Project - Cutover Plan

Revision Control Rev

1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 2.0 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 3.5 3.6 3.7 3.8 3.9 4.0 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9 5.0 5.1 5.2 5.3 5.4

Cutover Planning Status Remarks By Date Rev

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

First Draft Reformatting / Updates Review with R2R Team Review with Scott R and GRC Team Additional Updates Additional Updates Review with P2P Team Review with O2C Team Review with P2I Team Updates for Shri Additional email updates Additional email updates Additional Updates and formatting Additional email updates Additiona email updates and BSA feedback Additional updates Added new tasks Updated existing tasks Updated timings & dependencies Reviewed with Shri,Joanne and Carlos Reviewed with BSAs+othe leads Reviewed data cleanup with team Modified High level plan Review with the team - evening meeting Additional Updates - based on emails Additional updated by Sethu Additional updated by Shri Review with the team - noon meeting Reviewed with team-PM Mtg Reviewed with team-Noon mtg Updates based on 7/15 review Updates based on 7/15 review Updates based on 7/16 review Updates after meeting with the Project team Updates to high level Plan Updates to detailed plan - additional activities Updates to start dates Additional updates /emails Status Update - 6pm

over Plan
Cutover Planning Status Action Item
Reformat and consolidate cutover plan Add data validation for each data element Correct PER Instance to PRD GL Mapping - de-duplicate APPS password control for PRD instance Reconcile cutover steps from the emails to Kurt Review Cutover Plan with GRC Review Cutover Plan with R2R and A2R Review Cutover Plan with P2P Review Cutover Plan with P2I Review Cutover Plan with O2C - # 1 Update the conversion duration Clarify reversal of entries - between subledger and GL Detailed step for each conversion to be documented separately Reconciliation of data - templates , including signoff Plan for User control - Controlled application release Migration - Detailed steps Updates from EMEA Ownership matrix Determine cutover window and communicate to Business Review Cutover Plan with O2C - # 2 Determine need for review Cutover Plan with C2C Review with Joanne and Carlos Update Full names of the owners Add Cliffords's items to the cutover plan Add resource name and determine the resource contention Duration and dependencies - confirm and revisit Ghant chart / high level timeline Review with International Team Review with boundary applications

Date

By

Status

High Level Cutover Plan

Schedule to be confirmed based on detailed plan
Sat Sun Mon Tue Wed Thu Fri 17 18 19 20 21 22 23 Jul-10 Sat Sun Mon Tue Wed Thu Fri 24 25 26 27 28 29 30 Sat Sun Mon Tue Wed Thu Fri 31 1 2 3 4 5 6 Aug-10 Sat Sun Mon Tue Wed Thu Fri 7 8 9 10 11 12 13 Sat Sun Mon 14 15 16

STATUS Code Migration of all objects to GOLD Complete. Chart of Accounts conversion - BB Complete Data Clean up HRMS System -Employee Charge code changes frozen User ID creation / responsibility assignment for conversion (batch 1) Employees conversion(includes preparation work for business) User conversion Responsibilities / User - resp. assignment - conversion - (batch 2) GL Balance - up to Jun 2010 - conversion Items Suppliers and Banks Last day for creating PO in 11i Close AP , PO periods PO - Manual AP Invoice / transactions Close FA Book FA conversion Last day to submit expenses -7/23 and approve expenses 7/26 Customer conversion Customers-Delta / post cutover updates Resources conversion Last day for auto ordering (for Oracle orders) + freeze on quoting/pricing Process July orders through Oracle - All 11i entities Close A/R and Deferred Revenue for July -All 11i entities HW Reallocation from 11i to R12 - Outage for both 11i and R12PRD Convert July invoices - A/R and Deferred - Entity by Entity - oracle entities Run Create Accounting - Oracle entities (after invoice conversion) Receipts (Payments) conversion - Entity by Entity - oracle entities Run Create Accounting - Oracle entities (after receipts conversion) A/R Validation - As conversion is completed - Entity by Entity - oracle Deferred Revenue Validation - Entity by Entity as conversion is completed Close AR Jul 2010 Period in R12 (entity by entity) and Open Aug period R12 rollout - A/R Entity by Entity as conv and validation is completed Price List SIEBEL application - Offline (R12 one time update) Update SIEBEL (one time update from R12) R12 rollout - PO, A/P, FA - All oracle entities - GO LIVE R12 rollout - Enter orders into OM - All oracle entities - GO LIVE R12 rollout - iProc- Oracle entities - GO LIVE R12 rollout - iExp - Oracle entities - GO LIVE Close GL - All entities 11i - Jul 2010 GL Balance - for Jul 2010 - conversion R12 rollout - GL - All entities Last day for Expense, Supplier invoices and all time cards (manual & Oracle) Last day for approving time cards (Projects) Last day for receiving PS orders Close PA period in 11i Projects and tasks conversion Project Cost conversion Create accounting for Project Cost Project Budget conversion Project Revenue conversion Create accounting for Project Revenue Project Invoice conversion R12 rollout - Projects - GO LIVE OTL Go live

Remarks

Siebel-Oracle offline window

End Date/Time Count of Task # Row Labels Business Action Command center action Communication Configuration Data Cleanup Data Conversion Data Validation Infrastructure Migration PRD Data update System Admin Grand Total

(Multiple Items) Column Labels Awaiting

Completed

In Progress Not Started Grand Total 2 1 3 8 2 10 8 8 22 36 58 2 2 10 2 9 26 1 1 2 3 2 5 1 1 1 1 5 3 8 60 6 53 124

