Participation Guide 2012

Participation
Guide
The Third International Planning Meeting
February 2012
The Living Ocean
and Coast
Participation Guide
Contents
A. General Information
B. Guidelines for Official Participants
C. Development of the Theme
D. Construction of International Pavilion and Installation of Pavilions
E. Unified Signage System of the Expo
F. Financial Support for Official Participants
G. General Services
H. Commercial Activities of Official Participants
I. Visa and Sojourn
J. Customs Clearance, Quarantine and Handling of Goods
K. Insurance
L-1. Accommodation for Official Participants
L-2. Accommodation for International VIPs
M. Use of Expo Symbols, Admission Tickets, Stamps and Souvenir Coins
N. Events & Forums
O. Admission of Personnel of Official Participants and Security Management
P. Cyber Expo
Q. Ocean & Coast Best Practice Area (OCBPA)
R. Yeosu Declaration & Yeosu Project
S. Tax Liability of Official Participants
T. International Media Center
U. International VIP Protocol
The Living Ocean and Coast
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EXPO 2012 YEOSU KOREA
1. Korea, the Host Country 3-5
1.1 Location
1.2 Climate
1.3 Population
1.4 Economy
1.5 Seoul, the Capital City
1.6 Culture and History
1.7 Customs
1.7.1. Family Life
1.7.2 Names
1.7.3. Ancestral Memorial Rite (Jerye)
1.7.4. Korean Food
1.7.5. Gimjang
1.7.6. Traditional Korean Clothing (Hanbok)
1.7.7. Korean Traditional Houses
1.8 Experiences in International Events
1.8.1. 1988 Seoul Olympics
1.8.2 Taejon International Exposition Korea 1993
1.8.3 2002 FIFA World Cup Korea Japan
2. Yeosu, the Host City 5-10
2.1 Overview
2.2. Land Area
2.3 Population
2.4 Industry
2.5 Transportation
2.5.1. By Air
2.5.2. By Railway
2.5.3. By Car
2.5.4. Park and Ride System
2.5.5. By Bus
2.5.6. By Sea
2.6 Climate
2.7 Accommodations
2.7.1. Availability of accommodation
2.7.2. Accommodation for Staff
2.7.3. VIP Accommodation
2.7.4. Accommodation for Visitors
2.7.5. Experience-focused Accommodation
2.8 Tourism
2.8.1. Natural Tourism Resources
2.8.2. Historical Features
2.8.3. The City of Beautiful Water
3. Expo 2012 Yeosu Korea 11-24
3.1 Overview
3.1.1. Official and Shortened Titles
3.1.2. Type of Expo
3.1.3. Period of Expo
3.1.4. Expo Venue
3.1.5. Expected Number of Visitors
3.2. Purpose
3.2.1. New Understanding of the Values of the Oceans and Coasts
3.2.2. Wiser Use of the Seas
3.2.3. Encouragement of Joint Efforts
3.3 Theme and Sub-themes
3.3.1. Theme
3.3.2. Sub-themes
3.4 Emblem, Logo, and Mascots
3.4.1. Emblem
3.4.2. Logo
3.4.3. Mascots
3.5. Plans for the Expo Site
3.5.1. Natural and Geographical Conditions of the Expo Site
3.5.2. Expo Site Space Allocation Principle
3.5.3. Expo 2012 Thematic Space
3.5.4. Main Exhibition Facilities
4. Organizing Committee 24-31
4.1 Overview
4.1.1 Foundation
4.1.2 Purpose
4.2 Structure and Contact Information
4.2.1 Structure
4.2.2 Contact Information
Contents
This chapter provides general information on Korea,
Yeosu city, and the Expo 2012 Yeosu Korea to help
participants to understand the overall situation of the
host county, the host city as well as the Exposition.
1. Korea, the Host Country
1.1 Location
The Korean peninsula is located in North-east Asia. It is
bordered by the Amnok River (Yalu River) to the
northwest, separating Korea from China, and the
Duman River (Tumen River) to the northeast which
separates Korea from both China and Russia.
The country is surrounded by the sea on its three
fronts. Administratively, the Republic of Korea consists
of nine provinces (do); the capital of Seoul; the six
metropolitan cities of Busan, Daegu, Incheon,
Gwangju, Daejeon, and Ulsan, and an additional 75
cities (si) and 86 counties (gun) as of 2010. Koreas
total land area is 100,033 sq. km. Korea is 9 hours
ahead of UTC (Coordinated Universal Time). i.e.,
when it is midnight (00:00) UTC, it is 9 am (09:00)
Korea Standard Time. Korea does not currently
observe daylight saving time. Korea Standard Time
is the same as Japan Standard Time, Indonesian
Eastern Standard Time and Yakutsk Time.
1.2 Climate
Korea has four seasons, with a wet monsoon/summer
season in the middle of the year, and a cold winter
from November to March. The ideal time to visit Korea
is during the autumn months (September-November).
During this time, the country experiences warm, sunny
weather, skies that are cobalt blue and spectacular
foliage that is perhaps the biggest draw. Winters are
cold and dry and are a good time to visit if you are
interested in winter sports as there are numerous ski
resorts. Spring (April-May) is also beautiful with all the
cherry blossoms in bloom. However, it is very busy
and one needs to book in advance to ensure
accommodation is available. The summer months are
muggy and hot, and rather crowded. It is also when
the monsoon season begins so many activities are
subject to the fluctuations of heavy rain.
Geographically, Korea is located between 33 and 43
north latitude, and 124 and 131 east longitude.
1.3 Population
As of Nov. 2011, the population of the Republic of
Korea stood at 50,717,719, including 918,917 foreign
residents, ranking 25th in the world.
1.4 Economy
Koreas GNI per capita stands at US$ 20,759 as of
2010. Koreas rapid economic development and
democratization after the 1960s led the country
to become the 29th member nation of the OECD
in 1996. It is now a global force in a number of
significant industries, including information
technology, shipbuilding, automobiles, and
petrochemicals.
1.5 Seoul, the Capital City
The capital city of Seoul is located at the center of the
Korean peninsula, and it remains the capital since
1392. The city is home to about 10,257,741 residents
as of Nov. 2011, which make up 20.2 percent of the
total population of Korea. Seouls total land area is
605.15 sq. km., which accounts for 0.6 percent of the
countrys total land area.
1.6 Culture and History
Due to its characteristics as a peninsula embracing
both the continent and the ocean, the unique culture
of Korean people has been carried on with its 4,000
years of history.
The worlds first movable metal type developed in
Korea during the Goryeo Dynasty, and the Joseon
Dynasty produced Hangeul, the Korean alphabet,
in 1443. Many cultural properties such as Seokguram
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Grotto and Bulguksa Temple are registered on the
UNESCO World Cultural Heritage List.
1.7 Customs
1.7.1. Family Life
Traditionally in Korea, the typical family size is quite
large, with three or four generations usually living
together under the same roof. Because infant
mortality was high and a big family was thought of
as a blessing, having many children was the desired
option. However, as the country underwent rapid
industrialization and urbanization during the 1960s
and 1970s the pattern was accompanied by an
effective birth control drive, and the average number
of children in a family dramatically decreased to two
or less in the 1980s.
Having a long Confucian tradition under which the
eldest son takes over as head of the family, many
Korean families preferred having a son. To tackle the
problem of male preference, the government has
completely rewritten family-related laws in a way
that ensures equality for sons and daughters in terms
of inheritance.
1.7.2 Names
The majority of Koreans have family names within one
of a small set: Kim (about 21% of all Koreans), Yi (or
Lee or Rhee, 14%), Park (or Pak, 8%), Choi (or Choe),
Jeong (or Chung), Jang (or Chang), Han, Lim, etc. A
Korean name consists of a family name, in almost
every case one syllable, plus a given name usually of
two syllables. The family name comes first. A Korean
woman does not take her husband's family name, but
their children take their father's family name.
1.7.3. Ancestral Memorial Rite (Jerye)
According to traditional Korean beliefs, when people
die, their spirits do not immediately depart; they stay
with their descendants for four generations. During
this period the deceased are still regarded as family
members, and Koreans reaffirm the relationship
between ancestors and descendants through jerye on
special days like Sollal (Lunar New Years Day) and
Chuseok (Korean Thanksgiving Day), as well as on the
anniversary of their ancestors' passing. Koreans also
believe that people can live well and happily thanks to
benefits their ancestors bestow upon them.
1.7.4. Korean Food
A diverse array of food and dishes can be found
throughout Korea.
Korea was once primarily an agricultural nation,
cultivating rice as their staple food since ancient times.
These days Korean cuisine is characterized by a wide
variety of meat and fish dishes along with wild greens
and vegetables. Various fermented and preserved
food, such as kimchi (fermented spicy cabbage),
jeotgal (matured seafood with salt) and doenjang
(fermented soy bean paste) are notable for their
specific flavor and high nutritional value.
1.7.5. Gimjang
Gimjang is the age-old Korean practice of preparing
winter kimchi, which has been passed down from
generation to generation. Kimchi is fermented food,
which contains a lot of lactic acid bacteria that are
made when cabbage is salted. Even in the past when
refrigerators were not available, Koreans were able to
enjoy kimchi fresh from crock jars because the jars
buried underground slowed down fermentation
process. For Koreans, a dinner table without kimchi
is unthinkable.
1.7.6. Traditional Korean Clothing (Hanbok)
The hanbok has been the Korean people's unique
traditional costume for thousands of years.
The beauty and grace of Korean culture can be seen
in photographs of women dressed in the hanbok.
Before the arrival of Western-style clothing one
hundred years ago, the hanbok was worn as everyday
attire. Men wore jeogori (Korean jackets) with baji
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(trousers) while women wore jeogori with chima
(skirt). Today, the hanbok is worn on days of
celebration such as weddings, Seollal (Lunar New
Year's Day) or Chuseok (Korean Thanksgiving Day.
1.7.7. Korean Traditional Houses
A traditional Korean house is called hanok. Hanok
sought to create a living space based on the
coexistence of nature and humans. Accordingly,
the natural aspects of traditional Korean houses range
from the structure's inner layout to the building
materials which were used. Another unique feature of
traditional houses is their special design for cooling the
interior in the summer and heating the interior in the
winter. Since Korea has such hot summers and cold
winters, the ondol gudeul, a floor-based heating
system and daecheong, a cool wooden-floor style hall,
were devised long ago to help Koreans survive the
frigid winters and to make the sweltering and humid
summers bearable. These primitive types of heating
and air-conditioning were so effective that they are
still in use in many homes today.
1.8 Experiences in International Events
1.8.1. 1988 Seoul Olympics
159 nations were represented by 8,465 athletes at the
1988 Seoul Olympics, with the largest number of
participating nations at the time. It provided a stage
for athletes from all over the world to participate,
promoting harmony and world peace, and for Korea
to present itself in the global community.
1.8.2 Taejon International Exposition Korea 1993
The first international Expo to be held in a developing
country, the Taejon Expo introduced cutting-edge
science technologies including maglev trains,
displaying Koreas successful industrialization.
108 countries and 33 international organizations
participated in the Taejon Expo attracting 14 million
visitors, exceeding the original goal.
1.8.3 2002 FIFA World Cup Korea Japan
At the first FIFA World Cup in the 21st century, the
Korean national team reached the semifinals for the
first time in its history. Passionate, yet organized street
gatherings of the Korean people caught the eye of
foreign press and became international news.
[*Source: Korea Tourism Organization]
2. Yeosu, the Host City
2.1 Overview
Situated in the center of the southern coast of the
Korean peninsula, Yeosu exemplifies a region where
land civilization meets marine culture. Yeosu is like
the bow of a ship headed out towards the world.
It is at the heart of the tourism belt of the southern
coast and the center of Northeast Asia.
Yeosu has a beautiful natural environment comprised
of the Hallyeosudo and Dadohae Marine National
Parks, 317 islands, including Odongdo and
Geomundo, and magnificent beaches. Blessed with
bountiful marine resources, Yeosu is a coastal city
where mudflats, marine national parks, the
Archipelago, and major harbor facilities and industrial
complexes co-exist in harmony.
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2.2. Land Area
On April 1, 1998, the Yeosu city, Yeocheon city and
Yeocheon district integrated into the present city of
Yeosu. As of 2007, the area of the administrative
region of Yeosu is currently at 501.27 km2.
The total area of 317 islands (49 inhabited islands
and 268 uninhabited islands) reaches 184.4 km2,
and the coastline stretches for 905.87 km2.
2.3 Population
Yeosu has an estimated population of 293,488 in
2010, divided among roughly 110,613 households.
2.4 Industry
Surrounded by the sea on its three sides, Yeosus main
industry is traditional fisheries, as well as
petrochemical manufacturing influenced by the Yeosu
National Industrial Complex.
Yeosus Geographical Conditions
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Companies Workers (persons) Area (1,000)
Total 380 20,585 41,245
Yeosu National Industrial
Complex
267 16,300 31,711
Ocheon Industrial Complex 35 343 222
Hwayang Agricultural
and Industrial Complex
20 314 119
Yulchon Industrial Complex 58 3,628 9,193
2.5 Transportation
2.5.1. By Air
There are international airports in Incheon, Gimpo,
Gimhae and Muan. Direct flight routes to Yeosu
Airport for small-sized (accommodating less than 200
passengers) airplanes from abroad, including Japan,
China and Southeast Asia, are planned.
Customs Immigration Quarantine (CIQ) shall be
operated in Yeosu Airport during the Expo period
to offer immigration assistance and convenience.
Direct domestic flights between Incheon and Yeosu
are under consideration for the convenience of
International passengers.
2.5.2. By Railway
The KTX high-speed train, put into operation on Oct.
5, 2011, has made Yeosu reachable in 3.5 hours from
Yongsan Station, Seoul. The travel time will be
shortened further to 2 hours and 50 minutes by
May 2012 before the opening of the Expo once the
signaling system is modified.
Visitors using Incheon and Gimpo International
Airports can reach Yongsan Station by the Korail
Airport Railroad or by airport limousine.
The Expo Train Station (Yeosu Station) was newly
installed within the Expo site in December 2009 to
provide visitors with enhanced convenience.
2.5.3. By Car
When arriving at Incheon or Gimpo International
Airports and traveling to Yeosu by car, the
Jeonju-Gwangyang Expressways (opened in Apr.
2011) will shorten the distance from Seoul to
Yeosu to 3-4 hours.
When arriving at Muan International Airport, visitors
could use the Mokpo-Gwangyang Expressway to be
completed in early 2012 to reach Yeosu within 2
hours.
When arriving at Gimhae International Airport, visitors
will be advised to take the Namhae Expressway. Once
the entrance route to the Yeosu Industrial Complex
has been completed in 2012 (Yi Sun-sin Bridge),
Yeosu will be within 2 hours reach from Seoul.
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2.5.4. Park and Ride System
For visitors coming to the Expo site by car, 6 transit
parking lots (4 in Yeosu, 1 in Suncheon, and 1 in
Gwangyang) will be established around the Expo site
by March 2012. For the convenience of visitors, free
shuttle buses will be operated to and from the Expo
site.
Location Area (1,000) Capacity (Cars)
Distance from
Expo Site
Remarks
Yeosu
Yeosu
National
Industrial
Complex
Block 6 319 6,296
17km (20min.)
Every day during
the Expo
Block 9 876 19,728)
Yulchon 109 2,973 30km (28 min.)
Sat. and Sun.
during the Expo
Dolsan District 85 778 buses 6.8km (10 min.)
Bus only
Expo Town 46
269 cars
86 buses
-
Suncheon Shindae District 98 2,266 35km (30 min.)
Peak Days/ Sat.
and Sun. in May and
Aug. during the Expo
Gwangyang Madong District 44 1,555 30km (30 min.)
Total 1,577 33,087 cars / 864 buses
* Peak Days are May 12 and 13, May 26 through 28 and Aug. 10 through 12.
Location, size, and distance of transit parking lots
2.5.5. By Bus
Bus routes to the Expo site from the major cities
nationwide will be extended or additional buses
will be operated.
Limousines from Yeosu Airport to the Expo site will
also be in service for the convenience of airplane
passengers.
Most of the local buses operating in Yeosu stop
by the Expo site, and the bus ride of 3.3km takes
about 5 to 10 minutes, or 40 to 50 minute walking
distance. From May to Aug. 2012 during the Expo,
the local buses will be available at no charge.
2.5.6. By Sea
A 3,300International Passenger Terminal for cruise
ships and coastal liners will be established and
operated to connect Namhae, Hadong, Busan, Jeju,
and Incheon. International passenger routes from
Japan and China are under consideration as well.
2.6 Climate
The climate in Yeosu is usually mild. The region also
has an oceanic climate with warm temperatures and
high humidity. There is relatively little temperature
variation, and the annual average temperature is
14.2, pleasant for outdoor activities. The average
temperature for the Expo periodMay through
Augustis between 17 to 26, optimal for visitors to
enjoy and experience the Expo.
The annual precipitation is 1,650.4mm. Heavy rain is
concentrated in July to September, with varying
monthly rainfall. Rain is expected from the end of July
to early August.
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Monthly average temperatures and precipitation in 2011
2010 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Average
Temperature
14.0 1.5 4.9 6.3 12.3
17.1
(19.8/14.3)
21.1
(23.7/17.7)
25.1
(29.1/20.5)
25.3
(27.9/20.8)
23.3 17.0 13.5 3.8
Annual
Precipitation
137.5 0.0 100.0 32.5 83.7
139.6
(78.5/0.0)
216.2
(52.0/0/0)
837.0
(220.0/0.0)
399.2
(149.5/0.0)
30.7 72.2 185.0 5.3
Units: , , (Highest/Lowest)
2.7 Accommodations
2.7.1. Availability of accommodation
Comfortable and convenient accommodation will be
offered to visitors. An accommodation information
system will be set up so that visitors can search for
and make reservations for accommodation anywhere,
anytime.
In terms of accommodation, there are about 39,000
rooms within a one hour distance from the Expo site.
Given the expected demand for 37,000 rooms per
night, availability of accommodation is expected
to be sufficient.
2.7.2. Accommodation for Staff
Environmentally-friendly accommodation will be
constructed for use by 6,600 Expo employees
including 1,800 foreign staff. The Expo Town is
under construction by the Korea Land and Housing
Corporation, and is expected to be completed
at the end of February 2012.
2.7.3. VIP Accommodation
A hotel of 310 rooms will be built on the Expo site for
the use of VIPs including government representatives,
Expo Commissioners, BIE delegates, etc.
2.7.4. Accommodation for Visitors
Plans to build high-end accommodation, such as
hotels and condominiums, are underway. Also, some
of the newly constructed apartments will also serve as
temporary accommodation for visitors.
2.7.5. Experience-focused Accommodation
To offer a diverse selection of accommodation for
visitors to the Expo, traditional Korean buildings,
hanok, and a camping town will be build near the
Expo site. Furthermore, college dormitories, temple
stay and bed & breakfast accommodations in farming
and fishing villages will also be options for overnight
stay.
2.8 Tourism
2.8.1. Natural Tourism Resources
Southern coastal area of Korea including Yeosu,
Suncheon, and Hadong possesses 2,500 beautiful
islands, 5 Ramsar wetlands, and natural tourism
resources such as Hallyeosudo Marine National Park
and Dadohae Marine National Park.
2.8.2. Historical Features
Historically, the Yeosu region has enjoyed abundant
Korean traditional culture such as pansori, Korean
traditional music, local cuisine, and Buddhist temples.
This tradition has been well kept, leaving relevant
historical sights and various festivals.
Especially prominent are the legacy of Admiral Yi Sun-
shin, the 16th-century naval commander who remains
one of the most revered figures in Koreas history.
The heritage sites include Seonso, where he first built
Geobukseon (Turtle Ship), and Chungminsa, the first
shrine in Korea dedicated to the Admiral.
2.8.3. The City of Beautiful Water
The citys name Yeosu literally means beautiful and
clean water. With its 317 jewel islets, 906 km-long
coastline, and abundant marine resources, the ocean
city is situated in the center of the countrys southern
coastal area.
Of the regions most visited areas are: Jinnamgwan,
Odongdo, Hyangiram, Dolsan Bridge, Geomungo
Lighthouse, Baekdo, Sado, Suncheon Bay, and
Boseong Green Tea Field.
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3. Expo 2012 Yeosu Korea
3.1 Overview
3.1.1. Official and Shortened Titles
Pursuant to the General Regulations, the official title
of the Expo shall be International Exposition Yeosu
Korea 2012.
The shortened title, Expo 2012 Yeosu Korea, is
succinct, easy to remember, and also suitable for use.
3.1.2. Type of Expo
Expo 2012 Yeosu Korea is a recognized exposition.
Yeosu was selected as the venue for the 2012
International Exposition by the 142nd BIE General
Assembly on November 27, 2007. The Expo was
officially recognized by the 144th BIE General
Assembly on December 2, 2008.
3.1.3. Period of Expo
The International event shall open from May 12, 2012
(Saturday), through August 12 (Saturday) for 93 days.
This is the longest period permitted for recognized
expositions according to BIE rules.
The opening hours for the Expo site will be 09:00 to
23:00 (14 hours) for the entire period of the Expo.
The opening hours for pavilions will be 9:00 to 21:00
(12 hours).
3.1.4. Expo Venue
The Expo shall be held in the beautiful harbor of the
New Port Area, Yeosu, with its area of about 2.71
million (250,000 sq. m. of exhibition space) located
in the center of the southern end of the Korea
Peninsula.
3.1.5. Expected Number of Visitors
Around 8 million visitors, some 100 countries and
international organizations are expected to take part
in Expo 2012 Yeosu Korea.
3.2. Purpose
The theme of the Expo is The Living Ocean and
Coast: Diversity of Resources and Sustainable
Activities. The hosting of the Expo will underline
the importance of the endangered oceans and coasts,
assist with humankinds more accurate understanding
of the current crisis. It will also create momentum for
greater synergy between nature and humankind,
advanced and developing countries, and the
generations of today and tomorrow, in order to lead
to a prosperous future through development and
preservation.
3.2.1. New Understanding of the Values of the
Oceans and Coasts
The sea occupies 71% of the earths surface. It is
home to more than 10 million species, which accounts
for about 90% of all life on earth. The oceans
contribute to the survival of all life on earth.
The growing climate change issue stresses the
importance of the oceans. The sea is determinant to
the earths environment by controlling the demand,
supply, and movement of planet generated heat.
The oceans also absorb about half of the CO2
produced by humankind.
Around 40% of the worlds population lives in coastal
areas, within 60 km from the coastlines. The coasts
are a critical region in socio-economic terms as they
act as the center of economic activity, due to harbors
and industrial complexes, and vacation spots for
tourism and leisure activities.
In addition, mud flats are ecologically essential as
habitats for all kinds of mollusks, crustaceans, and
fish.
Expo 2012 Yeosu Korea will strive to establish a new
understanding about the value and significance of the
earths oceans and coasts and solve the pending issues
facing humankind, such as climate change and the
destruction of the ecosystem.
3.2.2. Wiser Use of the Seas
Pollution of the seas and the destruction of the ecosystem
caused by industrial activities have already led to the
depletion and overfishing by 3/4 of the worlds fisheries.
The environmental changes brought on by the
pollution of the seas progresses very slowly, and most
of the time, their true impact is recognized too late.
There is an acute need to learn about the extent of
such environmental changes and to respond swiftly.
In addition, abnormalities induced in the climate
change mechanism due to environmental pollution
is leading to abnormal weather conditions, including
droughts, typhoons, cold waves, hurricanes and rising
sea levels. Indeed, damage caused by such examples
can be seen across the world.
Therefore, Expo 2012 Yeosu Korea will strive to urge
for the sustainable, wise use of the oceans and search
for a common solution to the challenges facing
humanity, namely the depletion of marine resources
and climate change.
3.2.3. Encouragement of Joint Efforts
The issues of sustainable development and
preservation of the diverse environmental ecosystems
are grave challenges to the survival of humankind.
Such global issues cannot be resolved by the efforts of
one country alone and require the joint efforts of all
humankind.
Expo 2012 Yeosu Korea shall establish a way to
harmoniously develop and preserve the oceans and
coasts. In the time leading up to the Exposition, and
during the Expo period, seminars and forums will be
organized and attract the participation of international
organizations, academic institutions, associations,
NGOs, and scholars in the related fields.
These efforts will provide a leap forward in the
knowledge, technology, experience, and vision of
human society for the creation of a harmonious
balance between preservation and development
of the seas.
3.3 Theme and Sub-themes
3.3.1. Theme
The theme of the Expo is The Living Ocean and
Coast.
3.3.2. Sub-themes
The sub-themes of the Expo is Coastal Development
and Preservation, New Resource Technology, and
Creative Maritime Activities.
Details of the theme and sub-themes can be found
in article 1.1 of section C. Theme Development.
3.4 Emblem, Logo, and Mascots
The emblem, logo, and mascots are symbolic
representation of Expo 2012 Yeosu Korea. As the core
factors of the Expo Identity (EI), any changes to their
form or color are not permitted.
3.4.1. Emblem
Red symbolizes the ecosystem, blue the oceans,
and green the environment. A simplified abstraction
of the organic forms of an ecosystem, the oceans
and environment are represented in the emblem
to symbolize the theme of the Expo.
The entire frame symbolizes Mother Earth, and the
three motifs inside represents vibrant future of the
earth.
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3.4.2. Logo
Both positive and negative color arrangements of the
logo may be used.
3.4.3. Mascots
Yeony and Suny, the official mascots for Expo 2012
Yeosu Korea, are personifications of plankton,
a primary food source for marine life and a key
absorber of atmospheric carbon dioxide. Their names
are derived from Yeosu, the name of the host city
of the Expo, and emphasize the beautiful colors and
unlimited resources of the deep sea.
The tentacles signify the diverse, reciprocal
connections for communication between all the
visitors to the global event. They may be changed
to various other forms.
Red represents the living creatures inhabiting the land and the seas.
Blue represents the clear, clean seas.
Green represents the home to all life- the environment.
The white wave symbolizes sea waves and seawater.
The entire frame expresses Mother Earth.
Yeony Suny
Red signifies all living creatures on earth.
Blue stands for the deep, clean ocean.
White symbolizes a pure environment.
3.5. Plans for the Expo Site
3.5.1. Natural and Geographical Conditions of
the Expo Site
The site for Expo 2012 Yeosu Korea is located in the
harbor area of the southeast coast of Yeosu, Korea.
It is surrounded by Mt. Jonggo and Mt.Marae and is
situated near Yeosus major tourist attractions,
Odong Island, and Jasan Park.
The Expo site will be constructed upon a level area of
25ha, with an inclination of less than 5%, without
damaging the surrounding environment.
The peripheral region, apart from the international
exhibition area reaching 25ha (a total of 1,055,139
m2), is comprised of state/publicly-owned harbor
facilities and old, dense residential areas in acute need
of improvement. The Expo will be a chance to build
an environmentally-friendly international leisure and
harbor region (encompassing the marine leisure and
leisure sports areas), an international tourism
passenger area and a waterfront residential area.
The new region will contribute to the effective
operation of the Expo and successful use of the site
in the post-Expo period.
14
The Expo Site
Odong-do
EXPO SITE
Mt. Jonggo
Downtown of Yeosu
Jasan Park
3.5.2. Expo Site Space Allocation Principle
The Expo site will actively incorporate the historical
and regional qualities of the Yeosu New Port Area and
the theme of the Expo. It will thus be built on the
conceptual basis of ocean coast and city-home
to humankind. These considerations will be evident
and embedded on the Expo site; indeed, a conceptual
axis linking the three considerations shall lead visitors
to the exhibition and event facilities.
The space allocation principle reflecting the natural,
geographical, and urban conditions of the Expo site
will transform the area and the connecting regions
into a venue emphasizing the Expo theme where
harmony between the sea and land, humankind
and nature and the past and present is achieved
through the connection between the sea, coast,
and city.
This principle shall guide the allocation of the
exhibition facilities, the design of the Expo Digital
Gallery, and the productions and cultural events
designed to increase the attractiveness of the Expo
site throughout the Expo period and beyond.
15
Concept Plan of the Expo Site
3.5.3. Expo 2012 Thematic Space
a. The Big-O
With the sea as the stage, the Big-O will be a futuristic
venue for visitors to experience the theme of the Expo.
It will be a changeable on-sea event venue suitable for
a broad range of exciting experiences, including the
core events of the Expo, marine performances, cultural
events, and the New Media Show.
The Big-O will be a breakaway from previous in-door
exhibitions. Huge in scale, it will utilize novel exhibition
techniques that make the most of the open spaces
and natural environment to create unprecedented,
futuristic cultural events.
16
The Big-O
17
b. Expo Digital Gallery, EDG
The EDG will pass through the heart of the Interna-
tional Pavilion to offer a unique and sensational expe-
rience through state-of-the-art IT and ubiquitous
technology. Large LED screens (415m*21m each) will
be installed along the ceiling across the International
Pavilion.
The visitors can enjoy two-way communication with
the diverse marine life of the deep sea and coasts,
and interact with the screen by sending images and
messages using the internet and smartphones.
Perspective Plan for the Expo Digital Gallery
18
c. Sky Tower
The Sky Tower, transformed from a pair of once-aban-
doned cement silos (55m high), is an environmental-
friendly structure, featuring the worlds largest
outdoor pipe organ. Inside the Sky Tower, visitors will
be able to observe seawater desalination facilities, and
an observation deck will be constructed on the top of
the Sky Tower, offering a panoramic view of the sea
and the Expo site.
The Sky Tower
19
The Birds-eye View of the Expo Site
3.5.4. Main Exhibition Facilites
The main exhibition facilities shall be constructed
according to two categories: The exhibition facilities
of the host country and those of the participating
countries. All regulations related to the BIE recognized
international expositions have been observed.
The main exhibition facilities have been distributed
across the international exhibition area in
consideration of the optimal operation of the Expo
site, its services, the regional features, connection
with outside areas, and visitors observation routes.
a. Theme Pavilion
The Theme Pavilion will be constructed as the first
off-shore architecture in Korea. The Theme Pavilion,
a landmark of Expo 2012 Yeosu Korea, will represent
the city, coast and sea. It will also serve as a core
facility representing the theme of the Expo. It will
incorporate the regional features as it forms an
extension of the land area into the sea. The facility
was designed to recreate the endlessly changing seas,
and the exhibition theme is An Interaction between
Humanity and the Ocean for 2050. Furthermore,
the design also emphasizes the central idea of the
Expo the Blue Economy.
Planned on a total construction area of 7,413
(on two levels) and in the sea facing the Expo site,
the Theme Pavilion will be composed of a thematic
exhibition facility and the Ocean and Coast Best
Practice Area (OCBPA). It will be designed to
accommodate up to 1,500 visitors.
20
Partial Perspective Plan for the Theme Pavilion
b. Sub-theme Pavilions
The Marine Life Pavilion, Climate and Environment
Pavilion, and the Marine Industry and Technology
Pavilion are designed to surround the Big-O, the core
facility representing the Expo theme. They are also to
underline the special features of the marine exposition
and their relationship with the Expo theme.
21
Sub-theme Pavilion Plan
Climate and Environment Pavilion
Marine City
and Civilization Pavilion
Expo Digital Gallery
Marine Industry and
Technology Pavilion
Marine Life Pavilion
(Aquarium)
c. Korea Pavilion
The Korea Pavilion will be an exhibition facility
expressing the vision of a country strong in maritime
affairs and in its contribution to future human society.
The building will symbolize new marine green growth
and will be designed as the exhibition facility in the
world to produce zero-carbon emissions. Furthermore,
it will be designed as a permanent building to ensure
that it can continue to deliver the message of the
Expo, even after the international event has come
to a close.
The Korea Pavilion, as the main exhibition facility
of the host country, will host protocol programs and
numerous events. The total construction area reaches
5,248. It shall be located near the main gate of the
Expo site close to downtown Yeosu.
d. International Pavilion
The International Pavilion, occupying the largest
area of all Expo facilities, will be the area in which
participating countries can plan and hold their
exhibitions. It will be split into two categories,
the individual pavilions and joint pavilions,
to demonstrate the fundamental spirit of the Expo:
harmony, coexistence, and co-prosperity of
humankind. Participants Support Center will be
established on the second floor of the International
pavilion.
A cluster for each ocean has been created to express
the harmony and coexistence of the five oceans.
(Please refer to D. Construction of International
Pavilion and Installation of Pavilions for more detailed
guidelines.)
22
Perspective Plan for the International Pavilion
e. Marine Life Pavilion and Aquarium
The Marine Life Pavilion will spread the message of
the coexistence of humankind and marine life by
displaying a diversity of magnificent sea creatures.
The 20-meter-wide and 4-meter-high tank and a
mudflat exhibit will recreate the environment that
is brimming with diverse sea life in actual mudflat.
A virtual submarine, featuring 4D-graphic films,
will guide visitors to places in the deep sea, such as
the 6,000-meter-deep Mariana Trench, presenting
a variety of amazing sea creatures.
With a total area of 16,400and water tanks holding
a total of 6,030 tons of water, the Aquarium will
exhibit diverse marine ecosystems of the five oceans.
A large-scale dome-shaped tank, the largest in Korea,
will accommodate about 3,500 large fish. Exhibits
with 34 tanks at the Aquarium will be divided into
Coastal Life (Sea Mammal Room), Marine Life (Sea
Experience Room), and Eco-Terrarium. After Expo
comes to a close, it will be operated by a private
sector as a core tourist site in Yeosu and post-Expo
attraction.
23
Perspective Plan for the Marine Life Pavilion and Aquarium
24
f. Other Exhibition Facilities
In addition to the main exhibition facilities, the
International Organizations Pavilion,
Local Governments Pavilion, Corporate Pavilion
and Korea Shipping and Ports Pavilion are being
constructed for the participation of neighboring
regions, public and private institutions and the
global community in the Expo.
All exhibition facilities will include waiting spaces
inside and outside of the facility for the convenience
and safety of the visitors. In addition, pavilions will be
allocated in consideration of the concentration and
distribution of crowds to ensure smooth operation
throughout the 93 days of the mega event.
g. Event Facilities
The event facilities will enrich the exhibitions
and experience of the Expo and will offer platform for
multiple cultural exchanges. Facilities and open spaces
utilized to stage events will include: EXPO Hall,
Conference Hall, Multi-purpose Hall, Big-O
Floating Stage, Energy Park outdoor stage, EXPO
Plaza, Ocean Plaza, and Corporate Plaza.
The event facilities will be designed to incorporate the
features of a marine exposition and to utilize the seas.
Therefore, the structures will be built safe and
resistant to the variable weather and sea climate
conditions, such as wind, rain, typhoons, and waves.
4. Organizing Committee
4.1 Overview
4.1.1 Foundation
The Organizing Committee for Expo 2012 Yeosu
Korea (the Organizing Committee) is the organizing
body of the Expo in accordance with the Special Act
in Support for the International Exposition Yeosu
Korea 2012, founded on April 7, 2008.
4.1.2 Purpose
The Organizing Committee is responsible for
the preparation, organization, operation, and
management of the Expo, and for communications
with the BIE and participating countries.
4.2 Structure and Contact Information
4.2.1 Structure
Under the leadership of Chairman Kand Dong-Suk,
the Organizing Committee is composed of eleven
bureaus under the Secretary General and three Vice
Secretary Generals, with around 390 employees
(as of Feb. 2012). Ambassador Lee Joon-hee is the
Commissioner of Expo 2012 Yeosu Korea, the
government representative for the Expo, and around
200 professional experts and representatives of
academia of various fields are working with the
Organizing Committee as advisors.
25
Organization Chart
Secretary General
Commissioner for
Expo 2012 Yeosu Korea
Commissioner
Support Office
Chairman
Planning
Bureau
HR & Supplies
Management
Bureau
Facilities
Bureau
Regional
Cooperation
Bureau
Cultural &
Academic
Programs Bureau
Exhibition &
Operation Bureau
Site Operation
Bureau
Information
Technology
Bureau
External
Cooperation
Bureau
Planning &
Management Dept.
