WKPP Procedure QA Team

No. Date Title

QA-001

Rev.

Page

1 of 5

December 2, 2011 PROCESSING NONCONFORMANCE REPORTS

1 . SCOPE 1.1. This procedure describes the preparation, disposition, approval and distribution of nonconformance reports (NCR). 1.2. A nonconformance is a deficiency in plant material, equipment, structures, or processes that renders the quality unacceptable. 1.3. This procedure applies to both on-site activities and vendor shop activities.

2. PROCEDURE 2.1. NCR Preparation 2.1.1. Any QA Team member, WKPP employee or other site team member discovering a nonconformance shall document its existence by completing a non-conformance form, Exhibit 1. 2.1.2. Individuals initiating the NCR shall complete blocks 1 through 5. The NCR number shall be obtained from the QA Team technical assistant (TA). 2.1.3. The initiator shall provide a description of the nonconformance in block 6. References to a specification section, drawing or other design document or an accepted practice should be included Additional sheets or photographs may be used if needed. 2.1.4. The initiator shall mark block 7 with NCR category. 1 - Correct immediately. Stop work if necessary. 2 Correct prior to Mechanical Completion 3 Correct prior to Final Completion 2.1.5. The initiator may propose a recommended solution in block 10 of the NCR.

Otherwise the resolution will be provided by the responsible organization (Wartsila, Keir, K-Line). 2.1.6. The initiator may request independent verification of the non-conforming condition by selecting Yes in block 9. The initiator and reviewer shall resolve any issues identified during the review. 2.1.7. The initiator shall initial the NCR in block 1 and submit to the TA for log-in and internal QA Team distribution. 2.1.8. The initiator shall forward the NCR to the project administrator for distribution of the NCR. 2.1.9. An NCR log (Exhibit 2) shall be maintained by the QA Team Technical Assistant (TA) 2.2. NCR Disposition 2.2.1. The QA Team leader will review each NCR and make any necessary changes. The final version of the NCR shall be sent to the engineering / construction organization that is responsible for the work. 2.2.2. Upon receipt of the NCR the responsible organization will assign a cognizant engineer who will either accept the recommended disposition or will propose a different disposition. The cognizant engineer shall describe the remedy he proposes in in block 10 and attach drawings or documents as necessary. 2.2.3. In block 11 the cognizant engineer shall categorize his proposed disposition as: A. Rework or Repair - the items so that they can function reliably and safely even though it does not meet originally specified requirements. Replace with a new or equivalent item so that it can reliably and safely perform its intended function. Use-as-is - accepting the items when it has been established that the nonconformance will result in no adverse condition and that the item will continue to meet all other specified requirements

B. C.

2.2.4. The cognizant engineer shall record in block 12 the persons responsible for the corrective actions and the required completion date. 2.3. Review

2.3.1. The TA will log the completed response and the QA Team will review the proposed disposition. 2.3.2. If the proposed disposition is unacceptable the QA Team will return the NCR to the Responsible Organization with recommendations for rework. 2.3.3. If agreement cannot be reached the NCR will be held as In Dispute and added to the punch list for resolution prior to final completion. 2.4. Approvals 2.4.1. After the proposed disposition has been accepted by the QA Team, the Owners Engineer will sign the form in block 13. 2.4.2. The TA will record the QA Team approval in the log and maintain custody of the completed NCR. 2.4.3. Copies (PDF) of the signed NCRs shall be distributed by the TA to the responsible organization and WKPP management personnel.

2.5. NCR Disposition Verification 2.5.1. The QA Team shall verify that the corrective action is completed as specified. This shall be accomplished by actual inspection of item or review of vendor/subcontractor documentation. 2.5.2. Upon verification, the Owners Engineer shall close out the NCR by signing in block 15. The close out date shall be recorded in the NCR log. 2.6. Distribution 2.6.1. Copies (PDF) of the signed NCRs shall be distributed by the TA to the responsible organization and WKPP management personnel. 2.6.2. Originals of the completed NCRs shall be maintained by the TA as project QA records. 4.0 RECORDS 4.1 4.2 NCRs shall be filed in the project files. The log of NCR shall be filed in the project files.

Exhibit 1 Nonconformance Report

IDENTIFICATION
1. Originator Name: 4. Contractor: 6. Description of non-conformance: 2. Date: 5. Location of NCR: 3. NCR No. :

7. Category of non-conformance: 8. Entered into NCR Tracking Log? [ ] Yes [ ] No

N/A

CORRECTIVE/PREVENTIVE ACTION & DISPOSITION

9. Independent verification required? [ ] Yes [ ] No 10. Planned Corrective/Preventive Action (comments):

No.

Corrective Action

11. Disposition (if applicable)? [ ] Use as is [ ] Rework [ ] Repair 12. Person(s) Responsible for the Corrective/Preventive Action and/or Disposition: No. Name(s) Due Date

[ ] Reject [ ] Alt. use [ ] Others 13. Approval of Correction/Preventive Action

Owners Engineer

Date

CLOSING THE NON-CONFORMANCE

14. Planned Corrective/Preventive Action Has Been Completed: No. Names 15. Independent Verification Has Been Completed Date
Owners Engineer

Date

EXHIBIT 2