Count of Task # Row Labels Shridhar Prabhu Mary Beth Pierre Pregent Arun Sabarajan Brooke Gillespie David Rego Derrick Beard Kent Wiese Allen Wang Naveen Singh Niladri Banerjee Paula Green Erin Kubiak Theretta King Elizabeth Gonzalez Saravanan Dhanasekaren Scott Reasoner Robin Southworth Carlos Casanova Clifford Turner Vipul Shah Jizhong Ma Kurt Zimmerman Evan & Paula Upender Prasad Marjan Ainechi Rich Jensen Brooke Gillespie/ Katie Park TBD Rakesh Choudhary Shridhar Prabhu, Pierre Pregent Katie Park Joanne Doyle Low Taylor Edward Tan Lori Warner Evan Yamoto Linda Hacinliyan Saravanan/Rakesh Scott Parnell Linda Hacinliyan Prabhakar Dwivedi Dan W

Tanushri Saha, Joydeep Sinha Pennee Raffetto, Paula Green Theretta King, Edward Tan Greg Kent Chakradhar Vanka Olga Arunava Saha PPrabhakar Dwivedi, Saravanan Dhanashekaran, Rakesh Choudhary Scott Ornstein Grace Tan Laura Moore Sridhar Swaminathan Lori West, Marc Bourauel Alastair Doe Lori West, Enrico DAmico, Claudia Gonzales, Linda Hoyos Bedabrata Bhattacharjee Lori West Clifford Turner, Lori Warner Heather Sethu Rajagopalan, Kurt Zimmerman Miranda Howe Evan Yamoto & Pat Jon Brian / Mark B Lily Li Scott Ornstein(PO / Requisitions), Lori West (AP), Mark White (Intl) Theretta King, Pat Luis Jean Lee Laura Moore, Claudia Gonzalez, Megan Lammon, Sarah Stenson Laura Moore, Warren Davis Pennee Raffetto Allen Wang, Naveen Singh Joydeep Sinha Lori West, Enrico D'Amico Jeff Lucero Evan Yamoto, Paula Green Marnie Caddle Mark White Linda H Tom Miner Edward Tan, Katie Park (blank) Grand Total

Column Labels Awaiting

Completed In Progress Not Started (blank) Cancelled Grand Total 11 1 31 45 32 32 6 2 23 31 5 21 26 1 17 18 14 14 5 3 4 2 14 2 3 8 13 4 8 12 4 7 11 11 11 1 10 11 10 10 1 9 10 2 3 4 9 8 8 3 1 4 8 7 7 1 6 7 6 6 4 2 6 2 4 6 2 2 2 6 1 4 5 5 5 1 3 1 5 2 3 5 4 4 4 4 4 4 2 2 4 3 1 4 1 3 4 3 3 1 2 3 3 3 2 1 3 3 3 3 3 2 1 3 2 2 2 2 2 2 2

1 1 1

1 2 1 1 2 2 1 2 2 2 2 2 2 1 1

1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 7 66 26 343 4

2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 446

F4 Detailed Cutover Plan

Task # Pre Cutover Task Type Track Data Element

1 2 3 4 5 6

Pre Cutover Pre Cutover Pre Cutover Pre Cutover Pre Cutover Pre Cutover

Command center action Command center action Communication Communication Command center action Command center action Communication

All All P2P P2I All All

Non conversion Non conversion iExpense Projects Non conversion Non conversion iExpense

Task Name Finalize Cutover window and confirm timing of completion of UAT and start of cutover Obtain approval for cutover plan Draft and send email communication to users on iExpense timelines prior to cutover - America Communicate the need for facilitating PA period closure ahead - on 7/27 - for July 2010 Provide inputs to deployment readiness check list, including the UAT status and TPR status Establish War Room / Command Center and communicate Logistics - during the core cutover window - 7/26 to 8/3 Draft and send email communication to users on iExpense timelines prior to cutover - EMEA Draft and send email communication to users on iExpense timelines prior to cutover - APAC Communicate the OTL cutoff (Projects) and cutoff dates for Projects Time card and expenses Communicate that SIEBEL conversion - one time - requires SIEBEL application to be down. The down time will be on /1 and 8/2 Communicate that the license key generation to be frozen for 5 days when SIEBEL is down and the manual exception process to be defined - exception process is discussed for licensing and shipping and tech support - including communication to channels Communicate for non-oracle entities that Orders will stop for them too, aligned to the SIEBEL shutdown timings Communicate the status of cutover activities regularly to the core user group on a daily basis during cutover (summary level status info - daily - to the core group) Communicate the status of cutover activities regularly to the larger user group (summary level status info - major mile stone- for larger user group) Broader user group communication - core cutover window communication + application release communication need by basis Communicate to the channels (from Sales Ops) to top 5 partners and internal team about no order receiving during cutover DQ needs to develop process to not enter any deltas to customers/addresses/contacts starting 7/24 A/R needs to develop process to track any deltas to Oracle customers as they will have to re-enter in R12 later Setup BI Publisher for Prod (new data source) Install Application Express Set up FTPs in Production Migrate Application Express code 12 of 56

Status

Owner

Pred. Task

Duration Hour

HC Start date

Start Date/Time

6.00 1 1 1 1 2 3.00 1.00 40.00 12.00 8.00

Pre Cutover

P2P

1.00

Pre Cutover

Communication

P2P

iExpense

1.00

9 10

Pre Cutover Pre Cutover

Communication Communication

P2I O2C

Projects SIEBEL

1 1

40.00 1.00

11

Pre Cutover

Communication

O2C

SIEBEL

1.00

12

Pre Cutover

Communication

O2C

Non conversion Non conversion

1.00

13

Cutover

Communication

All

1.00

14

Cutover

Communication

All

Non conversion Non conversion Non conversion Non conversion Non conversion Non conversion Non conversion Non conversion Non conversion