HR
Management
Dept.
Facilities
Management
Dept.
Tourism &
Accommodation
Dept.
Cultural Programs
Planning
Dept.
General
Exhibition &
Operation
Dept.
General Site
Operation
Dept.
IT Management
Dept.
Overseas
Management
Dept.
Financial & Legal
Affairs Dept.
Supplies
Management
Dept.
Facilities
Dept. I
Cooperation &
Support Dept.
Official Events
Dept.
Site Design &
Exhibition
Dept.
Site Management
Dept.
Ubiquitous IT
Dept.
Participation
Management
Dept. I
Project
Management Dept.
Volunteer
Management
Dept.
Facilities
Dept. II
Transportation &
Operation
Dept.
Performances &
Events
Dept.
Participants
Pavilions
Dept.
Health & Hygiene
Dept.
Participation
Management
Dept. II
Environment &
Energy Dept.
Academic
Programs
Dept.
OCBPA
Dept.
Food & Beverage
Service
Dept.
International
Cooperation
Dept.
Landscaping
Dept.
Maritime Affairs &
Fisheries
Dept.
Machinery,
Electricity &
Telecommunications
Dept.
Second Vice
Secretary General
Executive Advisor
Chief Information
Officer
Public Relations
Office
Press Center
General Affairs
Department
The Big-O
Project Team
EDG Project
Team
Sky Tower
Project Team
Third Vice
Secretary General
Protocol
Bureau
Marketing
Bureau
Protocol
Management
Dept.
General
Marketing
Dept.
Domestic
Protocol
Dept.
Overseas
Marketing
Dept.
Overseas
Protocol
Dept.
Brand
Marketing
Dept.
Ticketing Dept.
First Vice
Secretary General
Inspector
General
Audit
Office
Safety & Security
Dept.
26
4.2.2 Contact Information
Bureau Official/Department Phone Fax
Chairman 82-61-659-2000 82-61-659-2009
Commissioner of Expo 2012 Yeosu Korea 82-61-659-2010 82-61-659-2019
Commissioner Support Department 82-61-659-2090
Secretary General 82-61-659-2020 82-61-659-2029
Inspector General 82-61-659-2030 82-61-659-2039
First Vice Secretary General 82-61-659-2040 82-61-659-2044
Second Vice Secretary General 82-61-659-2050 82-61-659-2054
Third Vice Secretary General 82-61-659-2060 82-61-659-2064
Audit Office
Audit Office 82-61-659-2390 82-61-659-2399
General Audit Division 82-61-659-2392
Administrative Audit Division 82-61-659-2391
Technical Audit Division 82-61-659-2393
Public Relations
Office
Head, Public Relations Office 82-61-659-2320
Public Relations Division 82-61-659-2321
New Media Division 82-61-659-2330
Media Management Division 82-61-659-2335
Press Center 82-61-659-2341
General Affairs
Department
General Affairs Department 82-61-659-2360
Human Resources Division 82-61-659-2361
Administration Division 82-61-659-2370
Contract Affairs Division 82-61-659-2380
Accounting Division 82-61-659-2385
Fee Collection Division 82-61-659-2389
Safety & Security
Department
Safety & Security Department 82-61-659-2400
Safety Management Department 82-61-659-2401
Fire & Disaster Prevention Division 82-61-659-2410
Maritime Security Division 82-61-659-2415
Thematic Facilities
Project Teams
The Big-O Project Team 82-61-659-2389
Big-O Facilities Division 82-61-659-2301
Big-O Contents Division 82-61-659-2303
Theme Pavilion Construction Division 82-61-659-2305
EDG Project Team 82-61-659-2310
EDG Project Division 82-61-659-2311
27
Sky Tower Project Team 82-61-659-2316
Sky Tower Project Division 82-61-659-2316
Planning Bureau
Director General for Planning 82-61-659-2040
Planning & Management Department 82-61-659-2420
Planning Division I 82-61-659-2421
Planning Division II 82-61-659-2423
Official Documentation Division 82-61-659-2425
Private Sector Relations Division 82-61-659-2426
Financial & Legal Affairs Department 82-61-659-2440
Financial Affairs Division 82-61-659-2441
Legal Support Division 82-61-659-2444
Project Management Department 82-61-659-2460
Project Management Division 82-61-659-2461
Progress Management Division 82-61-659-2462
HR & Supplies
Management Bureau
Director General for HR & Supplies Management 82-61-659-2100 82-61-659-2121
HR Management Department 82-61-659-2470
HR Management Division 82-61-659-2471
Training & Welfare Division 82-61-659-2473
Supplies Management Department 82-61-659-2480
Supplies Management Division 82-61-659-2481
Customs Support Division 82-61-659-2483
Uniform Division 82-61-659-2485
Vehicles Support Division 82-61-659-2487
Volunteer Management Department 82-61-659-2490
Volunteer Management Division 82-61-659-2491
Volunteer Center 82-61-665-4701
Facilities Bureau
Director General for Facilities 82-61-659-2102 82-61-659-2121
Facilities Management Department 82-61-659-2500
Facilities Management Division 82-61-659-2501
Construction Management Division 82-61-659-2503
Facilities Department I 82-61-659-2510
International Pavilion Division I 82-61-659-2511
International Pavilion Division II 82-61-659-2513
28
Facilities Bureau
Facilities Department II 82-61-659-2520
Exhibition Facilities Division I 82-61-659-2521
Exhibition Facilities Division II 82-61-659-2522
Environment & Energy Department 82-61-659-2530
Environment & Energy Division 82-61-659-2531
Landscaping Department 82-61-659-2540
Landscape Management Division 82-61-659-2541
Landscape Gardening Division 82-61-659-2545
Landscape Amenities Division 82-61-659-2546
Machinery, Electricity & Telecommunications Department 82-61-659-2550
Machinery, Electricity & Telecommunications Division 82-61-659-2551
Regional
Cooperation Bureau
Director General for Regional Cooperation 82-61-659-2104
Tourism & Accommodation Department 82-61-659-2560
Accommodation Cooperation Division 82-61-659-2561
Tourism Support Division 82-61-659-2564
Cooperation & Support Department 82-61-659-2580
EXPO Town Division 82-61-659-2584
Transportation & Operation Department 82-61-659-2590
Transportation & Operation Division 82-61-659-2591
Transit Parking Lot Operation Division 82-61-659-2593
Customs Support Division 82-61-659-2594
Shuttle Bus Operation Division 82-61-659-2596
Cultural & Academic
Programs Bureau
Director General for Cultural & Academic Programs 82-61-659-2050 82-61-659-2054
Cultural Programs Planning Department 82-61-659-2600
Events Planning Division 82-61-659-2601
Special Performances Division 82-61-659-2602
Contents Management Team 82-61-659-2088
Official Events Department 82-61-659-2610
Host Country Events Division 82-61-659-2611
Participants Events Division 82-61-659-2613
Cultural Events Team I 82-61-659-2614
Official Events Support Division 82-61-659-2615
Performances &Events Department 82-61-659-2620
Cultural & Academic
Programs Bureau
Oh-shore Performances Division 82-61-659-2621
Ocean Performances Division 82-61-659-2623
Street Performances Division 82-61-659-2627
Academic Programs Department 82-61-659-2630
Academic Programs Division I 82-61-659-2631
Academic Programs Division II 82-61-659-2632
Exhibition & Operation
Bureau
Director General for Exhibition & Operation 82-61-659-2106
General Exhibition & Operation Department 82-61-659-2640
General Exhibition & Operation Division 82-61-659-2641
Host Countrys Exhibition Division I 82-61-659-2643
Host Countrys Exhibition Division II 82-61-659-2645
Site Design & Exhibition Department 82-61-659-2660
Site Design & Exhibition Division 82-61-659-2661
Participants Pavilions Department 82-61-659-2670
International Exhibition Division 82-61-659-2673
Corporate Exhibition Division 82-61-659-2674
Local Governments Exhibition Division 82-61-659-2679
OCBPA Department 82-61-659-2680
OCBPA Division 82-61-659-2681
Maritime Affairs & Fisheries Exhibition Department 82-61-659-2690
Maritime Affairs & Fisheries Exhibition Division 82-61-659-2691
Site Operation
Bureau
Director General for Site Operation 82-61-659-2108 82-61-659-2125
Director General for Cultural & Academic Programs 82-61-659-2700
General Site Operation Division 82-61-659-2701
Site Services & Support Division 82-61-659-2703
Crowd Management Division 82-61-659-2704
Insurance Management Division 82-61-659-2707
Site Management Department 82-61-659-2720
Convenient Facilities Operation Division 82-61-659-2721
Off-site Management Division 82-61-659-2723
Health & Hygiene Department 82-61-659-2730
Health & Hygiene Division 82-61-659-2731
Environmental Management Division 82-61-659-2733
29
30
Site Operation
Bureau
Food & Beverage Service Department 82-61-659-2740
F & B Service Management Division 82-61-659-2741
Food Safety Division 82-61-659-2743
Information
Technology Bureau
Director General for Information Technology 82-61-659-2110
IT Management Department 82-61-659-2750 82-61-659-2125
IT Management Division 82-61-659-2751
IT Support Division 82-61-659-2754
Ubiquitous IT Department 82-61-659-2760
Ubiquitous IT Service Division 82-61-659-2764
External
Cooperation Bureau
Director General for External Cooperation 82-61-659-2060
Overseas Management Department 82-61-659-2770
Overseas Management Division 82-61-659-2771
Participation Support Division 82-61-659-2773
Participation Management Department I 82-61-659-2780
Participation Management Division 82-61-659-2783
Europe Division 82-61-659-2784
Americas Division 82-61-659-2785
Participation Management Department II 82-61-659-2800
Asia & South Pacific Division 82-61-659-2801
Middle East & Africa Division 82-61-659-2803
Immigration Support Division 82-61-659-2805
International Cooperation Department 82-61-659-2820
International Cooperation Division 82-61-659-2821
Translation & Interpretation Division 82-61-659-2824
Chinese Team 82-61-659-2825
Japanese Team 82-61-659-2826
Protocol Bureau
Director General for Protocol 82-61-659-2112 82-61-659-2127
Protocol Management Department 82-61-659-2851
Protocol Office Support Division 82-61-659-2853
Reception Preparation Division 82-61-659-2854
Domestic Protocol Department 82-61-659-2860
Domestic Protocol Division 82-61-659-2861
Overseas Protocol Department 82-61-659-2870
Protocol Bureau
Overseas Protocol Division I 82-61-659-2871
Overseas Protocol Division II 82-61-659-2872
Marketing Bureau
Director General for Marketing 82-61-659-2114 82-61-659-2127
General Marketing Department 82-61-659-2880
Marketing Strategies Division 82-61-659-2881
Marketing Support Division 82-61-659-2884
Overseas Marketing Department 82-61-659-2900
Overseas Marketing Division I 82-61-659-2901
Overseas Marketing Team I 82-61-659-2902
Overseas Marketing Division II 82-61-659-2903
Brand Marketing Department 82-61-659-2910
Sponsorship Business Division 82-61-659-2911
Commercial Facilities Management Division 82-61-659-2915
Ticketing Department 82-61-659-2925
Ticketing Management Division 82-61-659-2924
Ticket Marketing Division 82-61-659-2917
Yeosu Expo 2012 Promotion Center 82-61-662-1160
Seoul Office 82-2-585-8780 82-2-585-8782
31
32
GENERAL REGULATION
of the International Exposition
Yeosu Korea 2012
The Organizing Committee for Expo 2012 Yeosu Korea
SECTION I
GENERAL PROVISIONS
ARTICLE 1
A Recognised International Exhibition shall be held in Yeosu, Jeollanamdo province, Republic of Korea.
The title of this Exhibition shall be the International Exposition Yeosu Korea 2012 (hereinafter referred to as
the Exhibition), and the short title shall be Expo 2012 Yeosu Korea.
The theme of the Exhibition will be "The Living Ocean and Coast: Diversity of Resources and Sustainable
Activities." Humankind has exploited the ocean and coast to obtain food, resources, energy and numerous other
benefits. In the process, however, ocean pollution, overfishing, and indiscriminate coastal development have
devastated the ocean and coast. Expo 2012 Yeosu Korea will be to appreciate the value and role of the ocean
and coast, recognize current challenges such as climate change, global warming and ocean pollution, pool
wisdom to address those challenges, and better preserve the ocean and coast for a cleaner and more prosperous
future.
Expo 2012 Yeosu Korea hopes to join its hands with the international efforts for the sustainable development
of the ocean and coast which is breeding ground for human survival and prosperity.
Following an enquiry held in April 2007 the International Exhibitions Bureau (hereinafter referred to as the
BIE) has recognised this Exhibition at its session of the 142nd General Assembly on November 26th, 2007,
in accordance with the provisions of the Paris Convention of November 22nd, 1928 on international exhibitions,
as amended (hereafter referred to as the Convention).
ARTICLE 2
The Exhibition, which will cover a maximum area of 25 hectares that shall mainly be used for Exhibition areas,
shall be located in the city of Yeosu, Republic of Korea.
The Exhibition site is located within the port site of the Yeosu New Port in Jeollanamdo province and the
neighboring sites will be used for support facilities such as parking area for visitors, staff accommodation, the
Expo station and Ocean Park
ARTICLE 3
The Exhibition which shall last for a maximum of three months shall open on 12 May 2012 and shall be closed
definitely on 12 August 2012.
In the event of one or more visiting days being organised before the official opening date, for special categories
of guests such as press representatives, the dates for these shall be fixed with the agreement of the Steering
Committee of the College of Commissioners.
33
SECTION II
GOVERNMENT AUTHORITIES IN THE ORGANISING STATE
ARTICLE 4 The Minister Responsible for the Exhibition
The Exhibition shall be under the authority of the Minister of Land, Transport and Maritime Affairs of the
Republic of Korea, signatory member of the modified Convention of November 22nd, 1928, who shall be
responsible for preparing or undertaking the legal, financial and other measures necessary to ensure the success
and prestige of the Exhibition. The Minister shall exercise his authority and his control over the Exhibition
through the Commissioner of the Exhibition.
ARTICLE 5 The Commissioner of the Exhibition
The Government of the Republic of Korea will appoint the Commissioner of the Exhibition. The Commissioner
of the Exhibition shall represent the Government in all matters related to the Exhibition. He/She shall be
responsible for ensuring that the commitments taken vis--vis of the BIE and the Participants are duly honoured.
He/She shall ensure that the program of work is respected and that the general provisions of the General and
Special Regulations are carried out. He/She shall exercise disciplinary powers over the Exhibition, and, in this
capacity, he/she is authorised to suspend or stop any activity, and to effect at any time the withdrawal of items
of whatever origin which are incompatible with the proper standing of the Exhibition and which are likely to
be a risk or liability. If the Organiser or the Commissioner of Section should contest the decision of the
Commissioner of the Exhibition, the provisions set out in Article 10 of these regulations, which the parties have
promised to respect, shall be applied. This recourse has the effect of putting the decision in abeyance except
where a matter of security is in question.
He/She can, under his/her own responsibility, delegate the exercise of his/her powers to his/her co-workers.
The Commissioner of the Exhibition may not carry out any function or mission on the Organiser's behalf, unless
these functions, in law and in fact, are purely disinterested and non-profit making.
ARTICLE 6 Relationship between the Commissioner of the Exhibition and the BIE
The Commissioner of the Exhibition shall communicate to the BIE as soon as he/she receives such information,
the following: the decisions taken by Governments regarding their participation, and documents in which
Governments notify the Commissioner of the Exhibition of their acceptance, the nomination of Commissioners
of Section, sites requested by participating countries etc. and, as soon as they have been signed, the Participation
Contracts. He/She shall submit to the BIE, within the periods specified in Article 34, hereunder, the texts of the
Special Regulations. He/She shall keep the BIE fully informed, chiefly by reporting at each of its sessions, of
all developments and progress relating to the preparation of the Exhibition. He/She shall ensure that the use of
the BIE flag complies with the regulations laid down by the BIE. He shall welcome the delegates sent by the
BIE on official missions to the Exhibition. He/She shall ensure that the Organiser indicates by all suitable means
and particularly by mentioning it on all documents, that the Exhibition has been recognised by the BIE.
He/She shall communicate to the BIE, in due time and for the information of the Participants, the legislative,
statutory or other texts adopted by the organising state and local public authorities, in order to facilitate the
participation of foreign states and ensure the success of the Exhibition.
34
He/She shall agree with the BIE on the methods and procedures by which the percentage of 2%, in accordance
with the BIE regulations, of the total receipts deriving from ticket sales (tax free) at the Exhibition is to be paid
to the BIE (hereinafter referred to as "Royalty on Gate Money").
ARTICLE 7 College of Commissioners/Steering Committee
At the earliest possible opportunity, the Commissioner of the Exhibition shall convene a meeting of Commis-
sioners of Section representing the participating countries to nominate a Chairperson and a Steering Committee
to represent them, to consider matters of mutual interest, and to exercise the powers laid down in Article 10
hereunder. The Steering Committee shall be formed by the Commissioners of BIE member states and shall be
chaired by a Commissioner of Section of a BIE member state. When the number of states officially participating
doubles after the elections, the elections shall be considered no longer valid, and new elections shall be held.
Should the Chairperson of the Steering Committee be prevented for any reason from fulfilling his responsibil-
ities, he/she shall delegate his/her powers to another member of the Steering Committee.
ARTICLE 8 Exhibition Organiser
In accordance with the Special Act on the International Exposition Yeosu Korea 2012 of the Government of
the Republic of Korea and having regard to the authority of the Commissioner, the preparation, organisation,
operation and management of the Exhibition shall be the responsibility of the Organizing Committee (herein
referred to as the Organiser) for the International Exhibition Yeosu Korea 2012.
The Commissioner of the Exhibition shall communicate to the BIE, for the information of the participants and
the formal records of the Bureau, the constitutional proceedings and composition of the bodies directing the
Exhibition, as well as the basic terms of the guarantees, benefits or constraints arising from the conventions
signed by the Organizing Committee for the International Exhibition Yeosu Korea 2012 with the Government
of the Republic of Korea and, if the case arises, other public authorities.
SECTION III
OFFICIAL PARTICIPANTS
ARTICLE 9 Rights and Obligations
A. The Government of any nation participating in an international Exhibition shall be represented by a
Commissioner of section accredited to the Republic of Korea. Any participating international organisation may
also appoint a Commissioner of section.
The Participation Contract shall be signed by the Commissioner of section and the Organiser, with the counter
signature of the Commissioner of the Exhibition.
The Commissioner of section is solely responsible for the organisation and operation of his/her national section,
which includes all the exhibitors and the managers of the commercial activities referred to in Chapter III of
Section IV hereunder, but not the concessionaires referred to in Section V.
The Commissioner of section shall guarantee that the members of his/her national section will abide by the
regulations issued by the Organiser and approved by the BIE.
In order to enable the Commissioner of section to carry out his responsibilities, he shall be entitled to the
35
advantages listed in Special Regulation No.12, referred to in Article 34.
The personnel of the foreign national sections shall benefit from the accommodation facilities listed in Special
Regulation No.6, referred to in Article 34.
B. All official participants shall abide by the same rules as regards both their rights and obligations. The
Organiser will permit no other variations whatsoever except as specifically identified below.
More favourable financial terms may however be offered by the Organiser to those official participants within
the categories hereinafter specified:
a) LDCs(Least Developed Countries) defined by the United Nations
b) LICs(Low Income Countries) and LMICs(Low Middle Income Countries) defined by the World Bank.
The content of the financial conditions may refer to:
a) Charges for general services as described in Article 15 below.
b) The royalties on commercial activities described in Article 20 below.
c) Other necessary elements, for participation in the Exhibition.
The contents of these financial conditions shall be included in the Participation Contract submitted to the BIE
for these States or international organisations.
C. The Organiser shall ensure that official participants are offered greater benefits than non-official participants
as described in Article 3 of the Special Regulation No. 2.
ARTICLE 10 Settlement of Disputes
Any disputes between an official participant and, either another official participant, or the Organiser, will be
settled in the following manner:
1. If the dispute concerns the interpretation of the present General Regulations, the Special Regulations or the
Participation Contract, considered in the light of the Convention or the compulsory rules of the BIE, the
Steering Committee of the College of Commissioners will be arbitrator after having, if the case arises, sought
the opinion of the President of the BIE who, with the assistance of the Vice-Chairperson (Chairpersons) con
cerned and the Secretary General, will make a recommendation. The Commissioner of the Exhibition or the
Organiser may also seek the above mentioned opinion. This decision of the Steering Committee is immedi
ately applicable and without recourse. During its next session, the General Assembly of the BIE will make
known whether it ap proves the interpretation of the office of the College of Commissioners, which will thus
constitute a precedent applicable to similar future cases; otherwise, it will indicate the interpretation which
should have been given.
2. If the dispute concerns products exhibited, the Steering Committee will inform the College, according to
paragraph 3 of clause 19 of the Convention.
3. If the case must be resolved by the Commissioner of the Exhibition according to the provisions of these
General Regulations, any party may demand that advice of the Steering Committee be sought beforehand.
4. For any other dispute each party can demand arbitration:
in the first instance, from the Commissioner of the Exhibition alone;
in the second instance, from the said Commissioner deciding after consultation with the office of the College
of Commissioners;
in the third instance, from the office of the College of Commissioners.
36
5. The decision will be made at the level demanded by the party which chooses the highest level.
6. The above mentioned rulings must be made within ten days.
- Otherwise, the dispute - if it comes under points 1, 3 or 4 above - will be brought before the College of
Commissioners, which will decide within five days.
- Otherwise, the request of the party which raised the dispute will be considered unjustified.
SECTION IV
GENERAL CONDITIONS OF PARTICIPATION
CHAPTER I
ADMISSION
ARTICLE 11 Admission of Items and Exhibition Material
Only those items and Exhibition material which relate to the theme as described in Article 1 shall be admitted
to the Exhibition.
The origin of these products shall be governed by the provisions of Article 19 of the Convention.
The procedure for compliance to the theme of the Exhibition shall be described in the Special Regulation No.1,
referred to in Article 34.
ARTICLE 12 Admission of Participants
The exhibitors in national sections shall be selected by the Commissioner of section and come under his/her
sole authority.
Exhibitors who do not come under any section shall deal directly with the Organiser, who shall inform the
Government of the State of origin of the exhibitor concerned, of their intention as soon as contact is established
with such exhibitors.
ARTICLE 13 Exhibition Pavilions
There shall be the following categories of Exhibition pavilions:
a) Theme pavilions devoted to the theme of "The Living Ocean and Coast", under the responsibility of the
Organiser
b) National pavilions and pavilions of international organisations
c) Multinational pavilions (joint pavilions) for countries with a common link or those described in Article 9-B above
d) Local Government Pavilion under the responsibility of the Republic of Korea
e) Corporate pavilions and NGO pavilions
37
CHAPTER II
SITES - INSTALLATIONS - CHARGES
ARTICLE 14 Sites
The total usable space which is placed at the disposition of the foreign national sections shall be at least equal
to the space allocated to the section of the organising state. If, however, this space has not been fully allocated
6 months before the opening of the Exhibition, the Organiser shall recover the right to dispose freely of the
unreserved space.
No rent will be charged for the spaces allocated to official participants.
Confirmation of the allocation of space to official participants shall be subject to the approval of the proposed
Theme Statement as specified in Special Regulation No.1, referred to in Article 34.
ARTICLE 15 General Services
The Organiser shall provide at the expense of each participant, the services of gas, electricity,
telecommunications, water inlets and outlets, garbage removal, etc. Rates charged for such services shall
conform to local rates.
Participants shall carry out all the cleaning, maintenance, garbage disposal, and other activities ordinarily
required for the operation of their site. Should a participant fail to do so, the Organiser is authorised to carry
out these activities itself and charge all expenses incurred therefrom.
The terms for the provision of general services shall be described in Special Regulations No.4, 5 and 10, as
referred to in Article 34.
ARTICLE 16 Buildings and Installations
No participant may make alterations within the Exhibition grounds without the Organiser's prior approval of
the project. Earthworks, landscaping and generally speaking all improvements around the buildings must also
be approved in advance by the Organiser. Similarly, improvement plans drawn-up by the Organiser may not be
modified unless the participants concerned are in agreement, or permission has been granted by the Steering
Committee of the College of Commissioners.
Special Regulation No.4, referred to in Article 34, lists references to the construction and improvement
regulations in force in the place where the Exhibition will be held. It also indicates the special conditions which
apply within the Exhibition grounds, taking into account the temporary nature of the buildings to be erected
and the improvements to be made. In addition, participants may request the Commissioner of the Exhibition to
waive the regulations. In that event the Commissioner shall either decide the matter or arrange for the competent
authorities to make a decision.
Special Regulation No.5, referred to in Article 34, mentions the conditions for the installation and operation of
any machines, apparatus or equipment which may be used by the participants.
ARTICLE 17 Occupation of the Sites
Internal conversion and finishing work shall be completed by 1 April 2012 and the installation of exhibits by
1 May 2012.
38
In order that such a timetable is honoured, sites shall be handed over to participants on 1 November 2011; and
the entry of items to be shown shall be authorised on 1 March 2012.
The sites allocated to participants must be vacated and restored to good condition by 12 November 2012 at the
latest.
However, if consultations take place between the Organiser and the Participants, the schedule agreed upon
through consultations shall be observed.
ARTICLE 18 Exhibits
No exhibit or part thereof may be removed from the Exhibition without the permission of the Commissioner
of the Exhibition.
If a participant is unable to fulfil his commitments towards the Organiser, the Commissioner of the Exhibition
may proceed at the closing date of the Exhibition and at the participant's cost and risk, with the dismantling,
removal, storage, attachment and sale of the participant's goods located within the Exhibition grounds, with
the exclusion of items considered of national heritage, and the amount due to the Organiser of the Exhibition
shall be deducted from the proceeds of such sale.
CHAPTER III
COMMERCIAL ACTIVITIES AND MISCELLANEOUS
ARTICLE 19 General Provisions
Commercial or other activities carried out in the national sections must be authorised in accordance with these
General Regulations, or by the Participation Contract or by the Commissioner of the Exhibition.
These activities may include electronic commerce. An official participant may avail himself of any special
benefits obtained by another official participant.
Such activities, including those concerning electronic commerce, fall exclusively within the jurisdiction of the
appropriate Commissioner of section. If these commercial or other activities give rise to the payment of royalties,
in accordance with the terms laid down in the Participation Contract, these royalties shall be collected by the
Commissioner of section.
The space devoted to commercial activities and accessible to the public must not exceed 20 % of the total
covered Exhibition space in order to ensure that the national presentation complies with the provisions in Article
I, 1 of the Convention.
ARTICLE 20 Commercial Activities
In accordance with the conditions set out in Special Regulation No.9, referred to in Article 34, official
participants may open restaurants in which the national food of their country will principally be served.
In accordance with the conditions laid down in the said Special Regulation No.9, referred to in Article 34,
official participants may sell to the general public photographs, including slides and postcards, sound and video
recordings (on films, CDs, DVDs or other electronic media), books and stamps from their countries. Subject
to the Organiser's approval, official participants may also sell a limited number of articles which are truly
representative of their country. Such articles may be replaced during the course of the Exhibition. This principle
39
also applies to electronic commerce.
Items exhibited in the national sections, as well as materials used to install presentations may be sold ready for
delivery after the Exhibition closes; by so doing the exhibitor shall relinquish his right to the benefit of temporary
entry and shall be subject to taxation and customs regulations. No dues shall be payable to the Organiser on
such sales.
In the case where the Organiser has granted exclusive commercial rights to certain suppliers for the sale of
goods or services, these rights must not be allowed to hinder the commercial activities of the official participants,
whether these activities are restaurants or the sale of articles included in the national sections.
Concessions made by the Organiser should respect the principle of non-discrimination between nationals and
foreigners, avoid all risk of imbalance between the number and nature of concessions, and the eventual number
of visitors and all excesses of commercialization leading to alterations in the objectives of an international
Exhibition, as established by the BIE.
ARTICLE 21 Catering Services for Own Personnel
Any national section may organise a restaurant and refreshment services for the exclusive use of its own
personnel. These activities shall not require the payment of any dues to the Commissioner of the Exhibition or
to the Organiser.
ARTICLE 22 Distribution of Free Samples
Subject to the approval of the Commissioner of the Exhibition, Commissioners of section or exhibitors coming
under their authority may distribute free samples of their products or allow them to be tasted free of charge,
within their own section.
ARTICLE 23 Entertainment, Special Events
Official participants may arrange shows, special events, presentations or meetings related to the theme of the
Exhibition.
Conditions in each case shall be agreed mutually between the Commissioner of the Exhibition, the Organiser
and the Commissioner of section.
ARTICLE 24 - Publicity
a) Participants may place signboards, posters, notices, printed matter and similar such material on their stands
or in their pavilions.
b) The use outside this stand or pavilion of any publicity material shall be subject to the prior approval of the
Commissioner of the Exhibition. The Commissioner of the Exhibition may require the removal of any such
signs for which he has not given approval.
c) Brochures and leaflets can only be distributed within the enclosure of the section.
d) All publicity concerning special events etc. on the site must be authorised by the Commissioner of the
Exhibition. All noisy advertising is prohibited.
40
CHAPTER IV
COMMON SERVICES
ARTICLE 25 Customs Regulations
In accordance with Article 16 of the Convention, and its appendix concerning Customs regulations and the
Customs system to which it will refer, Special Regulation No.7 as set out in Article 34 shall determine the
appropriate Customs regulations to be applied, as necessary, to goods and articles of foreign origin intended
for the Exhibition.
ARTICLE 26 Handling and Customs Operation
Exhibitors may carry out freely all handling and customs operations; however, the Organiser shall provide on
their behalf a service to meet their needs as regards these operations on site; the Organiser shall inform them
of the names of those brokers whom he has approved as being competent for this purpose and over whom he
exercises a control.
Each exhibitor must handle his own on-site acceptance of goods and the reshipment of crates as well as the
inspection of their contents. If exhibitors and their brokers are not present when the crates arrive within the
Exhibition grounds, the Commissioner of the Exhibition can have them warehoused at the risk and expense of
the interested party.
ARTICLE 27 Insurance
I. Personal Insurance
A. Compulsory insurance required by the law
1. Workman's compensation:
In accordance with Industrial Accident Compensation Insurance Act of the Republic of Korea, each
Commissioner of Section must ensure (his/her personnel and the personnel of his/hers exhibitors) against
accidents at work/on site in accordance with the conditions laid down in Special Regulation No.8, referred to
in Article 34.
2. Motor insurance:
In accordance with Automobile Insurance Act of the Republic of Korea, all vehicles belonging to a national
section, its members, its employees, its exhibitors and, more generally, any person coming under the authority
in any capacity of a Commissioner of section must be insured against the damage they may cause to third parties
under the conditions laid down by Special Regulation No.8, referred to in Article 34.
B. Compulsory insurance required by this regulation
1. Civil liability:
The Organiser shall underwrite a group policy covering the risks involving his civil responsibility and listed in
Special Regulation No.8 referred to in Article 34. This insurance policy, which shall be taken out with the
underwriter offering the most favourable terms, shall come into force on 1 November 2011 and expire on 12
November 2012.
41
All official participants may choose whether to take out coverage from this group policy or to provide evidence
that they have taken out a policy with another insurance company approved by the Commissioner of the
Exhibition covering the same risks.
II. Insurance of Goods
A. Goods belonging to the government of the host State or the Organiser:
Subscription to any insurance against theft, deterioration or destruction of such goods (building, furnishings,
equipment and other items) shall be the sole responsibility of the owner, and may not be passed on to an official
participant in the form of a surcharge payable, even if the official participant obtains permanent or partial
coverage from such an insurance.
B. Goods belonging to official participants:
Insurance of goods (buildings, furnishings, equipment, personal property and other such items) against the risks
of theft, deterioration or destruction of these goods, shall be the sole responsibility of the owner of these goods.
. Waiver
A. The Commissioner of the Exhibition, the Organiser, the Commissioners of section and their exhibitors
mutually waive any claim which they may be entitled to make against each other as a result of material damage
caused by fire or other casualty. Such a claim would not be waived in the case of foul play.
B. This waiver should take effect automatically for each Commissioner of section as from the date his
Participation Contract enters into force. All contracts relating to the insurance of buildings, furnishings,
equipment and any other items belonging to the persons mentioned in the previous paragraph, whether they
take the form of a contract for the extension of coverage under a group policy or of a separate policy, must
explicitly mention this waiver, which shall also be mentioned in the Participation Contract.
ARTICLE 28 Security
In accordance with the conditions laid down in Special Regulation No.10 referred to in Article 34, the Organiser
shall set up an overall security system to maintain peace and security, to deter violations of the law and to
enforce the regulations. Commissioners of Section may, under the conditions laid down in the Special
Regulation mentioned above, organise special surveillance of their respective sections.
ARTICLE 29 Catalogue
1. Each participant shall cooperate with the Organiser as regards all publication, production, communication
appropriate to the promotion of the Exhibition. The contents of such material must have received the approval
of the Commissioners of section concerned.
2. The Commissioner of each section shall be entitled to have printed and published, at his own expense, an
official catalogue of the items on display in his section.
ARTICLE 30 Admissions to the Site
a) The conditions of admission are laid down by Special Regulation No.13 referred to in Article 34.
42
b) The Organiser, with the agreement of the Commissioner of the Exhibition shall determine the entrance fees
for the Exhibition.
No other entrance fee may be charged inside the Exhibition, without the approval of the BIE.
c) Standing invitations or invitations for a limited period, complimentary entrance cards for exhibitors or
concessionaires and employees' service cards shall be issued in accordance with the conditions laid down in
the Regulation No.13 mentioned above.
CHAPTER V
PATENT RIGHTS AND COPY RIGHTS
ARTICLE 31 General Provisions
Special Regulation No.11, referred to in Article 34, on the protection of patent rights and copyrights shall specify:
- the attitude of the Republic of Korea with regard to:
Berne Convention for the Protection of Literary and Artistic Works of September 9, 1886, completed at Paris
on May 4, 1896, revised at Berlin on November 13, 1908 and at Paris on July 24, 1971 and amended on
September 28, 1979;
Geneva Convention of September 6, 1952 on Author's Rights (the 1952 Convention), the Universal Copyright
Convention as revised at Paris on 24 July 1971.
Paris Convention of March 20, 1883 on the Protection of Industrial Property as revised at Brussels on
December 14, 1900, at Washington on June 2, 1911 and at Stockholm on July 14, 1967 and as amended on
September 28, 1979.
- the references of applicable laws in the Republic of Korea;
- special measures taken regarding Expo 2012 Yeosu Korea.
Security personnel shall be instructed not to allow anyone to draw, copy, measure, photograph, cast etc. with a
profit-making aim, items on display in the Exhibition without the written permission of the exhibitor.
ARTICLE 32 Photograph or Other View of the Exhibition
The reproduction and sale of views of the pavilions of each official participant must be approved by the
Commissioner of section concerned. However, the Organiser reserves the right to authorise the reproduction
and sale of photographic or other views of the Exhibition. Participants may not object to such reproduction or
sale.
CHAPTER VI
AWARDS
ARTICLE 33 Awards
In accordance with Article 23 and 24 of the Convention, the judging and ranking in order of merit of exhibits
shall be entrusted to one or more international juries whose rules of operation shall be laid down in Special
Regulation No.14, referred to in Article 34.
The organisation of competitions between national sections is prohibited.
