Chapin High School iPad Policy, Procedures, and Information 2011-2012

Chapin High School iPad Program

The focus of the iPad program at Chapin High School is to provide tools and resources to the 21st Century Learner. Excellence in education requires that technology is seamlessly integrated throughout the educational program. Increasing access to technology is essential for the future and one of the learning tools of these twenty-first century students is the iPad computer. The individual use of iPads is a way to empower students to maximize their full potential and to prepare them for college and the workplace. Learning results from the continuous dynamic interaction among students, educators, parents and the extended community. Technology immersion does not diminish the vital role of the teacher. To the contrary, it transforms the teacher from a director of learning to a facilitator of learning. Effective teaching and learning with iPads integrates technology into the curriculum anytime, anyplace. The policies, procedures and information within this document apply to all iPads used at CHS including any other device considered by the Administration to come under this policy. Teachers may set additional requirements for use in their classroom.
1. RECEIVING YOUR iPad & iPad CHECK-IN 1.1 Receiving Your iPad: iPads will be distributed each fall during iPad Orientation. Parents & students must sign and return the iPad Student Pledge documents before the iPad can be issued to their child. 1.2 iPad Check-in iPads will be returned during final week of school so they can be checked for serviceability. If a student transfers out of Chapin High School during the school year, the iPad will be returned at that time. 1.3 Check-in Fines Individual school iPads and accessories must be returned to CHS at the end of each school year. Students who graduate early, withdraw, are suspended or expelled, or terminate enrollment at CHS for any other reason must return their individual school iPad on the date of termination. If a student fails to return the iPad at the end of the school year or upon termination of enrollment at CHS, that student will be subject to criminal prosecution or civil liability. Failure to return the iPad will result in a theft report being filed with the Lexington and/or Chapin Police Departments. Furthermore, the student will be responsible for any damage to the iPad and must return the computer and accessories to CHS in satisfactory condition. The student will be charged a fee for any needed repairs, not to exceed the replacement cost of the iPad. 2. TAKING CARE OF YOUR iPAD: Students are responsible for the general care of the iPad they have been issued. 2.1 General Precautions The iPad is school property and all users will follow this policy and the District 5 acceptable use policy for technology. Only use a clean, soft cloth to clean the screen, no cleansers of any type. Cords and cables must be inserted carefully into the iPad to prevent damage. iPads must remain free of any writing, drawing, stickers, or labels that are not the property of CHS. iPads must never be left in an unlocked locker, unlocked car or any unsupervised area. Students are responsible for keeping their iPads battery charged for school each day. If students use skins to personalize their iPads they must not take off or alter any CHS labels. 2.2 Carrying iPads The protective cases provided with iPads have sufficient padding to protect the iPad from normal treatment and provide a suitable means for carrying the device within the school. The guidelines below should be followed: 1. iPads should always be within the protective case when carried. 2. Some carrying cases can hold other objects (such as folders and workbooks), but these must be kept to a minimum to avoid placing too much pressure and weight on the iPad screen.

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2.3 Screen Care The iPad screens can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen. 1. Do not lean on the top of the iPad when it is closed. 2. Do not place anything near the iPad that could put pressure on the screen. 3. Do not place anything in the carrying case that will press against the cover. 4. Clean the screen with a soft, dry cloth or anti-static cloth. 5. Do not bump the iPad against lockers, walls, car doors, floors, etc as it will eventually break the screen. 2.4 Damage: iPads that are broken or fail to work properly must be taken to Mr. Ames for an evaluation of the equipment. iPads that malfunction or are damaged must be reported to Mr. Ames. The school district will be responsible for repairing iPads that malfunction due to non-malicious injury. iPads that have been damaged from student misuse, neglect or are accidentally damaged will be repaired with the cost being borne by the student. Students will be responsible for the entire cost of repairs to iPads that are damaged intentionally. iPads that are stolen must be reported immediately to Mr. Ames and the school SRO 3. USING YOUR iPAD AT SCHOOL: iPads are intended for use at school each day. In addition to teacher