1.00

15

Cutover

Communication

All

1.00

16

Pre Cutover

Communication

All

1.00

17

Pre Cutover

Command center action Command center action Configuration Configuration Configuration Migration

All

3.00

18

Pre Cutover

All

2.00

19 20

Pre Cutover Pre Cutover

R12 IS R12 IS R12 IS R12 IS

1.00 2.00 1.00 3.00 90538978.xls.ms_office

21 Pre Cutover 3/30/2012 5:20 AM 22 Pre Cutover

F4 Detailed Cutover Plan

End Date/Time

Comments

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F4 Project Cutover List

UAT

Task# 1 2 3 4

UAT Y N N N

Pre/Post Complete in ONLY,CUTOVE GOLD? R Only, UAT, All) Go-Live Pre n/a n/a n/a n/a n/a All UAT ONLY UAT ONLY UAT ONLY UAT ONLY Cold Backup of GOLD Start refresh of R12PER Start refresh of OAUAT Start refresh of SFTRN Start refresh of HRF4

Name

Time Taken

Start Date

End date

Start Date(IST)

Start Date(IST)

Time Started

Time Completed

105 106

Y Y

Pre Pre

107 14

Y N

Pre Pre

Update The Field Us Professional In Hrms With The Organization Value Associated With All Pso Employees All If Pso EmployeeS Org Is Null Then Populate The Organization Field As Bgname; Theretta To Confirm What To Do About Us Professional Field With Bgname All All Non-Pso Employees Should Have Organization Field Populated With Bgname In Hrms Be Assigned To Bgname PROD ONLY Turn Off HRMS Interface in Prod(11i) All UAT ONLY UAT ONLY UAT ONLY Extract HRF4 data to Spreadsheet Manipulate the HRF4 spreadsheet with data changes Update the HR Extract with current Employee Cost Centers (for delta records) Update GL Mappting for deltas Create DB links between R12PER & OAUAT Apply Patches to R12PER - Required for Conversion Turn Archive logging off and Statement level processing off Migrate Code to R12PER Validate ALL setups (e.g. COA value,Segment map,Ledger map, Item Orgs etc) Run GL COA Conversion Load Job Valueset Load PSO Mapping Valueset Load HR Organizations Validate Employee numbering is manual Unit test GL Balance Conversion changes Point HRMS Interface to Prod Extract GL Balance data upto June 2010 All All All CRP3 ONLY All All All All Run GL Balance Conversion upto June 2010 Extract GL Balance data for July 2010 RUN GL Balance Conversion for July 2010 Build and Unit test Employee Conversion Changes HRMS System update for PSO Organizations, Jobs and Addresses Employee Conversion - Small Batch Validate Emp Conversion check for TPRs Run Emp Conversion - Complete RUN Extract Suppliers & Banks from R11i Import Suppliers & Banks(Small Batch) Validate Suppliers small batch Import Suppliers & Banks(Full Batch) All All All All All Run FA Extract from R11i RUN FA Convertion Update Orig System Reference on OBA Customers Define Price list headers(formerly Update Pricelist on Customers) Turn Automatic Numbering off

0.50

5 6 1 8 9 10 11 12 13 20 16

N Y Y N Y Y Y Y Y Y N N

n/a n/a Pre n/a Pre Pre Pre Pre Pre Pre n/a Pre Pre

UAT UAT All CRP3 All All All All All All CRP3 ONLY All

2.00

1.00 5.00 1.00 1.00 0.25

0.05 0.25 5.00 0.25

17

N N

Pre Post Post n/a Pre Pre Pre Pre Pre Pre Pre Pre

18 19 79 21 22 23

Y N Y Y Y Y

0.10 0.05 1.00

24 24 25 26 27

Y Y Y Y Y

Pre Pre Pre Pre Pre

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F4 Project Cutover List

UAT

Task# 28

UAT Y

Pre/Post Complete in ONLY,CUTOVE GOLD? R Only, UAT, All) Go-Live Pre All

Name Run Customer Conversion - Invoices(Small Batch)

Time Taken

Start Date

End date

Start Date(IST)

Start Date(IST)

Time Started

Time Completed

29 30 32 33

Y Y N N Y

Pre Pre n/a n/a Pre

All All CRP3 ONLY CRP3 ONLY All

Validate Customers Small Batch Run Customer conversion - Invoices(Full Batch) Build & Unit test post update script for relationship Build and Unit test Resource Conversion User id conversion

34

Pre

All

Run Resource conversion(small batch)

35 36 37 38 39 40 41 42 43 44

Y Y Y Y N Y Y Y Y Y

Pre Pre Pre Pre n/a Pre Pre Pre Pre Pre

All All All All CRP3 ONLY All All All All All

Validate small batch(resources) Run resource conveersion(Full) Load Siebel Categories Manually create PL/PS Items Build and Unit test Items Run Item Conversion small batch Validate Items Run Item load for Master & Child Orgs Run Price list Seibel Conversion 0.20 0.20 1.00 2.00 TBD 0.50

45 46 47

Y Y Y

Pre Pre Pre Pre

All All All All All

Update Item attributes EBTAX Setup for US & Cananda EBTax Verification Extract Invoices with Deferred revenue. Run Invoice Conversion(small batch)

48

Pre

49 50

Y Y

Pre Pre Pre Pre Pre

All All All

Validate small batch Run Invoice Conversion(Closed) Stop Entering Invoices in Prod! Run Extract of Open Invoices from Prod Run Invoice Conversion(Closed)