43
CHAPTER VII
SPECIAL REGULATIONS
ARTICLE 34 List of Regulations and Time Schedules
The host government shall submit to the Bureau for approval, the drafts of the Special Regulations. These regulations
shall, in particular, concern:
1. the definition of the Exhibitions theme and the means of its implementation by the Organiser and the participants;
2. the conditions for the participation of States, international organisations and private exhibitors;
3. the rules for the functioning of the Steering Committee of the College of Commissioners;
4. the rules concerning construction or improvements, and fire protection;
5. the rules concerning the installation and operation of machines, apparatus and equipment of all types;
6. the accommodation facilities for the personnel of the official foreign sections;
7. the regulations governing customs and handling, and any particular rates and charges;
8. insurance;
9. the conditions under which official participants may operate restaurants or carry out sales;
10. the provision of general services:
- health and hygiene
- surveillance and security
- the distribution of water, gas, electricity, heating, air-conditioning, etc.
- telecommunications;
11. the protection of patent rights and copyrights(this regulation will specify that each Commissioner of section
shall have free non-lucrative use of the title, logo and other attributes for the Exhibition);
12. the privileges and advantages of Commissioners of section and of their staff;
13. the regulations governing admissions. This regulation must in particular specify the facilities recognised to
the Commissioner of section;
14. the conditions governing the attributing of awards.
The above regulations numbered 1 to 10 inclusive shall be submitted to the BIE at least two years before the
date of the opening of the Exhibition. Those regulations mentioned under 11 to 14 inclusive shall be submitted
at least one year prior to the opening of the Exhibition.
These regulations shall be communicated to the Steering Committee of the College of Commissioners as soon
as it has been formed. The Steering Committee will study them and inform the BIE of its observations.
All other regulations and directives which the Organiser may lay down for the requirements of the Exhibition
shall come into force only after being examined by the Steering Committee of the College.
Notwithstanding the time scale established for the approval of these Special Regulations, the Organizing Committee
shall make available early guidelines on costs or provisions necessary in assessing the financial implications
of participation.
44
SECTION V
CONCESSIONAIRES
ARTICLE 35
The above provisions apply to concessionaires with the exception of those which only concern official partic-
ipants and which are the following:
- Article 6, 7, 9 and 10;
- Article 14;
- Chapter I of Section IV;
- Chapter III of Section IV, with the exception of Article 24;
- Chapters IV, with the exception of Article 27, II, C and VI of Section IV;
- the Special Regulations referred to in Article 34 under the numbers 1, 3, 6, 7, 9, 10, 12 and 14.
The other conditions for participation shall be laid down in the participation contract. They shall comply with
the provisions of Articles 17, 18 and 19 of the Convention.
ARTICLE 36
Individuals and firms whose countries are officially participating in the Exhibition shall only be admitted as
concessionaires subject to the agreement of the Commissioner of section of their country of origin, who may
establish special conditions for their admission.
SECTION VI
INDEMNITIES IN CASE OF
CANCELLATION OF EXHIBITIONS
ARTICLE 37
In the event of the renunciation of organising a recognised Exhibition, the Organiser must compensate those
countries who have accepted to participate, for expenses incurred and duly justified arising directly from their
participation in the Exhibition.
Nevertheless, no compensation shall be due if the cancellation is caused by "force majeure" due to a natural
disaster considered as such by the General Assembly on the recommendation of the Executive Committee.
Indemnities shall be set by the General Assembly, whose decision will be final, on the proposition of the Executive
Committee which had overseen the claim with the documents and evidence supplied by the host State, the Organiser
and all other parties involved.
ARTICLE 38
Moreover, the Organiser must compensate the BIE for the loss corresponding to the percentage of gate money
for an amount established by the General Assembly according to the proposition of the Administration and
Budget Committee.
45
ARTICLE 39
The Organiser should undertake to fulfill the obligations defined by Articles 37 and 38 which shall be guaranteed
by the Government of Korea demanding the recognition of the Exhibition.
The maximum amount of these indemnities shall be set before the recognition by an agreement between, on
the one hand the BIE, on the other hand the Government of the Republic of Korea.
These engagements shall form a part of the required documentation for recognition.
B. Guidelines for Official Participation
B. Guidelines for
Official Participation
2
Contents
1. Methods and Procedures for Participation 3
2. Benefits for Participants 4
3. Notification of Participation 4
4. Appointment of Commissioner of Section 4
5. Submission of Applications 4
5.1 Theme Statement
5.2 Application for Exhibition Space
6. Allocation of Exhibition Space 4
6.1 General Principles
6.1.1 Individual Pavilions
6.1.2 Joint Pavilions
6.2 Schedule and Validity of Allocation
7. Participation Contracts 5
Appendix 7-8
Form B-01 Application Form for Theme Statement
Form B-02 Application Form for Exhibition Space
Participation Contract 9
1. Methods and Procedures for Participation
The government of the Republic of Korea sent official invitations of participation in Yeosu Expo to foreign
governments and international organizations in February 2009 via diplomatic channels. Notices of participation
in Expo 2012 Yeosu Korea are required to be sent by governments or international organizations to the
government of the Republic of Korea also using diplomatic channels. National flags of the participating
countries will be displayed in the order of the date when participation notifications are received as per
BIE guidelines. Please refer to the Participation Procedure chart below.
Participation Procedure to Expo 2012 Yeosu Korea
Receipt of invitation and notification of participation through diplomatic channels
Participating countries to appoint Commissioner of Section
Submission of application forms (Theme Statement, Application for Exhibition Space)
Receipt of application forms by the Organizing Committee and commencement of consultation
- location and area of exhibition space, commercial activities, etc.
Signing of Participation Contract
Construction of pavilion
Participation in the International Exposition Yeosu Korea 2012 (May 12 Aug.12, 2012)
Dismantlement/removal of pavilion

3
2. Benefits for Participants
Official Participants in the Expo (participating countries
and international organizations) will be provided
exhibition spaces free of charge, as well as swift and
convenient immigration procedures, tax support for
the import/export of exhibition goods, discounted
accommodations and protocol support for heads of
delegations and visiting VIPs. Developing countries
will be granted support for participation expenses
(please refer to F. Financial Support for Official
Participants for related details).
3. Notification of Participation
Governments or international organizations that have
decided to participate in the Expo after receiving an
official invitation must notify the decision to the
government of the Republic of Korea through
diplomatic channels. This notification will be regarded
as confirmation of intent to participate in Yeosu Expo.
4. Appointment of Commissioner of
Section
Governments or international organizations that have
informed participation should appoint Commissioners
of Section for each country or organization and notify
the Korean government of the appointment via
diplomatic channels. Commissioners of Section shall
represent the relevant country or international
organization and be responsible for the operation of
pavilions, including the management of operational
staff and related commercial activities.
5. Submission of Applications
Official Participants are required to submit the
Theme Statement and an Application for
Exhibition Space to the Organizing Committee using
the designated application forms (Forms B-01, B-02).
5.1 Theme Statement
Official Participants are required to submit to the
Organizing Committee the Theme Statement which
contains the overall theme for their exhibition and its
content. Upon receiving the Theme Statement, the
Organizing Committee will begin consultations with
the Official Participants on their Theme Statement that
will be attached to the Participation Contract.
5.2 Application for Exhibition Space
Official Participants are required to submit to the
Organizing Committee the Application for Exhibition
Space which provides information on the type
(individual or joint pavilions) and size (1 to 4 modules)
of exhibition space desired. The Organizing
Committee will review the application and after
coordination with the Official Participants, and finalize
the details before in the signing of the Participation
Contract.
6. Allocation of Exhibition Space
In allocating exhibition space for each participating
country, the cluster division method will be employed
whereby spaces are designated according to the
general principles and themes of the Expo.
In particular, three international pavilions will be
erected to represent three oceans: the Pacific Ocean,
the Atlantic Ocean, and the Indian Ocean. Please note
that separate principles will be applied for countries
with coasts touching two oceans and for land-locked
countries. These countries will be dispersed across
joint/individual pavilions on each floor in a judicious
manner. Space allocation will be made on a first-come
first-served basis, in principle, but will also take into
account the content and theme of the individual
exhibitions and balance of displays with the rest of
the pavilions.
4
6.1.1 Individual Pavilions
Individual pavilions are independent exhibition spaces
of a definite size (1 module or more of 256 square
meters). Each Official Participant is responsible for
the effective operation of its pavilion including design
and planning.
6.1.2 Joint Pavilions
The Organizing Committee will provide developing
countries with joint pavilions, which will be erected
in each of the three ocean clusters. In deciding the
location and size of spaces, the Organizing Committee
will also consider the number and balanced
distribution of visitors.
6.2 Schedule and Validity of Allocation
The Organizing Committee began consultations on
the allocation of exhibition space in January 2011
for those countries that had already submitted
applications. The Organizing Committee has signed
Participation Contracts and completed allocation of
exhibition spaces from April 2011 to January 2012.
7. Participation Contracts
Under the BIE regulations, each Commissioner of
Section is required to sign a Participation Contract
with the Organizing Committee after the necessary
consultations are completed. The Participation
Contract shall take effect upon countersigning
by the Commissioner of the Exhibition, who has been
granted the authority to represent the government
of the Republic of Korea. The Participation Contract
(refer to the appendix) will include the following:
- General provisions;
- Exhibition and commercial activities of participants;
- Benefits for participants; and
- Contract effects.
5
6
Form B-01
Application Form for Theme Statement
Date received: / /
Reference no:
(For office use only)
Name of Country/
International Organization
Date of Participation
Notification
Date of Application
Theme
Additional Information on
Theme
Provide information on the relationship between the exhibition theme and main concept of Yeosu
Expo (The Living Ocean and Coast), the target audience, exhibition plans and contents
(if necessary, please use additional pages for details).
Name of Applicant
Telephone
Mobile
Fax
E-mail
Address of Applicant
Commissioner of Section
(Signature)
( )
Comments by the Organizing
Committee
Application date: (MM)/ (DD)/2011
7
Application date: (MM)/ (DD)/2011
Form B-02
Application Form for Exhibition Space
Name of Country/
Date of Participation Notification Date of Application
Form & Size of Pavilion
Form
Individual Pavilion Joint Pavilion
Size
*only for Individual Pavilion
One-module Two-module
Three-module Four-module
Special Requests for the Pavilion
Name of Applicant
Telephone
Mobile
Fax
E-mail
Address of Applicant
(signature)
( )
Comments from
the Organizing Committee
Date received: / /
Reference no:
8
Between
________________,representedby________________,CommissionerofSection,hereinaftercalledthe
Participant,
ontheonehand,
andtheOrganizingCommitteefortheInternationalExpositionYeosuKorea2012,hereinaftercalledthe
"Organiser,"representedby_________________,togetherwith_________________,
CommissioneroftheExhibition,representingtheGovernmentoftheRepublicofKorea,
ontheotherhand,
ithasbeenagreedasfollows:
TITLE I
GENERAL PROVISIONS
ARTICLE 1
Theobjectofthepresentcontractistoestablishthetermsonwhich______________________________will
takepartintheInternationalExpositionYeosuKorea2012.
TheGeneralRegulationsandSpecialRegulationsofthisExhibition,astheyhavebeenorwillbeapprovedby
theBureauInternationaldesExpositions(hereinafterreferredtoasBIE),areacknowledgedasanintegralpart
ofthepresentcontractandarebindingonthecontractingparties.
ThepartiesacknowledgetheauthorityoftheCommissioneroftheExhibitionoftheRepublicofKoreaasitis
definedintheConventionofNovember22nd1928asamendedandintherulesapprovedbytheBIE
especiallyArticle5oftheGeneralRegulations.
TITLE II
THE PARTICIPANT'S EXHIBIT
ARTICLE 2
TheOrganiserplacesatthedisposalandfreeofchargeoftheParticipant,whichherebyaccepts,thespace
designatedontheplanannexedtothecontractandmadeupasfollows:
-thissurfaceshouldnotexceed1,000,asforeseeninArticle4paragraph4oftheConvention.
ThespacewillbeatdisposalfortheParticipantatthelateston1November2011.
9
Appendix
Participation Contract
ThestructureandconditionofthecoveredandopenspacesplacedattheParticipant'sdisposalaredescribedin
theSpecialRegulationNo.4designatedinArticle34oftheGeneralRegulations.
TheParticipantshallberesponsibleforthefurnishing,themaintenanceandthecleaningofthespace(s)atits
disposal.
ARTICLE 3
TheOrganisershallprovidetheParticipantwiththeservicessetoutintheSpecialRegulationNo.10
designatedinArticle34oftheGeneralRegulationsattherateandonthetermsmentionedinthesaidSpecial
Regulation.
ARTICLE 4
TheOrganiserwillcommunicatetotheParticipantthelawsandregulationsoftheRepublicofKorea,
Jeollanam-doprovinceandthecityofYeosuapplicabletoitbyvirtueofitsparticipationinthisExhibition,
andotherpoliciesthatareapplicabletotheparticipantsbyvirtueoftheparticipationintheExhibition.Upon
requestbytheOrganiser,theParticipantwillprovidetheOrganiserwithallusefulinformation,inparticular
informationconcerningthenumberandtheprofessionsofthepersonnelwhichtheParticipantintendstobring
inordertoprepareandcarryoutitsparticipationandconcerningthepropertyanditemswhichitintendsto
importforthepurposeofitsexhibit.
ThisexchangeofinformationconstitutesmutualassistancetendingtofacilitatethesuccessoftheExhibition
andofeachnationalexhibit.
ARTICLE 5
TheParticipantshallbesolelyresponsibleforthechoiceandinstallingofexhibitorsinitsnationalsectionas
wellasforthechoiceofallpersonsexercisinganactivitywithinthatsection.
TheParticipantundertakesthatitsownpersonnel,ontheonehand,andthepersonsmentionedabove,
aswellastheirservantsandagents,ontheotherhand,shallcomplywiththepresentcontractaswellaswith
theregulationsoftheExhibitionandtheinstructionswhichtheOrganisermaygivewithinthelimitsofits
prerogatives.
TheOrganiserundertakesnottocommunicatewiththepersonsmentionedinthepreviousparagraphexcept
throughtheParticipant.
ARTICLE 6
TheParticipantundertakes:
-tokeepitsspaceopentovisitorsduringthedaysandhourswhentheExhibitionisopen.
10
11
-tolettheOrganiserinstall,maintainandrepair,withinthepremisesattheParticipant'sdisposal,allequip
mentorfittingsnecessaryfortheproperfunctioningoftheExhibition
-toreturnnolaterthanon12November2012,allspacemadeavailabletoit,
bothcoveredandopen,inthesameconditionaswhenitreceivedsuchspaces.
ShouldtheParticipantnotfulfilltheaboveobligation,theCommissioneroftheExhibitionshallbesurrogated
totheOrganiser'srights,underthetermsofArticle18oftheGeneralRegulations.
TITLE III
THE PARTICIPANT'S COMMERCIAL ACTIVITIES
ARTICLE 7
TheParticipantmayestablish,withinthepremisesmadeavailabletoit,arestaurantopentoall,wherethe
cuisineofitscountrywillbeserved.
TheOrganisershallnotreceiveanyrentinrespectofthespaceoccupiedbythisrestaurant,buttheParticipant
shallpaytheOrganiseraroyaltyassessedandpayableasdescribedinSpecialRegulationNo.9.
Thespacedevotedtocommercialactivities(includingabove-mentionedrestaurant)mustnotexceed20%of
thetotalcoveredExhibitionspace.
AssoonastheParticipanthasreceivedtheareaathisdisposal,hemayalsoestablish,exclusivelyfortheuse
ofitspersonnel,arestaurantandrefreshmentservice.Theoperationofsuchserviceshallnotgiverisetothe
paymentofanyroyaltyinfavouroftheOrganiser.
ARTICLE 8
TheParticipantshallbeentitledtoselltothepublicphotographs,postcards,soundrecordings,videos(onfilms,
CD's,DVD'sorotherelectronicmedia),CD-Rom,books,stampsandfilmsrelatingtoitscountryortoits
exhibit;includingbyelectroniccommerce.Itwillalsobeentitledtosellalimitednumberofproducts
characteristicofitscountry,theselectionofsuchalimitednumberofproductstobemadewiththeagreement
oftheOrganiser,withthepossibilityofchangingthesaidproductduringthecourseoftheExhibition.Such
salesshallgiverisetothepaymentofanyroyaltyinfavouroftheOrganiserunder
conditionsestablishedinSpecialRegulationNo.9.
ARTICLE 9
IftheParticipantexercisestheoption,providedinArticle20oftheGeneralRegulations,tosellonlocation
anyoftheobjectsorproductsexhibited,suchsalesshallnotgiverisetothepaymentofanyroyaltyinfavour
oftheOrganiser.
TITLE IV
BENEFITS GRANTED TO THE PARTICIPANTS
ARTICLE 10
TheCommissionerrepresentingtheparticipatingStateshallenjoytheadvantagesandprivilegesasdescribed
inSpecialRegulationNo.12.
ARTICLE 11
Accordingtotheexistingrulesandregulations,theCommissioneroftheExhibitionandtheOrganisershall
ensurethattherearenoobstaclestotheentryandstayofthepersonneloftheParticipant.
TheOrganisershallgrantthepersonneloftheParticipantthefollowingbenefits:
-Assistanceregardingaccommodation;
-Protectionagainsthealth-relatedrisks;
-BenefitsgrantedtothefamiliesofthepersonneloftheParticipant
ARTICLE 12
TheCommissioneroftheExhibitionandtheOrganiserwilldealwiththerelevantgovernmentalauthoritiesso
thattheywillactinamannerconsistentwiththebestpossiblesuccessoftheExhibition,particularly:
-byestablishingtheofficesnecessaryfortheperformanceofcustomsbusinessinthemostconvenient
places;
-byfacilitatingtheentryofallgoodsanditemsofanytypeusedfortheexhibitoftheParticipant;
-byrelaxing,ifnecessary,theimportquotasontheproductssoldinthesectionoftheParticipant,including
itsrestaurant;
-bycommunicatingalistofagentsapprovedbytheOrganisertodealwithcustomsmattersonthePartici
pant'sbehalf,foraspecifiedcharge.
TheParticipantisinnowayobligedtomakeuseofthefirmsmentionedabove.
ARTICLE 13
TheOrganiserwillprovidetheParticipantwithalistoftransport,handlingandpackingfirms,ofsuppliersof
productsanditems,andofcontractorsofallkinds,whichareapprovedbytheOrganiserandwhichhave
undertakentodealwiththeParticipantsonfairterms.
TheParticipantisinnowayobligedtomakeuseofthefirmsmentionedabove.
TheCommissioneroftheExhibitionandtheOrganiserwilldealwiththetransportfirmsandtheir
organisationsforthepurposeofobtainingthemostfavourabletermsfortheParticipants.
12
13
ARTICLE 14
InthecaseofadisputebetweentheParticipantandtheOrganiser,thepartiesagreetoseekasettlementthrough
theofficeseitheroftheBIE,ifthedisputerelatestotheinterpretationoftheConventionof
November22nd,1928asamendedortotherulesissuedbytheBIE,oroftheCollegeofCommissionersorof
theBureauofthesaidCollege,inanyothercase.
TheOrganiseractingtoobtainthepaymentofadebtdue,accordingtoArticle18oftheGeneralRegulations,
cannotseizeobjectsbelongingtotheparticipatingStateswhenthesepossessionswillhavethecharacterof
publicpropertyorofnationalheritageaccordingtothelawoftheconcernedmemberstates.
TITLE V
ENTRY INTO FORCE
ARTICLE 15
ThepresentcontractshallenterintoforceassoonasithasbeensignedbythetwoPartiesanditenclosesthe
approvaloftheCommissioneroftheExhibition.
C. Development of
the Theme
2
1. Overview of the Expo Theme 3-5
1.1 Theme The Living Ocean and Coast
1.2 Sub-themes
1.2.1 Coastal Development and Preservation
1.2.2 New Resources Technology
1.2.3 Creative Maritime Activities
2. Theme Development Method 5-7
3. Guidelines for Theme Content Development 8-18
3.1 Basic Direction of Theme Matrix
3.2 Theme Matrix by Sub-theme
3.3 Example Motifs derived from the Theme Matrix
4. Examples of Exhibition Cases 18-20
(Thematic Pavilions)
4.1 Theme Pavilion
4.2. Sub-theme Pavilions
4.2.1. Climate and Environment
4.2.2. Marine Life
4.2.3. Marine Industry and Technology
4.2.4. Marine City
4.2.5. Marine Civilization
4.2.6. Marine Arts
Special Regulation No. 1 21-25
Contents
C. Development of the
Theme
The purpose of these guidelines is to provide official
Participants in Expo 2012 Yeosu Korea with a better
knowledge on its theme The Living Ocean and
Coast and the three sub-themes to be reflected in
exhibition plans and designs. It also maps out a route
leading from theme definition to actual concept and
content development. With this guideline of detailed
analysis of the significance and the theme of the Expo,
the participants, involved in the exhibition, conference,
and events and performances, will be able to convey
and present the theme and significance of the Expo.
The theme and its messages, reflected in every layer
of the Expo, will be vividly felt by the participants and
visitors of the Expo. Messages of the theme, well
delivered to visitors will contribute significantly to the
successful hosting of the Expo.
1. Overview of the Expo Theme
1.1 Theme The Living Ocean and Coast
The Theme of the Expo, "The Living Ocean and Coast:
Diversity of Resources and Sustainable Activities"
explores the vital connection and interaction between
earth, the ecosystem, human beings and the ocean.
This concept makes room for presentations and
discussions on a wide range of pressing global issues
under related themes.
The supporting themes such as "Diversity of
Resources" and "Sustainable Development" will be
included in exhibitions to bolster the Yeosu Expos
overall concept.
Underlying the Expos main concept, The Living
Ocean and Coast, and lending inspiration to the
themes branching out from it, is "sustainable
development," an idea first introduced in a 1972
report by the Club of Rome entitled The Limits to
Growth. This groundbreaking publication professed
serious concern for the negative effects of
development on the environment and is still referenced
in environmental reports today, including those by the
International Union for the Conservation of Nature
(IUCN), the United Nations Environment Programme
(UNEP), and the World Wildlife Fund (WWF). It was
also mentioned at the 2002 World Summit on
Sustainable Development held in Johannesburg.
Clearly achieving sustainable developmenta healthy
balance between development and the environment
is now an important goal for all countries of the world.
"Diversity of Resources" is another theme that will be
presented throughout the Expos exhibitions. The idea
of diversity was first introduced during the Convention
on Biological Diversity held in Brazil in 1992. It has
now become a familiar term to the international
community.
The 21st century has made pursuing sustainable
development and preservation of biodiversity top
priorities. The Living Ocean and Coast can be
accomplished only when we practice the code of
conduct pertaining to sustainable development and
diversity. Expo 2012 Yeosu Korea will present the
new paradigm that the co-existence between the
ecology and humankind will be steered by the ocean
and coast.
Expo 2012 Yeosu Korea will mark the 10th anniversary
of the Johannesburg Summit.
Additionally, the year 2012 will see the expiration of
the Kyoto protocol, bringing us to the new
fork determining the fate of the earths ecology and
human coexistence. Therefore, the theme of
The Living Ocean and Coast is regarded as the most
suitable agenda required by the post-Kyoto regime,
and is widely expected to serve as the standard
guideline to the international community, so that
nature and humankind, developed and developing
countries, as well as present and future generations
go hand-in-hand to enjoy sustainable development
through the harmony of development and preservation.
3
1.2 Sub-themes
The main theme of the International Exhibition Yeosu
Korea 2012 is The Living Ocean and Coast. The
main theme represents efforts to promote the balance
between development and preservation, coexistence
between nature and humankind and co-prosperity of
present and future generations through the successful
resolution of the challenges facing the ocean and
coasts.
The Exhibition will be held in a symbolic city of Yeosu,
where the land meets the ocean. The basic direction
for the presentation is to make the Expo a venue to
strengthen the efforts to solve challenges facing the
ocean and coasts and to discuss and realize a desirable
future with creativity, diversity, solidarity and
cooperation.
To this end, the main theme has three sub-themes:
Coastal Development and Preservation, New
Resources Technology, and Creative Maritime
Activities.
1.2.1 Coastal Development and Preservation
Most marine activities take place on the coast, the
origin of life and a treasure of the ecosystem.
However, without realizing its value, humans have
indiscriminately developed the coast over a long
period only to find that they have caused severe
environmental pollution, resources depletion and
natural disasters, which now threaten human survival.
The international community recognized the
seriousness of the problems early on, and has been
making efforts to resolve them with some success.
The sub-theme Costal Development and
Preservation focuses on raising awareness of how
precious the ocean and coast is to mankind and
assessing the outcomes of various efforts to preserve
the ocean and coast.
The following will be presented under the sub-theme
of Coastal Development and Preservation: exemplary
cases of balancing development and preservation in
coastal cities; the original ecosystem preserved in the
tidal flats and humankinds arduous efforts to maintain
it; technology and equipment used to reduce marine
pollution and a variety of technology and knowledge
for safe and clean maritime transportation. This will
provide an opportunity to understand the true value
of the ocean and coast, and to share and develop our
knowledge for sustainable development.
Key message: Sustainable development which
reconciles development with preservation
Display classifications
- Ecosystems of the ocean and coast
- The ocean and natural disasters
- Efforts to preserve coastal topography
- Eco-friendly coastal development
- Efforts to reduce marine pollution
- Marine forecast system
- Maritime transport, shipbuilding and port technology
- Efforts to address sea-level rises
1.2.2 New Resources Technology
Land resources today are rapidly being depleted.
In response, countries around the globe have started
to turn to the ocean and coast to develop other
resources in its pursuit of seeking new energy
resources that can replace land resources.
It is true that the resources in the ocean and coast are
not infinite. However, the sub-theme New Resources
Technology aims to illustrate desirable ways to
develop the ocean and coast for sustainable
development of new resources. The sub-theme also
demonstrates related technology in line with such
efforts.
The sub-theme will exhibit technology, which is to
generate new energy, to develop and utilize marine
mineral resources, to explore deep sea and to ensure
sustainable marine farming and fishing. The exhibition
will surely arouse expectations and curiosity from the
4
visitors. Moreover, this section will help renew our
perception of the ocean and coast which promises a
bright future for the next generations.
Key message: Development of innovative
technology to help nature and humans coexist
- Marine energy technology
- Sustainable marine farming and fishing technology
- Marine biotechnology
- Marine mineral resources utilization and deep sea
exploration technology
- Marine ecosystem restoration technology
- Marine bio-resources utilization technology
- Seawater utilization technology
1.2.3 Creative Maritime Activities
All humans and living creatures on Earth are con-
nected with one another via the sea. This implies that
the sea links them through which humans have
developed a certain knowledge and culture. Whilst
adjusting to the natural environment, people living
close to the sea have created unique cultures and
activities. Also the interaction between nature and
humans has evolved as tangible and intangible assets
in the form of culture, arts and science making either
a direct or indirect impact on The Living Ocean and
Coast, the theme of the Exposition.
The sub-theme Creative Maritime Activities will
encompass various aspects of human life such as
science, literature, arts, legends and religions, which
are the result of the harmony between people and
the ocean. The sub-theme also highlights the
achievements by people who have cooperated with
each other through material and cultural exchanges.
The sub-theme will broaden our knowledge about the
ocean and coast and such familiarity will make us hold
nature dearer. In turn, people will be encouraged to
behave in a more desirable and practical way to realize
the idea of The Living Ocean and Coast.
Key message: Study on the achievements of
the intellectual and spiritual interaction between
the sea and humans, among people themselves,
and exploration of ways to develop better
relationships between the sea and people in the
future
- Stories about the ocean and coast
- Artistic activities related to the ocean
- Marine recreation and eco-tourism
- Traditional coastal cultures
- History of ports and human exchanges
- Cooperation of humankind through the ocean
- Scientific investigation and marine exploration
2. Theme Development Method
The sub-themes are divided into various display
classifications in order to present the theme
The Living Ocean and Coast more clearly concretely.
The classifications are devised in order to exhibit
visions for and desirable action plans on sustainable
marine activities, thereby contributing to improving
the quality of life.
Official Participants may refer to the display
classifications to plan their exhibitions and reflect
the past, present and future implications in their
presentations.
For instance,
- Past: The history of the utilization of the ocean for
exchanges, various changes on the coast, evolution of
marine culture, etc.
- Present: Marine technology, marine industries,
oceanic preservation and development, etc.
- Future: Eco-friendly coastal development, marine
disaster prevention, new and clean marine energy
development, creative marine activities promoting
interaction between the sea and humans
5
6
Display Classifications for Expo 2012 Yeosu Korea
Theme Sub-themes Display Classifications Display Items
Coastal
Development
and
Preservation
New
Resources
Technology
Ecosystems of the ocean and coast
Composition of marine species, quantitative changes and
evolution of species, preservation of ecosystem and food
chain, preservation of tidal flat ecosystem, etc.
Marine disasters
Typhoons, storm surges, tsunamis, abnormally high
sea-level, sea seiches, etc.
Efforts to preserve coastal topography
Preservation of coastal sanddunes, lagoons and tidal
flats, prevention of coastal erosion, regulation on
reclamation, protection of soft land, etc.
Eco-friendly coastal development
Case studies of development and preservation of
coastal cities and villages, development of marine
ecological park, marine hotels with self-generator, etc.
Efforts to reduce marine pollution
Regulation on waste released into the ocean,
removal of marine pollutants, assessment and
management of marine environment, technology and
equipment for clean marine environment,
management of marine accidents, etc.
Marine forecast system
Communication satellite for marine forecast,
development of marine forecast models, technology to
collect information for marine meteorological forecasts,
real-time marine forecast services, etc.
Maritime transportation, shipbuilding and
port technology
Use of eco-friendly energy, minimization of maritime
transport routes, development of ports, satellite,
navigation, multi-modal transport, port traffic
management service, etc.
Efforts to address rising sea-levels
Regulation on carbon dioxide emissions, use of clean
energy, measures to protect coastal cities, ports and
floating structures, etc.
Marine energy technology
Wave power, tidal power, submarine geothermal heat,
tidal current power generation, methane hydrate, etc.
Sustainable marine farming and
fishing technology
Restoration of marine resources, artificial reefs,
artificial seed release, establishment of sea farms, etc.
Marine biotechnology
Development of natural products from microorganisms
in the ocean and separation of hyperthermophile, etc.
Marine mineral resources utilization and
deep sea exploration technology
Mining technology for crude oil, natural gas,
manganese nodules, nickel, cobalt and magnesium,
equipment for marine observation and sea probe, etc.
Marine ecosystem restoration
technology
Ocean tide simulation, technology for restoration of
natural fish farm, restoration of sand beaches by using
sand traps and of coastal sanddunes by planting
plants, restoration of tidal flats with plants which purify
pollutants, restoration of ecosystem with artificial
structures, etc.
Marine bio-resources utilization
technology
Manufacturing of protein by utilizing byproducts of
marine organisms, developing new functional materials
by utilizing underused marine bio-resources, etc.
Seawater utilization technology
Deep sea water utilization technology,
desalination technology, etc.
The
Living Ocean
and
Coast

7
Theme Sub-themes Display Classifications Display Items
Creative
Maritime
Activities
Stories about the ocean and coast Festivals, myths, legends, religions, fairy tales, etc.
Artistic activities related to the ocean
Ocean-related literature:
-The Old Man and the Sea by Ernest Miller Hemingway
-Typhoon by Joseph Conrad
Arts: painting, craft, sand art, sea art festival
Music: folk music, labor songs of port laborers
Marine recreation and eco-tourism
Folk games, leisure sports, yachting, sea canoeing,
scuba diving, snorkeling, surfing, fishing village tourism,
fishing village experience, etc.
Traditional coastal cultures History of coastal cities, marine cuisine, fishing gear, etc.
The history of ports and
human exchanges
Curiosity of humankind for new continents,
history of the worlds renowned ports, humankind's
efforts to facilitate port use, role of ports in human lives,
etc.
Cooperation of the humankind
through the ocean
Human efforts to prevent natural disasters and
reconstruction efforts in the aftermath of disasters,
international agencies endeavors for preservation of
marine environment, etc.
Scientific ocean investigation and
marine exploration
Research on the Antarctic and ocean floor,
discovery of new sea routes, etc.
The
Living Ocean
and
Coast

8
3. Guidelines for Theme Content
Development
3.1 Basic Direction of Theme Matrix
For a more accurate analysis of the significance of the
theme, a theme matrix contains an analysis by
content, time and space. With such a three-dimen-
sional analysis, this section sets out the detailed
contents of the exhibition for the theme of the Expo,
and the three sub-themes: Coastal Development
and Preservation, New Resources Technology
and Creative Maritime Activities.
The first dimension of Time presents four elements
each representing a period of change in the ocean and
coast - the past, the present, the future and a timeless
span when some desirable activities take place.
The second dimension of Space contains the three
elements of the coast, the ocean and the world (the
globe).
The third dimension of Contents or classification
by sub-theme, includes nine elements such as the
eco-systems, environment, industry, food, resources,
research/technology, history, culture and future
marine cities.
The theme points identified in the above dimensions
can be clearly illustrated in matrix charts. Each matrix
chart will represent a sub-theme or content of
exhibition (Dimension Z). In each matrix, the horizontal
axis (Dimension X) represents the scope of activity
extended from the coast to the whole world, and the
vertical axis (Dimension Y) represents the passage of
time from the past to the future and further, and
finally to the timeless. Each intersection of the vertical
and horizontal lines makes a theme point, or
represents a type of activity taking place in a certain
context of time and space.
The theme matrix will be provided to the Participants
as basic information on the significance of the theme
of the Expo; however, the Organizer is well aware of
the fact that the ocean and coast are open to diverse
viewpoints and time-frames. Therefore, the Organizer
will encourage the Participants to develop an
innovative analysis, planning, design and exhibits as
cooperative partners for the successful hosting of
Expo 2012 Yeosu Korea.
3.2 Theme Matrix by Sub-theme
Z1: Sub-theme Coastal Development and Preservation
9
Description X1 Coast X2 Ocean X3 World (globe)
Y1
Past
Formation of coastal cities
- Origin of coastal cities
- Coastal cities of ancient times
- History of Humankinds coastal
development
- Diverse coastal cities in the world
- Eco-friendly development of the
coast in ancient times
Frontier spirit of the maritime era
- History of ocean development in
ancient times
- Ancient maritime transportation
- Maritime industry in ancient times
- Technologies for shipbuilding and
navigation in ancient times
- Maritime activities in ancient times
Ecosystems of the ocean and coast
- Formation of the ocean and coast
- Evolution of the ocean and coast
- Ecosystems of the ocean and coast
Y2
Present
Development and changes of the
coast
- Composition of the coasts in the
world
- Various activities for coastal
development
- Port development in the world
- Coasts, world-renowned leisure
destinations
Development of marineindustries
- Industry of shipbuilding and ports
- Industry for shipbuilding and
logistics
- Industry for marine transportation
and communication
Ocean and natural disasters
- System for marine environment and
climate as well as meterological
forecasts
- Ocean-related natural disasters
- Efforts to prevent ocean-related
natural disasters
Y3
Future
Eco-friendly development of the
coast
- Plans for development and
preservation of the ecosystem
- Eco-friendly construction of marine
structures
- Development of marine ecological
park
Marine industries in the future
- Comprehensive management system
for maritime transportation
- Comprehensive management
system for ports
- Eco-friendly technologies for
marine industries
- Industries related to United Nations
Framework Convention on
Climate Change : UNFCC
Measures for marine environment
changes in the future
- Climate change and the marine
environment
- Measures against rising sea-levels
- Measures against temperate
changes of the sea
- Measures to preserve the oceans
ecosystem
- Measures against a rise in ocean
temperature
- Measures to preserve the
ecosystem of the ocean
Y4
Timeless
Span
Preservation of the ecosystem
and environment of the coast
- Preservation of the coasts
ecosystem
- Preservation and utilization of the
coastal topography
- Innovative efforts to develop the
coast
- Preservation of tidal flats and
prevention of coastal erosion
Ecosystem in the ocean and
environment preservation
- Prevention of marine pollution
- Preservation of clean marine
environment
- Preservation of the marine
ecosystem
Preservation of the environment
of the globe
- Measures to prevent global
warming
- Utilization of clean marine energy
- Cooperative efforts to preserve the
environment of the globe
Z2: Sub-theme New Resources Technology
10
Y1
Past
Utilization of coastal
resources
- Activities to utilize coastal
resources in ancient times
- Fishing activities in ancient
times
- Coastal resources in
ancient times
- Coastal industries in
ancient times
Frontier spirit of the maritime era
- History of marine resources exploration
- Technology to explore marine resources
- Equipment to explore marine resources
- Technology to utilize marine resources
Ecosystems of the ocean and
coast
- Bio-resources in the ocean
- Marine mineral resources
- Other marine resources
Y2
Present
Efforts to increase coastal
resources
- Technology for sustainable
usage of coastal resources
- Aquaculture and
establishment of sea farms
- Efforts to restore marine
resources
Development of diverse marine resources
- Utilization of technology for marine energies
generation such as wave power, tidal power,
submarine geothermal heat, tidal current
power generation, methane hydrate, etc.
