Rate/unit Amt Rs Quantity Rate/unit Amt Rs t Unit nt Unit y nt Unit nt Unit nt Unit FOR VARIANCE
Process Overview
Key Objectives
1 Peliminaries Land Development Soil investigati on Excavati on Anti Termite treatment Others 2 Civil works . Mate ria ls Cement Ste el RMC Other Materi als Labour Only Mate ria ls and labour Wate r proofing
Key Inputs
Key Activities
Evaluation of Architects
Evaluation of Architects
Score allott ed Arc hite ct1 Arc hite ct2 Archite ct3 Archite ct4 Archite ct5 Archite ct6 Archite c t7
Key Outputs
KPM
R1
R2
R3
R6
R7
R8
R9
R10
Supe riorit y of concept dra wings sales are a maximiz a tion Fees quote d Out of poc ket expenses quote d Rele va nt experie nc e Clientele (attac h note separately ) Financial backgrou nd (Last 3 ye ars turnover) Ade quac y of office infrastruct ure (De ta ils of equipmen t)
MIS
R&A
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Key Formats
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Process Overview
2.
Fax N o: Projects completed for our company previously. {A ttach separate sheets if required}
Yes / No ___________ If yes, Name of Proje ct_______________ Re sidential / comme rc ial__________ No. Of floors___________ Built up a re a in sq.ft____________ Cost of Project Rs in lacs ____________
4) 5) 6)
Key Inputs
Prop erty Details: 1) 2) 3) 4) 5) 6) 7) 8) 9) Location Area of Plot FSI Zoning Category ULC Town Planning / Reservations / CRZ Neighbour Basic infrastructure (wat er, electricity, approach road) Restrictions, if any
3.
Key Objectives
4. 5. Qualification & Experience Member of Institute of Indian Architects Others if, any Does have in house team of other professional Consultants [R CC / Elect/ Plumb / HV AC/ Landscape]
Re sidential / comme rc ial__________ No. Of floors___________ Built up a re a in sq.ft____________ Cost of Project Rs in lacs ____________
Commercial: 1) Indicative prevailing selling pri ce a. b. 2) l and & fini shed product (Vetted by Sal es & Marketing department)
Key Activities
Yes / No
Indicative prevailing construction cost (Vetted by t he proj ects department ) Expected Considerat ion Terms of payment
6.
Yes / No
3) 4)
Key Outputs
KPM
b)
A dd r e s s
_ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __
__ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ c) d) C o n ta c t te le p h on e n u m b e r s : _ __ __ _ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ F re e ho ld / L e a s e h ol d : _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ e) L e a s e C on d ition s : _ __ __ _ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __
To pog raphy Legal property description, including limits of property, easement, rights of way, and north indication Topographic maps and aerial photos Potential problem areas during construction Existing access and circulation Vehicular Pedestrian Drainage canals: rivers, streams, marshes, lakes, ponds, etc. Natural and built Alignments and gradients Pattern and direction Surface drainage Maximum flood levels Frequently flooded areas Unique site features
__ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ f) T itle D o c u m e n ts : __ _ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _
G EO EC T H N IC L/S A OIL S Basic surface soil type: sand, clay, silt, rock, shale, gravel, loam, limestone, etc. Rock and soil type: character/formation and origin Geologic formation process and parent material Inclination Bearing capacity Bedrock Depth to bedrock Bedrock classification Seismic conditions Environmental hazards U IL T IT IES Potable water Electricity
__ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ g) P os s e s s io n de t a ils : __ _ __ __ _ __ _ __ _ __ _ __ _ __ __ _ __ __ _ __ _ __ _ __ _ __ _ __ _ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ h) E x ist in g u s e rs : _ _ __ __ _ __ _ __ _ __ _ __ _ __ _ __ __ _ __ __ _ __ _ __ _ __ _ __ _ __ _
MIS
R&A
__ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ i) T e na n ts / O c c u pie r s : _ __ __ _ __ _ __ _ __ _ __ _ __ __ _ _ ___ _ __ _ __ _ __ _ __ _ __
__ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ j) E n c u m b ra n c e s / P r op o se d A c q uis itio ns : __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __
Gas Telephone Cable television Sanitary sewer service Storm drainage (surface, subsurface) Fire protection
__ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ k) B r o ke r : N am e : __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ _ _ __ __ _ __ _ __ __ _ _ __ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _
T e l. N o . 1.