51 52 31 53 57 54 55

Y Y Y Y Y Y Y

Pre pre Pre Pre Pre Pre Pre

All All All All All All All

Run Post update script for Invoices(Print date & Alternate Book Date) Run Payment Batch Run Customer Conversion - All customers Apply POST Upgrade script to customers(relationship) Update Customers to Inactive Run Oracle Provided Scripts to check for duplicates Run Project Invoices

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UAT

Task# 56 58 59 61 60 67 63 64 65 66 67 68 69 70 71 72 73 74 75 77 78 80 81 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98

UAT Y Y Y Y Y Y Y Y Y Y Y Y Y N N N Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

Pre/Post Complete in ONLY,CUTOVE GOLD? R Only, UAT, All) Go-Live Pre Pre n/a Pre Pre Pre Pre Pre Pre Pre Pre Pre Pre n/a n/a n/a Pre Pre Pre Pre Pre Pre Pre Pre Pre Pre Post Pre Pre Pre Pre Post Pre Pre Pre n/a Pre Pre Pre All All Convert Project Small Batch

Name Set Attribute for Sales Rep to be mandatory

Time Taken

Start Date

End date

Start Date(IST)

Start Date(IST)

Time Started

Time Completed

CRP3 & UAT Cold back up after Customers All All All All All All All All All All CRP3 ONLY CRP3 ONLY CRP3 ONLY All All All All All All All All All All All All All All All All All All All CRP & UAT All All All Run Projects Costs Small Batch Validate Projects Run Budgets/Agreements Run Project Revenue Small Batch Validate Costs,Revenue, Budgets Run Project Conversion (Complete Run) Run Cost conversion (Complete Run) Run Budgets/Agreements (Complete Run) Run Revenue Conversion (Complete Run) ECM import Modify Customer Conversion Price list logic for missing PL Take Backup of CRP3(Post All Conversion) Refresh PCH from CRP3 Put Customer Auto - Numbering ON Turn Archive log on & Statement level processing on Turn Qualifiers for Price list headers VCI & SLC employees need to manually created as suppliers Data Quality cleanup for Canary Island addresses Touch base on PCH Refresh issue Printer Queues Review high priority TPRs Need to manuall update HRMS system in Production prior to conversion run. Validate System Profile Options, Printer Setups etc. Concurrent Program : Inventory Item Reconciliation Report Data Cleanup Correction of Cities & Counties for Customers Update Term Bundles to reference revenue category of TERMLICENSE/SUPPORT Ensure Supplier Cleanup has been performed Update the revenue account to 404000 for S&H item at master and org levels (US & IE) Clean up Support % on Perpetual Bundles Clean up Revenue Categories in R12UAT Clean up DFFs and Categories that are no longer active Memory and Resources on the CRP3 & UAT Develop a Go No Checklist Go No GO Decision Meeting Setup Customer for OB10(Electronic Invoicing)

99 100

Y Y

Post Pre

All All

Manually change the item type for HW items(54) Patches to R12CRP

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F4 Project Cutover List

UAT

Task# 101

UAT Y

Pre/Post Complete in ONLY,CUTOVE GOLD? R Only, UAT, All) Go-Live n/a CRP3 & UAT DB Patches to R12CRP.

Name

Time Taken

Start Date

End date

Start Date(IST)

Start Date(IST)

Time Started

Time Completed

102 103 104 108

Y Y Y Y

n/a Pre n/a Pre All All

DQ Query for missing County Cleanup of HRMS System for Sex Indicator Discuss CRP2 Impact if UAT instance needs to be refreshed in 2 weeks for UAT. Redesign of Employee Conversion for not calling black box changes. This will now have to be a conversion of HRMS system to get the 4 segments given in Oracle. Update Views and Create Database link with Oracle R12 Schedule background Jobs(concurrent programs) in GOLD/UAT For CRP3 (and UAT?) make sure May is the only open period Clone CRP3 after ALL Conversions Completed to R12PCH for Conv testing Flag Termed employees back to Inactive after Invoice Conversion Update COA for Italian employees as they dont have point to Black Box Printer Queues Manually load 4 dormant entities and 910 Elimination Company

109 110

Y Y N N Y Y Y Y Y Y Y

Pre Pre n/a n/a Pre Post Pre

All All All CRP3 ONLY All All All

n/a Pre Pre

TIMS migration to UAT TIMS migration to Production Forms path needs to be reset for QSTFORM

Y Y Y

Pre Pre Pre

Update OB10 with Duns number Update Siebel Accounts for Canary Island to Spain VizionCore Invoices.

Y Y Y

Pre Pre Pre

Get all Cliffords items in here - DQ to cleanse addresses where C/O is in address to support Project Accounting. Revenue Recognition - For July Invoices(in 11i)

Post

Revenue Recognition - For July Invoices

Pre

HRMS System needs to be updated to reflex R12 values(Used by Employee Interface)

Y Y Y

Pre

Modify Employee Interface code after HRMS System is updated with the new COA segments Open PO Conversion Open Requisitions

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F4 Project Cutover List

UAT

Task#

UAT Y Y

Pre/Post Complete in ONLY,CUTOVE GOLD? R Only, UAT, All) Go-Live Open AP Invoices Pre All

Name Environments setup with user preferences set to HTML with attachments add create accounting after payments and after invoices

Time Taken

Start Date

End date

Start Date(IST)

Start Date(IST)

Time Started

Time Completed

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F4 Project Cutover List

Time Elapsed (Planned) Time Elapsed (Actual) Execution Status Dependent Task Manual/Aut omated Auto Validation Status n/a n/a n/a n/a