- Technology to utilize bio-resources in the
ocean
- Technology to probe and utilize mineral
resources in the ocean
Development and
exchanges of marine
technologies
- Sea probe technologies
of the world
- Status of sea probes in
the world
- Exchanges of information
on sea probes
Y3
Future
Restoration of the ecosystem
on the coast
- Purification and
restoration of tidal flats
- Restoration of sand traps
and sand dunes
- Marine ecosystem
restoration technology
Technology for novel utilization of marine
resources
- Marine biotechnology
- Deep-sea water utilization technology,
- Desalination technology
- Technology to develop new marine
materials
The ocean, the new
frontier of humankind
- Technology to develop
sub-marine cities under
the sea
- Technology regarding
sub-marine transportation
- Technology to utilize
sub-marine space
Y4
Timeless
Span
Sustainable efforts to
secure clean resources
- Preservation of natural
resources in the coast
- Human efforts to expand
the usage of coastal
resources
- Preservation of clean
areas on the coast
Yearning for and challenge against the ocean
- Sea probe technology
- Deep-sea probe technology
- Research on the origin of life
The ocean, an underdeveloped
treasure of resources
in the world
- The ocean, an underdeveloped
jewel of resources
- Cooperation to develop
marine resources
- Cooperation to preserve
marine resources
11
Z3: Sub-theme Creative Maritime Activities
Y1
Past
Tradition of the coast
- History of coastal cities
- Culture of coastal cities
- Cuisine culture of seafood
Story of the ocean and Humankind
- Legends and myths of the ocean
- Religions and fairy tales related to the ocean
- Marine festivals
Exchanges through the ocean
and coast
- Discovering the history of
new sea routes
- Curiosity of humankind for
new continents
- Cultural exchanges through
the ocean in ancient times
Y2
Present
World renowned port cities
- Formation, and culture of
port cities
- Similarities and originality
of port cities
- Culture of coastal cities in
the world
Marine game and cultural activities
- Marine leisure sports
- Marine tourism
- Marine ecological parks
Artistic activities regarding
the ocean and coast
- Ocean-related cultures
- Ocean-related art works
- Ocean-related music
Y3
Future
Coastal cities in the future
- Development of coastal
cities in the future
- Life style of coastal cities in
the future
- Culture of coastal cities in
the future
New activities yearning for the ocean
- Fresh activities of marine leisure
- International marine festivals
- Marine activities, transcending
national boundaries
Exciting venture into ocean
expedition
- Pioneering venture into the
South Pole
- Seabed, another continent
- Deep sea, the unknown
world
Y4
Timeless
Span
Prosperous lives in the coast
- Lives and cultures in
coastal areas
- Efforts for prosperous life
styles
- Novel cultures developed
by various peoples
Co-existence between the ocean and
humankind
- Aspirations for and challenges
against the ocean
- Humankinds hope for the ocean
- Friendship between the ocean
and humankind
Human cooperation via the
ocean and coast
- Humankinds exchanges via
the ocean
- Humankinds cooperation in
sharing the ocean
- Future of humankind
provided by the ocean
3.3 Example Motifs derived from the Theme
Matrix
Details of the Theme Matrix
Z1: Sub-theme - Coastal Development and
Preservation
X1 Coast/Y1 Past - Formation of coastal cities
Coastal cities are the physical representation of
humankinds cohabitation with the ocean.
The formation and development of coastal cities are
inevitable products of humankinds aspirations and
pioneer spirit for the ocean. Exhibitions on the
formation and development of coastal cities will allow
visitors to enhance their fundamental understanding
of coastal development. Exhibitions on coastal cities in
ancient times will provide visitors with an opportunity
to assess our ancestors philosophy and wisdom
regarding the coast.
(Examples of contents: the origin of coastal cities,
coastal cities in ancient times: the history of
humankinds coastal development, diverse coastal
cities in the world, and the eco-friendly development
of the coast in ancient times)
X1 Coast / Y2 Present - Development and changes
in the coast
As always, coasts are open to development and
change. Coasts are utilized by various industries such
as ports, shipbuilding, sea farming, tourism and
leisure. Exhibitions on the composition of the worlds
coasts and development and utilization of the coast
will point to desirable coastal development methods.
(Examples of contents: coastal topographies of the
world, coastal development in the world, port
development in the world, world-renowned
ecosystems in the world and the coasts, and
world-renowned leisure destinations)
X1 Coast / Y3 Future Eco-friendly development of
the coast
Indiscriminate development of the coast causes
destruction of the environment of the coast, and is
therefore a threat to the ecosystems of the coast and
even the whole ecosystem. Thus, development of the
coast should take place in consideration of the
preservation of the coasts ecosystem. Reckless
development of the coast which is only for the
convenience of humankind will result in another
dire threat to humankind and the globe.
(Examples of contents: cases of green development
of the coast, marine hotels with self-generators
and marine ecological parks)
X1 Coast / Y4 Timeless Span - Preservation of the
ecosystem and the environment of the coast
A considerable challenge to humankind, regarding
the coast, is how to strike a balance between
development and preservation. This can be realized
from the ceaseless efforts of humankind to restore
already destroyed coasts and to pursue development
in harmony with the coastal environment. It is certain
that people around the world will make interminable
efforts to enhance the roles of coasts from mere ports
to the cultural infrastructure for leisure, tourism and
recreation.
(Examples of contents: the preservation of tidal flats,
the preservation of sand dunes and sand traps,
prevention of coastal erosion, regulations on
reclamation, protection of soft land, the restoration
of the coast, and the establishment of a new model
for coastal development)
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X2 Ocean / Y1 Past - Frontier Spirit of the
Maritime Era
Humankinds frontier spirit for the ocean has been
a firm foundation for the development of marine
industries and human exchanges. Exhibitions on
ancestors efforts to bring in the maritime era as well
as their maritime transportation and marine industries
will be arranged in consideration of their huge
influence on current marine industries, shipbuilding
and sea navigation.
(Examples of contents: the history of ocean
development in ancient times, maritime industries
in ancient times, technologies for shipbuilding and sea
navigation in ancient times, and maritime activities
in ancient times)
X2 Ocean / Y2 Present - The development of
Marine Industries
Shipbuilding and the construction of ports are the
basic elements for the development of the ocean.
Visitors will be able to enjoy exhibitions on
transportation and logistics industries which contribute
to globalization by linking coasts to coasts via the
ocean. Exhibitions on maritime transportation and the
development of telecommunication industries will be
held in consideration of their contribution to safe
voyage of humankind.
(Examples of contents: technologies for shipbuilding
and port development, communication satellites,
navigation, multi-modal transport, and port traffic
management services)
X2 Ocean / Y3 Future - Marine Industries in the
Future
With the development of information and
communication technology and efforts for
standardization and integration, marine industries
will be operated in the future according to a
comprehensive management system.
A comprehensive system for marine transportation,
integrated with industries for shipbuilding, sea
navigation and telecommunication, and a
comprehensive operation system for ports and logistics
will guarantee further development of marine
industries. Eco-friendly technologies will be developed
to prevent marine pollution and accidents by marine
industries.
(Examples of contents: comprehensive management
systems for maritime transportation, comprehensive
management systems for ports and eco-friendly
technologies for marine industries)
X2 Ocean / Y4 Timeless Span - The Ecosystem of
the Ocean and Preservation of the Environment
A clean ocean purifies pollutants. However, marine
pollution and environment destruction caused by the
development of marine industries have weakened the
capacity of the ocean to do so, resulting in the
destruction of the marine ecosystem and a dire need
for efforts to preserve the ocean. To strike a balance
between the preservation and development of the
ocean, clean environment management should be
developed with efforts to prevent pollution in the
ocean and preserve the ecosystem of the ocean.
(Examples of contents: the prevention of marine
pollution, the preservation of clean marine
environment and the restoration of the oceans
ecosystem)
X3 World (the globe) / Y1 Past - The Ecosystem of
the Ocean and Coast
We should develop and preserve the ocean
simultaneously. Exhibitions on the formation and
evolution of the ocean and coast will enhance
visitors understanding on such formation and
characteristics of the ocean. Such understanding will
provide people around the world with a guideline for
desirable development and preservation of the ocean
and coast.
(Examples of contents: the creation of the Earth,
formation of the ocean and coast, evolution of the
ocean and coast, and the ecosystem of the ocean
and coast)
X3 World (the globe) / Y2 Present - The Ocean
and Natural Disasters
Natural disasters, stemming from the ocean, should be
considered in the development of the ocean and even
the coast since they exert a massive impact on the
coast as well. Understanding the causes and damage
created by typhoons and tsunami as well as preventive
measures thereof will guarantee effective and
sustainable methods of development. Also, a marine
forecast system will be helpful to prevent and manage
ocean-related natural disasters.
(Examples of contents: forecasting meteorological
conditions of the ocean, development of marine
forecast models, real-time marine forecast services,
typhoons, storm surges, tsunamis, abnormally high
sea-levels, sea seiches, etc.)
X4 The World (the globe) / Y3 Future - Measures
for Marine Environment Changes in the Future
The future marine environment is an important
variable to the development of the ocean and coast.
It is essential that the global community comes up
with measures to prevent the degradation of the
marine environment from hampering the development
and preservation of the ocean and coast. Transnational
efforts are needed to develop measures against
environment changes.
(Examples of contents: measures against sea-level rises
and temperature changes and for preservation of the
ecosystem of the ocean)
X3 The World (the globe) / Y4 Timeless Span -
Preservation of the Global Environment
The marine environment is a global issue which is not
limited only to the ocean. Abnormal temperatures,
caused by global warming, pose a threat not only to
the ecosystem of the globe but also to the global
environment, which is the habitat of humankind.
Efforts to preserve the global environment should be
made to protect the ecosystem and environment of
the ocean and coast.
(Examples of contents: measures against global
warming, regulations on CO2 emissions, usage of
clean energy, and efforts to preserve the global
environment)
Z2: Sub-theme - New Resources Technology
X1 The Coast / Y1 Past - Utilization of Coastal
Resources
Exhibitions on activities to secure and use coastal
resources from ancient times to the present will be
made. Diverse activities, ranging from fishing for food,
collecting marine products from tidal flats and
extracting of salt from sea water, have significantly
contributed to the prosperous life-style of humankind.
(Examples of contents: coastal activities and fishing
activities in ancient times, sea farming, extraction of
salt, and coastal resources)
X1 The Coast / Y2 Present - Efforts to Increase
Coastal Resources
Humankind has continuously developed marine
technologies, starting from the coast, offshore to
deep-sea and from mere fishing to deep sea fishery.
Humankind is engaged in efforts to expand the pool
of coastal resources by developing aquaculture and
sea farms. People around the world are making
efforts to restore marine resources, which have been
degraded by humankinds indiscriminate over-fishing.
(Examples of contents: continuous development of
marine technologies, artificial reefs, artificial seed
release, establishment of sea farming, and efforts to
restore marine resources)
X1 The Coast / Y3 Future - Restoration of the
Coasts Ecosystem
Considerable fishing and consumption of marine
products, enabled by developed technologies, have
become the main culprits of the destruction of the
marine ecosystem and the degradation of the ocean
and environment. Exhibitions relating to this issue will
allow visitors to take the current problems seriously
and make substantial efforts to restore the ecosystem
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of the ocean and coast.
(Examples of contents: purification of tidal flats,
restoration of sand beaches using sand traps and of
coastal sand dunes, ocean tide simulation, technology
for the restoration of natural fish farms, restoration of
the ecosystem with artificial structures, etc.)
X1 The Coast / Y4 Timeless Span - Sustainable
Efforts to Secure Clean Resources
From the past to the future, the ocean and coast have
provided infinite clean resources to humankind. The
preservation of clean areas of the coast will expand
pools of natural and man-made resources.
(Examples of contents: preservation of natural
resources of the coast, humankinds efforts to increase
the usage of coastal resources, and the preservation of
clean areas around the coast)
X2 The Ocean / Y1 Past - Exploration of Marine
Resources
Humankind has probed the ocean to secure not only
marine products and numerous untapped resources.
Exhibitions on the history and technologies of the
ocean probes will enable visitors to appreciate
humankinds efforts to secure ocean resources.
(Examples of contents: the history of marine resources
exploration, technology to explore marine resources,
equipment to explore marine resources, and
technology to utilize marine resources)
X2 The Ocean / Y1 Present - Development of
Diverse Marine Resources
The development of technology allows people to
secure diverse resources from the ocean beyond
marine products. The development of technologies to
collect and process marine resources, minerals, and
technologies to generate pollution-free marine energy
are developing on a daily basis.
(Examples of contents: fishery detection devices,
technology to process marine products, sub-marine
detection devices, mineral mining technology, wave
power, tidal power, submarine geothermal heat, tidal
current power generation, methane hydrates, etc.)
X2 The Ocean / Y3 Future - Technology for Novel
Utilization of Marine Resources
The development of marine technologies enables
humankind to collect and even to develop marine
resources. Pools of marine resources will be expanded
from bio and mineral resources to sea water resources
and marine bio-engineering.
(Examples of contents: deep-sea water utilization
technology, desalination technology, development of
natural products from micro-organisms in the ocean
and the separation of hyper-thermophile)
X2 The Ocean / Y4 Timeless Span - Aspirations for
and Challenges against the Ocean
In accordance with the level of technology
development, aspirations for and challenges against
the ocean have developed. People around the world
have faced challenges of marine technologies such as
bio engineering technology researching the ocean,
the origin of life, technology of sea bed probes, and
deep sea probe technology.
(Examples of contents: sea probe technology, deep sea
probe technology, and research on the origin of life)
X3 The World (the globe) / Y1 Past - Global
marine resources
Diverse bio-resources and mineral resources are
distributed in the ocean. Exhibitions on the distribution
of global resources will allow visitors to appreciate the
value of the ocean. Visitors will acknowledge that the
currently available resources account for a small
proportion of the entire stock of the Earths resources
and then they will acknowledge the huge challenges
facing the ocean.
(Examples of contents: bio-resources in the ocean,
marine mineral resources, and other marine resources)
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X3 The World (the globe) / Y2 Present -
Development and Exchanges of Marine
Technologies
Exhibitions will be arranged to highlight the efforts to
probe and collect marine resources and achievements.
Not only those technologies in use but also future
technologies are being studied. Exhibitions on
technological exchanges and cooperation for
technological development will allow visitors to
acknowledge the need for co-study on the ocean.
(Examples of contents: sea probe technologies of the
world, status of sea probes, and exchanges of
information on sea probes)
X4 The World (the globe) / Y3 Future -
The Ocean, the New Frontier of Humankind
For human beings, the ocean in itself is a huge
treasury of resources. Humans will be able to construct
cities by utilizing sub-marine space and resources.
They will also develop submarine transportation
technologies for transportation among cities and the
utilization of tourism resources.
(Examples of contents: technology to develop
submarine cities, technology regarding submarine
transportation and technology to utilize sub-marine
space)
X3 The World (the globe) / Y4 Timeless Span -
The Ocean, an Under-developed Treasury of
Resources in the Ocean
The ocean has provided great resources to humankind
from ancient times. In turn, people have discovered
and used marine resources by utilizing various
technologies. Human beings have a serious duty to
utilize and preserve marine resources.
(Examples of contents: the ocean, an under-developed
treasury of resources, cooperation to develop marine
resources, and cooperation to preserve marine
resources)
Z3: Sub-theme - Creative Maritime Activities
X1 The Coast / Y1 The Past- Tradition of the Coast
Coastal cities have enjoyed unique cultures of their
own from ancient times. The history of coastal cities
tells us that their rich cultures, developed through
exchanges with other cultures, have linked humankind
together. Exhibitions on the rich cultures of coastal
cities will show the culture of human exchanges.
(Examples of contents: the history of coastal cities,
the culture of coastal cities, and cuisine cultures of
seafood)
X1 The Coast / Y2 The Present - World-renowned
Port Cities
World-renowned port cities, representing the cultures
of coastal cities, have formed similar cultures through
exchanges of unique cultures and peoples. Exhibitions
on the diverse cultures of coastal cities in the world
will allow visitors to appreciate the role of the ocean
and coast and their contribution to the prosperity of
humankinds.
(Examples of contents: formation and culture of port
cities, similarity and originality of port cities, and the
culture of coastal cities in the world)
X1 The Coast / Y3 Future - Coastal Cities in the
Future
Coastal cities are being developed for the purpose of
trade, tourism and leisure. Not only functions of
coastal cities but also forms of coastal cities will be
diversified such as cities on artificial islands, floating
cities and sub-marine cities. Exhibitions on the life style
of future marine cities will allow visitors to appreciate
the rich opportunities available in the future.
(Examples of contents: development of coastal cities in
the future, lifestyle, and culture of coastal cities in the
future)
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17
X1 The Coast / Y4 Timeless Span - Prosperous Lives
on the Coast
As indicated by fishermens hope for a good catch,
the coast, the symbol of hope, has guaranteed a
prosperous lifestyle for humankind. The coast as a
venue for exchange has contributed to the creation of
new cultures, fashions and lifestyles.
(Examples of contents: prosperous coastal lives, efforts
for prosperity, and novel cultures developed by various
peoples)
X2 The Ocean / Y1 Past - The story of the ocean
and Humankind
In the past, the ocean has been the subject of legends,
religions and aspirations. Many stories about the
relationship between the ocean and humankind will
be passed on to the next generations as they always
have been.
(Examples of contents: ocean-related legends, myths,
religions, fairy tales and marine festivals)
X2 The Ocean/ Y2 Present- Marine Games and
Cultural Activities
Humankind has developed diverse marine games to
enjoy the ocean. People around the world enjoy new
benefits with marine leisure sports, tourism,
entertainment and parks.
(Examples of contents: traditional marine games,
leisure sports, tourism and entertainment, and marine
ecological parks)
X2 The Ocean / Y3 Future - New Activities
Yearning for the Ocean
Human beings will further enjoy and be challenged by
developing new leisure activities and engage in diverse
cultural activities to transform the ocean into a single
venue for festivals. Marine activities will strengthen the
solidarity of humanity transcending national
boundaries.
(Examples of contents: fresh marine leisure activities,
international marine festivals, and marine activities,
transcending national boundaries)
X2 The Ocean / Y4 Timeless Span -
The Co-existence of the Ocean and Coast
Human beings have studied ways of co-existing with
the ocean. The ocean is a subject of aspirations as well
as challenges. Aspirations for and challenges against
the ocean will make humankind seek a lasting
friendship and co-existence with the ocean.
(Examples of contents: aspirations for and challenge
against the ocean, humankinds hope for the ocean,
and friendship between the ocean and humankind)
X3 The World (the globe) / Y1 Past - Exchanges
through the Ocean and Coast
Human beings have long since started to develop sea
routes for new continents. These efforts have borne
fruit in the history of exchanges between peoples or
continents.
(Examples of contents: the history of new sea routes,
curiosity of humankind for new continents, and
cultural exchanges through the ocean in ancient times)
X3 The World (the globe) / Y2 The Present -
Artistic activities regarding the ocean and coast
The ocean gives people strong impressions and hope
for the future. Therefore, people around the world
engage in diverse artistic activities such as literature,
music, and art works. The subject of these various
artistic works is that of humankind living in harmony
with the ocean.
(Examples of contents: ocean-related literature, art
works and music)
X4 The World (the globe) / Y3 Future - An Exciting
Venture into Ocean Expedition
Human beings have made ceaseless efforts to prove
and open up unknown worlds. The ocean, covering
71% of the Earths surface, is full of unsolved
mysteries. These mysteries will be transformed into
history, technology, and cultures of the future.
(Examples of content: pioneering ventures into the
South Pole, seabed as new continent, and deep-sea
as the mysterious world)
X3 The World (the globe) / Y4 Timeless
Span - Human Cooperation via the Ocean
and coast
People engage in activities for their national interest.
For them, the ocean is a space, transcending national
boundaries, and a subject for common property,
co-development, joint research and cooperation.
Humankinds cooperation and exchanges via the
ocean should be sustained for the preservation of the
ocean.
(Examples of contents: humankinds exchanges via the
ocean, cooperation to share the ocean and the future
of humankind provided by the ocean)
In order to help Official Participants to present the
theme of the Expo, a theme matrix has been
developed as below.
4. Examples of Exhibition Cases
(Thematic Pavilions)
4.1 Theme Pavilion
Pavilion Overview
The Theme Pavilion of Expo 2012 Yeosu Korea will be
the first building in Korea to be constructed on the
sea. The building, named One Ocean conceptualizes
the ocean as a continuous body of water divided into
principal areas, with each exhibition area as an open
fluid space. The design captures the theme of the
Expo through its organic shape, resembling an ocean
life being seen from the land, and mussels clustered
on the coastal rocks when seen from the sea.
Embodying the beauty and the harmony of the
southern coast, the Theme Pavilion will be the most
visible representation of the Expo theme, The Living
Ocean and Coast.
Adaptation of the Theme
The Theme Pavilion will enlighten the visitors on the
preciousness of the seas and coasts, and convey the
message of Interaction between the Ocean and
Humankind for Year 2050. The exhibitions will offer
opportunities for visitors to discover the mysteries and
true value of the ocean, which is so close to us, and is
yet just as strange and unknown to us as the outer
space.
Composition of Exhibitions
The Living Ocean: Our beautiful Planet Earth seen
from Koreas first geostationary satellite Cheollian will
be introduced, along with the explorations and ocean
research programs currently being carried out by
various research centers: King Sejong Station, the
research station for the Korea Antarctic Research
Program; Woods Hole Oceanographic Institution,
the largest independent oceanographic research
institution in the U.S.; and the Ieodo Ocean Research
Station, an integrated meteorological and
oceanographic observation base.
Value of the Sea: The mysteries and hidden values of
the ocean are uncovered as visitors are taken through
the various different coastal areas around the world,
and the lives of people living in coastal environments.
Ocean under Threat: Visitors are invited to feel the
pain and grief of marine creatures living amidst the
ongoing threat of ocean desertification, warming of
the sea water, and natural disasters such as tsunami.
The Show, Man and the Ocean: Man and Dugong,
the only living representative of the once-diverse
family Dugongidae, build a friendly and loving
relationship as they interact with each other,
and together open up a brighter future for all
humankind.
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19
Dwindling Marine Life: Visitors are able to take a
closer look at marine creatures facing extinction due
to overfishing and environmental pollution. Measures
to protect the marine life and live in harmonious
coexistence with the sea are to be sought out together
with the visitors.
4.2. Sub-theme Pavilions
With an analysis of the co-relationship between the
range and factors of each sub-theme, six theme
groups arose from the matrix as follows. Each of the
theme group listed below will be housed in Sub-theme
Pavilions.
4.2.1 Climate and Environment
Combating climate change will take center stage in
2012, the final year of the Kyoto Protocol. As such,
this theme will include presentations on the causes,
processes, impacts of and solutions for climate
change, inspiring dialogues on new, post-Kyoto
approaches to this urgent and serious global problem.
Specifically, the Yeosu Expo will present a low-carbon
green society model as a response to climate change
and draw attention to the deterioration of marine life
and the environment due to human impact.
4.2.2 Marine Life
Under the theme, "The Origin of Life, the Mysterious
Ocean, this exhibition will focus on the ways the
ecosystem is intricately linked to and forms a network
connecting the earth with human beings and marine
life.
The exhibition will promote the value of marine life as
a rich repository of biodiversity, reveal the diversity and
interaction of marine life with the environment, and
ultimately stress the importance of marine
environment preservation.
4.2.3 Marine Industry and Technology
The marine industry, with its advanced technology,
has served as a driving engine behind the economic
growth of many countries. The critical role of this
industry is expected to expand in the future, especially
in the areas of shipbuilding and marine transportation.
Moreover, marine technology boasts job creation
capabilities and high value-added business models,
and continues to enable significant advances in the
fishing industry.
Development, preservation and wise use of resources
require the relevant technology. In this regard, many
countries have been making strenuous efforts to
develop marine technology to enhance marine industry
competitiveness and effectively respond to resource
and environmental issues. Marine technology is
future-oriented, sophisticated and
environment-friendly, simultaneously promoting
sustainability and development.
4.2.4 Marine City
Under the theme, The Encounter of the Ocean and
the City, this exhibition focuses on how a small port
can develop into a port city through expansion of
living spaces and utilization of the ocean.
It imaginatively confronts the issue of population
growth by presenting a futuristic vision of a living
space built under the ocean.
4.2.5 Marine Civilization
The four earliest civilizations of the worldEgypt,
China, India, and Mesopotamiaemerged around
rivers. The rise of these civilizations led to the
formation of cities and their unique characteristics,
and established the foundation for human culture.
Discussions on the axis of civilization are shifting focus
from the Atlantic to the Pacific Rim. This exhibition
features the life cycle and history of coastal area
people as well as their culture, with a focus on the
various legends, myths and religions taking inspiration
from the ocean.
4.2.6 Marine Arts
The ocean has long been considered a mysterious,
powerful entity, endowing philosophical and religious
inspiration through its links with faith, health and
creativity. This exhibition focuses on the more artistic
and philosophical impacts of the ocean and coast on
human beings, presented primarily through digital
media.
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Special Regulation No. 1
concerning Definition of the Theme of the Exhibition
Article 1. Objective
The purpose of this Special Regulation is to define the theme of the International Exhibition Yeosu Korea 2012
(hereinafter referred to as the Exhibition) as set out in Articles 1 and 34 of the General Regulations of the
Exhibition and in accordance with the decisions adopted at the 115th and 118th General Assemblies of the
International Exhibitions Bureau (hereinafter referred to as the BIE) on the importance of the theme at
international exhibitions.
Article 2. General Principles
The Organiser of the Exhibition and all Participants must abide by the rules laid out in the General Regulations
and the Special Regulations of the Exhibition, and duly keep to the theme of the Exhibition. The Organiser will
support participants to ensure that their presentations are in line with the Exhibition theme, and will set up the
necessary coordination mechanisms to achieve this aim.
Article 3. Definition of the Theme
The theme of the International Exhibition Yeosu Korea 2012 is The Living Ocean and Coast: Diversity of
Resources and Sustainable Activities.
The ocean and the coast are not limited to certain regions, peoples or nations, but form a network connecting
the entire planet and thus being a valuable asset with tremendous resources for humankind as a whole.
Human beings have devised ways to actively develop and utilize nature, particularly the ocean and the coasts,
whilst undergoing industrialization. The world has come to enjoy great benefits as a result of the advancement
of civilization. Yet, at the same time, we are now faced with serious environmental problems due to the degradation
of the marine environment.
The industrial activities carried out by human beings have polluted the ocean and destroyed the marine ecosystem,
causing a decline in fisheries resources. In turn, people around the globe have come to suffer from deteriorating
living conditions and outbreaks of diseases as a result of such sequential contamination.
Global warming caused by human industrial activities is destroying the ocean's mechanism to adjust the climate.
In addition, the fact that the climate adjustment mechanism has been affected means that abnormal global
climate phenomena such as droughts, typhoons, cold waves, melting polar icecaps and rising sea levels can be
seen around the globe.
This transnational issue cannot be addressed only through the efforts of an individual nation but has to be
tackled through the collective efforts of nations and international organisations around the world.
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Expo 2012 Yeosu Korea will renew and raise peoples awareness of the importance of the ocean and coasts and
help people worldwide share such awareness by bringing together and highlighting the accumulated knowledge
and technology related to the ocean and coasts. Thus, it will provide mankind with a valuable opportunity to
make great leaps forward in the knowledge and technology which aim to striking a balance between marine
preservation and development.
Article 4. Theme development: sub-themes and interpretation
The Living Ocean and Coast: Diversity of Resources and Sustainable Activities, the main theme of Expo
2012 Yeosu Korea, is divided into three sub-themes. Each sub-theme is divided into display classifications that
can heighten peoples understanding of the ocean and coast and present visions for sustainable marine activities
and desirable action plans.
- Coastal Development and Preservation
- New Resources Technology
- Creative Maritime Activities
4.1. Coastal Development and Preservation
The key message of this sub-theme is Sustainable development which reconciles development with preservation.
The display classifications are as follows: Formation of coastal cities and frontier spirit for the ocean; Ecosystems
of the ocean and coast; The ocean and natural disasters; Efforts to preserve the Ocean and Coast; Eco-friendly
coastal development; Marine industries in the future; Environment changes in the ocean and responsive measures;
Efforts to preserve the environment of the globe.
Most marine activities take place on the coast, the origin of life and a treasure of the ecosystem. However, with-
out realizing its value, humans have indiscriminately developed the coast over a long period only to find that
they have caused severe environmental pollution, resources depletion and natural disasters, which now threaten
human survival.
The sub-theme Coastal Development and Preservation focuses on raising awareness on the importance of
the ocean and coast to mankind and on assessing the outcomes of various efforts to preserve the ocean and
coast.
The following items will be presented under the sub-theme of Coastal Development and Preservation: Exemplary
cases of balancing development and preservation in coastal cities; The original ecosystem preserved in the tidal
flats and mankinds arduous efforts to maintain it; technology and equipment used to reduce marine pollution
and a variety of technology and knowledge for safe and clean maritime transportation.
This will provide the international community with an opportunity to understand the true value of the ocean
and coast, and to share and develop our knowledge of sustainable development.
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4.2. New Resources Technology
The key message of this sub-theme is Development of innovative technology to help nature and humankind
coexist. Display classifications are as follows: Marine energy technology; Sustainable aquaculture and fishing
technology; Marine biotechnology; Marine mineral resources utilization and deep sea exploration technology;
Marine ecosystem restoration technology; Marine bio-resources utilization technology; Seawater utilization
technology.
Land resources today are rapidly being depleted. In response, countries around the globe have started to turn
to the ocean and coast to develop other resources in order to find new energy resources that can replace land
resources. It is true that the resources of the ocean and coast are not infinite. However, the sub-theme New
Resources Technology aims to illustrate desirable ways to develop the ocean and coast for the sustainable
development of new resources. The sub-theme also demonstrates related technology in line with such efforts.
The sub-theme will exhibit technology, related to the generation of new energy, the development and utilization
of marine mineral resources, deep sea exploration and sustainable aquaculture and fishing. The Exhibition will
undoubtedly arouse the expectations and curiosity of visitors. Moreover, this section will help renew our
perception of the ocean and coast which promises a bright future for future generations.
4.3. Creative Maritime Activities
The key message of this sub-theme is the Study of the achievements of the intellectual and spiritual interaction
between the sea and human beings, among humans themselves, and the exploration of ways to develop better
relationships between the sea and humankind in the future. The display classifications are as follows: Stories
about the ocean and coast; Artistic activities related to the ocean; Marine recreation and eco-tourism; Traditional
coastal cultures; History of the relationship between ports and humankind; Cooperation of the humankind
through the ocean; Scientific investigations and marine exploration.
All humans and living creatures on Earth are connected via the sea and humans have therefore developed a
certain knowledge and culture from their link with the sea. While adjusting to the natural environment, people
living close to the sea have created unique cultures and activities. The interaction between nature and humans
has also evolved in the form of tangible and intangible assets in culture, arts and science making either a direct
or indirect impact on The Living Ocean and Coast, the theme of the Exhibition.
The sub-theme Creative Maritime Activities will encompass various aspects of human life such as science,
literature, arts, legends and religions, which are the result of harmony between people and the ocean.
The sub-theme also highlights the achievements of people who have cooperated with each other through
material and cultural exchanges.
The sub-theme will broaden our knowledge of the ocean and coast. Such familiarity with nature will allow us
to value nature even more. In turn, people will be encouraged to behave in a manner respectful of the idea of
The Living Ocean and Coast.
23
Article 5. Support by the Organiser
The Organiser shall offer the following support with regard to the theme development to those foreign
governments and international organisations which accept the official invitation of the Republic of Korea.
1. Documentation, containing guidelines and examples for presenting the theme under different aspects, shall
be made available.
2. An advisory service shall be available to Official Participants at the different key stages in the development
of their presentations. The service will be available from June, 2010.
Article 6. Coordination Mechanisms for Compliance with the Theme
In accordance with Article 8, paragraph 1 of the Special Regulation No. 2 on the conditions of participation,
Participants must apply to the Organiser to have a space allocated to them within the existing buildings and a
Theme Statement of the Pavilion must be enclosed with this application form. This Theme Statement must
refer to the Exhibition theme and sub-themes. A copy of the application form and of the theme statement of
each Participant must be forwarded by the Organiser to the BIE shortly after their submission.
If the Theme Statement does not fit in with that set out in the Guideline for Theme Content Development, the
Organiser, in accordance with Article 5 of this regulation, will provide the Consultancy Services to the said
Participant as a matter of urgency. Any disagreement between the Organiser and the Participant on the Theme
Statement will be referred to the Commissioner of the Exhibition for arbitration who may seek the advice of
the BIE. If an agreement is not reached, the provisions established in Article 10 of the General Regulations of
the Exhibition will be used to settle the dispute.
The space allocated to a Participant will not be considered definitive until agreement has been reached with
the Organiser on the Theme Statement.
With the aim of preparing the Official Catalogue of the Exhibition, Participants will provide the Organiser with
the relevant details of their presentations at least 120 days prior to the Exhibition opening. A copy of the
presentation of each Participant must be forwarded by the Organiser to the BIE shortly after its submission.
As an integral part of the Preliminary Application for Approval as anticipated in Special Regulation 4 related
to construction improvements and fire safety, the Participant must include a document titled Exhibition
Project, which must contain a full description of the proposed presentation, and which must correspond to the
Theme Statement. The Organiser will check that the presentation is in keeping with the Theme Statement and
Articles 3 and 4 of this Regulation.
If the Participants presentation is not approved by the Organiser, the Organiser will prepare a detailed written
explanation of the discrepancies and suggestions on how to remedy the problems. Likewise, the Organiser will
offer Consultancy Services to the Participant in accordance with the provisions of Article 5 of this Regulation.
24
The Participant will modify the contents of their presentation, in line with recommendations of the Organiser. If
there is disagreement between the Organiser and the Participant, the matter will be referred to the Commissioner
of the Exhibition for arbitration who may seek the advice of the BIE. If an agreement is not reached, the provisions
established in Article 10 of the General Regulations of the Exhibition will be used to settle the dispute.
Article 7. Measures taken by the Organiser
1. The Organiser is planning to present Theme Pavilions. The presentations to be shown in these pavilions shall
be structured around the theme and sub-themes of the Exhibition as described in Articles 3 and 4 of this regulation.
Details regarding the planning and organisation of the Theme Pavilions shall be distributed to Official Participants
separately in a reasonable period of time.
2. The Organiser shall set up in one of the Theme Pavilions an Ocean and Coast Best Practices Area (OCBPA)
that will constitute a stage to propose solutions to ocean and coast issues and show best practices in this thematic
field.