expectations for iPad use, school messages, announcements, calendars and schedules may be accessed using the iPad computer. Students must be responsible to bring their iPad to all classes, unless specifically instructed not to do so by their teacher.
3.1 iPads Left at Home If students leave their iPad at home, they are responsible for getting the course work completed as if they had their iPad present. 3.2 iPad Undergoing Repair Loaner iPads may be issued to students when they leave their iPads for repair. There may be a delay in getting an iPad should the school not have enough to loan. 3.3 Charging Your iPads Battery iPads must be brought to school each day in a fully charged condition. Students need to charge their iPads each evening. In cases where use of the iPad has caused batteries to become discharged, students may be able to connect their iPads to a power outlet in class. 3.4 Screensavers/Background photos Inappropriate media may not be used as a screensaver or background photo. Presence of guns, weapons, pornographic materials, inappropriate language, alcohol, drug, gang related symbols or pictures will result in disciplinary actions. Passwords are not to be used. 3.5 Sound and Apps Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes. All software/Apps must be approved and provided following District 5 protocol. Data Storage will be through apps on the iPad and email to a server location. 3.6 Printing Printing will be available with the iPad. Students should talk to their teachers about which printer to print to. Students will be given information and instruction on printing with the iPad at school. 3.7 Home Internet Access Students are allowed to set up wireless networks on their iPads. This will assist them with iPad use while at home. Printing at home will require a wireless printer, proper settings on the iPad and the correct app. 4. MANAGING YOUR FILES & SAVING YOUR WORK 4.1 Saving to the iPad/Home Directory

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Students may save work to the home directory on the iPad. It is recommended students e-mail documents to themselves for storage on a flash drive or District server. Storage space will be available on the iPadBUT it will NOT be backed up. It is the students responsibility to ensure that work is not lost due to mechanical failure or accidental deletion. iPad malfunctions are not an acceptable excuse for not submitting work. 4.2 Network Connectivity CHS makes no guarantee that their network will be up and running 100% of the time. In the rare case that the network is down, the CHS will not be responsible for lost or missing data. 5. SOFTWARE ON IPADS 5.1 Originally Installed Software The software/Apps originally installed by CHS must remain on the iPad in usable condition and be easily accessible at all times. From time to time the school may add software applications for use in a particular course. The licenses for this software may require that the software be deleted from iPads at the completion of the course. Periodic checks of iPads will be made to ensure that students have not removed required apps. 5.2 Additional Software Students are not allowed to load extra software/Apps on their iPads. CHS will synchronize the iPads so that they contain the necessary apps for school work. Students will not synchronize iPads or add apps to their assigned iPad, to include home synching accounts. 5.3 Inspection Students may be selected at random to provide their iPad for inspection. 5.4 Procedure for re-loading software If technical difficulties occur or illegal software, non CHS installed apps are discovered, the iPad will be restored from backup. The school does not accept responsibility for the loss of any software or documents deleted due to a re-format and re-image. 5.5 Software upgrades Upgraded versions of licensed software/apps are available from time to time. Students may be required to check in their iPads for periodic updates and synching. 6. ACCEPTABLE USE Chapin High School considers Internet, computer, and iPad usage as both a privilege and a necessity for students to move beyond the limits of our physical school building to experience enhanced learning; however, this right does not supersede each students right to a healthy and safe learning environment. In that vein, we will outline acceptable and unacceptable use regarding technology as part of our learning environment. The students, staff, and administration of Chapin High School agree to follow guidelines and acceptable behaviors of our policy. Additionally, Chapin High School considers parents and guardians a vital part of students instructional support, and we ask that parents and guardians agree to set and follow reasonable guidelines for supervision outside of school. 6.1 General Staff Responsibilities:

Staff members in charge of supervising students should make reasonable efforts to monitor student use of the Internet and technology to ensure that such use is acceptable academic behavior. Staff members should also attend periodic training sessions to enhance their own understanding of hardware, software, and the Internet as tools of instruction.
6.2 Parent and Guardian Responsibilities: Students involved in the Academic Leadership academy will be issued an iPad 2 to use both at home and at school for academic purposes. While the district offers a filtering system on the school network, Chapin High School recognizes that students home networks may not be filtered. In that vein, we ask that parents discuss and establish acceptable use in their own homes and hold their child(ren) accountable to their expectations. While there are security settings available in the Settings of the iPad, Chapin High School will leave those options to parents/guardians to investigate and set as they deem appropriate. 6.3 User Responsibilities:

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Technology is offered to students at no cost while they are at school. Students involved in the Academic Leadership Academy will also have the ability to take home the iPad 2 for academic purposes. In order to maintain the privilege of using technology both at home and at school, users must agree to comply with the following acceptable uses: 1. All use of school technology must be grounded in academic purposes and align with learning objectives specific to classes offered at Chapin High School. 2. Network accounts and hardware (including but not limited to school e-mail accounts, computers, and iPads) should be considered school property. 3. Users agree to be monitored and supervised by both announced and unannounced checks and recognize that Chapin High School reserves the right to determine if specific uses of the network or equipment are consistent with acceptable use policies. 4. With the exception of accessibility and minor settings, users agree to maintain the software and app configuration of computers and iPads set by Chapin High School. 5. iPad users agree to sync only through the school account and to refrain from downloading material without school permission. 6. If a user wishes to request a specific app or other addition to the iPad configuration, he/she agrees to follow the procedure for that addition. Refer to the iPad Request for Change/Addition form in the appendix. 7. Users must agree to codes of acceptable conduct for electronic communications including mobile devices, electronic mail, messaging, social networking, and Web 2.0 involvement and applications. a. Use of these tools should be for academic purposes. b. When using these communication tools, users must agree to use extreme caution when revealing information of a personal nature. c. While faculty and students are encouraged to use wikis as extensions of the classroom, those spaces must have appropriate security measures to ensure that membership to that space is limited to the learners involved in the actual physical classroom environment. d. Teachers agree to monitor student interaction appropriately when students communicate using electronic means as a group (i.e. blogs, wikis, Edmodo, etc.) 8. Network accounts and iPads are to be used only by the authorized user of the account. a. Students agree to keep their username, password, and passcode (for iPads) private. b. iPads in particular should be considered in the same way as a personal class notebook students do not use another students notebook for class or for studying. c. iPads should be kept locked by the account holder when not in use. 9. Communication and information accessible on the network should be viewed as private property. 10. Students must seek permission to subscribe to mailing lists and bulletin boards using their school e-mail accounts. Subscriptions should be sought only for academic purposes. 11. Care for the network, hardware, and software as tools of learning and keep them in good working order. a. Food and liquids should be kept away from equipment. b. Equipment should be secured when not in use and treated carefully at all times. c. iPads should be cleaned and maintained according to the suggestions of Apples iPad manual (http://manuals.info.apple.com/en_US/ipad_2_user_guide.pdf ) d. iPads should be charged for each school day. Waiting to charge the battery until it is at 20% retains the battery life. e. Cords and cables must be inserted and removed carefully. f. iPad sleeves furnished by the school district must be returned with only normal wear and no alterations to avoid paying a sleeve replacement fee. g. iPads should be free of stickers or writing that are not issued by the school. h. If repair is needed, users should report that concern to appropriate staff. 12. Exhibit exemplary behavior as a representative of Chapin High School when using technology and the Internet.

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As responsible users of technology, students, staff, and administration agree that the following are unacceptable uses of technology and will result in appropriate consequences outlined in the District Behavior Code. 1. Giving out personal information that is beyond the scope of academic research necessity 2. Using technology or the network for inappropriate or non-educational purposes (including, but not necessarily limited to) commercial or for-profit ventures, bullying, gambling, access or process for pornography, hacking or malicious system use, advertising or political lobbying, personal business, disruption, entertainment, breaking copyright, unlawful purposes, profanity, obscenity, or racist language, and gaming (unless authorized) 3. Intentionally seeking information, files, data, or username and passwords belonging to other users or misrepresenting themselves as another user on the network or hardware. 6.4 Consequences:

Breaking the acceptable use policies of Chapin High School may result in, but are not limited to, the appropriate consequences:
o Minor consequences include, but are not limited to: warning, discipline referral, Saturday detention, conferences, and loss of technology privileges until appropriate remediation training is received, loss of iPad take-home privileges, ALA probation. Major consequences include, but are not limited to: loss of iPad take-home privileges, denial of privileges, in-school suspension, out-of-school suspension, expulsion from school or ALA program, referral to law enforcement.