Actual time

RICE ID

Resource

2&3

n/a n/a n/a n/a

7 8

n/a

n/a n/a n/a n/a

n/a Not Started 9,10,11,12,13,1 7 19 20

9 n/a 38,28 n/a

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F4 Project Cutover List

Time Elapsed (Planned) Time Elapsed (Actual) Execution Status Dependent Task After update OBA customers and after define pl headers Manual/Aut omated Validation Status

Actual time

RICE ID

Resource

Run only after Emp conversion Run Only after EMP & User ID conversion. 31

n/a n/a 35 36 37 38 39

39

46,47

48 49

50 51 27 52 55 53 54

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F4 Project Cutover List

Time Elapsed (Planned) Time Elapsed (Actual) Execution Status Dependent Task 55 56 Manual/Aut omated Validation Status

Actual time

RICE ID

Resource

58 57 64 60 61 62 63 64 65 66 Mar-00 Mar-00

69

After customer conversion After Item conversion

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F4 Project Cutover List

Time Elapsed (Planned) Time Elapsed (Actual) Execution Status Dependent Task Manual/Aut omated Validation Status

Actual time

RICE ID

Resource

Manual

-Prior to Invoice Conversion

-Prior to running Closed Invoices in PROD

- Post Conversion for Open Invoices

Manual Manual

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F4 Project Cutover List

Time Elapsed (Planned) Time Elapsed (Actual) Execution Status Dependent Task Manual/Aut omated Manual Validation Status

Actual time

RICE ID

Resource

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F4 Project Cutover List

Comments This includes file migrations (30 mins) Includes applying of certificates and workflow mailer Realistically this takes 8-10 hrs; DB Tier vs Apps Tier

- Prior to running the extract - Prior to running the extract

- Prior to running the extract - This should be done prior to Extract

Counties, Mexico, addr, and cost centers

- This is to increase performance of the conversion runs.

- This is to upload the PSO jobs in Oracle.

- After the Employee conversion is done.

POST Go Live POST GO Live

Source is data from Prod

- Need to run this prior to running Customer Conversion

- Prior to running Customer Conversion

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F4 Project Cutover List

Comments - After Pricelist headers are defined and after employees have been converted. - No dependency on Employee Conversion.

There was a fallout for 300 resources that couldn't be converted because they were inactive. FOR CRP3, the agreement was to bring these in as Active. - Need to be before resource & after employees.

- Pre-requisites for Item Conversion. - Is this done in GOLD ? Error handlign packages need to be migrated

-Automated 1. Product Name from Item Id 2. Price List Id from Oracle 3. User Org Id on Siebel Accounts 4. County based on longer values accommodated by R12/Vertex Manual 1. User Org LOV, new Ids provided by Oracle, I append them to the country name and add the name and id in Siebel. Old values are post-fixed with _R11i and inactivated. 2. Order Type LOV, new ids and values provided by Oracle. Old values are post-fixed with _R11i and inactivated. 3. City based on longer values accommodated by R12/Vertex 4. EU_SHIPTO_ORG LOV used for VAT Validation logic; to match changes made in User Org LOV 5. Order Source Id just a number provided by Oracle that is to be added to our Order I/F program.

- NEEDS TO BE DONE IN GOLD - NEEDS TO BE DONE IN GOLD

- Revenue Periods had to be defined in R12CRP until 2020. - Post Item conversion. '- Performance still an issue due to an extraordinary amount of data. ' - Oracle Performance SR still open.

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Comments - This is only a CRP3 Item.

- This is a CRP3 Issue only.

- Interface from iExp to AP will automatically create emp suppliers if they do not exist in R12. However since SL/VC will not use iExp, their sups will have to manually created. - Customer conversion is dependent on this.

- Customer will provide printer queues

- Waiting on further clarification on this issue.x

- Post Go Live - Business will need to complete the cleanup of GL trial balances before Cutover - Cleanup of City and County truncation issue in R11i as well as incorrect values. -- Siebel needs to be updated as well other wise orders will error on interface.

- This is a manual update. - This is a manual cleanup. - This is a manual cleanup. - This is a manual cleanup.

POST Go Live task

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F4 Project Cutover List

Comments - These patches were request from Oracle services. 8940108 Merge Label Request on Top of 11.1.0.7.0 for bugs 8405205, 8671495 , 7707103 9026927 Merge request on top of 11.1.0.7.0 for bugs 8885808 7327166 8303523 9066130 APPSST GSI 11G: -ORA-00600: Internal error code, arguments: [ KKSFBC-Wrong-kkscsf]. query run on all us address where county is null? - Missing Cleanup of HRMS source for Sex Indicator

- Possibly manual update

FRMCMP.sh needs to be modified to remove or comment out the following lines #ORACLE_HOME=${ORACLE_HOME:-/data1/R12/ab/apps/RUP4BLV2/apps/tech_st/10.1.2} #export ORACLE_HOME #TNS_ADMIN=$ORACLE_HOME/network/admin #export TNS_ADMIN

- Dependency is this is prior to Validation of Invoices ? - This should be run for all entites.

1. We are expecting HRMS to provide an R12 organization ids. Evan are you planning to convert HRMS system to the new R12 Organization ids ? 2. Chart of Accounts(Cost Center, Product line, Region and Company) changes, how are you(Evan) planning to update the HRMS system to the new values for these segments ? 3. For non-remote employees, our understanding is that you will provide the R12 location ids. Are you planning to convert non-remote employees to R12 values ?