3. The Organiser plans to host conferences, seminars and symposia related to the theme of the Exhibition and
shall keep Official Participants informed of all such events. A theme-centred Ocean and Coast Tribune will be
set up as a forum of reflection and dialogue that will benefit from both theoretical knowledge (forums, seminars,
conferences etc.) as well as the application of this knowledge (illustrative projects). Furthermore, Official
Participants are invited to participate in these events and additionally take up the theme of the Exhibition in
similar events of their own.
4. Official Participants should submit the final program of their events to the Organiser at least six months
before the opening of Exhibition. The Organiser may coordinate programs and provide Official Participants
with logistics assistance, if necessary.
5. The Organiser will launch the Yeosu Project and the Yeosu Declaration to realize the theme of the Expo and
build international consensus.
a) To magnify the significance of the theme, the Organiser will launch The Living Ocean and Coast Project (the
Yeosu Project) in close cooperation with the BIE and with the participation of other international organisations.
The Yeosu Project will reinforce cooperation among nations and international organisations and provide personal
and material assistance to developing countries.
b) As a conclusion to the Ocean and Coast Tribune and as a result of "The Living Ocean and Coast Project", in
order to commemorate human efforts and build international consensus on the Expo theme The Living Ocean
and Coast, the Organiser will launch the Yeosu Declaration as an international declaration. To specify the
contents and work towards the Yeosu Declaration, international symposiums and workshops, attended by
relevant international organisations and countries around the world will be held.
25
D. Construction of
International Pavilion and
Installation of Pavilions
2
D. Construction of International Pavilion and
Installation of Pavilions
1. Overview 3-7
1.1 Location
1.2 Size and Specification
1.2.1 Size
1.2.2 Specification
1.2.3 Structure
1.3 Special Features
1.3.1 Construction Concept of the International Pavilion
1.3.2 Construction System
1.4 Facility
1.5 Detailed Drawings of International Pavilion
2. Individual Pavilions within the International
Pavilion 8-14
2.1 Overview
2.2 Arrangements of Modules
2.2.1 Type A: 1 Module // Type B: 2 Modules Examples
2.2.2 Type C: 3 Modules // Type D: 4 Modules Examples
3. Joint Pavilions within International Pavilion 9-16
3.1 Overview
3.2 Location of Joint Pavilions (Atlantic/Pacific/Indian Ocean Pavilion)
3.3 Construction of Joint Pavilions
4. International Organizations Pavilion 17-18
4.1 Overview
4.2 Construction of International Organizations Pavilion
4.3 Location and Floor Plan of the International Organizations Pavilion
5. Guideline to Installation of Individual
Pavilions within International Pavilion 19-34
5.1 Overview
5.2 Installation of Pavilion
5.2.1 Main Procedure
5.2.2 Approval of Design and Construction
5.2.3 Review by the Organizing Committee
5.2.4 Rejection or Cancellation of Approval
5.3 Release and Return of Exhibition Space
5.3.1 Exhibition Space
5.3.2 Return of Exhibition Space
5.4 Guideline to Design of Exhibition Space
5.4.1 Facilities of International Pavilion
5.4.2 Provision of Service & Equipment
5.4.2.1 Power Supply System
5.4.2.2 Gas Facilities
5.4.2.3 Water Supply Facilities
5.4.2.4 Drainage Facilities (Wastewater)
5.4.2.5 Air-conditioning System
5.4.2.6 Telecommunications (Telephone, Internet, etc.)
5.4.2.7 Emergency Exits
5.4.2.8 Payment of Service Fees (Installation of usage meters and determining usage)
5.4.3 Guideline to Installation of Mezzanine
5.4.4 Observation Route Plan
5.5 Barrier-free Design
5.5.1 General Regulations
5.5.2 Barrier-free Facilities
5.5.3 Wheelchair Ramp
5.5.4 Entrance/Passage/Signboard
5.6 Installation and Operation of Machinery
5.6.1 General Information
5.6.2 Installation and Operation
5.7 Construction
5.7.1 Qualifications of Contractor
5.7.2 List of Contractors Approved by the Organizing Committee
5.7.3 Execution of Construction and Installation Work
5.7.4 Appointment of Design and Construction Supervisor
5.7.5 Construction Management
5.7.6 Construction Site Maintenance
5.7.7 Transport of Building Materials
5.7.8 Site Inspection
5.7.9 Changes to Construction
5.7.10 Pavilion Maintenance during the Operation Period
5.8 Completion of Construction
5.8.1 Report on Completion of Construction
5.8.2 Inspection
6. Fire Prevention and Safety Management 35-37
6.1 Installation of Fire Prevention Equipment
6.1.1 Fire Prevention Equipment
6.1.2 Approval of Fire Prevention Design
6.2 Fire-fighting Facilities
6.2.1 Fire-extinguishing Equipment
6.2.2 Alarm System
6.2.3 Fire Evacuation Apparatus
6.3 Fire Safety Management
6.3.1 Appointment of Fire Safety Supervisor
6.3.2 Fire Prevention Management
6.3.3 Explosive or Flammable Materials
6.3.4 Fire Prevention Facilities Check
6.3.5 Fire Drill
6.3.6 Safety Measures Against Potential Fire Hazards
6.4 Safety Management
6.5 Flame Resistant Materials
7. Environment Conservation 37
Appendix
Form D-01 Application for Approval of Exhibition Project
Form D-02 Application for Approval of Construction Work Execution Plan
Form D-03 Application for Approval of Construction Completion
Form D-04 Fire Prevention Facilities Installation Plan
Contents
D. Construction of International Pavilion and Installation
of Pavilions
1. Overview
1.1 Location
The International Pavilion connected with three visitor gates is located in the center of the Expo site and serves as
a representative pavilion of Expo 2012 Yeosu Korea. The International Pavilion is expected to draw a great deal
of attention from visitors.
Surrounding the International Pavilion are the EDG, EXPO Hall, Korea Pavilion, and Marine City and Civilization
Pavilion.
3
1.2 Size and Specification
1.2.1 Size
The International Pavilion is divided into three clusters representing each of the oceans (Pacific, Atlantic,
and Indian Ocean) under the broad theme "Harmony, Coexistence, and Co-prosperity through the Ocean.
The International Pavilion, taking up the largest space in the Expo site, is divided into two parts: individual
pavilions, where Official Participants host independent exhibits and joint pavilions, where exhibits are held
cooperatively.
- Size: 67,021 m
2
- Construction area: 46,270 m
2
- Gross area: 132,649 m
2
The International Pavilion has four blocs and four floors above ground and one below.
4
Floor Plan of International Pavilion
1.2.2 Specification
Specifications of the International Pavilion are as follows:
1.2.3 Structure
The International Pavilion is divided into four blocs and has three clusters (representing the Pacific, Atlantic, and
Indian Oceans). Exhibition spaces for Official Participants will be constructed on the first and third floors.
5
Classification Detail
Land Area 67,021
Construction Area 46,270.06
Gross Area
International Pavil-
ion
Exhibition Space 36,630.19
Storage 9989.56
Common Space 37,979.90
Sub-total 84,599.65
Store 17,093.64
EXPO Hall 7,756.09
Parking lot 23,199.79 (accommodates 746 cars)
Total 132,649.17
Floors
Four floors above ground and one below ground
(two floors used for exhibitions)
Structure Combination structure + PC
Exterior Material Corrugated steel plate, PVC film, thermopane, AL Sheet
First Floor Third Floor
6
1.3 Special Features
1.3.1 Construction Concept of the International
Pavilion
The First Nature paradigm made humans an integral
part of nature, and the Second Nature paradigm
signified a man-made environment resulting from
the human achievements of industrialization and
development. The Third Nature paradigm of Expo
2012 Yeosu Korea represents a world where humans
pursue further development learning from and
utilizing the principles of nature instead of working
against those principles.
The construction concept of the International Pavilion,
The Third Nature, represents an ideal environment
where the ocean and humans live in harmony, and
embodies the overall concept of Expo 2012 Yeosu
Korea, "The Living Ocean and Coast.
1.3.2 Construction System
The International Pavilion, resembling the beautiful
Archipelago of the South Coast, can largely be divided
into the following three functional and formative
elements:
1. The Ocean Surface: The rooftop of the pavilion
where green technologies and elements come
together.
2. The Islands: Perpendicular multi-functioning towers
that act as ventilators, light sources and lookout
points.
3. Foreshore Ground System: A deck with exhibitions
taking their inspiration from the living coasts nearby
(salt marshes and wetlands).
7
1.4 Facility
In addition to Official Participants pavilions, the EXPO
Hall, commercial facilities, operation support facilities,
etc. will be located in the International Pavilion.
Exhibition support facilities including a parking lot and
storage will be constructed on the first basement
floor.
1.5 Detailed Drawings of International Pavilion
The International Pavilion is divided into blocs (A, B, C,
and D). Detailed drawings including electricity,
machinery, telecommunications, etc. will be provided
to Official Participants after exhibition space is
allocated.
Area Classification in International Pavilion
Large category Medium Category Small Category
For Official Participants
Exhibition Facilities International Pavilions
Participant Support Center
Offices
Rest Area
Storages (basement level)
Business Facilities
Restaurants
Restaurants
Buffets
Fast Food
Shops Shops
Business Support Facilities Food Storages
Conference and
Performance Space
Performance Hall Expo Hall
Conference Hall
Meeting Room
Seminar Room
Operation Support Facilities
Integrated Operation Center (including Central Medical Center)
Organizing Committee
Support Facilities
Office space
Business Center
Operation Support Facilities
Volunteer Support Facility
Facility Maintenance Storage
Parking Lot
Service Facilities
Information Center, Center for Lost Children, Lost & Found,
Internet service, etc
Convenience Facilities Bank, Post Office, Delivery Service, etc
Others EDG, Cultural Event Support Facility, etc
8
2. Individual Pavilions within
the International Pavilion
2.1 Overview
The area and shape of each module of the
International Pavilion will vary. For this reason, the
space for each Official Participant will be allocated
based on consultations with the Organizing
Committee, and the size of exhibition space may
change depending on the number of Official
Participants and the result of allocation.
Individual Pavilion (estimation)
Since the area and shape of each module will vary
depending on each exhibition bloc, Official
Participants should thoroughly check the details of
their allocated module before beginning exhibition
plans. Please refer to 5.2 in this guideline for approval
procedures on exhibition plans. The images below
show the different areas and shapes of 3-module
pavilions.
The shape of the module may be altered depending
on design changes made by the Organizing
Committee.
Module(s) per
pavilion
Number of Official
Participants
Number of
Modules Used
Area Percentage
1 M 12 12 3,475 11%
2 M 21 42 10,394 34%
3 M 5 15 4,193 14%
4 M 12 48 12,806 41%
Total 50 117 30,868 100%
Example: Different Shapes of 3-module pavilions
2.2 Arrangements of Modules
First Floor of the International Pavilion
9
Joint Pavilion
Commercial Facilities
Operation Support
Services
Floor plan (1st floor)
10
Third Floor of the International Pavilion
Floor plan (3rd floor)
Exhibition Facility (1M)
Those with diagonal lines are pitched roofs (4 m - 8 m). Area calculations were rounded off to whole numbers.
11
* Note: Since individual pavilions have rounded corridors, Official Participants should design
their pavilions based on detailed and accurate floor plans.
2.2.1 Type A: 1 Module // Type B: 2 Modules - Examples
Type A: 1 Module
Exhibition presentation could be affected by the location of the module allocated to Official Participants (i.e. the
area and shape of modules vary depending on exhibition bloc). The following is an example floor plan of Type A:
1 Module.
Section
Commissioners Office
Type B: 2 Modules
The area of Type B: 2 Modules is twice that of Type A: 1 Module. However, since the area and shape of the
modules allocated vary, Official Participants shall establish exhibition plans after the space allocation is finalized.
12
Type A: 1 Module: 3D Image
13
* Note: Since individual pavilions have rounded corridors, Official Participants should design their pavilions based on detailed and
accurate floor plans.
2.2.2 Type C: 3 Modules // Type D: 4 Modules - Examples
Type C: 3 Modules
Exhibition presentation could be affected by the location of the module allocated to Official Participants (i.e. the
area and shape of modules vary depending on exhibition bloc). The following is an example floor plan of Type C:
3 Modules.
Section
Commissioners Office
Type D: 4 Modules
The area of Type D: 4 Modules is four times that of 1 Module. However, since the area and shape of modules
allocated vary, Official Participants shall establish exhibition plans after the space allocation is finalized.
14
Type C: 3 Module: 3D Image
15
3. Joint Pavilions within International
Pavilion
3.1 Overview
Joint pavilions within the International Pavilion shall be
allocated to Official Participants to whom the
Organizing Committee provides support based on its
Support Program for Developing Countries. Official
Participants of the Joint pavilion shall design and
create core contents that embody the main concept of
the Expo, The Living Ocean and Coast, through
mutual consultation with their pavilion partners.
Category Details
Theme Development Develop themes by nation based on the theme guide
Exhibition Planning
Present strategy and vision to contribute to making the Expo a success;
Design and create contents to realize the strategy and vision
Design Devise exhibition design by nation (including images); Establish basic and execution plans
Production and Installation Collect, produce, and install display objects
Operation
Support for personnel and management of exhibitions as well as entrance/departure of
Official Participants personnel
Event Support Support for various events including National Day and cultural events
Promotions Produce and distribute marketing materials/souvenirs
Joint Pavilions Number of Participants Size of Hall ()
Atlantic Ocean Pavilion 30 3,006
Pacific Ocean Pavilion 16 1,663
Indian Ocean Pavilion 10 956
Total 56 5,625
Joint Pavilion Exhibitions
Size of Joint Pavilions for Developing Countries (estimate)
3.2 Location of Joint Pavilions (Atlantic / Pacific /
Indian Ocean Pavilion)
Joint pavilions for developing countries are on the
third floor of the International Pavilion. However,
the location may be adjusted based on balance and
harmony of exhibitions, visitor dispersion, the result of
module allocation, the number of developing country
participants, etc.
3.3 Construction of Joint Pavilions
The Organizing Committee will provide financial and
other support for Official Participants of joint pavilions
throughout the entire process of participation
including exhibition presentation guidelines,
regulations on design, legal, and other requirements,
etc. (Please see F. Financial Support for Official
Participants).
The exhibition of joint pavilions shall be planned by
contractors designated by the Organizing Committee.
The Organizing Committee and Official Participants
shall then consult with each other on the plan to reach
a final decision on the exhibition presentation.
16
Location of Joint Pavilions on the 3rd floor of the International Pavilion
Third Floor
17
4.2 Construction of International Organizations
Pavilion
Official Participants in the International Organizations
Pavilion who receive financial support from the
Organizing Committee (please see F. Financial Support
for Official Participants) will carry out the entire
process of participation in consultation with the
Organizing Committee, including respect of exhibition
presentation guidelines, regulations on design, legal,
and other requirements on construction, etc.
Official Participants in the International Organizations
Pavilion are required to design their exhibitions and
establish plans for the installation, operation,
and dismantlement of exhibitions in cooperation with
contractors they choose, but the final decision will be
made in consultation with the Organizing Committee.
4. International Organizations Pavilion
4.1 Overview
The International Organizations Pavilion is located near
the Yeosu Expo Station, Gate 4 and the Sky Tower.
The gross exhibition area is 1,999 and the actual
exhibition area is 1,200 .
Space will be allocated to participating international
organizations through consultation with the
Organizing Committee. Participating international
organizations will decide on the contents and designs
of their exhibitions that are in harmony with the
theme of the Expo through mutual consultation with
the Organizing Committee.
International Organizations Pavilion Specifications
Category Type Space Area (Unit: )
Building Area
Surface Area of Exhibition
Facility
Exhibition space 1,200
Administrative area,
corridor, lobby, etc.
Office
418
Rest area
Equipment
Restroom
Lobby/hallway 381
Total 1,999
Structure
Steel frame
Height: 13m (1 story structure)
Loads: Allowable bearing capacity 30 kN/
Exterior Materials
Outer wall: THK50 Grass wool metal panel
Roof: THK1.14 TPO sheets on THK75 PIR metal panels
4.3 Location and Floor Plan of the International Organizations Pavilion
18
19
5. Guideline to Installation of Individual
Pavilions within International Pavilion
5.1 Overview
<Compliance with Regulations of Expo 2012
Yeosu Korea>
Official Participants shall comply with the General
Regulations, the Special Regulations, the relevant laws
and regulations of the Republic of Korea, and any
guidelines and instructions given by the Organizing
Committee (Article 3 of the Special Regulation No. 4).
Official Participants shall obtain necessary licenses and
permits required by law and Expo regulations prior to
commencement of construction of their pavilions and
exhibitions (Article 4 Paragraph 1 of the Special
Regulation No. 4).
<Approval Process for Exhibition Projects>
Official Participants to whom exhibition space has
been allocated based on the Participation Contract
entered into with the Organizing Committee shall
comply with the exhibition presentation procedures
prescribed by the Organizing Committee (Special
Regulation No. 4).
<Instructions for Exhibition>
Official Participants shall comply with the following
provisions when they exhibit materials and objects in
accordance with Article 5 of the Special Regulation
No. 2.
Every exhibition shall be in compliance with Article 1
of the Special Regulation No. 2 concerning the
Conditions of Participation and shall have obtained
approval from the Organizing Committee. Any conflict
arising in connection with exhibited materials or
objects shall be settled in accordance with Article 10
of the General Regulations.
- With respect to exhibited materials or objects, the
Official Participants shall comply with the Special
Regulation No. 4 concerning Construction, Fire
Prevention, Labor Safety, and Environmental
Protection and Special Regulations No. 5 concerning
the Installation and Operation of Machinery and
Equipment.
- Under no circumstances will any harmful material
such as explosives, firearms and poisons which are
considered dangerous to public health, animals or
the environment, or which could disrupt public order
according to Korean law, be allowed on the Expo site.
Participation Contract Submission of Exhibition Project Review and Approval of Exhibition Project by Organizing
Committee Submission of Work Execution Plan Review and Approval of Work Execution Plan by Organizing
Committee Submission of Application to Obtain Approval for Construction Completion Approval for the Use of
Pavilion Issued by Organizing Committee Operation of Pavilion Dismount and Return
Summary of Pavilion Design, Construction, Operation, and Return Procedure
(See 5.2 for detailed approval procedures)
5.2 Installation of Pavilion
5.2.1 Main Procedure
20
Category Main Procedure Details Due date
Preliminary
Approval
Submission of
Exhibition Project
Design documents and drawings
(1) List of materials to be used
(2) Layout and floor plan of each floor
(3) Structural design (as deemed necessary)
(4) Emergency and evacuation facilities
(5) Fire prevention facilities (including Fire Prevention
Facility Installation Plan)
(6) Project of exhibit(s)
(7) Exterior and interior decoration
(8) Dismantlement and removal
(9) Safety and environmental considerations
(10) Construction schedule
Oct 12, 2011
Application for
Approval
The Organizing Committee reviews the documents
Results notified within 2
weeks after the submission
Result
Rejection/
Cancellation
The Organizing Committee makes a decision after
document review
Appointment of
Design/Construction
Supervisor
Official Participants: Designate Design and Construction
supervisor
The Organizing Committee: Appoint Design and
Construction Inspector
Pavilion Released to
Official Participants
Keys given to Official Participants Before Nov 1, 2011
Approval for
Execution of
Construction
Submission of
Execution Drawings
<Documents to be submitted>
1. Contents of the contracts
2. Work execution plan
3. Workflow diagrams
4. Safety assurance plan
List of materials to be used
At least 15 days before
construction
Construction
Pavilion
The Organizing Committee undertakes a final inspection
on the construction site, issues certificate of approval
Common
Requirements
Finish interior and exterior April 1, 2012
Install exhibition materials or objects and complete
interior
May 1, 2012
Approval for
Use
Report on the
Completion of
Construction
Submit the construction completion report
(final drawings and related documents, etc)
Approval Issued
The Organizing Committee makes a final check of the
construction, issues certificate of approval
Maintenance
Maintenance and
On-site Inspection
On-site inspections conducted frequently During the Expo period
Removal
Restoration of
Allocated Spaces
Restore spaces to their original condition after the
completion of the Expo
Aug 13, 2012
Nov 12, 2012
21
5.2.2 Approval of Design and Construction
Submission of Exhibition Project (Article 8 of the
Special Regulation No. 4)
Official Participants shall apply for preliminary approval
by submitting the Application for Approval of
Exhibition Project (Appendix D-01), to the Organizing
Committee.
The application shall specify the following details.
(3) Structural design (including the load capacity of exhibition facilities within the limit specified
by the Organizing Committee, and the design of a mezzanine floor (as deemed necessary))
(5) Fire prevention facilities (including Appendix D-04: Fire Prevention Facility Installation Plan)
(10) Construction schedule (machinery and equipment must comply with certain standards and regulations)
* The Exhibition Project shall include plans for the facilities concerning each of the following items:
(1) water supply, (2) gas, (3) fire prevention, (4) electricity, (5) telecommunications, (6) other facilities.
Application for Approval of Exhibition Project (Article 9
of the Special Regulation No. 4)
Official Participants shall make the necessary revisions
to their Exhibition Project in accordance with the re-
sults of the preliminary approval of the Organizing
Committee within two weeks and obtain the final
approval of the Organizing Committee.
Official Participants wishing to modify the revised ver-
sion of the Exhibition Project after obtaining approval
are required to obtain prior approval from the Organ-
izing Committee.
Review of the Execution Plan and Approval for Con-
struction (Article 15 of the Special Regulation No. 4)
Official Participants shall complete and submit to the
Organizing Committee Application for Approval of
Construction Work Execution Plan (Appendix D-02) to
obtain approval on the contents of contracts, work
execution plan, workflow diagrams, safety assurance
plans and other items related to pavilion construction.
Official Participants shall submit to the Organizing
Committee materials required for approval 15 days
prior to commencing work on the pavilion construc-
tion.
Construction and Installation (Article 14 of the Special
Regulation No. 4)
Official Participants shall employ construction
contractors authorized under the Construction
Industry Law, Electrical Construction Business Act and
the Fire-fighting System Installation Business Act of the
Note: 1. Due date: by Oct 12, 2011
2. Number of copies to be submitted: 5 copies in Korean, 1 separate copy in English
Republic of Korea for building construction.
Official Participants shall, prior to commencement of
construction, notify the Organizing Committee of the
list of persons and entities involved in construction
work.
Report on Completion of Construction and Approval
for Use of the Facility (Article 24, 25 and 26 of the
Official Participants shall, upon completion of
construction, submit to the Organizing Committee
Application for Approval of Construction Completion
(Appendix D-03) accompanied by the final drawings
and related documents.
Official Participants shall not be allowed to use
pavilions without approval for use by the Organizing
Committee.
Restoration of Allocated Spaces to their Original
Condition after the Exhibition (Article 9 Paragraph 4
of the Special Regulation No.2 and Article 7 of the
Official Participants shall remove all structures and
equipment from the exhibition space allocated to
them pursuant to the dismantlement and removal
plan submitted and shall restore the space to its
original condition before returning it to the Organizing
Committee.
5.2.3 Review by the Organizing Committee
The Organizing Committee shall focus on the
following points in its review of documents submitted
by Official Participants, ensuring that:
- The exhibition presentation of Official Participants is
consistent with the overall concept of the Expo,
- Construction requirements including design,
structure, electricity, etc. comply with the relevant
laws of the Republic of Korea
- Fire prevention and safety measures comply with the
relevant laws of the Republic of Korea
- Documents meet the requirements regarding space
for commercial facilities allowed within pavilions
The Organizing Committee reserves the right to
request additional documents from Official
Participants if it deems them necessary.
5.2.4 Rejection or Cancellation of Approval
The Organizing Committee reserves the right to refuse
to accept applications for approval or cancel the
approval after it has been granted under certain
conditions. For detailed information, please see Article
10 and 11 of the Special Regulation No. 4.
5.3 Release and Return of Exhibition Space
5.3.1 Exhibition Space
Individual exhibition spaces will be released to Official
Participants no later than Nov 1, 2011 pursuant to
Article 9 Paragraph 1 of the Special Regulation No. 2.
The allocated space shall be released to Official
Participants after the Organizing Committee checks
the condition of the relevant space and obtains the
signature of the Commissioner of Section of Official
Participants on relevant documents. The number of
keys given and the conditions of the facilities in the
pavilions shall be specified in the signed documents.
Official Participants shall act in good faith and exercise
due care in maintaining the allocated spaces in good
condition.
22
5.3.2 Return of Exhibition Space
Official Participants shall remove all structures and
equipment from their allocated space and restore
the space to its original condition by Nov 12, 2012.
The original condition means the condition of the
space and equipment when the Organizing
Committee released the space to the Official
Participant. In the case where the Official Participant
requires a change to the return date, such a change
must be approved by the Organizing Committee.
Restoration work shall be considered completed only
when the Organizing Committee has notified the
Official Participant concerned of such in the form of
an acceptance, which shall be based on a joint
inspection of the concerned space by the Official
Participant and the Organizing Committee. Official
Participants are required to obtain final approval from
the Organizing Committee on the condition of the
allocated space and return the keys to the Organizing
Committee.
If the restoration work has not been completed by
the date specified by the Organizing Committee, any
expenses incurred in the restoration process after the
prescribed completion date shall be borne by the
Official Participant concerned.
Waste materials from the removal of pavilions shall be
treated pursuant to the Enforcement Decree of the
Treatment of Waste Materials and other relevant laws.
For more information, please refer to G. 3.3 Waste
Disposal.
5.4 Guideline to Design of Exhibition Space
5.4.1 Facilities of International Pavilion
Facilities in Exhibition Spaces
Columns in pavilions: Columns installed in pavilions
are 16m x 8m or 8m x 8m apart. Surfaces are treated
with concrete and finished with water paint.
They consist of a reinforced steel frame (combination)
structure measuring 650x 650.
Partitions: Partitions between exhibition spaces will be
installed extending to steel beams under the roof
(about 7.6 m). Wall surfaces will be finished with one
layer of plasterboard. The cost arising from finishing
the partitions shall be borne by the Official
Participants. (The outer walls of the exhibition space
will be finished with corrugated steel panel and
aluminum sheet or thermopane.)
Ceiling: The height of ceilings is 8.4 m. However,
some pavilions or modules have pitched roofs. The
effective height of ceilings is 7.0-7.2 m and the cost
required for finishing the ceiling construction shall be
borne by participants. Construction shall be in
compliance with fire safety standards.
Floor: Floors will be finished with deck slab (furnishing
concrete with reinforced steel panel). Official
Participants shall finish the floor construction at their
own expense if they deem it necessary.
Load capacity: First floor - no more than 10kN/,
second floor - no more than 6kN/
Fire alarm and fire-fighting facility: The Organizing
Committee shall install sprinkler pipes extending up
to the gate of pavilions and the cost for sprinkler
installation within pavilions shall be borne by Official
Participants. Eight fire detectors per module, three
emergency lights and one visual alarm system will be
23
installed by the Organizing Committee. Official
Participants shall install fire safety equipment
designated by the Organizing Committee under
the fire safety related laws of the Republic of Korea.
Facade: The shape and size of the facade will vary
depending on each exhibition space. For this reason,
Official Participants shall have prior consultations with
the Organizing Committee if they plan to install a
facade. The installation of a facade will include
adjustment or addition of entrances. Such installation
plans shall be specified in the Exhibition Project in
order to obtain approval from the Organizing
Committee. In the case of adjusting the location of
the existing entrance, the specifications shall remain
the same and the cost arising from installing additional
entrances shall be borne by Official Participants.
Gate: Regardless of the number of modules, an
entrance and an exit (2.5 m wide and 3 m high) shall
be installed for each exhibition space.
Outer wall: Official Participants may only use the outer
wall at the entrance side of pavilions to display
objects. For safety purposes, the objects shall be
installed within the projected width of 30 cm.
The outer wall exhibition plans shall be specified
in the Exhibition Project. Official Participants may
install LED, a media wall, etc. for the purposes of
promotion of the pavilion. In this case, they shall
include such PR plans in the Exhibition Project to
ensure such installations are in harmony with the
exterior of the International Pavilion and are carried
out within the range of electric power supplied to
each exhibition space.
Storage (for exhibition purposes): The Organizing
Committee will lease storage areas in the basement
level of the International Pavilion to Official
Participants and levy charges. The Organizing
Committee will inform the standards and rates
once they have been determined.
Noise Standards: Noise within a pavilion shall not
exceed 48 dB for 125 Hz (Hz is the SI unit of frequency
defined as the number of cycles per second of a
periodic phenomenon). Official Participants must
install additional insulating materials in the case their
pavilions noise exceeds the noise standard.
Queue Areas: Official Participants may install queue
areas within three meters from the facade for the
convenience of visitors as well as efficient
management at their own expense. Official
Participants shall ensure the queue lines do not
impede adjacent pavilions in any way.
24
emergency
lighting
basic
lighting
outlet
cabinet panel
meter
5.4.2 Provision of Service & Equipment
5.4.2.1 Power Supply System
The frequency and supply method of power supplied
by the Organizing Committee are as follows:
(1) Frequency: 60 Hz
(2) Supply method: 4-wire, 3-phase AC supply,
220/380 V
The Organizing Committee shall install power
distribution lines extending up to the boundary of
each of the allocated space and install eight
emergency lightings per module.
Official Participants shall, at their own expense and
responsibility, install electricity supply equipment other
than the external distribution equipment, including
the panel board, meter, internal piping and wiring and
other facilities in the spaces allocated to them and pay
the Organizing Committee for electricity usage. The
installation of electric lighting facilities within pavilions
shall be specified in the Exhibition Project for approval
from the Organizing Committee.
5.4.2.2 Gas Facilities
The Organizing Committee shall install gas mains and
section valves extending up to the boundary of each
of the allocated space. In such case, the type and
pressure of gas to be supplied are as follows:
(1) Type: Natural gas
(2) Pressure: 2.1- 2.4 kPa.
responsibility, install usage meters, internal piping
and other equipments, gas leak detectors, and related
safety devices in the spaces allocated to them.
The installation of drainage facilities within pavilions
shall be specified in the Exhibition Project for approval
25
pavilion
Organizing
Committee
usage
meters
gas
Scope of Construction
5.4.2.3 Water Supply Facilities
The Organizing Committee shall install water supply
mains and valves extending up to the boundary of
each of the allocated space. In this case, the pipes
shall be 20 mm 25 mm in diameter.
responsibility, install water supply equipments other
than external pipes and valves, including the meter,
internal piping, and other water supply equipments
in the spaces allocated to them and pay for water
usage to the Organizing Committee. The installation
of water supply facilities shall be specified in the
Exhibition Project for approval from the Organizing
Committee.
5.4.2.4 Drainage Facilities (Wastewater)
The Organizing Committee shall install drainage mains
and catch basins extending up to the boundary of
each of the allocated space.
responsibility, install drainage facilities other than
external installations, including internal piping and
other equipments in the spaces allocated to them.
The installation of drainage facilities shall be specified
in the Exhibition Project for approval from the
Organizing Committee.
26
pavilion
Organizing
Committee
usage
meters
Drainage
Water
Supply
pavilion
Wastewate
Exhibition
Facility
Outdoor
Heat Exchanger
Entrance of
Outside Air
package air-conditioner
5.4.2.5 Air-conditioning System
The Organizing Committee shall install individual
heating and air conditioning systems in each one of
the allocated space.
Official Participants may request to the Organizing
Committee to change the location of heating or air
conditioning facilities or install an additional unit.
In this case, the Official Participant concerned shall
bear the expense incurred.
However, it is recommended that the air-conditioning
system provided by the Organizing Committee remain
unaltered.
5.4.2.6 Telecommunications (Telephone, Internet,
etc.)
Telephone, fax, internet, and cable TV services will be
made available to Official Participants by the
The Organizing Committee shall install the electrical
wiring required for telecommunications services
extending up to the terminal boxes in the spaces
allocated. Official Participants shall install the rest of
the electrical wiring in their pavilions at their own
expense and the service fees for the telecommunica-
tions services including telephone, internet, etc. shall
be borne by Official Participants.
Official Participants are required to register with the
relevant department of the Organizing Committee
when the electrical wiring is completed. Relevant
personnel will then open the service and provide
guidance on its use.
For phone/fax services, contact the Machinery,
Electricity & Telecommunications Division at 82-61-
659-2551. For wired/wireless internet and cable TV
services, contact the IT Support Division at 82-61-659-
2754.
Wired internet access provides transmission speeds of
up to a maximum 100Mbps per line and 10Mbps per
line on average (unlimited data plan).
The Organizing committee will provide free wireless
Internet service for the convenience of visitors. Official
Participants and other operators are allowed to use
the wireless Internet access for personal needs (email
checking, web surfing, etc.); however, uses for work
involving large amounts of data shall be subject to
prior approval from the Organizing Committee.
In cases where an Official Participant wishes to install
additional telecommunications (wired/wireless)
facilities within their allocated space, the plan shall be
specified in the Exhibition Project for prior approval
27
For phones/faxes, contact the Machinery, Electricity &
Telecommunications Division at 82-61-659-2551.
For wired/wireless internet and cable TV, contact the IT
Support Division at 82-61-659-2754.
For the Exhibition Project, a design drawing and the
operation plan for telecommunications facilities should
be submitted to person in charge at the relevant de-
partment, and no specific forms are provided.
The use of individual wireless routers should be subject
to prior approval from the Organizing Committee
because it could cause interference with wireless
equipment managed by the Organizing Committee
or lead to computer hacking by weakening security.
For wireless internet installation, please contact the IT
Support Division at 82-61-659-2754.
5.4.2.7 Emergency Exits
As shown in red below, emergency exits 2.5m wide
and 3m high have been installed in individual pavilions
or modules. (Note: emergency exit of 1-module
pavilion is 1.3m wide and 3m high)
Emergency exits installed in the first floor of pavilions
lead directly outside the building and those installed in
the third floor lead to elevators, stairs, and escalators.
Beams required for the construction of the mezzanine
can be installed to existing columns. If additional
columns are required, Official Participants are allowed
to install them to the surface of the floor of their
allocated spaces where a beam is installed thereunder.
The loads arising from an additional column shall not
exceed 70kN/.
28
1st floor of Pavilion 3rd floor of Pavilion
Exhibition
space
Air-conditioning
equipment room
telecommunications
devices
TV
terminal box
terminal box
cable
cable
Entrance
Exit
Emergency exit
29
5.4.2.8 Payment of Service Fees (Installation of
usage meters and determining usage)
Service fees for public utilities used in the pavilions will
be borne by Official Participants.
Service fees for water and sewer are in accordance
with local rates and the laws and regulations.
Service fees for gas and electricity are in accordance
with the laws and regulations of service providers.
Installation of meters and determination of consumed
amounts
- Service providers or Official Participants are required
to install usage meters in the Official Participants
respective supply and disposal facilities to measure
the usage of each of the services supplied.
The cost of installation of the meters will be borne
by Official participants.
- In case when it is impossible to read a meter
accurately due to a failure in the meter or other
reasons, the Organizing Committee will,
in consultation with the Official Participant concerned,
decide on the appropriate quantity used based on the
quantity used in the previous month of on the actual
quantity used after a replacement meter is installed.
Estimation of Service Fees
- Note
The following estimation is made based on the prices as of December 2011 and is subject to change.