6.5 Disclaimer:

Chapin High School will periodically review the acceptable use policies and reserves the right to change the policies to further the academic environment of our school. Chapin High School cannot be held accountable for the following: 1. Information retrieved on the network. 2. Privacy for/of electronic mail communications. System administrators have access to all mail
and will monitor messages. Inappropriate or illegal messages will be reported and punished by the proper authorities. 3. Damages users may suffer including loss of data from delays or service interruptions/malfunctions caused by our own negligence or your errors or omissions. Users agree to use technology, storage, and data at your own risk. 4. Costs or charges incurred as a result of seeing or accepting information or any costs, liability, or damages caused by the way a user chooses to use his/her access to the network. 6.6 Legal Propriety Comply with trademark and copyright laws and all license agreements. Ignorance of the law is not immunity. If you are unsure, ask a teacher or parent. Plagiarism is a violation of the CHS Code of Conduct. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music, and text. Use or possession of hacking software is strictly prohibited. Violation of applicable state or federal law will result in criminal prosecution or disciplinary action by the District. 7. PROTECTING & STORING YOUR IPAD 7.1 IPad Identification Student iPads will be labeled in the manner specified by the school. iPads can be identified in the following ways: o Record of serial number o CHS Label o Check out record from the media center 7.2 Storing Your iPad Students are encouraged to take their iPads home every day after school, regardless of whether or not they are needed. iPads should not be stored in a students vehicle at school or at home.

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If a student needs a secure place to store their iPad, they may check it in for storage with Mr. Ames. 8. REPAIRING OR REPLACING YOUR iPAD 8.1 Personal Home or Homeowners coverage Students or parents may wish to carry their own personal insurance to protect the iPad in cases of theft, loss, or accidental damage. Please consult with your insurance agent for details about your personal coverage of the iPad. 9. COST OF REPAIRS Students will be held responsible for ALL damage to their iPads including, but not limited to: broken screens, cracked plastic pieces, inoperability, etc. Should the cost to repair exceed the cost of purchasing a new device, the student will pay for full replacement value. Lost items such as sleeves and cables will be charged the actual replacement cost.

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CHS
Student Pledge for iPad Use

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.

I will take good care of my iPad. I will never leave the iPad unattended. I will never loan out my iPad to other individuals. I will know where my iPad is at all times. I will charge my iPad's battery daily. I will keep food and beverages away from my iPad since they may cause damage to the device. I will not disassemble any part of my iPad or attempt any repairs. I will protect my iPad by only carrying it while in the case provided. I will use my iPad in ways that are appropriate, meet the Chapin High School ALA expectations and are educational. I will not place decorations (such as stickers, markers, etc.) on the iPad. I will not deface the serial number iPad sticker on any iPad. I understand that my iPad is subject to inspection at any time without notice and remains the property of Chapin High School. I will follow the policies outlined in the iPad Policy and the District 5 Wireless Communication Device Policy while at school, as well as outside the school day. I will file a police report in case of theft, vandalism, and other acts covered, or not covered, by insurance. I will be responsible for all damage or loss caused by neglect or abuse. I agree to return the CHS iPad, case and power cords in good working condition.

My signature below indicates that I agree to the stipulations set forth in the above documents including the iPad Policy, Procedures, and Information, the Acceptable Use Policy and the Student Pledge for iPad Use.
Student Name (Please Print): _______________________________________________________________ Student Signature: ________________________________________________ Date: _______________

Parent Name (Please Print): _______________________________________________________________ Parent Signature: _________________________________________________ Date: _______________

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Appendix

iPad Request for Change/Addition

Recognizing that the iPad initiative is in its infancy and that students, staff, and parents are active stakeholders in its successful and continued implementation, Chapin High School encourages suggestions for updated and useful educational content. If you have an idea for an app, music, podcast, video, or other educational addition or change to the iPads configuration, please submit that request below. The administration and Academic Leadership Academy teachers and staff will review submissions during our monthly planning meetings. Name: ______________________________________ Check one: This change/addition is a(n):
___ app Name: _____________________________________ ___ song Name and Artist: ______________________________________________ ___ video Name: _____________________________________ ___ podcast Name: _____________________________________ ___ game Name: _____________________________________ ___ other (please specify):________________________________________________

Date:____________

Cost: $________________ Please offer a brief description of the addition/change: ____________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Briefly describe the educational value or particular subject that this change/addition would affect or apply to: _________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Check one: I am
___ a student (Check one I am in: ___Mrs. Carters class ___Mrs. Weathersbees class) ___ a staff member of CHS ___ a parent/guardian ___ other (please explain) ____________________________

I can best be reached by:

___ email My address is: _______________________________ ___ phone My number is: _______________________________ ___ my English class in ALA: (Check one) ___Carter or ___Weathersbee ___ other Explain _____________________________________________________

Once the administration and ALA have reached a decision about the request, we will contact you. Thank you for your submission. 8 | CHS iPad Policy, Procedures, & Information Revised September 2011