- HRMS Employee Interface code needs to be modified to replace logic to call BB and instead use the segments passed over from HRMS side and use it straight. Need to be validated Need to be validated

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Comments - Need to ensure that AP Invoices are paid out prior to conversion

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Task# 1 2 3 4 5 6 1 8

CRP3 Y Y Y Y Y Y Y Y

UAT Y N N N N Y Y N

Prod Y N N N N N Y N

Pre or Post Go Live Pre NA NA NA NA NA Pre NA

Context(CRP3 ONLY, UAT ONLY.CUTOVER Step Complete Only,CRP3 & UAT, in GOLD All) All CRP3 ONLY CRP3 ONLY CRP3 ONLY CRP3 and UAT CRP3 and UAT All CRP3

Name Cold Backup of GOLD Start refresh of R12CRP Start refresh of OATST Start refresh of SFTST Create DB links between R12CRP & OATST Apply Patches to R12CRP Required for Conversion Turn Archive logging off and Statement level processing off Migrate Code to R12CRP Validate ALL setups (e.g. COA value,Segment map,Ledger map, Item Orgs etc) Import GL COA Black Box Load Job Valueset Load PSO Mapping Valueset Load HR Organizations Turn Off HRMS Interface in Prod(11i)

9 10 11 12 13 14

Y Y Y Y Y N

Y Y Y Y Y N

Y Y Y Y Y Y

Pre Pre Pre Pre Pre Pre

All All All All All All

Y 15 20 Y Y

Y N Y

Y N Y

Pre NA Pre

All CRP3 ONLY All

HRMS System needs to be updated to reflect R12 values. Build and Unit test Invoice conversion logic for Projects Validate Employee numbering is manual UPDATE THE FIELD US PROFESSIONAL IN HRMS WITH THE ORGANIZATION VALUE ASSOCIATED WITH ALL PSO EMPLOYEES

105

Pre

All

106

Pre

All

IF PSO EMPLOYEES ORG IS NULL THEN POPULATE THE ORGANIZATION FIELD AS BGNAME; THERETTA TO CONFIRM WHAT TO DO ABOUT US PROFESSIONAL FIELD WITH BGNAME All Non-PSO employees should HAVE ORGANIZATION FIELD POPULATED WITH BGNAME IN HRMS be assigned to BGNAME HRMS Extract Unit test GL Balance Conversion changes Point HRMS Interface to Prod Extract GL Balance data upto June 2010

107 14 16

Y Y Y N

Y Y N N

Y Y N Y Y

Pre Pre NA Pre Pre Pre Post Post NA

All All CRP3 ONLY All

17

N N

N N Y N

Y Y Y N

All All All CRP3 ONLY

Run GL Balance Conversion upto June 2010 Extract GL Balance data for July 2010 RUN GL Balance Conversion for July 2010 Build and Unit test Employee Conversion Changes HRMS System update for PSO Organizations, Jobs and Addresses Employee Conversion - Small Batch Validate Emp Conversion check for TPRs Run Emp Conversion - Complete RUN Extract Suppliers & Banks from R11i Import Suppliers & Banks(Small Batch) Validate Suppliers small batch Import Suppliers & Banks(Full Batch)

18 19

Y Y

79 21 22 23

Y Y Y Y

Y Y Y Y

Y Y Y Y Y Y Y Y

Pre Pre Pre Pre Pre Pre Pre Pre Pre Pre Pre

All All All All

24 24 25

Y Y Y

Y Y Y

Y Y Y

All All All

Run FA Extract from R11i RUN FA Convertion Update Orig System Reference on OBA Customers Define Price list headers(formerly Update Pricelist on Customers) Turn Automatic Numbering off

26 27

Y Y

Y Y

Y Y

Pre Pre

All All

28 29 30 32

Y Y Y Y

Y Y Y N

Y Y Y N

Pre Pre Pre NA

All All All CRP3 ONLY

Run Customer Conversion Invoices(Small Batch) Validate Customers Small Batch Run Customer conversion Invoices(Full Batch) Build & Unit test post update script for relationship

33

Y Y

N Y

N Y

NA Pre

CRP3 ONLY All

Build and Unit test Resource Conversion User id conversion Run Resource conversion(small batch) Validate small batch(resources) Run resource conveersion(Full) Load Siebel Categories Manually create PL/PS Items Build and Unit test Items Run Item Conversion small batch Validate Items Run Item load for Master & Child Orgs Run Price list

34 35 36 37 38 39 40 41 42 43

Y Y Y Y Y Y Y Y Y Y

Y Y Y Y Y N Y Y Y Y

Y Y Y Y Y N Y Y Y Y

Pre Pre Pre Pre Pre NA Pre Pre Pre Pre

All All All All All CRP3 ONLY All All All All

44 45 46 47

Y Y Y Y

Y Y Y Y

Y Y Y Y Y

Pre Pre Pre Pre Pre

All All All All All

Seibel Conversion Update Item attributes EBTAX Setup for US & Cananda EBTax Verification Extract Invoices with Deferred revenue.