Category Category Category Category
Water
Water supply M
3
1,450
Basic rate
1,300
Sewerage M
3
290
Water use charge M
3
170
Electricity KWh
64 (Mar. 1Jun. 30, Sept. 1Oct. 31, 2012)
96 (Jul. 1 Aug. 31, 2012)
94 (Nov. 1, 2011 Feb. 29, 2012)
Basic rate
7,430/KWh
Gas M
3
873
Internet
Installation 50,000
Month 50,000
Telephones
Regular
telephones
Month
Membership fee 60,000
Monthly basic rate 5,200
(+ Within city: 39 per 3 min
Outside city: less than 30 km 39 per 3 min,
30 km or farther 14.5 per 10 sec)
Short-term
telephones
Month
Membership fee 8,000
Daily basic rate 5,200
(+ Within city: 39 per 3 min
Outside city: less than 30 km 39 per 3 min,
30 km or farther 14.5 per 10 sec)
* Short-term
telephones can be
used for up to
3 months only.
* Deposits (cash, guarantee insurance policy, etc.) will be required in compliance with the regulations for public utilities service supply.
- Consultations are necessary at the time of each service supply contract (deposit amount: service fees for 43 to 60 days)
30
5.4.3 Guideline to Installation of Mezzanine
Official Participants are allowed to install a mezzanine
within a 7.0m-7.2m effective height. Official
Participants shall submit a structural calculation for
the planned mezzanine for prior approval from the
Organizing Committee. When installing a mezzanine,
the area shall not exceed 50% of the floor area of the
first floor and the cost arising from such installation
shall be borne by the relevant Official Participants.
Loads arising from a mezzanine installed within
pavilions (fixed and live loads) shall not exceed 3kN/,
while the total loads including the increase loads of
3kN/(fixed and live loads) of the mezzanine shall
not exceed 10kN/for the first floor and 6kN/for
the third floor of the pavilion.
Beams required for the construction of the mezzanine
can be installed to existing columns. If additional
columns are required, Official Participants are allowed
to install them to the surface of the floor of their
allocated spaces where a beam is installed thereunder.
The loads arising from an additional column shall not
exceed 70kN/.
5.4.4 Observation Route Plan
Vertical Route
Even distribution of vertical circulations
to enhance accessibility
Elevators(18 places), Stairs (13 places)
Escalators (10 places)
Stairs(10 places)
Ramps(1 place)
Circulation Route
Circulation moving lines penetrate the pavilion and
connect the blocs
There shall be no difference in the accessibility and
awareness of pavilions.
Entrances
Entrances on the 1st floor
Service Route
Two freight elevators are planned to be constructed to
carry exhibited materials or objects between A and C and
between B and D.
Large-sized objects or materials that cannot be carried
through a freight elevator shall be brought into the
pavilion before the wall construction begins.
5.5 Barrier-free Design
5.5.1 General Regulations
In accordance with the Enforcement Regulations
established to enhance convenience for people with
a disability, pregnant women, and senior citizens,
Official Participants are obligated to apply barrier-free
design in their pavilion installations.
5.5.2 Barrier-free Facilities
Official Participants shall fully understand barrier-free
facility design before they begin construction of their
pavilions.
5.5.3 Wheelchair Ramp
Wheelchair ramps must meet the following require-
ments.
- Effective width of the ramp shall be no less than
1.2m.
- The slope ratio of the ramp shall not exceed 4%.
- If the length of the ramp is 1.8m or longer, or the
height is 0.15m or higher, handrails shall be installed
on both sides of the ramp.
- The surface of the floor of the ramp shall be leveled
and finished with non-slip materials.
5.5.4 Entrance/Passage/Signboard
Information on convenient routes, use of facilities,
emergency exits, etc. shall be properly displayed on
signboards.
Signboards showing visitor routes shall display detailed
information on wheelchair accessibility.
Touch screen bulletin boards installed around the
gates of pavilions and in service facilities within
pavilions shall be fixed at 0.9m to 1.2m from the floor.
Signboards on visitor routes should be installed at 2m
(or higher) from the floor.
A wide range of efforts shall be made to help in the
free movement of people with a disability around the
facilities including Braille installed on handles, buttons,
and panels, voice directions, electronic information
signboards, emergency alarms, etc.
5.6 Installation and Operation of Machinery
5.6.1 General Information
In accordance with Article 16 and 34 of the General
Regulations and the Special Regulation No.5, Official
Participants are required to comply with laws and
regulations regarding the installation and operation
of machinery, equipment and materials to be used in
the exhibition.
The Organizing Committee shall assume no
responsibility for any loss or damage originating from
failure to comply with the laws and regulations on the
use of machinery and equipment by Official
Participants.
Official Participants shall request assistance to the
Organizing Committee if it is impossible to carry
equipment or machinery approved by the Organizing
Committee through a freight elevator (including
large-scale or overweight exhibits). In such a case,
the equipment or machinery should be brought into
the pavilion before walls are erected.
5.6.2 Installation and Operation
Official Participants shall notify in writing to the
Organizing Committee their use of machinery and
equipment. The written notice shall specify design
method, operation details, safety measures,
examination of machinery or equipment, etc.
31
32
When using machinery, equipment, or hazardous
materials, Official Participants shall take all necessary
precautions to prevent accidents from occurring.
Official Participants shall prepare an emergency plan
for equipment operation. In the case of any accident
or other emergency, Official Participants shall carry out
such plan and report the accident or the emergency to
the Organizing Committee without delay.
The Organizing Committee will then extend
cooperation to take further action if necessary
(Article 12 of the Special Regulation No.5)
The Organizing Committee may, as deemed necessary
or upon finding any evidence that the machinery
and/or equipment used by an Official Participant could
threaten the safety of or cause inconveniences to
other Official Participants or visitors, direct the Official
Participant concerned to take the necessary measures,
at his own expense, to rectify the matter.
These measures may include restricting or suspending
the operation in question, or removing the
problematic machinery and/or equipment within a
specified time period. The Official Participant is
required to abide by the directives given by the
Organizing Committee in such a case (Article 11
of the Special Regulation No.5).
5.7 Construction
Official Participants shall comply with Article 14 to 21
of Special Regulation No. 4 when performing building
construction.
5.7.1 Qualifications of Contractor
Official Participants shall employ construction
contractors authorized under the Construction
Industry Law of the Republic of Korea. The Organizing
Committee may waive this requirement under special
circumstances.
The legal requirements for contractors are as follows.
- Interior construction firms registered under Article 9
of the Framework Act on the Construction Industry
- Specialized industrial design firms registered under
Article 9 of the Industrial Design Promotion Act
- Exhibition business operators registered under Arti
cle 7 of the Act on the Development of the Exhibi
tion Industry
Official Participants shall, prior to commencement of
construction, notify the Organizing Committee of the
list of individuals and entities involved in construction
work. Official Participants shall ensure that the
contractors meet the legal requirements.
5.7.2 List of Contractors Approved by the
The Organizing Committee provides a list of registered
contractors (The List of Registered Installation Com-
panies for the International Pavilion) for download on
the English website of Expo 2012 Yeosu Korea
(http://eng.expo2012.or.kr/).
5.7.3 Execution of Construction and Installation
Work
Under Article 15 Paragraph 1 of the Special Regulation
No. 4, Official Participants shall execute construction
work in accordance with the design documents and
drawings previously approved by the Organizing
Committee.
The Organizing Committee may, as deemed necessary,
conduct any type of inspection, test, or survey on the
construction site, and Official Participants are
obligated to comply.
33
Official Participants shall, without delay, follow
instructions given by the Organizing Committee based
on the results of an inspection, test, or survey. In such
a case, the Official Participants concerned shall bear
responsibility for any expenses.
Official Participants shall instruct contractors and
workers to comply with the laws and regulations of
the Republic of Korea.
5.7.4 Appointment of Design and Construction
Supervisor
Under Article 12 of the Special Regulation No.4,
Official Participants shall, when performing design or
supervisory work in regard to pavilions, appoint a
Design and Construction Supervisor to carry out these
tasks, and notify the Organizing Committee of the
designation in the Exhibition Project.
Construction supervisor refers to qualified architects
registered under the Architect Law. (Article 2
Paragraph 4 of the Special Regulation No. 4) A copy
of the appointed Construction Supervisors architect
certification must be submitted to the Organizing
Committee by Official Participants.
International holders of architect certification issued
under similar laws are eligible to perform the
responsibilities of a Construction Supervisor if they
belong to an architectural firm registered in Korea.
In the case where the Design and Construction
Supervisor is dismissed in accordance with Article 12
of the Special Regulation No. 4 or resigns from the
position, the participant concerned shall immediately
appoint a new supervisor and notify the Organizing
Committee.
The Design and Construction Supervisor shall carry out
supervisory work of the construction site for the entire
construction period, and shall be responsible for
liaison and coordination between the Organizing
Committee and the Official Participants in matters
related to construction.
Official Participants shall appoint an on-site manager
for their construction site in their Construction Work
Execution Plan. The Design and Construction
Supervisor may also hold the position of on-site
manager. The Official
Participant in this case must include this information
in the Construction Work Execution Plan. Construction
of pavilions is prohibited prior to the appointment of
an on-site manager.
5.7.5 Construction Management
Official Participants shall begin construction on the
date specified in the approved construction schedule
and complete construction by the specified deadline.
The Organizing Committee may give instructions to
discontinue construction, or to remove installations
under construction when it deems that the
construction is anticipated not to be completed
by the due date.
Official Participants shall, in accordance with
instructions given by the Organizing Committee,
submit a construction progress report to the
Organizing Committee. If the construction work is
found not to meet the approved construction
schedule, the Official Participant concerned shall
report to the Organizing Committee remedy plans.
Official Participants shall always keep on their
construction sites the design documents and drawings
previously approved by the Organizing Committee,
as well as the work-specific design documents and
drawings prepared based on them.
5.7.6 Construction Site Maintenance
Official Participants shall at all times keep construction
sites in good order, and shall formulate and execute
sufficient measures for safety assurance.
Official Participants shall properly handle building
materials and control access to the construction site,
and shall take sufficient measures to prevent fires and
34
thefts, and to respond effectively to natural disasters.
Official Participants are required to cooperate with
other contractors regarding maintenance of the
construction site.
Official Participants may use a part of the exhibition
site under management of the Organizing Committee
to carry out construction on their pavilions. In such
cases, Official Participants shall obtain prior approval
Official Participants shall be fully acquainted with
safety measures throughout the construction process.
They shall make every effort to prevent accidents from
occurring due to negligence in safety management.
Official Participants should refer to K. Insurance of this
Guide and purchase insurance policies as instructed by
the Organizing Committee including Construction and
Installation Work Insurance.
Official Participants shall endeavor to eliminate
environmental pollutants and use environmentally
friendly materials in their pavilions.
5.7.7 Transport of Building Materials
Official Participants shall, when transporting
construction materials, take sufficient care to ensure
the safety of pedestrians and vehicle passageways.
Official Participants are obligated to follow the
instructions given by road management authorities
and the Organizing Committee regarding the use of
access routes into construction sites.
5.7.8 Site Inspection
Under Article 12 Paragraph 4 of the Special Regulation
No. 4, the Organizing Committee may designate an
inspector to enter construction sites and inspect the
construction in progress.
In such cases, each inspector shall carry identification
and present it when asked to by the Official
Participant or other party concerned with said
construction.
5.7.9 Changes to Construction
Official Participants are allowed to change the
construction execution plan. In such cases, the Official
Participants are required to submit the intended
changes to the Organizing Committee for approval.
5.7.10 Pavilion Maintenance during the Operation
Period
Official Participants are responsible for pavilion
maintenance. The work should be carried out between
one hour after the closing of the International Pavilion
(10 pm) and two hours before the opening (7 am).
5.8 Completion of Construction
5.8.1 Report on Completion of Construction
Official Participants shall submit, upon completion of
construction, a report to the Organizing Committee
accompanied by the final drawings and other related
documents.
5.8.2 Inspection
The Organizing Committee shall undertake a final
review on the Report on Completion of Construction
and other related drawings and documents submitted
by Official Participants pursuant to Article 24 of the
Special Regulation No. 4. In such a case, the
Organizing Committee shall determine whether
the submitted drawings and documents comply with
the relevant laws and regulations.
The Organizing Committee shall, if the results of the
final inspection are found to be satisfactory, issue an
occupation authorization to the Official Participant
concerned.
Official Participants will not be allowed to use pavilions
without an occupancy authorization.
6. Fire Prevention and Safety
Management
Official Participants are obligated to comply with the
following directives for fire prevention in the process
of installation and operation of pavilions.
6.1 Installation of Fire Prevention Equipment
Official Participants shall, in accordance with Article
22 of the Special Regulation No. 4, Installation of Fire
Prevention Equipment, etc., and the Fire Prevention
Law of the Republic of Korea, install equipment
required for fire prevention within their allocated
space. Official Participants shall not use the basic fire
prevention equipment provided by the Organizing
Committee to the Official Participant for their
allocated space in common with other pavilions.
6.1.1 Fire Prevention Equipment
Official Participants shall use fire prevention
equipment (e.g. fire extinguisher, sprinkler head,
fire hydrant box, exit light, etc.) certified by the Korea
Institute of Fire Industry and Technology.
6.1.2 Approval of Fire Prevention Design
Official Participants shall attach the Fire Prevention
Facility Plan (Appendix D-04) (including materials to be
used, fire escape, fire extinguisher, fixed fire-fighting
equipment, etc) to the Exhibition Project and submit
them to the Organizing Committee for approval
before the beginning the construction.
6.2 Fire-fighting Facilities
Official Participants shall install the following facilities
and operate them on an on-going basis under the
Enforcement Decree of the Installation, Maintenance,
and Safety Control of Fire Fighting Systems Act.
6.2.1 Fire-extinguishing Equipment
Official Participants are required to check fire
extinguishing equipment including the manual
fire extinguisher, automatic fire extinguisher,
fire extinguishing chemicals, sprinkler heads,
the fire hydrant box, etc. on a daily basis to ensure
their normal operation.
6.2.2 Alarm System
Official Participants shall install a fire alarm system,
automatic fire detector system, gas leak alarm system,
etc. building their pavilions and ensure those systems
are connected to the Central Disaster Control Center
of the Yeosu Expo.
6.2.3 Fire Evacuation Apparatus
Official Participants shall designate a fire escape route
to be used in case a fire breaks out.
Official Participants shall install exit lights, exit signs,
evacuation lights, etc. which are used for fire
evacuation and maintain them in good condition.
6.3 Fire Safety Management
Official Participants shall comply with the following
Regulations pursuant to Article 23 of the Special
Regulation No. 4, Maintenance of Prevention
Equipment, ect.
6.3.1 Appointment of Fire Safety Supervisor
Official Participants shall check fire prevention facilities
on a daily basis, give fire and evacuation drills and help
in the evacuation of visitors in case a fire breaks out.
Official Participants are required to appoint a fire
safety supervisor who will be responsible for managing
fire safety and prevention. The safety manager of
pavilions or commercial facilities can assume the
responsibility, if desired.
The responsibilities of the fire safety supervisor include
35
36
supervision on the use of fire, maintenance of
evacuation facilities and fire prevention systems,
fire drills, and other fire prevention duties.
6.3.2 Fire Prevention Management
In accordance with Article 23 Paragraph 1 of the
Special Regulation No. 4, Official Participants shall not
place any obstacles near stairs, passages, emergency
exits, and fire doors used for evacuation or in the
areas of fire-protection shutters. To help visitors
effectively evacuate in case of emergency, Official
Participants are required to place signs detailing
evacuation guidelines in high visibility areas.
Official Participants are prohibited from using highly
flammable or explosive items. However, in special
cases where their use is unavoidable, Official
Participants should obtain approval from the
Organizing Committee in advance.
Fire safety supervisors are obliged to give fire drills
to those working in pavilions, educating them on
measures to be taken when any risk factors appear.
Fire safety supervisors shall also form and train
fire-fighting teams for each pavilion.
Official Participants shall follow the procedures listed
below in the case of fire in pavilions or commercial
facilities.
- Press the fire alarm bell to alert people of the fire
outbreak
- Call 119 and report to the Central Situation Room
- Use fire extinguishers or fire hydrant boxes to
extinguish the fire
- Help visitors and staff members evacuate through
emergency exits in a safe manner
- Give exact information of the location and type of
the fire to fire fighters
- Cooperate with the police or fire station in
investigations of the cause of the fire and the extent
of damages
6.3.3 Explosive or Flammable Materials
Explosive or flammable materials are strictly prohibited
in exhibition areas. In cases where the use of explosive
or flammable materials is inevitable during
construction, Official Participants shall ensure fire
extinguishers are on the site and that the indoor fire
hydrant is ready for use.
Any entity or individual that must conduct electric or
gas welding during the Expo period shall obtain the
approval of the Organizing Committee. Official
Participants should bear in mind that they are allowed
to use explosive or flammable materials only when an
on-site safety supervisor oversees such use.
6.3.4 Fire Prevention Facilities Check
Official Participants shall check the condition of fire
prevention facilities including fire distinguishers,
receivers, valves, etc. on a daily basis in accordance
with Article 25 of the Act on the Installation and
Maintenance of Fire Prevention Facilities of the
Republic of Korea, and Article 17 of the Special
Regulation No.10.
6.3.5 Fire Drill
Official Participants shall participate in fire drills
undertaken by the Organizing Committee.
Official Participants shall provide training as follows
pursuant to Article 22 of the Installation, Maintenance
and Safety Control of Fire Fighting Systems Act
concerning Fire Drill for Workers and Residents
in Specific Fire-Fighting Objects.
Fire Drills and Training
- How to use fire extinguishers and indoor fire hydrant
boxes
- How and to whom to report the outbreak of a fire
(119 and the Organizing Committee)
- How to help visitors and staff members evacuate
the building and take shelter
- Other training required for fire prevention
37
6.3.6 Safety Measures Against Potential Fire
Hazards
Official Participants shall take prompt restoration
measures in the case of any of the following:
- Any act of storing explosive or flammable
items/materials without appropriate approval
- Any act of using explosive or flammable
items/materials or smoking in or near areas
at risk of fire or explosion
- Any act of blocking emergency exits thereby
preventing evacuation in the event of a fire
- Any act of blocking access to fire extinguishers or fire
hydrant boxes, or using them for the purposes other
than fire fighting
- Any act of opening fire doors normally locked or
placing objects under fire protection shutters
- Any act of illegally shutting down fire-fighting equip
ment or cutting the power supply to such equipment
6.4 Safety Management
Official Participants and contractors are required to
establish plans to cope with emergency situations and
ensure that their staff members and managers fully
understand their roles in emergencies. In cases where
an accident occurs, Official Participants should take
emergency measures and immediately report the
accident to the Organizing Committee.
In the case of large-scale accidents such as fires or
explosions, emergency measures shall be immediately
taken and a report promptly made to the police,
the fire station, other relevant authorities, and to the
Organizing Committee. Official Participants are
expected to fully comply with guidelines provided
by the authorities.
For detailed information, please see D.6.3. Fire Safety
Management.
6.5 Flame Resistant Materials
If Official Participants use the following items and
other materials for interior decoration in their
pavilions, they are required to use only materials that
are flame resistant and exceed flame resistance
performance standards in compliance with the Article
12 and 13 of the Installation, Maintenance and Safety
Control of Fire-fighting Systems Act.
- Paper (more than 2 mm thick), synthetic resins or
fiber materials
- Plywood or dry wood
- Partitions for section off areas
- Sound-absorbing or sound-proofing materials
(including curtains)
- Curtains installed on windows (including blinds)
- Carpet and wallpaper (less than 2 mm thick)
excluding paper wallpapers
- Plywood or fiber panel for exhibitions
- Plywood or fiber panel for stages
- Blackout or stage curtains
7. Environment Conservation
Official Participants shall take necessary environmental
preservation measures during the installation, use, and
operation of facilities. Official Participants are expected
to gauge the potentially harmful effects of machinery
and equipment, devices and systems on human
beings, other living organisms, the ecosystem,
and surrounding facilities in terms of air and water
pollution, soil contamination, noise/vibration pollution,
ground subsidence, offensive odors, and waste.
For detailed information, please see G. 3.
Environmental Management..
38
<Form D-01>
Application for Approval of Exhibition Project
Date Received: (Month)/ (Day)/ (Year)
Reference no:
The applicant certifies that the information contained herein is accurate.
Application Date: (Month)/ (Day)/ (Year)
Applicant: (Signature)
Name of Country/
Commissioner of Section Signature
Applicant
Name
Tel Mobile
Fax E-mail
Address
Documents Required
(3) Structural design (including the load capacity of exhibition facilities within the limit specified
by the Organizing Committee, and the design of a mezzanine floor (if applicable))
(5) Fire prevention facilities
(8) Construction schedule
*Include plans for the facilities concerning each of the following items: (1) water supply,
(2) gas, (3) fire prevention, (4) electricity, (5) telecommunications, (6) other facilities
Comments from the
* This application is required of all Official Participants.
39
<Form D-02>
Application for Approval of Construction Work Execution Plan
Reference no:
Name of Country/
Applicant
Name
Tel Mobile
Fax E-mail
Address
Documents Required
Please submit this form with the following documents:
1. Contents of contracts
2. Work execution plan
3. Workflow diagrams
4. Safety assurance plan
Comments from the
40
<Form D-03>
Application for Approval of Construction Completion
Reference no:
Name of Country/
Applicant
Name
Tel Mobile
Fax E-mail
Address
Required Documents
for Approval
Please submit this form with the following documents:
1. Construction Completion Report
2. Final Drawings and Floor Plan
Comments from the
41
<Form D-04>
Fire Prevention Facilities Installation Plan
Reference no:
Name of Country/
Applicant
Name
Tel Mobile
Fax E-mail
Address
Fire Prevention Facility
Installation Specifications
Fire extinguishers:
Fire sprinklers (number of alarm valves/heads): /
Indoor fire hydrant system (number of outlets):
Automatic fire detection system (number of detectors/visual alarms): /
Emergency lighting (number of lights along the evacuation route/along the passageways/
at auditorium): / /
Emergency broadcast equipment (number of speakers):
Emergency lanterns:
Please attach the following documents at the time of submission:
Building summary
Cross-section and main section detail of the pavilion (including a list of construction materials)
Floor plan of the pavilion
Fire prevention facilities installation plan summary and specification
License for the firm and certificate of the technician for fire prevention facility design
Specifications for fire prevention facilities
Flow chart and floor plan for each floor (each for electricity, machinery and fire prevention facilities)
Emergency and evacuation plan (simulation-based)
The applicant certifies that the information contained herein is accurate,
and submits the Fire Prevention Facilties Installation Plan in compliance
with Item 5, Paragraph 2, Article 8 of the Special Regulation No. 4.
42
concerning Construction, Fire Prevention, Labour Safety, and
Environmental Protection
CHAPTER I
General Provisions
Article 1. Purpose
The purpose of this Special Regulation is, in accordance with Articles 17 and 34 of the General Regulations of
the International Exposition Yeosu Korea 2012 (hereinafter referred to as the General Regulations, and the
International Exposition Yeosu Korea 2012 as the Exhibition), to specify the requirements that shall be
observed by Official Participants in relation to construction and engineering works to be carried out in the
Exhibition site, as well as to specify the rules to be observed in relation to fire prevention, labour safety, and
environmental protection.
Article 2. Definitions
The terms herein are defined below.
1. Facilities, etc. refer to the pavilions and other structures and equipment constructed by the Organizing
Committee for the International Exposition Yeosu Korea 2012 (hereinafter referred to as the Organiser) and
made available to Official Participants.
2. Pavilions refer to the parts of the buildings provided by the Organiser to Official Participants, i.e., the
space allocated to them in order to mount their exhibitions.
3. Construction refers to all construction, installation and other engineering works related to facilities, etc. It
includes the works undertaken by Official Participants related to remodelling and interior finish work, as well
as to the installation, dismantlement and removal of exhibitions.
4. Design and Construction Supervisor refers to those persons who are qualified architects registered under
the Architect Law and who design or supervise the construction of the pavilions and other structures.
5. Contractor refers to those persons who will undertake the construction related to facilities, etc.
Article 3. Compliance with Laws and Regulations
1. The Official Participants shall comply with the General Regulations and the Special Regulations of the
Exhibition, with the relevant laws and regulations of the Republic of Korea, and the supplementary guidelines
and instructions mentioned in Paragraph 2 hereunder (hereinafter referred to as the Laws and Regulations).
2. The Organiser may stipulate separate supplementary guidelines or instructions, provided that they are in
accordance with the General Regulations and the Special Regulations.
Article 4. Obligations of Official Participants
1. Official Participants shall obtain the necessary licenses and permits required by the Laws and Regulations
43
prior to the commencement of construction related to pavilions including exhibitions.
2. The Organiser may, in case Official Participants fail to obtain legal permissions or approval or conduct illegal
construction, request that such Official Participants correct the situation.
3. Official Participants shall cooperate with the officials authorised by the Organiser to check whether the Laws
and Regulations are observed at the pavilions or on the area allocated to them during working hours through
inspection.
4. Official Participants shall bear expenses related to the installation of exhibits, machinery and equipment,
and refinement and maintenance of the spaces allocated to them as follows:
(1) costs for the installation, dismantlement, and removal of, as well as other work on the structures and
equipment of the Official Participant, and the restoration of the allocated space to its original condition;
(2) costs for maintenance and cleaning;
(3) costs for fire prevention and for health and security measures; and
(4) costs for the transportation, storage, display, and removal of exhibits, packaging materials, and packing
devices, and for the disposal of waste.
5. Official Participants shall, in case firefighting facilities are changed or additional firefighting facilities are
installed in the exhibition space allocated to them, bear the necessary expenses.
6. Official Participants shall, in case the Organiser on behalf of the Official Participants undertakes the
construction or related tasks mentioned in Paragraph 4 hereunder, bear the corresponding costs.
Article 5. Organiser's Rights and Indemnity
1. The Organiser may require Official Participants to take the following actions. The costs thereof shall be
borne by Official Participants.
(1) compliance with the period and conditions of contract agreed upon between the contractor and the Organiser;
(2) total or partial suspension of construction in case the construction work violates the Laws and Regulations
or has the potential to cause hazards;
(3) total or partial dismantlement of pavilions which are in breach of this Regulation or instructions.
2. The Organiser shall assume no responsibility whatsoever for any damage or loss relating to and resulting
from the violations of the Laws and Regulations by Official Participants or contractors.
Chapter II
Allocation of Pavilions to Official Participants
Article 6. Allocation of Pavilions
The Organiser shall, in accordance with the Special Regulation No. 2 concerning the participation conditions,
determine in consultation with the Official Participants the location where the Official Participants may construct
and install their exhibitions, etc. In such case, it shall provide the Official Participants with the following
materials:
1. the design drawings for the building;
2. data on the plan for public utilities systems such as water supply, gas, electricity and telecommunications,
44
and for comprehensive firefighting facilities;
3. conditions for the restoration of buildings to their original condition; and
4. other criteria for installation of facilities required by the Organiser.
Article 7. Restoration of Allocated Spaces to their Original Condition after the Exhibition
1. Official Participants shall remove all structures and equipment from the space allocated to them and shall
restore the space to its original condition by 12 November 2012. This deadline shall not apply, however, to any
items exempted by the Organiser.
2. Official Participants shall determine specific actions for the restoration of the spaces allocated to them to
their original condition after prior consultation with the Organiser.
3. Restoration work mentioned in the preceding paragraph shall be considered completed only when the
Organiser has notified the Official Participant concerned of such in the form of an acceptance, which shall be
based on a joint inspection of the concerned space by the Official Participant and the Organiser.
4. If the restoration work has not been completed as stipulated in Paragraph 1 of this Article by the date specified
by the Organiser, the Organiser may effect the remaining work on behalf of the Official Participant. In such
case, the expenses thereof shall be borne by the Official Participant concerned.
Chapter III
Application for Approval of Construction Plans
Article 8. Application for Preliminary Approval
1. Official Participants shall apply for preliminary approval by submitting a written Exhibition Project to the
Organiser as stipulated in Paragraphs 2 and 3 of this Article by 12 October 2011.
2. The Exhibition Project shall specify the following details.
(1) list of materials to be used
(2) layout and floor plan of each storey
(3) structural design (including the load capacity of exhibition facilities within the limit specified by the
Organiser, and design of the mezzanine floor as deemed necessary)
(4) emergency and evacuation facilities
(5) fire prevention facilities
(6) project of exhibit(s)
(7) exterior and interior decoration
(8) dismantlement and removal
(9) safety and environmental considerations
(10) construction schedule
3. The Exhibition Project shall include plans for the facilities for each of the following items:
(1) water supply
(2) gas
(3) machinery
(4) fire prevention
(5) electricity
(6) telecommunications
(7) other facilities required by the Organiser
Article 9. Application for Approval of the Exhibition Project
1. Official Participants shall make the necessary revisions to their Exhibition Project in accordance with the
results of the preliminary approval of the Organiser and submit the revised version for approval by the Organiser
within two weeks.
2. Official Participants wishing to modify the revised version of the Exhibition Project after obtaining the approval
mentioned in the preceding paragraph shall submit such modifications for approval by the Organiser.
Article 10. Non-approval of Applications
The Organiser may refuse to give approval in any of the following cases:
1. in the event that the submitted application documents are insufficient or are in breach of the Laws and
Regulations;
2. in the event that the application documents are incorrect;
3. in the event that the application fails to meet the quality and aesthetic standards of the Exhibition;
4. in the event that the violations already indicated have not been corrected;
Article 11. Cancellation of Approval
The Organiser may, under any of the following circumstances, cancel the approval previously granted to Official
Participants:
1. in the event that the approved conditions have not been fulfilled, and
2. in the event that the approval is found to have been granted on the basis of false or exaggerated documents.
Chapter IV
Design and Supervision of Construction
Article 12. Appointment of Design and Construction Supervisor
1. Official Participants shall, when performing design or supervisory work in regard to pavilions, appoint a
Design and Construction Supervisor to carry out these tasks, and notify the Organiser of his or her personal
details. The Organiser may waive this requirement under special circumstances.
2. In case when the Design and Construction Supervisor is dismissed in accordance with Article 12 herein or
resigns from his/her position for any other reasons, the Official Participant concerned shall immediately appoint
a new supervisor and notify the Organiser.
3. The Design and Construction Supervisor shall carry out the supervisory work of the construction site for the
entire construction period, and shall be responsible for the liaison and coordination between the Organiser and
Official Participants in matters related to construction.
4. The Organiser may appoint a design and construction inspector who is an employee of the Organiser to carry
out the inspection of the construction work on pavilions.
45
46
Article 13. Duties of Design and Construction Supervisor
1. Official Participants shall ensure that the Design and Construction Supervisor complies with the Laws and
Regulations, and with the instructions given by the Organiser related to the construction work.
2. The Organiser may, in case of the Design and Construction Supervisor violating the Laws and Regulations
or terms of agreement, etc. intentionally or by negligence, request the Official Participant concerned to cancel
the appointment. The Official Participant shall abide by the request in such case, and appoint a new Design
and Construction Supervisor. The Official Participant shall inform the Organiser of the details thereof.
Chapter V
Construction and Installation
Article 14. Contractor
1. Official Participants shall employ construction contractors authorised under the Construction Industry Law
of the Republic of Korea to carry out construction of pavilions. This shall not apply, however, to cases otherwise
approved by the Organiser.
2. Official Participants shall, prior to the commencement of construction, notify the Organiser of the list of
persons and entities involved in the construction work.
3. Official Participants shall ensure that the contractors comply with the Laws and Regulations.
Article 15. Execution of Construction and Installation Work
1. Official Participants shall execute construction work in accordance with the design documents, and the design
drawings thereof that were previously approved by the Organiser.
2. Official Participants shall accept requests by the Organiser for any type of inspection, test or survey on the
construction site, as the Organiser deems necessary.
3. Official Participants shall, without delay, follow the instructions given by the Organiser based on the results
of the inspection, test, or survey specified in the preceding paragraph. In such case, the Official Participant
concerned shall be responsible for the expenses incurred thereof.
4. Official Participants shall instruct the contractors and workers to comply with the Laws and Regulations.
Article 16. Appointment of the On-Site Manager
1. Official Participants shall appoint an on-site manager for their construction site.
2. The on-site manager shall be responsible for liaison and coordination with the sites of other Official
Participants and also with the Organiser.
3. The provisions of Paragraphs 3 and 4 of Article 12 and Article 13 herein relating to the Design and
Construction Supervisor shall also apply to the on-site managers.
Article 17. Construction Management
1. Official Participants shall submit the construction and installation plan for approval to the Organiser.
2. Official Participants shall submit to the Organiser for approval the list of materials to be used for construction
47
15 days prior to commencing work on the construction of pavilions.
3. Official Participants shall begin construction on the date specified in the approved construction schedule and
complete construction by the specified deadline.
4. Official Participants shall, in accordance with the instructions of the Organiser, submit up-dated information
related to construction progress in writing to the Organiser. In the case where construction progress is significantly
behind schedule, the Official Participant concerned shall report in writing to the Organiser the causes, the remedy
plans, and submit a revised schedule.
5. When the delays in the construction of the pavilion put at risk the opening of the pavilion, the Organiser may
give directives as to the discontinuance of construction or removal of installations under construction.
6. Official Participants shall always keep on their construction sites the design documents and drawings previously
approved by the Organiser, as well as the work-specific design documents and drawings prepared based on them.
Article 18. Construction Site Maintenance
1. Official Participants shall at all times keep the construction sites in good order and condition, and shall formulate
and execute sufficient measures for safety assurance.
2. Official Participants shall endeavour to handle properly building materials, etc., and to control access to the
construction site, and shall take sufficient measures to prevent fires and thefts, and to respond effectively to
natural disasters.
3. Official Participants shall cooperate with other contractors to seek measures regarding the maintenance of
the construction site.
4. Official Participants may use a part of the Exhibition site under the management of the Organiser in order to
carry out construction on their pavilions. In such cases, Official Participants shall obtain prior approval from
the Organiser.
Article 19. Transport of Construction Materials
1. Official Participants shall, when transporting construction materials, take sufficient care to ensure the safety
of pedestrians and the passageway for vehicles in general. In such case, Official Participants shall seek to take
appropriate measures as deemed necessary.
2. Official Participants shall follow the instructions given by the road management authorities and the Organiser
regarding the use of the access route to the construction sites.
Article 20. Site Inspection
The Organiser may designate a Construction Inspector to enter construction sites and inspect the construction
in progress. In such case, each Construction Inspector shall carry identification and present it when asked to by
Official Participant or other party concerned with the said construction.
Article 21. Changes to Construction
Official Participants may change the construction execution plan. In such cases, Official Participants shall submit
the intended changes to the Organiser for prior approval.
48
Chapter VI
Fire Prevention Equipment, etc.
Article 22. Installation of Fire Prevention Equipment, etc.
1. Official Participants shall, as specified by the Organiser in accordance with the Fire Prevention Law of the
Republic of Korea, install equipment required for fire prevention (hereinafter referred to as "fire prevention
equipment") within the space allocated to them.
2. Official Participants shall not use the basic fire prevention equipment provided by the Organiser in the space
allocated to them in common with other pavilions.
Article 23. Maintenance of Fire Prevention Equipment, etc.
1. Official Participants shall properly maintain the fire prevention equipment that are installed pursuant to the
preceding Article and keep them in ready-to-use conditions.
2. Official Participants shall not use the fire prevention equipment belonging to the Organiser for any purpose
other than fire fighting without approval of the Organiser.
Chapter VII
Use of Facilities, etc.
Article 24. Report on Completion of Construction
Official Participants shall, upon completion of construction, submit to the Organiser, as separately specified by
the Organiser, a completion report accompanied by the final design documents and drawings.
Article 25. Examination
The Organiser shall examine the completion report, the design documents and drawings submitted by Official
Participants pursuant to the preceding Article. In such case, the Organiser shall check whether the submitted
documents comply with the Laws and Regulations.
Article 26. Inspection and Approval for Use
1. The Organiser shall, if the results of the final inspection are found to be satisfactory, issue an occupation
authorisation to the Official Participant concerned.