R e m a rk s : __ _ __ _ __ _ __ _ __ __ _ __ _ _ __ __ _ __ __ _ _ __ __ __ _ __ _ _ __ __ _ __ __
Help
IM M E DIA E SU T R RO N U DIN G S
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Preliminary and tentative for discussion purposes only
Key Formats
Home
PLOT DETAILS
PLOT DETAILS
Area of the Plot: i. ii. As per Ownership Documents As per Property Cards Actual at Site : : :
PROJECT VIABILITY
PROJECT VIABILITY
Input from Sales & marketing department 1. 2. 3. 4. Sales Phasing schedule, Sales price being over & above the peak market price (being a fixed percentage on peak market price based on companys premium cap), Recovery/receivables schedule cash inflow
Masters
Process Overview
a. b. c. d. e. f.
iii
Survey Nos. : _________________________________________________ C. S. Nos. : ___________________________________________________ Location plan : ________________________________________________ Zone : _______________________________________________________ Reservations (with area) : _______________________________________ Surroundings : ________________________________________________ Access : ______________________________________________________ CRZ Applicability : ____________________________________________ Restrictions : _________________________________________________ (Defense / Religious Place / School / Heritage/ MMRDA / Wireless/ Nalla, Power Lines, Wells etc) TDR Receiving Zone ? _________________________________________ Height Restrictions : ___________________________________________ Other Remarks : ______________________________________________
Key Inputs
Inputs from In-house architectural department 1. Mark-up on FSI to arrive at saleable area, Inputs from the Project department 1. 2. 3. Phases of construction Cost of construction Cash outflow
Key Objectives
g. h. i.
j. k. l.
Inputs from the Finance & Accounts department 1. Funding options upfront, bank loans 2. Finance cost 3. Overheads
Key Activities
APPROVAL TEMPLATE
APP RO VAL TE M P L ATE
City: ________________ 1. Price Highest pri ce: Lowest price: Terms of the deal 2.1) 2.2) 2.3) 2.4) Sr. No: ______________ Date: ______________
Key Outputs
KPM
1.
2.
MIS
R&A
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Sno.
De partment
Home
1
Statutory
Process Overview
3
Design Mgmt.
Key Objectives
Design Mgmt./ Business Dev. Contracts Design Mgmt./ Contracts/ Business Dev. Architecture
Process Owners
Key Formats
Architecture
Design Mgmt.
Measure Conv ersion factors of the number of proposals receiv ed to those which are ev aluated to be feasible Collection of required documents by the Statutory Team Time taken to prepare design brief Number of rev isions made to the Design Brief before approv al by the Team Time taken for Architect/ Consultant selection as compare to standard timeliness defined Variance in Architect/ Consultant fees (Budgeted Vs. Actual) Number of rev isions made to the Project Drawings before approv al by the MD/ CEO Value addition to project by the external Consultants Number of rev isions made to the Gov ernment drawings before securing Gov ernment Approv al Variance in issue of drawings to site from scheduled date Av erage time taken from receipt of drawing from consultant to issue of drawings to site Reduction in number of critical observ ations made as compared to that of prev ious site v isit
Unit
Freque ncy
Masters
Proposals Quarterly
Proposal Proposal
Key Inputs
No. of v ersions
Proposal
Key Activities
No. of Days Proposal
Amount
Proposal
Key Flowcharts
No. of rev isions Proposal
Architecture
Design Mgmt.
Proposal
Key Outputs
KPM KPM
9 Statutory Drawings Execution Control and Team Coordination Drawings Execution Control and Team Coordination Drawings Execution Control and Team Coordination
No. of Versions
Proposal
MIS
10
Days
Monthly
RR &A & A
11
Days
Monthly
Help
12
Monthly
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Masters
Statem ent of receipt of draw ings as against the m ilestone m entioned in the Letter of Appointm ent (LOA)
Process Overview
Key Inputs
Status of drawing Actual date of receipt
Sr. No
Drawing title
Key Objectives
Sr. No
Observation
Key Activities
Note : Status could either be (ADV) or (GFC ) ADV - Advance drawings meant for study purposes GFC - Meant for good for construction purpose.
Key Outputs
KPM
Sc he duled Ac tivity Preparation of design brief Circulation of design breif by inhouse architect dept. Presentation of concept designs by external architect Selection of architect by management and issue of LOI Appointment and issue of LOI to consultants (structural/municipal/electrical/plumbi ng/landscaping) Finalizing the concept plans/schematic designs Preparation of preliminary project budget Approval of liaison officer of municipal drawings after receipt from municipal architect but before municipal approval Date of issue of working drawings to site
Estima ted da te
Ac tua l d ate
MIS MIS
R&A
7 7 7
5 1
Help
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