48 49 50

Y Y Y

Y Y Y

Y Y Y Y Y Y

Pre Pre Pre Pre Pre Pre

All All All All

Run Invoice Conversion(small batch) Validate small batch Run Invoice Conversion(Closed) Stop Entering Invoices in Prod! Run Extract of Open Invoices from Prod Run Invoice Conversion(Closed) Run Post update script for Invoices(Print date & Alternate Book Date) Run Payment Batch Run Customer Conversion - All customers Apply POST Upgrade script to customers(relationship) Update Customers to Inactive Run Oracle Provided Scripts to check for duplicates Run Project Invoices Set Attribute for Sales Rep to be mandatory

51 52 31 53 57 54 55 56

Y Y Y Y Y Y Y Y

Y Y Y Y Y Y Y Y

Y Y Y Y Y Y Y Y

Pre pre Pre Pre Pre Pre Pre Pre

All All All All All All All All

58 59 61 60 67 63 64 65 66 67 68 69 70 71 72 73 74 75

Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

Y Y Y Y Y Y Y Y Y Y Y Y N N N Y Y Y

Y N Y Y Y Y Y Y Y Y Y Y N N N Y Y Y

Pre NA Pre Pre Pre Pre Pre Pre Pre Pre Pre Pre NA NA NA Pre Pre Pre

All CRP3 & UAT All All All All All All All All All All CRP3 ONLY CRP3 ONLY CRP3 ONLY All All All

Convert Project Small Batch Cold back up after Customers Run Projects Costs Small Batch Validate Projects Run Budgets/Agreements Run Project Revenue Small Batch Validate Costs,Revenue, Budgets Run Project Conversion (Complete Run) Run Cost conversion (Complete Run) Run Budgets/Agreements (Complete Run) Run Revenue Conversion (Complete Run) ECM import Modify Customer Conversion Price list logic for missing PL Take Backup of CRP3(Post All Conversion) Refresh PCH from CRP3 Put Customer Auto - Numbering ON Turn Archive log on & Statement level processing on Turn Qualifiers for Price list headers VCI & SLC employees need to manually created as suppliers Data Quality cleanup for Canary Island addresses Touch base on PCH Refresh issue Printer Queues Review high priority TPRs Need to manuall update HRMS system in Production prior to conversion run. Validate System Profile Options, Printer Setups etc. Concurrent Program : Inventory Item Reconciliation Report Data Cleanup

77 78 80 81 83

Y Y Y Y Y

Y Y Y Y Y

Y Y N Y Y

Pre Pre Pre Pre Pre

All All All All All

84 85 86 87

Y Y Y Y

Y Y Y Y

Y Y Y Y

Pre Pre Post Pre

All All All All

88

Pre

All

Correction of Cities & Counties for Customers Update Term Bundles to reference revenue category of TERMLICENSE/SUPPORT Ensure Supplier Cleanup has been performed

89 90

Y Y

Y Y

Y Y

Pre Pre

All All

91 92 93 94 95 96 97 98 99

Y Y Y Y Y Y Y Y Y

Y Y Y Y Y Y Y Y Y

Y Y Y Y N Y Y Y Y

Post Pre Pre Pre NA Pre Pre Pre Post

All All All All CRP & UAT All All All All

Update the revenue account to 404000 for S&H item at master and org levels (US & IE) Clean up Support % on Perpetual Bundles Clean up Revenue Categories in R12UAT Clean up DFFs and Categories that are no longer active Memory and Resources on the CRP3 & UAT Develop a Go No Checklist Go No GO Decision Meeting Setup Customer for OB10(Electronic Invoicing) Manually change the item type for HW items(54)

100

Pre

All

Patches to R12CRP

101 102 103

Y Y

Y Y Y

N Y Y

NA NA Pre

CRP3 & UAT

DB Patches to R12CRP. DQ Query for missing County

All

Cleanup of HRMS System for Sex Indicator Discuss CRP2 Impact if UAT instance needs to be refreshed in 2 weeks for UAT.

104

NA

108 109

Y Y

Y Y

Y Y

Pre Pre

All All

Redesign of Employee Conversion for not calling black box changes. This will now have to be a conversion of HRMS system to get the 4 segments given in Oracle. Update Views and Create Database link with Oracle R12 Schedule background Jobs(concurrent programs) in GOLD/UAT

110

Pre

All

For CRP3 (and UAT?) make sure May is the only open period Y N N NA All

NA

CRP3 ONLY

Clone CRP3 after ALL Conversions Completed to R12PCH for Conv testing Flag Termed employees back to Inactive after Invoice Conversion

Pre

All Update COA for Italian employees as they dont have point to Black Box Printer Queues Manually load 4 dormant entities and 910 Elimination Company

Y Y Y Y Y

Y Y Y Y Y

Y Y Y N Y

Post Pre

All All

NA Pre

TIMS migration to UAT TIMS migration to Production

Y Y Y Y Y

Y Y Y Y Y

Y Y Y Y Y

Pre Pre Pre Pre Pre

Forms path needs to be reset for QSTFORM Update OB10 with Duns number Update Siebel Accounts for Canary Island to Spain VizionCore Invoices. Get all Cliffords items in here - DQ to cleanse addresses where C/O is in address to support Project Accounting. Revenue Recognition - For July Invoices(in 11i) Revenue Recognition - For July Invoices

Pre

Y Y

Y Y

Y Y

Pre Post

Pre

HRMS System needs to be updated to reflex R12 values(Used by Employee Interface) Modify Employee Interface code after HRMS System is updated with the new COA segments Open PO Conversion

Y Y

Y Y

Y Y

Pre

Y Y

Y Y

Y Y

Open Requisitions Open AP Invoices Environments setup with user preferences set to HTML with attachments add create accounting after payments and after invoices

Pre

All

Time Taken

Time Started

Time Completed

Time Elapsed(Planned)

Time Elapsed(Act ual)

Dependent Task

2&3

7 8

9,10,11,12,13,17 19 20

38,28

After update OBA customers and after define pl headers

Run only after Emp conversion Run Only after EMP & User ID conversion. 31

35 36 37 38

39 39

46,47 48 49

50 51 27 52 55 53 54 55

56

58 57 64 60 61 62 63 64 65 66

69

After customer conversion After Item conversion

-Prior to Invoice Conversion

-Prior to running Closed Invoices in PROD - Post Conversion for Open Invoices

RICE ID

Resource

Comments

Manual/Auto mated

- This is to increase performance of the conversion runs.