2. Official Participants shall not be allowed to use the pavilions without an occupancy authorisation.
Article 27. Maintenance and On-site Inspections
1. Official Participants shall at all times maintain their pavilions in good condition.
2. The Construction Inspector may inspect at any time the facilities, etc. with regard to the completion report
mentioned in Article 24 herein or with regard to the maintenance of the completed facilities, etc. In such cases,
each inspector shall carry identification and present it when asked to by the Official Participant or other party
concerned.
49
3. The Organiser may, as deemed necessary based on the results of the inspection conducted pursuant to the
preceding paragraph, direct the Official Participant concerned to carry out repairs or other measures to the
inspected facilities.
4. The Organiser may, if the Official Participant concerned does not observe the directives given in the preceding
paragraph, take necessary measures, acting on behalf of and at the expense of the Official Participant.
Chapter VIII
Labour Safety
Article 28. Safety, and Other Considerations
Official Participants shall, when carrying out design and construction supervision in regard to construction re-
lated to pavilions, consider matters of safety, public health and hygiene within their facilities, etc. and the spaces
allocated to them.
Article 29. Emergency Measures
1. Official Participants shall, when an accident has occurred, in addition to immediately carrying out emergency
measures, report the accident to the police agency, fire agency, and other authorities concerned and to the
Organiser. In such cases, Official Participants shall observe the directives given by such authorities or the
Organiser concerning the handling of accidents.
2. Official Participants and contractors shall organise a plan for handling emergency situations, and require
their workers to be fully acquainted with their respective roles in an emergency situation.
Chapter IX
Environmental Conservation
Article 30. Environmental Conservation
1. Official Participants shall take necessary measures in accordance with the Environment Law of the Republic
of Korea to conserve the environment from any forms of environmental disruption associated with the installation,
use and operation of facilities, etc. and all machinery and equipment, devices and systems, including air and
water pollution, soil contamination, harmful noise and vibration, ground subsidence, offensive odours, and waste
as well as electromagnetic waves, etc. that may potentially cause harm to human beings, other living organisms,
the ecosystem, or surrounding facilities.
2. The Organiser may request Official Participants to take measures for promoting environmental conservation.
Chapter X
Deadline for Completion of Installations
Article 31. Deadline for Completion of Installations
Official Participants shall complete installation of exhibition equipment, interior decorations, mounting of exhibits,
50
etc. by the dates specified below, and the Organiser shall provide cooperation in this regard.
1. Interior decorations and finishing tasks: 1 April 2012
2. Completion of mounting of exhibits: 1 May 2012
51
concerning the Installation and Operation of Machinery and Equipment
Article 1. Purpose
The purpose of this Special Regulation is, in accordance with Articles 16 and 34 of the General Regulations
of the International Exposition Yeosu Korea 2012 (hereinafter referred to as the Exhibition), to specify the
needs and requirements for the installation and operation of machinery, apparatus, equipment, and materials
of all types (hereinafter referred to as Machinery and Equipment) that are to be used in the Exhibition.
Participants shall comply with the General Regulations and the Special Regulations of the International
Exposition Yeosu Korea 2012, the relevant laws and ordinances of the Republic of Korea, and supplementary
instructions and directives issued by the Organizing Committee for the International Exposition Yeosu Korea
2012 (hereinafter referred to as the Organiser).
Article 3. The Organiser's Right of Indemnity
The Organiser shall assume no responsibility for any loss or damage originating from failure to comply with
the Laws and Regulations applicable to the use of Machinery and Equipment and their operation by the
Participants.
Article 4. Installation of Machinery and Equipment
Participants shall ensure that the design, manufacture, and installation of Machinery and Equipment shall be
carried out in an appropriate and safe manner.
Participants shall also ensure that Machinery and Equipment do not transmit any vibrations or impact to the
building structure and affect other Participants' welfare.
Article 5. Operation of Machinery and Equipment
Participants shall operate Machinery and Equipment in a safe and hygienic manner, and only in areas designated
for this purpose by the Organiser.
Article 6. Notification of Operation
Participants who intend to operate Machinery and Equipment, other than specified by the Organiser, shall
submit to the Organiser, in advance, a statement describing in detail the Machinery and Equipment that is to
be used, as well as any other documentation required by the Organiser.
The Organiser may request the Participant concerned to run technical inspections or tests on such Machinery
and Equipment, carried out as deemed necessary. The said Participant must abide by the directives given in
such case concerning the Machinery and Equipment to be used in the Exhibition.
52
Article 7. Safety Measures
1. Participants shall, notwithstanding the installation and operation of equipment by a third party, be respon
sible for the safety of the equipment and its operation.
2. Participants shall at all times, when operating Machinery and Equipment, ensure the safety of general visi
tors and those engaged in their operation, and shall take all measures necessary to protect and prevent dam
age to the exhibits, buildings, and surrounding facilities.
3. All Machinery and Equipment shall be installed at a sufficient distance from passages and the other exhibits
so as not to hinder the movement of persons and safety of general visitors. Participants shall, whenever
necessary, separate Machinery and Equipment from the passages, etc., install barriers and take any other
protective measures as needed.
4. Participants shall, with regard to heat, flashes, sparks, dust, noise, vibrations, offensive odours,
electromagnetic waves, high harmonic waves, air and water pollution, soil contamination, waste, etc.,
resulting from the use of Machinery and Equipment, take all measures necessary to avoid possible harm or
trouble caused by such forms of pollution to the Organiser, general visitors, and other participants.
5. Participants shall furthermore implement measures to promote environmental conservation. The Organiser
may make suggestions to Participants regarding measures for the protection of the environment.
6. Participants shall ensure that operators of equipment have received technical training.
7. Participants shall, when operating or handling Machinery and Equipment that require qualifications for
such operation or handling, do so in accordance with the Laws and Regulations, and appoint duly qualified
persons to carry out such duties. Participants shall, as separately specified by the Organiser, submit the
names and contact information of the said duly qualified persons to the Organiser.
Article 8. Inspection of Machinery and Equipment
The Organiser may issue to Participants appropriate directives on matters such as the inspection of
Machinery and Equipment. Participants shall abide by the directives given in such cases.
Article 9. Handling of Dangerous Substances
In addition to the respect of legal requirements governing fire-extinguishing regulations, Participants shall
carry out proper safety measures to prevent any hazards or accidents arising from the use or creation of
dangerous substances such as alcohol, petroleum, high-pressure gas, and other inflammable, combustible,
or explosive substances during equipment installation and operation.
Article 10. Fire prevention
Participants shall, in places where dangerous substances are handled, place fire extinguishers and other fire
extinguishing equipment suitable for dealing with any possible explosions or fires.
Article 11. Directives by the Organiser
The Organiser may, as necessary or upon finding any indication that the Machinery and Equipment used by a
Participant could threaten the safety of or cause inconvenience to other Participants or general visitors, direct the
Participant concerned to take the necessary measures, at his own expense, to rectify the matter by restricting or
53
suspending the operation in question, or removing the offending Machinery and Equipment within a specified
period of time. The said Participant shall abide by the directives given by the Organiser in such case.
Article 12. Measures in Case of Accident
Participants shall prepare an emergency plan for equipment operation. In case of any accident or other emergency,
the Participants shall carry out such plan and report the accident or the emergency to the Organiser without delay.
Furthermore, the Participants shall, in case of a major accident such as fire or explosion, in addition to immediately
carrying out emergency procedures, report promptly the accident to the police department, the fire department, and
other authorities concerned as well as to the Organiser. Participants shall follow the directions given in such case
and assist the authorities in any way.
E. Unified Signage System
of the Expo
2
1. General Principles 3
2. Unified Signage System 4-9
2.1 Languages in use
2.2 Fonts and Pictograms
2.2.1 Designated Fonts
2.2.2 Pictograms
2.2.3 Directional Arrows
2.3 Others
2.3.1 Outdoor Advertisements
2.3.2 Identification Signs
2.3.3 Regulation Signs
Contents
E. Unified Signage System
of the Expo
Public facilities of Expo 2012 Yeosu Korea shall be
designed in ways that reflect the theme of the Expo
and to harmonize with the surrounding marine
environment of the host city. When designing
facilities, it is very important to achieve the objectives
in functionality and design for assuring easy access to
all visitors regardless of their age, gender, nationality,
and disability.
1. General Principles
Signage refers to visual graphics created to display
information and the locations of certain facilities,
such as pictograms, directional signs and text.
The signs in the Expo site will be designed in equal
consideration of both domestic and foreign visitors
to ensure full accessibility of information.
<Considerations for Increasing Visibility>
Vision: Pedestrians/0.4 (vision with glasses);
Drivers/0.7(requirement for a driver's license)
Visibility: Visibility should be set at a 60-degree angle
from the front left and right, 30 degrees upward and
45 degrees downward.
Legibility of letters: To maintain clear visibility of
individual letters the standard is 250 words in Korean
and 500 words in English.
Sign height: The heights of signs shall be decided
based on the eye level for optimal cones of vision.
The standard height is 1,500 mm - 2,000 mm but the
actual height will be determined considering distance.
Text size: The size of text shall be decided using the
1/400 scale, taking into account possible visibility
changes occurring in different environments. 2.
Unified Signage System
3
The relationship between visibility and sign height
The relationship between visibility and sign height
2. Unified Signage System
2.1 Languages in use
In consideration of the diversity of visitors to the Expo,
Korean, English, Chinese (Simplified) and Japanese
shall be used on exterior identification signs, facility
identification signs, and in main areas. Additional signs
will be in Korean and English only.
Texts in Korean will come first, followed by English,
Chinese (Simplified) and Japanese. Korean, Chinese
(Simplified) and Japanese characters will be smaller
than Korean characters but written in the same style.
2.2 Fonts and Pictograms
2.2.1 Designated Fonts
A font is a set of text symbols used in signage. Fonts
are an important element in signage and therefore,
when deciding fonts, such factors as visibility,
legibility, noticeability and observability will be taken
into account.
Fonts selected in signs are easily legible at a distance
and harmonized well with the surrounding
environment.
Designated fonts are consistently applied to all signs
inside the Expo site to minimize confusions in visual
communication.
<Font for Korean Characters>
The selected font avoids square typefaces and is
balanced in shape with high legibility.
<Font for English Characters >
The font shall be highly legible with harmonized
straight lines and curves.
<Font for Chinese and Japanese Characters>
The font shall have a balanced contrast between thin
and thick parts of the letter and remains stable when
elongated.
Elements in signs cannot be randomly combined.
The combination shall be made following the standard
proportions specified in the guideline.
<Combination of Fonts>
Font size: The size of Korean, English, Chinese
(Simplified) and Japanese characters will be decided
according to the proportion specified.
Text order: In consideration of the Expo as a global
event, Korean shall come first, followed by English,
Chinese (Simplified) and Japanese.
Horizontal and vertical arrangement of texts shall be
subject to approval of the supervisor in charge
appointed by the Organizing Committee.
Pictograms and arrows may be added to the vertical or
horizontal combination of texts.
4
<Pictogram/Font Combination>
Adjustment of line spacing and font size shall follow
the suggested proportions.
5
2.2.2 Pictograms
Pictograms used at the Expo site will be designed in the form of international standard symbol signs to ensure
their accessibility for all visitors to the Expo. The signs shall be easily noticeable and clearly legible at a distance.
Please see below for the examples of the signs, based on international standards.
Pictograms used at the Expo site but not listed below can be found in the website of the Korean Agency for
Technology and Standards (http://www.kats.go.kr).
6
Information Toilet Men Women Disabled Access Drinking Fountain
Tickets Waiting room Smoking Phone Elevator Washing facilities
Litter disposal Line up here Internet Cell phone
in vibration mode
Nursery Missing children
- Public Facility Signs
- Transportation Signs
Train
Water Transportation/
Port
Bus Taxi Bicycle Parking
- Transportation Signs
Korean restaurant
Restaurant
Caf ATM Convenience store
7
- Safety Signs
AED First aid Doctor Emergency Exit
Assembly point Stretcher
Public rescue
equipment
Break to
obtain access
- Directional Signs
Left Right Up/forward Down Down & left
Down & right
Up & left
Forward & left
Up & right
Forward & right
Stairs (up) Stairs (down)
8
2.2.3 Directional Arrows
Directional arrows are a basic element in visual
signage. Arrows will be of a balanced shape with high
visibility. Since they should be harmonized with texts
and other sign elements, arrows should adopt an
appropriate combination of directional lines and
curves.
2.3 Others
2.3.1 Outdoor Advertisements
Outdoor advertisements refer to displays that promote
commercial facilities on the Expo site. Outdoor
advertisements should assist visitors in their convenient
use of commercial facilities by increasing the
recognition and visibility of the facilities.
Each commercial facility shall display a horizontal
advertisement outside. But in the case of corner
facilities, a maximum of two advertisements may be
displayed.
Advertisement signs shall be displayed on the facades
of the relevant facilities. In the case of facilities located
on the second or higher floors, signs should be posted
on the outer walls of the building on the floor where
the facilities are located.
Any other signs except the horizontal outdoor
advertisements detailed here are strictly prohibited.
Examples of arrows
2.3.2 Identification Signs
The purpose of identification signs is to identify
destinations within buildings and provide information
about these destinations to visitors and operational
staff.
Identification signs shall be fixed on the walls in the
same direction of the room entry. They shall be placed
at heights following the standards specified in the
diagram, The relationship between visibility and sign
height, under 1. General Principles in this chapter.
but heights can be adjusted to fit specific site
conditions with the approval of the supervisor in
charge.
2.3.3 Regulation Signs
Regulation signs are aimed at controlling the entry
of regulated facilities by people other than staff.
Regulation signs shall be posted in the center of the
door of the regulated facilities. The heights of the
signs shall be decided based on the standards
specified in the diagram, The relationship between
distance and text size, under 1. General Principles
in this chapter, but may be adjusted to fit specific
site conditions with the approval of the supervisor
in charge.
9
Computer cutting sheet,
painted
10 mm thick acrylic,
painted
Computer cutting sheet,
painted
5 mm thick acrylic,
painted
3M double-sided
tape plus silicone
F. Financial Support for
2
1. Eligibility for Financial Support 3
1.1 Definition of Low-income Countries (LICs)
1.2 Definition of Low Middle-income Countries (LMICs)
1.3 Definition of International Organizations
2. General Principles of Financial Support 3-4
3. Areas and Items of Financial Support 4-6
3.1 List of Financial Support
3.2 Content of Support
3.2.1. Exhibition Facilities Support
3.2.2. Pavilion Operation Support
3.2.3. Personnel Support
4. Application Procedures 7-8
Appendix
Form F-01: Application Form for Exhibition Facilties
Support for Joint Pavilion
Form F-02: Application Form for Exhibition Facilities
Support for Individual Pavilion
Form F-03: Application Form for Pavilion Operation Support
Form F-04: Application Form for Personnel Support
Form F-04-1: Personal Data of Pavilion Staff
Form F-04-2: Personal Data of the Head of Delegation for
National Day Events
Form F-04-3: Personal Data of Performers in Cultural Events
Contents
F. Financial Support for
The Organizing Committee for EXPO 2012 Yeosu
Korea shall provide financial support for developing
countries participating in EXPO 2012 Yeosu Korea.
This is done in order to promote the participation of
developing nations and to assist them in successfully
representing the theme of the Expo in accordance
with the BIE guidelines and the pledges made at the
bidding stage of the Expo.
The purpose of these financial support guidelines is
to effectively assist participation of developing nations
in the Expo by specifying eligibility as well as providing
the details and procedures of support.
1. Eligibility for Financial Support
The Organizing Committee shall provide financial
support for Official Participants that satisfy one of the
following conditions in accordance with the World
Bank Annual Report on 2010 Gross National Income
per Capita, criteria set out by Office of the High
Representative for the Least Developed Countries,
Landlocked Developing Countries and the Small Island
Developing States (UN-OHRLLS), and the pledges
made during the bid procedure for the Expo.
The Organizing Committe shall also consider
assistance to International Organisations on a case
by case basis.
1.1 Definition of Low-income Countries (LICs)
1) Countries designated by the World Bank in 2010
as having a Gross National Income (GNI) per capita
less than US$995.
2) Least Developed Countries (LDCs) designated by
UN-OHRLLS.
3) Countries that belong to UN-OHRLLS designated
Small Island Developing States (SIDS) and Land Locked
Developing Countries (LLDC) among the Low
Middle-income Countries (LMICs) specified in Section
1.2 mentioned below.
4) Countries with a population of 50,000 or less.
1.2 Definition of Low Middle-income Countries
(LMICs)
1) Countries designated by the World Bank in 2010
as having a Gross National Income (GNI) per capita
estimated at between US$996 and US$3,945.
2) Countries with a population of 1,000,000 or less.
1.3 Definition of International Organizations
1)Inter-governmental organizations that promote
international cooperation in areas of science,
economy, culture and others
2. General Principles of Financial Support
2.1 Financial support shall be provided to eligible
Offical Participants in joint pavilions or individual
pavilions of one module (256 m2) or less.
2.2 Amongst Official Participants eligible for financial
support, precedence shall be given to LICs and
Official Participants of joint pavilions. The level of
support for international organizations shall be
determined through individual consultations.
2.3 Financial support shall be provided in accordance
with three areas of support and 15 items of support
specified by the Organizing Committee, and not based
on the total expenses of exhibition for each eligible
Official Participant (Refer to Section 3: Areas and Items
of Financial Support).
2.3.1 Expenses related to goods for use in commercial
activities shall not be included as items eligible for
support.
3
2.4 The financial support shall be provided in the form
of goods and services, and not in cash.
2.4.1 Official Participants in individual pavilions eligible
for financial support for exhibition facilities or
delegation members eligible for food expenses and
daily allowances shall be provided with fund that will
be transferred to a bank account in Korea designated
by the Commissioner of Section of each respective
country.
2.5 All financial support shall be provided in Korean
won. No overseas transfers shall be available.
2.6 The Organizing Committee shall not be
responsible for losses, delayed schedules and
additional costs resulting from natural disasters,
terrorism, war, and carelessness, negligence and
illegal activities of eligible Official Participants.
2.7 Eligible Official Participants shall comply with
the General Regulations and Special Regulations
the relevant laws of the Republic of Korea, and the
requirements of these guidelines.
3. Areas and Items of Financial Support
3.1 List of Financial Support
4
Areas of support
1)
Specific items of support
2)
Joint pavilion Individual pavilion International
organizations
pavilion LIC LMIC LIC LMIC
I. Exhibition
facilities
1. Installation and removal of pavilion
The level of
financial
support shall be
determined
through
individual
consultations.
2. Dispatch of experts for exhibition planning
3. Training of staff for pavilion operation
4. Customs clearance, domestic transportation,
storage costs for exhibition items in Korea

5. Liability insurance coverage
6. Expenses for public relations
7. IT services
II. Pavilion
operation
8. A full-time Korean attendant at the pavilion
9. Operation support personnel - -
10. National Day reception - -
11. Expenses for use of cleaning, electricity,
telecommunications services, etc.
- -
III. Personnel
support
12. Airfare, accommodation and living expenses
for operating staff for pavilion

13. Airfare, accommodation and living expenses
for a head of delegation for National Day events

14. Airfare and accommodation for performers in
cultural events such as National Days
- -
15. Airfare and accommodation for participation in
International Planning Meeting

Note 1: The amount of support in each area has limits.
Note 2: The items under each support area may be adjusted.
3.2 Content of Support
Financial support is divided into three areas including
exhibition facility, operation of pavilion, and personnel
support, which are further divided into 15 specific
items.
The amount of support under the three areas specified
by the Organizing Committee will have limits.
Expenses exceeding the limit set for each support area
shall be covered by the Official participants.
Official Participants eligible for financial support may
consult with the Organizing Committee for
adjustment (additional or removal) of the specific
items under the three areas of support.
3.2.1 Exhibition Facilities Support
The Organizing Committee shall provide exhibition
facilities support in the following seven areas:
Expenses for exhibition planning, interior decorations,
exhibition stands, AV equipments, office supplies,
removal of pavilions after the completion of the Expo,
and waste management.
- Official Participants shall be responsible for
fabrication or collecting exhibits.
Expenses for dispatch of experts to Official Participants
eligible for support to provide consultation
services concerning the exhibitions.
- This includes expenses for travel and consultation
services of two experts per country.
Expenses for invitation of a staff member to Korea to
be trained for operation of pavilion.
- This includes expenses for airfare (economic class),
board and lodging for seven nights for one trainee
per country.
4. Customs clearance, domestic transportation,
storage costs for exhibition items in Korea
Expenses for customs clearance, transportation and
storage in Korea for exhibits to be displayed by Official
Participants (Storage spaces to be provided within
the Expo site during the Expo).
- Costs for commercial products are not included.
Expenses for mandatory insurances stipulated by the
laws of the Republic of Korea and the General
Regulations and Special Regulation No. 8 of the Expo
(Insurances other than the mandatory insurances shall
be paid by the Official Participants).
1) Under the laws of Korea:
- Workers Compensation Insurance
- Compulsary Automobile Liability Insurance
2) Under the General Regulations:
- Comprehensive Liability Insurance
- Insurance for Buildings, Installations, Merchandise
and other Movable Properties
- Insurance for Exhibits and Fine Arts
Expenses for production of promotional materials and
souvenirs such as leaflets to be used in Korea; ex-
penses for public relations for the National Day/Special
Day
7. IT services
Expenses for production of promotion videos and
contents for the Cyber Expo.
*Note: 1. Official Participants in individual pavilions
shall be provided with fund that will be transferred to
a bank account in Korea designated by the
Commissioner of Section of the respective country.
The Official Participants shall designate, under the
supervision of the Comissioner of Section of the
respective country, service providers with Korean
license who will complete the construction of
exhibition facilities.
2.Participants in joint pavilions shall be given support
by the service providers designated by the Organizing
Committee.
5
6
3.2.2. Pavilion Operation Support
The support related to pavilion operation will be
provided either directly or through a service provider in
the following four areas:
1. A full-time Korean attendant at the pavilion:
Personnel cost for a Korean staff member with foreign
language skills to support the operation of pavilions of
the Official Participants.
- This includes costs for one staff per country for 5
months.
2. Operation support personnel: Personnel cost for
staff to support the operation of pavilions of the
Official Participants.
- This is applicable to participating countries in joint
pavilions only.
- This includes costs for personnel for services such as
guide, security, interpretation, etc. for 4 months.
Number of personnel will be determined based on the
size of the pavilion.
3. National Day reception: Expenses incurred for
receptions for National Days taking place during the
Expo period.
- This is applicable to LICs only.
- The support will be limited to KRW50,000 per
person for a maximum of 100 persons.
4. Expenses for cleaning, electricity, telecommunica-
tions, etc.: Expenses for the use of water, electricity,
gas, telecommunications services (limited to domestic
calls), and for cleaning of pavilions required by the
Official Participants during the Expo period.
- This is applicable to participating countries in joint
pavilions only.
3.2.3. Personnel Support
The support for delegations from the Official
Participants will be provided in the following four
areas. Of the costs to be covered, airfare and
accommodation expenses shall be paid directly to
service providers, while the food expenses and daily
allowances for individuals shall be transferred to the
Korean bank accounts designated by the
Commissioner of Section of the respective Official
Participant.
1. Airfare, accommodation, and living expenses for
operating staff for pavilion: Expenses incurred for the
stay in Korea of operating staff for pavilions from
participating countries.
- This will include airfare (economic class),
accommodation, food expenses, and daily allowance
for 4 months for two persons.
- Additional expenses incurred by personnel
replacement will not be included.
2. Airfare, accommodation, and living expenses for a
head of delegation for National Day events: Expenses
incurred for the stay in Korea of a head of delegation
from participating countries attending National Day
ceremonies.
- This will include airfare (business class),
accommodation, food expenses, and daily allowances
for 3 nights for one person.
3. Airfare and accommodation for performers in
cultural events such as National Days: Expenses
incurred for the stay in Korea of performers taking
part in cultural performances, to be held during the
Expo period.
- This is applicable to LICs only.
- This will include airfare (economic class) and
accommodation for up to 10 nights for a maximum
of 10 persons. (Food expenses and daily allowances
will not be included.)
4. Airfare and accommodation for participation in
International Planning Meeting: Expenses incurred for
the stay in Korea of Commissioners of Section
attending 3 meetings held in preparation for the Expo.
- This will include airfare (business class) and
accommodation for up to 3 nights for one person.
(Food expenses and daily allowances will not be
included.)
7
4. Application Procedures
4.1 After the Participation Contract has been
signed, Official Participants eligible for financial
support shall fill out the application forms, and
submit them to the Organizing Committee via
the diplomatic channel.
4.1.1 Application Forms (see attached)
4.1.2 Deadline for submission of application
forms: September 30, 2011
4.1.3 Person in charge: Mr. Kim, Myungkoo
The Organizing Committee for EXPO 2012
Yeosu Korea External Cooperation Bureau
Participation Management Department II
#100 Deokchungan-gil
Yeosu, Jeollanam-do, 550-010
Republic of Korea
Phone: +82-61-659-2803
Fax: +82-61-659-2974
e-mail: mkkim@expo2012.or.kr
4.2 Upon request of Official Participants, the
Organizing Committee may modify the specific
areas of financial support in consultation with
the Official Participants concerned.
4.3 Once the specific areas of financial support
are determined, the Organizing Committee shall
notify the Official Participants of the details via
the diplomatic channel.
4.4. The following shall be attached as a
supplementary document to the Participation
Contract:
the type of pavilion Official Participants use,
whether it is individual or joint; and
the scope of finanancial support Official
Participants benefit from, whether it is LIC-level or
LMIC-level.
<Figure G-01> Flowchart for Financial Support for Official Participants
8
The Organizing Committee for EXPO 2012 Yeosu Korea
The Organizing Committee
or Service Providers designated
by the Organizing Committee
1 2
Support shall be provided through an official service provider designated by the Organizing Committee or the
Official Participant:
- All exhibition-related expenses, with the exception of the cases in which payments are made directly to Official
Participants as specified in , shall be provided in the form of goods and services through a service provider
designated by the Organizing Committee or the Commissioner of Section of the Official Participants.
Payment related to personnel support for Official Participants:
- Official Participants in individual pavilions eligible for financial support for exhibition facilities or delegation
members eligible for food expenses and daily allowances shall be provided with fund that will be transferred to
Korean bank accounts designated by the Commissioner of Section of the Official Participants concerned.
9
Form F-01
Application deadline: September 30, 2011
Application Form for Exhibition Facilities Support for Joint Pavilion
Reference no:
Name of Official Participant
Name of Commissioner of
Section
Signature
Name of person in charge Tel. Fax. E-mail
Items of support
*Refer to 3.Areas and Items of Financial Support and select the items for
which support is required.
4. Customs clearance, domestic transportation, storage cost for exhibition items in Korea
7. IT services
Request for adjustment of
items of support
*Please comment here if the support items need adjustment (addition or removal).
(However, Installation and removal of pavilion may not be adjusted.)
Service provider Service providers shall be selected by the Organizing Committee.
10
Form F-02
Application Form for Exhibition Facilities Support for Individual Pavilion
Reference no:
Section
Signature
Items of support
which support is required.
4. Customs clearance, domestic transportation, storage cost for exhibition items in Korea
7. IT services
items of support
*Please comment here if the support items need adjustment (addition or removal).
Service provider
Name of company
Name of CEO
Address
Tel. Fax. E-mail
*Official Participants in individual pavilions shall select a service provider with a Korean license.
11
Form F-03
Application for Pavilion Operation Support
Reference no:
Section
Signature
Items of support
which support is required
8. A full-time Korean attendant at the pavilion
9. Operation support personnel (Joint pavilions only)
10. National Day reception (LICs only)
11. Expenses for use of cleaning, electricity, telecommunications services, etc.
(Joint Pavilions only)
items of support
*Please comment here if the support items need adjustment.
Service provider Service providers shall be selected by the Organizing Committee.
* For 10, the expenses provided will beKRW50,000 per person for maximum of 100 persons.
12
Form F-04
Application Form for Personnel Support
Reference no:
Section
Signature
Items of support
*Refer to 3.Areas and Items of Financial Support and select the items for which support is required
12. Airfare, accommodation and living expenses for operating staff for pavilion
13. Airfare, accommodation and living expenses for a head of delegation for National Day events
14. Airfare and accommodation for performers in cultural events such as National Days (LICs only)
15. Airfare and accommodation for participation in International Planning Meeting
items of support
*Please comment here if the support items need adjustment.
*For 12, 13 and 14, complete and submit a personal data forms G-04-1, 2 and 3 for each applicable individual.
*For 15, support for participation in International Planning Meeting will be provided separately.
Bank Account Information:
Funds for individual travel expenses will be transferred to the bank accounts in Korea designated by the Commissioner of Section.
Overseas transfers are not available.
Bank
Account no.
Account holder
13 13
Form F-04-1
Personal Data of Pavilion Staff
Photo
(passport size)
Surname Given name
Gender:
Male Female
Nationality
Date of
birth
Passport no.
Organization Position
Address
Tel.
Fax.
E-mail
Duty to be
performed at the
Expo
Duration of stay Arrival date: Departure date:
Notes
* One form is to be submitted for each of the two pavilion personnel.
Reference no:
14
Form F-04-2
Personal Data of the Head of Delegation for National Day Events
Photo
(passport size)
Surname Given name
Gender:
Male Female
Nationality
Date of
birth
Passport no.
Address
Tel.
Fax.
E-mail
Duration of stay Arrival date: Departure date:
Notes
Reference no:
15
Form F-04-3
Personal Data of Performers in Cultural Events
Photo
(passport size)
Surname Given name
Gender:
Male Female
Nationality
Date of
birth
Passport no.
Address
Tel.
Fax.
E-mail
Duration of stay
Arrival date: (MM)/ (DD)/ (YY)
Departure
date:
(MM)/ (DD)/ (YY)
Event name: Event date: (MM)/ (DD)/ (YY)
Notes
* One form is to be submitted for each performer for a maximum of 10 persons.
Reference no:
16
Concerning Participation Conditions
CHAPTER I
General Provisions
Article 1. Objective
The purpose of this Special Regulation is to establish the conditions of participation at the International
Exhibition Yeosu Korea 2012 (hereinafter referred to as the Exhibition) according to Section III and IV of
the General Regulations of the Exhibition (hereinafter referred to as the General Regulations).
Article 2. Definition of Official Participant
1. For the purposes of this Regulation and all the other Special Regulations, all states and international organisations
that have accepted the invitation of the Government of the Republic of Korea to participate in the Exhibition will
be considered Official Participants.
2. International organisations are to be understood as intergovernmental organisations that pursue the aim of
promoting international cooperation in scientific, economic, cultural and other fields.
Article 3. Definition of Non-Official Participants
Individuals, corporations and organisations authorized by the Exhibition Organiser to participate outside the
Official Participant section will be considered Non-Official Participants.
Participants shall comply with the General Regulations, the Special Regulations of the Exhibition and the
relevant laws and regulations of the Republic of Korea.
Article 5. Exhibited material and objects
1. All presentations must comply with the provisions of Special Regulation No. 1, relating to the Definition of
the Theme of the Exhibition and the Means of its Implementation by the Organiser and the Participants, and
they must be approved by the Organiser. In case of dispute, the provisions established in Article 10 of the General
Regulations of the Exhibition will be used to settle the dispute.
2. The objects displayed must comply with the provisions of the Special Regulation No. 4, related to rules concerning
Construction or Improvements of the Installations and Fire Prevention, as well as with Special Regulation No. 5,
related to the Rules concerning the Installation and Operation of Machines, Apparatus and Equipment of all types.
3. Under no circumstances will any material such as explosives, firearms and poisons which is considered dangerous
or harmful to public health, animals or the environment, or which could disrupt public order according to Korean
Law, be allowed on the premises of the Exhibition.
17
CHAPTER II
Article 6. Participation Contract
1. Official Participants wishing to participate in the Exhibition must sign a Participation Contract. The Participation
Contract must be signed by the Commissioner of the relevant National Section and by the Organiser. It must also
be authorized by the Commissioner of the Exhibition.
A copy of the Participation Contract must be forwarded to the BIE by the Organiser shortly after the
above-mentioned signing and authorization procedures have been accomplished.
2. If Official Participants wish to carry out commercial activities at their pavilions, they must comply with the
provisions of Article 19 and 20 of the General Regulations of the Exhibition, as well as with Special Regulation
No. 9, concerning the Conditions under which Official Participants may Operate Restaurants and Shops. Details
of these activities must be laid out in an Annex to the Participation Contract.
3. The Participation Contract must be accompanied by the plans and documents of their pavilion, especially those
mentioned in Special Regulation No. 4 which refers to the Rules concerning or Improvements of the Installations
and Fire Prevention, and in Special Regulation No. 5, related to the Rules concerning the Installation and Operation
of Machines, Apparatus and Equipment of all types.
Article 7. Availability of space in modular pavilions
1. The Organiser will offer Official Participants a separate space to develop their national pavilion, as defined
in Article 1 of the General Regulations and in Special Regulation No. 1, which refers to the Definition of the
Theme of the Exhibition and the Means for its Implementation by the Organiser and the Participants.
2. The space within the modular pavilions will be available to Official Participants free of charge.
Article 8. Space allocation
1. Official Participants will officially request the allocation of covered space within the existing buildings from
the Organiser, and will accompany this request with all the necessary documentation relating to the characteristics,
content and surface area of their exhibit. This request must define the Theme of the Pavilion.
2. The Organiser is obliged to reply to this request in writing within 30 days of receiving the said request. If the
Organiser deems that the presentation submitted by the Official Participant does not have the necessary features
to develop the Exhibition theme or considers it unacceptable, the Organiser will inform the Official Participant
of the reasons for its denial and will propose ways to remedy it. The Organiser will have to agree on the necessary
modifications with the relevant Commissioner of Section.
3. The Organiser will consider the request to participate as well as the date of acceptance of the invitation when
18
allocating space. Space allocation will be reflected in the Participation Contract and will have a provisional
status until the signing of this Contract.
4. Before the signing of the Participation Contact and without prejudicing itself in any way, the Organiser has
the right to change the space allotment at the exhibition in order to ensure the success of the Exhibition and the
necessary harmony within the site.
Article 9. Space availability and dates for the execution of the work
1. Individual spaces of the Exhibition will be handed over to the Official Participants no later than the 1st November
2011.
2. Any inside or outside changes and finishing touches must be finished by the 1st April 2012.
3. Decoration and installation of objects to be exhibited must be concluded by the 1st May 2012. The Commissioner
of the Exhibition will be able to request the collaboration of the Official Participants to show their exhibits in a
promotional campaign prior to the official opening of the Exhibition.
4. Participants must have vacated the spaces of the Exhibition and returned them to their original state no later
than the 12th November 2012. Under special circumstances, an Official Participant may negotiate an alternative
date.
Article 10. Services provided by the Organiser
1. The Organiser will provide the following services to the Official Participants during the Exhibition:
- Gas, Electricity, Water supply and sewerage connections, Water for air-conditioning, Telecommunications,
Refuse removal, Pavilion security
- Other services deemed necessary by the Organiser.
2. The costs of these services will be borne by Official Participants and will be based on the local rates in the
city of Yeosu.
3. Official Participants must comply with the provisions of the Special Regulation No. 4, related to the Rules
concerning Construction or Improvements of the Installations and Fire Prevention, as well as in Special
Regulation No. 10, related to Health, Hygiene, Cleanliness, Surveillance, Water Distribution, Gas, Electricity,
Heating, Air-Conditioning, telecommunications, etc.