- This is to upload the PSO jobs in Oracle.

- This should be done prior to Extract Employee Types will indicate contingent worker or not. Logic similar to conversion. Office This will have the Office locations in them. Oracle Location Id This will have the location ids for non remote employees only. The location ids will be from R12 HR Locations table. (Name) will provide a script to update the location ids on the base tables in HRMS system so that the location ids are updated to R12 Location ids. Chart of Accounts HRMS will pass Company, Region, Cost Center & Product Mapping. The remaining segments will be plugged by the Oracle Interface. We will then get the new COA from the Black Box. This will continue to be our plan of action till HRMS system is updated the Ids and the Numbers to match the new Ids and the numbers. The timing of this mass update to HRMS system could not be confirmed with the HRMS team. Job Short Name - Will be provided based on the current truncation logic used for Conversion. Job Long Name WILL NOT BE PROVIDED IN THE VIEW. THIS IS NOT USED IN ORACLE. Physical Address - Will be provided. Supervisor # - This will be the HRMS Object Id of the supervisor given in the file by Oracle. Org Name Will be provided in the view. Evan will base that on the spreadsheets provided by Marjan.

- Prior to running the extract

- Prior to running the extract

- Prior to running the extract After HRMS System is updated with R12 Values

- After the Employee conversion is done.

POST Go Live POST GO Live

Source is data from Prod

- Need to run this prior to running Customer Conversion

- Activity Complete for R12CRP3 - Prior to running Customer Conversion

- After Pricelist headers are defined and after employees have been converted. - No dependency on Employee Conversion.

There was a fallout for 300 resources that couldn't be converted because they were inactive. FOR CRP3, the agreement was to bring these in as Active. - Need to be before resource & after employees.

- Pre-requisites for Item Conversion. - Is this done in GOLD ? Error handlign packages need to be migrated

- Price list conversion delayed due to Performance Issue. - Technical team fixed the issued and re-ran Price Lists. -Automated 1. Product Name from Item Id 2. Price List Id from Oracle 3. User Org Id on Siebel Accounts

- NEEDS TO BE DONE IN GOLD - NEEDS TO BE DONE IN GOLD

- Revenue Periods had to be defined in R12CRP until 2020. - Post Item conversion. '- Performance still an issue due to an extraordinary amount of data. ' - Oracle Performance SR still open.

- This is only a CRP3 Item.

- This is a CRP3 Issue only. The understading is that Client's DQ team will clean these up. Need a TPR for this issue.

- This activity has been completed for CRP3. This needs to be done in GOLD(and/or UAT). - Interface from iExp to AP will automatically create emp suppliers if they do not exist in R12. However since SL/VC will not use iExp, their sups will have to manually created. - Customer conversion is dependent on this. - This is now built in the data remapping - Cannot refresh from PCH because of transactional data. - Theretta will provide printer queues

- Waiting on further clarification on this issue.x

- This needs to be run. Requested by Derrick. - Post Go Live - Business will need to complete the cleanup of GL trial balances before Cutover

- Cleanup of City and County truncation issue in R11i as well as incorrect values. - Siebel needs to be updated as well other wise orders will error on interface.

- International suppliers with missing country code

. - This is a manual update. - This is a manual cleanup. - This is a manual cleanup. - This is a manual cleanup.

POST Go Live task Note: any new address requires at least one site in order to be created. Looking on Metalink, I found: R12.1.1 Create Supplier Site When Attaching Operating Unit Receiving Error 'ORA01403: no data found in Package AP_VENDOR_PUB_PKG Procedure Validate_Vendor_Site' [ID 951673.1] Download and review the readme and pre-requisites for Unpublished Patch 9259355:R12.AP.B and Patch 8647857:R12.AP.B<https://updates.oracle.com/ARULink/PatchDetails/process_for m?patch_num=8647857:R12.AP.B> Arent we installing that patch? I do believe we already have the same in Patch? If not, we will need to install this in R12CRP urgently, since it will really impact our testing capability

- These patches were request by Bill McCoy from Oracle services. 8940108 Merge Label Request on Top of 11.1.0.7.0 for bugs 8405205, 8671495 , 7707103 9026927 Merge request on top of 11.1.0.7.0 for bugs 8885808 7327166 8303523 9066130 APPSST GSI 11G: -ORA-00600: Internal error code, arguments: [ KKSFBC-Wrong-kkscsf]. query run on all us address where county is null? - Missing Cleanup of HRMS source for Sex Indicator

- Possibly manual update

FRMCMP.sh needs to be modified to remove or comment out the following lines #ORACLE_HOME=${ORACLE_HOME:/data1/R12/ab/apps/RUP4BLV2/apps/tech_st/10.1.2} #export ORACLE_HOME #TNS_ADMIN=$ORACLE_HOME/network/admin #export TNS_ADMIN

Manual

- Dependency is this is prior to Validation of Invoices ? - This should be run for all entites. 1. We are expecting HRMS to provide an R12 organization ids. Evan are you planning to convert HRMS system to the new R12 Organization ids ? 2. Chart of Accounts(Cost Center, Product line, Region and Company) changes, how are you(Evan) planning to update the HRMS system to the new values for these segments ? 3. For non-remote employees, our understanding is that you will provide the R12 location ids. Are you planning to convert non-remote employees to R12 values ?

- HRMS Employee Interface code needs to be modified to replace logic to call BB and instead use the segments passed over from HRMS side and use it straight. Need to be validated Manual

Need to be validated - Need to ensure that AP Invoices are paid out prior to conversion

Manual Manual

Execution Status

Validation Status