4. The Organiser will provide Official Participants with a list of reputable companies offering the following
services:
Pavilion maintenance and cleaning
Installation of security devices
Installation of fire protection devices
Security service
19
Architecture and engineering
Landscaping and gardening
Exhibit decoration
Pavilion guides
Other services requested by official participants and deemed appropriate by the Organiser
5. The Organiser will provide the following services free of charge:
First Aid
Cleaning and maintenance of public spaces
Refuse removal from public spaces
Center for Missing Children
Center for Lost Property
Signs and information
Security and surveillance outside the pavilions
Fire safety measures
General outside lighting
WCs and drinking water
Public telephones
Article 11. Use of Exhibition Symbols
The Section Commissioners may make use of Exhibition symbols, especially the logo, but solely for non-profitable
purposes and those directly linked to the Exhibition. This right is not transferrable and it may be used as soon as
the Participation Contract has been signed and with the express permission of the Exhibition Commissioner.
CHAPTER II
Non-Official Participants
Article 12. Participation Contract
1. The Organiser of the Exhibition may invite persons, corporations and other organisations to participate. If
they accept the said invitation, they must fill in a participation form.
2. The request must contain all necessary documentation relating to the characteristics, content and surface area
of their exhibit. This request must define the Theme of the Pavilion.
3. The Organiser will inform the Commissioner of the country of origin of the Non-Official Participant of its
wish to participate and will seek the Commissioner approval.
4. The Organiser is obliged to reply to the Non-Official Participants request within 30 days of receiving the
said request. If the Organiser deems that the presentation submitted by the Non-Official Participant does not
have the necessary features to develop the Exhibition theme or considers it unacceptable, the Organiser will
20
inform the Non-Official Participant of the reasons for its denial and will propose ways to remedy it. The
modifications to be made by the Non-Official Participant will have to be approved by the Organiser.
5. The conditions of participation for Non-Official Participants will be laid out in the Participation Contract
signed by the corresponding Pavilion Manager and the Organiser.
Article 13. Space allocation
The location of the Non-Official Participants will be clearly set apart from the location of Official Participants.
G. General Services
G. General Services
G. General Services
2
G. General Services
1. Overview of General Services 3
1.1 Eligibility
1.2 Basic Aim
1.3 Operating Policy
1.4 Service Provision Methods
2. Medical Care and Infectious Disease Prevention 4-6
2.1 Emergency Medical Care Services
2.1.1 Medical Facilities and Management System
2.1.2 Expo-designated Hospitals
2.2 Infectious Disease Prevention
2.3 Preventative Measures against Infectious Diseases
3. Environmental Management 7-12
3.1 Overview
3.2 Environmental Management of Construction
Sites and Pavilions
3.3 Waste Disposal
3.3.1 Residential Waste
3.3.2 Construction and Bulky Waste
3.3.3 Food Waste
3.3.4 Designated Waste
3.3.5 Recyclable Waste
3.4 Smoke-free Expo
3.5 Green Field Management and Maintenance
4. Food and Beverage Facilities 13-14
4.1 Current Status of Food and Beverage Facilities
4.2 Guide to Food and Beverage Facilities
4.2.1 Seating Capacity and Business Hours
4.2.2 Guide to Staff Cafeteria
5. Food Sanitation 15-20
5.1 Report on Food Business
5.2 Report on Imported Food
5.3 Food Sanitation Regulations
5.4 Food Sanitation Instructions/Inspections
6. Other Public Services 21-23
6.1 Pavilion Reservation System
6.2 Parking Lots
6.3 Public Service Facilities
6.3.1 Banking Services
6.3.2 Postal Services
6.3.3 Public Payphones
6.4 Convenience Facilities
6.4.1 Participation Management Center
6.4.2 Visitor Satisfaction Center
6.4.3 Language Interpretation Center
6.4.4 Expo Call Center
6.4.5 The Center for People with Disabilities and
Senior Citizens
6.4.6 Missing Children Center
6.4.7 Lost and Found Center
7. Rehearsals for the Opening of the Expo 23-24
7.1 Overview
7.3 Operating Plans
Contents
G. General Services
G. General Services
This chapter provides information on medical care,
disease prevention, environmental management,
food and beverage facilities, food sanitation, and
other public services as well as the rehearsals for
the opening of the Expo pursuant to the General
Regulations and Special Regulation No. 10 concerning
the Provision of General Services.
1. Overview of General Services
1.1 Eligibility
Participants, both Official and Non-official, who have
signed a Participation Contract with the Organizing
Committee for Expo 2012 Yeosu Korea are eligible for
general services.
1.2 Basic Aim
The Organizing Committee will provide general
services to Participants including assistance in the
selection of service management agencies and public
services as well as overall guidance to ensure the
smooth operation of pavilions.
1.3 Operating Policy
The Organizing Committee will provide the highest
quality services through the selection of competent
service management agencies and the creation of a
cooperation system between relevant departments.
Accreditation passes and vehicle passes will be issued
to Participants who applied for such passes and
received approval from the Organizing Committee.
Those with accreditation passes and vehicle passes are
guaranteed free access to the Expo site. Please refer to
O. 2. Accreditation Passes for Personnel of Official
Participants in this Participation Guide for details on
the application and issuance of accreditation passes
and vehicle passes.
Environment management, medical care and disease
prevention, food sanitation and other services will be
provided by the Organizing Committee to ensure a
safe and pleasant environment for Participants and
visitors.
1.4 Service Provision Methods
The Organizing Committee will provide Participants
with support services for individual spaces (pavilions,
commercial facilities such as restaurants and shops,
storage warehouses for products, materials and food,
etc.), public facilities, accreditation pass issuance and
emergency medical care. Some of these support
services will be free of charge while others must be
paid by Participants.
In the case of paid facilities for Participants such as
warehouses, etc., the cost including usage fees will be
paid to the Organizing Committee in accordance with
standards separately defined by the Organizing
Committee.
The Organizing Committee will provide paid services
for security, cleaning, and the collection and transport
of wastes in areas managed by Participants such as
pavilions, commercial facilities and office spaces for
other exhibition operation (hereinafter referred to as
the spaces managed by Participants).
The Organizing Committee will recommend
appropriate service agencies to Participants, who will
sign service contracts directly with such agencies.
The Organizing Committee will provide the contact
and fee information of the agencies to Participants.
3
G. General Services
2. Environment Management, Health and
Hygiene
The Organizing Committee may carry out health
examinations and education for Participants.
Participants are obligated to fully cooperate unless
special circumstances exist that prevent such
cooperation.
The Organizing Committee will conduct preventative
measures against infectious diseases in consideration
of the Expo sites unique geographic characteristics of
its coastal location.
2.1 Emergency Medical Care Services
2.1.1 Medical Facilities and Management System
The Organizing Committee will set up and operate the
Central Medical Center on the first basement floor in
Block C of the International Pavilion to ensure rapid
emergency care.
The Organizing Committee will set up three health
clinics on the Expo site in addition to the Central
Medical Center.
Participants may choose to use the 119 emergency
service rather than the medical facilities offered on
the Expo site.
Ambulances will be available at the Expo site and the
Expo Town in case rapid transport of patients to
hospitals is required.
A cooperative system connecting the Central Medical
Center and the three health clinics with Expo-desig-
nated hospitals in the region will allow for the efficient
transfer of patients to hospitals for further treatment.
Participants are obligated to provide immediate
emergency aid measures at their pavilions and to call
the Central Medical Center for assistance in a rapid
manner in the case of an accident.
Participants must store emergency kits in a clearly
visible and easily accessible place in their designated
spaces.
Simple emergency procedures at the Central Medical
Center and health clinics on the Expo site are free of
charge. However, the cost for treatment after
evacuation from the Expo site must be paid by the
patient.
2.1.2 Expo-designated Hospitals
The Organizing Committee will designate specific
hospitals in Yeosu City and neighboring areas as
Expo-designated hospitals. Emergency patients will be
transported from the Expo site to one of these
hospitals.
Expo-designated hospitals are listed in the chart
below.
4
G. General Services
5
Name of
Hospital
Location
President
& CEO
No. of
Beds
Phone
Number
No. of Medical Personnel
Remarks
Doctors Nurses
Emergency Medical
Technicians
Yeocheon
Jeonnam
Hosptial
1311-3
Seonwon-dong,
Yeosu City
Woong-gil Jeong 280
061-
690-6155
31 97 1
Yeosu
Jeonnam
Hospital
120-1
Gwangmu-dong,
Yeosu City
Jong-gil
Jeong
280
061-
640-7128
20 88 1
Hanyeo
Expo
Hospital
75-10
Shingi-dong,
Yeosu City
Dae-gwan
Jeong
220
061-
689-9674
18 90 0
Seongsim
Hospital
5-gil 19
Dundeok-dong,
Yeosu City
Jong-man
Park
295
061-
650-8701
27 58 2
Cheil
Hospital
70
Ssangbong-ro,
Yeosu City
Ha-yoon
Park
240
061-
689-8122
23 98 1
Yeosu Baek
Hospital
236
Yeoseo-dong,
Yeosu City
Chang-hee
Baek
136
061-
655-3000
8 48 3
< Six general hospitals in Yeosu City >
Name of
Hospital
Location
President
& CEO
No. of
Beds
Phone
Number
No. of Medical Personnel
Remarks
Doctors Nurses
Emergency Medical
Technicians
Chonnam
National
University
Hospital
42 Jebong-ro,
Dong-gu,
Gwangju City
Eun-gyu Song 953
061-
220-6018
594 692 6
Chosun
University
Hospital
309 Pilmun-daero,
Dong-gu,
Gwangju City
Man-woo Kim 707
061-
220-3735
284 431 4
Mokpo
Hankuk
Hospital
483 Yeongsan-ro,
Mokpo City
Cheol-su Kang 499
061-
270-5785
46 245 1
St. Rollo
Hospital
1742 Jorye-dong,
Suncheon City
Yeon-ok Kim 546
061-
720-6432
102 382 1
Chonnam
National
University
Hospital
322 Seoyang-ro,
Hwasun-eup,
Hwasun-gun
Eun-gyu Song 668
061-
379-7343
217 417 0
< Six general hospitals in Yeosu City >
G. General Services
6
Information on the 119 emergency service, and the
locations and phone numbers of the Central Medical
Center, the three health clinics, pharmacies and
Expo-designated hospitals will be available at the
Participation Management Center.
2.2 Infectious Disease Prevention
Participants shall always keep the insides of their
pavilions clean to prevent the spread of infectious
disease.
Participants are asked to follow measures or
instructions given by the Organizing Committee for
infectious disease prevention.
In the event of infectious diseases or of suspected
cases in pavilions or other facilities, Participants should
stop their business immediately, isolate those infected
from visitors, and report the case immediately to the
In the case of infectious disease, the pavilion should be
tentatively closed and disinfected. The reopening date
shall be decided by the Organizing Committee.
The Organizing Committee will immediately
quarantine suspected and confirmed patients at an
Expo-designated hospital. Cost for treatment shall be
borne by patients.
Suspected or confirmed patients should fully
cooperate in efforts for diagnostic specimen collection
during the course of an epidemiological investigation
as well as with any other requests.
In the event of a mass outbreak of infectious disease
or concerns of a mass outbreak, the Organizing
Committee may tentatively halt whole activities of the
Expo. Resumption of the Expo will be determined
based on the outcome of an epidemiological
investigation and experts' opinions.
General information on infectious diseases and the
reporting procedure will be available at the Participa-
tion Management Center.
Confirmed or suspected patients with an infectious
disease may be isolated, while transport vehicles or
freight which are contaminated or suspected to be
so will be subject to sanitary measures such as
disinfection, disposal, and usage bans.
2.3 Preventive Measures against Infectious
Diseases
The Organizing Committee will take preventative
measures against infectious diseases for the entire
Expo site and the Expo Town in cooperation with a
specialized agency.
Preventative measures will be conducted before
opening hours from 04:00 to 06:00, and after
closing from 23:00 to 24:00.
Insecticides, rodenticides and germicides used for
disease prevention are chemicals permitted under the
Pharmaceutical Affairs Act. Use of the chemicals will
strictly follow the safety guidelines specified on their
packaging.
Participants are required to fully cooperate with the
Organizing Committee in efforts concerning
preventative measures against infectious diseases.
Participants are asked to keep the spaces managed by
Participants clean at all times to prevent insect borne
diseases and to equip their pavilions with disinfection
kits as part of frequent preventative measures.
Participants shall bear the cost of equipment or
chemicals required for preventative measures in the
spaces managed by Participants. Details on conducting
preventative measures against infectious diseases in
pavilions will be announced in early March.
G. General Services
3. Environmental Management
3.1 Overview
Participants will be responsible for environment
management in the spaces they occupy and should do
their utmost to provide a pleasant environment for
visitors.
Note: Scope of responsibility: cleaning, waste
collection, ventilation, lighting, sound proofing, water
proofing and air refreshment in the participant area on
a regular basis.
Participants are required to refrain from using
disposable items, which are major causes of
environmental contamination.
Participants are required to minimize waste generation
and practice recycling on their own, and to dispose of
wastes in methods instructed by the Organizing
Committee.
The Organizing Committee may enter the spaces
managed by Participant to supervise environment
management. Participants are required to comply
with the legitimate directives and instructions given
by the Organizing Committee in this regard.
Participants may refer to the preceding section of 1.4
Service Provision Methods for more details on
environment management.
In cases where a Participant independently signs a
contract with an environment management service
agency, the Participant is required to submit
information on the agency and its staff who will enter
the Expo site to the Organizing Committee at least 50
days before the opening day of the Expo.
The Organizing Committee will issue accreditation
passes to the personnel of Participants and the
personnel of service agencies with which Participants
have signed service contracts after registering the
personnel concerned at the Accreditation Center.
The Organizing Committee will recruit a quality
certified cleaning agency for overall environment
management of the Expo site, excluding the spaces
managed by Participants.
3.2 Environmental Management of Construction
Sites and Pavilions
Participants are asked to allocate staff dedicated to
environment management in the spaces managed by
Participants from the commencement of pavilion
construction activities to the closing of the Expo.
The construction site is required to be kept clean at all
times and measures must be taken to prevent air
pollution caused by dust etc.
The spaces managed by Participants should not be
altered and be kept in their original forms. The floor
of the pavilion should not be contaminated by saliva
or gum and should be kept clean to prevent scattering
dust.
Official Participants are required to carry out the same
environment management for pavilion entrance and
exit areas, and other neighboring areas.
Official Participants are required to keep pavilions and
neighboring areas clean by frequent cleaning before,
during and after business hours.
In principle, the electric carts that the Organizing
Committee uses to transport waste will not be rented
to Participants. Participants are required to procure
their own cleaning equipment appropriate for
environment management. The said cleaning
equipment should be safely functioned and
Participants must operate the cleaning equipment
with caution.
Participants shall not disturb visitors free movement
or impede visitors enjoyment of the Expo in the
course of cleaning.
7
G. General Services
3.3 Waste Disposal
Participants are required to bear the cost of collecting
residential waste and recyclables generated from the
spaces managed by Participants and transporting such
waste to a site designated by the Organizing
Committee. Please note that dumping or storing
waste in areas not designated by the Organizing
Committee is strictly prohibited.
Residential waste: waste generated from daily
activities excluding construction waste, bulky waste
and food waste.
The Organizing Committee will set up waste drop-off
depots for waste generated at the Expo site and for
residential waste produced by Participants activities.
3.3.1 Residential Waste
Participants are required to separate recyclables from
residential waste generated in the spaces managed by
Participants.
Note: Recyclable goods have a recycling logo on
their packaging material or container surfaces.
Note: recyclable products to be separated from
residential wastes include film, plastic, glass, cans,
paper, etc.
Participants are required to install waste containers
to store residential waste (hereinafter referred to as
garbage cans) for residential waste in the
appropriate areas according to the size of the spaces
managed by Participants.
In addition to garbage cans installed by Participants,
the Organizing Committee will install sufficient
number of garbage cans mainly in the rest areas for
visitors and in busy areas of the Expo site and ensure
their cleanliness.
Participants are required to frequently empty garbage
cans in order to keep the spaces managed by
Participants clean at all times. In cases where an
enormous amount of waste is produced due to crowd
congestion, the frequency of garbage disposal should
be increased.
Participants are required to divide waste into
recyclables and residential waste. Recyclables should
be places in garbage bags. The garbage bags should
be tightly sealed to prevent overflow and transported
to the temporary waste drop-off depot in the
basement of the International Pavilion or the waste
drop-off depots outside Gate 1 and 2, the sites
designated by the Organizing Committee.
Residential waste should be placed in pay-as-you-
throw bags (hereinafter referred as a PAYT bag)
approved by the Yeosu City Government. A PAYT
bag can be purchased at stores in and outside the
Expo Site at participants expense.
The Organizing Committee will regularly collect
garbage bags transported to designated sites by
Participants and transport them to the waste drop-off
depots.
Participants shall request the Participation
Management Center to collect garbage bags even
during the non-collection hours if the designated
waste storage sites are overcrowded with an excess of
waste.
An Official Participant may request the Participation
Management Center to collect garbage bags if
excessive residential waste is generated in their
individual pavilion.
8
G. General Services
9
Participants
Organizing
Committee
Install sufficient number of garbage cans in
spaces managed by Participants
Discard waste frequently
Separate discarded waste
Residential Waste: Use PAYT bags
Recyclables: Use clear plastic bags
Transport garbage bags to designated sites
Store in designated sites
Collect garbage bags (regularly or when necessary)
Transport garbage bags to waste drop-off depot
Transport garbage bags to waste landfill
facilities or recycling facilities
Recyclables Residential Waste
Residential Waste Disposal Procedure
G. General Services
10
3.3.2 Construction and Bulky Waste
Construction waste items include bricks, concrete
blocks, wood, plastics, waste paint, and exhibit waste
generated during the process of pavilion construction,
exhibition, and dismantlement. Bulky waste items
include heavy electronic equipment waste, furniture
and large size exhibit waste.
The Organizing Committee recommends Participants
use environmentally-friendly recyclable materials to
help meet the overall environmental preservation goals
of the Expo.
Participants are required to bear the expense for
disposal of construction or bulky waste originating
from the process of construction or dismantlement
of exhibitions and commercial facilities by individually
making contracts with one of the waste disposal
agencies listed in the table below.
Type of
Waste
Name of
Agency
Year of
Establishment
Location
CEO &
President
Phone
Number
No. of
Vehicles
Person in Charge
Name Cell
Construction
Waste
Samryeo
Environment Inc.
1998
837-1 Bongdu-ri,
Sora-myun,
Yeosu City
Jeong-geun
Jang
061
686-6402
9
Chang-yeon
Oh
010-
4610-
6402
Jooeun
Environment
2001
2150 Hwadong-ri,
Hwayang-myun,
Yeosu City
Geun-mo
Kim
061
684-6868
4
Won-seok
Myung
010-
9575-
9175
Eerea Co. 2002
590 Jusam-dong,
Yeosu City
Jong-yup
Ahn
061
685-8441
8
Hyun-soo
Kim
011-
627-
4044
Seongsan
Environment
2005
854-2 Daepo-ri,
Sora-myun, Yeosu
City
Byung-gwon
Im
061
682-7985
10
Myung-hoon
Kim
010-
2998-
1131
Green Environment
Construction
1997
1470-1 Homyung-
dong, Yeosu City
Sun-ae
Park
061
654-3077
3
In-seong
Park
010-
3616-
0559
Waste wood,
Waste resins
322 Seoyang-ro,
Hwasun-eup,
Hwasun-gun
1997
894-15 Sinpung-ri,
Yulchon-myun,
Yeosu City
Jong-gil
Choi
061
685-7448
9
Hyun-joo
Kim
010-
4654-
7448
G. General Services
11
3.3.3 Food Waste
Food waste consists of food substances discarded in
the process of cooking, distributing and selling food.
Food waste should be stored in tightly sealed
containers to control odor and pests, which are more
likely to be present in the hot summer months, and to
prevent any discomfort in the process of storing and
disposing food waste.
The food waste containers required to be used are
those produced especially for Yeosu City. Participants
can purchase them on their own or at low prices
through food waste disposal agencies or the Urban
Beautification Division of the Yeosu City government.
Food waste should be discarded after removing
non-food materials such as plastic, bottle caps and
toothpicks. In the case of high salt content food items
such as bean paste, pepper paste, soy sauce and
kimchi, the items should be rinsed with water and the
water strained as much as possible before discarded.
Equipment to eliminate water is recommended.
Fruit seeds, onion peels, corn husks, clam shells, egg
shells, bones, tea bags, etc. are not regarded as food
waste and should therefore be discarded in PAYT bags
approved by the Yeosu City Government. The details
on waste subject to separation can be provided as a
printout, if necessary.
Food waste should immediately be stored in sealed
food waste containers. Participants are required to
transport the containers to a designated site after the
closing of their pavilions. Food waste collection will be
done by food waste disposal agencies, starting at 11
p.m. when food and beverage facilities close, till 7
a.m. the next day.
Participants should bear the cost of food waste
disposal. Participants are charged the same rates as
restaurants in Yeosu City are charged. However, the
cost per ton paid by Participants may be higher due to
the additional labor required to transport food waste
containers or night and weekend shift surcharges.
In this regard, Participants are required to
independently enter into a contract with one of the
following recommended agencies.
Type of
Waste
Name of
Agency
Year of
Establishment
Location
CEO &
President
Phone
Number
No. of
Vehicles
Person in Charge
Name Cell
Food Waste
Jinnam Sanitation
Corporation
1986
206-1 Hak-dong,
Yeosu City
Ok-cheol
Han
061
684-1323
5
Mi-young
Jeong
010-
8272-
6600
Biotech 2006
626 Daepo-ri,
Sora-myun,
Yeosu City
Suk-hui
Park
061
684-6805
1
Seok-bong
Park
010-
6620-
9484
G. General Services
12
3.3.4 Designated Waste
Designated waste refers to waste asbestos
construction materials (designated according to the
relevant regulations), generated in the process of
pavilion construction and dismantlement.
Participants should take special care in storing and
disposing designated waste. Quick disposal is required.
In this regard, Participants are required to individually
enter into a contract with the following agency
recommended by the Organizing Committee.
3.3.5 Recyclables
Recyclables refer to waste designated as recyclables
according to the Wastes Control Act. The Organizing
Committee will display posters on how to separate
and discharge recyclables on the Expo site.
Participants must use clear bags for recyclables, which
can be purchased at their expense at stores in and
outside the Expo site.
Only recyclables should be contained in regular clear
bags, and the bags should be dropped off at a site
designated by the Organizing Committee such as the
temporary waste drop-off depot in the basement of
the International Pavilion or the waste drop-off depots
outside Gate 1 and 2.
3.4 Smoke-free Expo
Expo 2012 Yeosu Korea will be the first smoke-free
expo under an agreement between the BIE and WHO.
Thus, the entire Yeosu Expo site is designated a
smoke-free zone.
However, a minimum number of smoking areas (6
areas within the Expo site) will be established for
smokers, based on the WHOs Guidance on the
Design and Function of Outdoor Designated Smoking
Areas and in accordance with the BIE-WHO
agreement.
With the exception of specially designated smoking
zones, smoking will not be allowed in pavilions or in
outdoor spaces. In the case of violations, a fine will be
imposed.
The sale of tobacco and related products, tobacco ad-
vertisements, and the use of tobacco company brands
are prohibited on the Expo site.
3.5 Green Field Management and Maintenance
In cases where Participants create green spaces in or
around their pavilions or commercial facilities, those
areas should be maintained on a regular basis through
trimming, weeding and insect control.
In cases where flowers or plants contract diseases or
wither, immediate replacement is required.
Participants may carry out green space maintenance
on their own or enlist a service agency recommended
by the Organizing Committee for such duties.
The cost will be borne by Participants.
Type of
Waste
Name of
Agency
Year of
Establishment
Location
CEO &
President
Phone
Number
No. of
Vehicles
Person in Charge
Name Cell
Designated
Waste
Y-Entec 1990
San 131,
Wolnae-dong,
Yeosu City
Seong-hyun
Lee
061
690-6910
11
Young-chae
Im
010-
7132-
1475
G. General Services
13
4. Food and Beverage Facilities
Expo 2012 Yeosu Korea will offer high quality, sanitary
and delicious food and beverages for visitors at
affordable prices.
4.1 Current Status of Food and Beverage Facilities
There will be 42 restaurants on the Expo site (including
four staff cafeterias) with a combined seating capacity
of 8,740 in a total area of 18,488 . Turnover rates
will be maximized by reducing the number of menu
items to one or two per food service establishment.
There will be six types of restaurants including
specialty dining, food court, fast food restaurant, caf,
VIP Restaurant, and staff cafeterias. In addition, five
mid-size kiosks will sell boxed lunches while small
kiosks will serve simple snacks and beverages.
4.2 Guide to Food and Beverage Facilities
4.2.1 Seating Capacity and Business Hours
13
Location No. of Restaurants Gross Area () Restaurant Type
Inside International Pavilion 26 8,842.43
specialty restaurant, food court, fast food restaurant,
VIP restaurant, staff cafeteria
Inside Theme Pavilion 1 175.02 caf
Outside pavilions
(on the Expo site)
9 6,628.64
specialty restaurant, food court, fast food restaurant,
staff cafeteria
Inside Expo Town 1 2,572 staff cafeteria
Mid-size kiosk 5 270 Kiosk (boxed lunches)
Total 42 18,488.09 * 30 small kiosks will be run separately
* Visitors may dine in VIP restaurant at the International Pavilion if they make a reservation in advance.
Division For Visitors Location Location
No. of Seats 6,268 seats 2,472 seats
Business Hours
09:00 - 23:00 Breakfast 07:00 - 09:30
09:00 - 23:00 Lunch 11:30 - 14:30
09:00 - 23:00 Dinner 17:00 - 20:00
- Business hours for staff cafeterias are subject to change depending on future conditions.
G. General Services
14
4.2.2 Guide to Staff Cafeteria
In order to ensure convenience for Expo staff and to
avoid crowd congestion at food service
establishments, four cafeterias will be separately run
for Expo personnel.
The four staff cafeterias are expected to offer
breakfast, lunch and dinner at prices ranging from
KRW5,000 to KRW6,000.
In the case of the Expo Town where the staff of
Participants will reside, the staff cafeteria will provide
milk, bread, juice, cereal and fruits for breakfast, and
prepare special menus in consideration of guest
preferences (at a higher price than usual menus).
The location, size and seating capacity of the staff
cafeterias are shown in the table below.
Division Location Floor Area() No. of Seats
Inside
Expo Site
Inside Pavilion
International Pavilion,
Block D
876 255
Outside Pavilion
Main Gate 761 297
Gate 3 608 372
Expo Inside Expo Town 2,572 1,548
5. Food Sanitation
Participants shall comply with the Food Sanitation Act
of the Republic of Korea and regulations on food
sanitation as provided by the Organizing Committee.
5.1 Report on Food Business
In cases where Participants intend to run food service
establishments (restaurants) on the Expo site (including
in pavilions and the Expo Town), or when they intend
to manufacture, process, produce, sell, store or
transport food, they are required to submit to a
relevant local government authority a report on
their business pursuant to the Food Sanitation Act.
Participants should submit a completed business re-
port with the necessary documents to a relevant local
government authority to receive a business report
certificate. The local government that issued the
certificate may conduct an inspection within 15 days
of the issuance date.
In cases where Participants discontinue the business
after the closing of the Expo, they are required to
report on the discontinuation to the relevant local
government authority.
The business report form is included in the appendix
(refer to Form H-01), and can also be downloaded
by visiting the website of the Yeosu City Government
(Homepage Saeol Electronic Civil Request
Internet Civil Request Forms Business Report
Form).
Fees for business reports shall be paid in the amount
specified by the Food Sanitation Act in the form of a
certificate stamp. If an agency conducts the reporting
business on a participants behalf, agency fees will be
charged.
G. General Services
15
Type of Food Service Establishment Agency (related association) Remarks
Snack food service establishment
(selling coffee, tea, ice cream, etc;
no alcoholic beverages)
Korea Snack Food Service Association
(http://www.efa.or.kr)
Performs consigned business reporting and
its related businesses:
- Carries out sanitation education
- Provides guidance on staff health
examinations
- Prepares documents
- Provides counseling on business
facilities, etc.
General food service establishment
(cooking and selling general food items;
alcoholic beverages permitted)
Korea Food Service Industry Association
(http://www.ekra.or.kr)
Bakery
(baking and selling bread, rice cakes,
cookies, other baked goods)
Korea Bakery Association
(http://www.bakery.or.kr)
G. General Services
16
Business Report Procedure
Counseling
To prevent any financial loss, Participants must receive counseling from an official in
charge of food business reports and permits before filing a business report.
Reports will be processed immediately by the relevant division, but please be aware
that the filer is responsible for confirming whether or not the report is in violation of
related laws or regulations.
In the event of non-compliance with a law, the filer will be prosecuted or punished
under the laws of the Republic of Korea, and the reported business will not be allowed
to operate despite receipt of the report by the relevant local government authority.
Document Examination
The filer must ensure all required documents (as determined by the Food Sanitation
Act) have been submitted with the report.
Review of submitted documents
- In the case where the report is subject to review in relation to other laws such as the
Construction Act and the Fire Services Act, confirmation that there is no violation of
or non-compliance with the relevant laws/regulations is the responsibility of the filer.
- If the report submitted is determined appropriate by the relevant local government
authority and complies with relevant laws/regulations, it will be immediately
processed. If it is found inappropriate or the necessary documents have not been
submitted, the report will be returned and in the case of lacking documents, a request
for completion will be made to the filer.
Submission The filer must ensure that the correct processing fees are paid.
On-site Inspection and
Facility Tour
(when approved)
The relevant government authority determines whether the reported food business
meets the facility standards by business type as detailed in the enforcement regulations
of the Food Sanitation Act.
Report Accepted/
Notification
If determined appropriate based on document examination, the report will be
immediately accepted and the filer notified of its status.
Approved Report
Certificate Issued
The relevant government authority will carry out facility inspections (if required) within
15 days of report acceptance.
- In the case of a violation of facility standards or discrepancies found between the
actual and reported situation, the relevant business will be subject to administrative
actions such as facility modifications or business suspension.
G. General Services
5.2 Report on Imported Food
Participants who intend to import food (including
functional health foods) are required to submit the
Food Import Declaration Form to the commissioner
of the local Food and Drug Administration (FDA)
pursuant to the Food Sanitation Act. The form can
only be completed online through the Uni-Pass
systema unified customs clearance window of the
Korea Customs Service (http://portal.customs.go.kr).
The Food Import Declaration Form shall be sent to one
or more of the relevant agencies listed below.
a. Local Branch of Korea Food and Drug
Administration
- Processed food, food additives, utensils, containers
and packaging, agricultural and forestry products,
functional foods and liquor under the Food
Sanitation Act and related laws.
- Public health products under the Public Health Act.
b. Animal, Plant & Fisheries Quarantine and Inspection
Agency
- Livestock products, milk, powdered milk, cheese,
ham, sausages, ice cream, butter, etc under the
Livestock Products Sanitary Control Act.
- Unprocessed fishery products under the Food
Sanitation Act (listed on the Food Import
Declaration Form).
c. Local River Basin Environmental Agency
- Spring water under the Drinking Water Act.
Import declaration methods, procedures and fees as
defined in the Enforcement Decree of the Food
Sanitation Act shall be observed.
- Import declarations can be performed through a
consigned agency as well. Inspection fees and
agency fees are decided by the relevant food
sanitation inspection agency and the reporting
agency, respectively.
A list of food import declaration agencies is
available at the six local branches of the Korea Food
and Drug Administration shown in the table below.
17
Local Branch Homepage Jurisdiction
KFDA, Seoul http://www.kfda.go.kr/seoul/index.kfda Seoul, Northern Gyeonggi Province
KFDA, Busan http://www.kfda.go.kr/busan/index.kfda Busan, Ulsan, South Gyeongsang Province
KFDA, Gyeongin http://www.kfda.go.kr/gyeongin/index.jsp Incheon, Gyeonggi Province
KFDA, Daegu http://www.kfda.go.kr/daegu/index.jsp Daegu, North Gyeongsang Province
KFDA, Gwangju http://www.kfda.go.kr/gwangju/index.jsp
Gwangju, South Jeolla Province,
North Jeolla Province
KFDA, Daejeon http://www.kfda.go.kr/daejeon/index.jsp
Daejeon, North Chungcheong Province,
South Chungcheong Province
G. General Services
18
Process of Declaring Food Imports
Applicant
Submit a Food Import Declaration Form
(can be completed online)
A confirmation letter may be issued prior to
the close inspection (conditional)
Determine compliance or
non-compliance
Compliance Non-compliance
Issue a letter of declaration
Notify the result to the importer
and the local customs authority
Customs clearance Return or discard
Domestic Distribution
Post-import management
Subject to sensory
examination
Subject to close
inspection
Subject to random
sample examination
Subject to document
examination
Field inspection
(sample collection)
Close examination (by the inspection agency
itself or by a specialized food sanitation
inspection agency)
Subject to
sensory
examination
G. General Services
5.3 Food Sanitation Regulations
Participants are required to comply with Koreas Food
Sanitation Act and regulations related to food
sanitation as defined by the Organizing Committee.
Participants are required to follow the requirements or
emergency measures for food safety as set by the
Participants are required to cooperate with food
sanitation inspections conducted by the Organizing
Committee, and take immediate corrective measures
in the case of violations.
Details on regulations to be observed by Participants in
the area of food sanitation and inspection criteria will
be notified to Participants at a later date.
a. Raw ingredients for cooking and foods for purchase
shall comply with the Food Sanitation Act and Expo
food safety management regulations.
- Food ingredients shall be separately stored in
refrigerators or freezers in accordance with the
relevant storage standards. Any food carrying the
risk of harm shall not be cooked or sold.
- Slaughter inspections and import declarations must
be made prior to the cooking or selling of meat.
Animals infected with a contagious disease or
salmonella are banned from slaughter and their
meat prohibited from being cooked or sold.
b. If food is subject to a ban on importation or
distribution or under recall due to its risk of harm, it is
prohibited from being cooked or sold and shall be
immediately collected and discarded.
c. Facilities that deal with food shall be kept clean at
all times, with necessary insect and rodent control
efforts made to prevent the occurrence of any food
safety issues.
d. Persons engaged in food service establishments (in-
cluding those in the manufacturing, processing,
cooking, transporting, and selling of food) shall
undergo health examinations, and health certificates
issued from medical care institutions following the
examinations shall be kept inside the establishments.
Please note that this provision does not apply to
individuals transporting or selling fully packaged food,
nor does it apply to workers such as cleaning and
information staff.
e. Food containers, cooking utensils, and packing
materials shall be in compliance with the Food
Sanitation Act. Cooking utensils which are used
repeatedly must be washed and disinfected before
and after use to ensure that the appropriate levels
of hygiene are maintained at all times.
f. Other regulations defined by the Organizing
Committee and the Food Sanitation Act shall be
observed. In the case of food safety incidents,
Participants are required to follow the Organizing
Committees emergency measures.
- Printed copies of food safety requirements and
criteria are available for Participants at the
Participation Management Center.
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G. General Services
20
[Annex]
Standards on Sanitary Treatment of Food [As per the Food Sanitation Act]
1. Ingredients storage rooms, manufacturing and processing rooms, and cooking and packaging rooms
shall be kept clean at all times.
2. Food ingredients or products which easily decompose or spoil shall be separately stored and managed in
refrigerators or freezers.
3. When storing, transporting or displaying food, the relevant storage and distribution standards prescribed in the
Food Standards and Specifications shall be observed. In this case, refrigeration and freezing facilities shall always be
in operation, and those same facilities in transport vehicles should be in operation for the duration of transporting
food items.
4. Persons directly engaged in manufacturing, processing, cooking or packaging food shall maintain the highest levels
of personal hygiene such as wearing sanitary gloves and hats.
5. Manufactured and processed food or food additives (including those imported) which are packaged into minimum
sale units shall not be opened or divided for sales without approval from a relevant authority.
6. Machines, tools and utensils directly utilized in the process of manufacturing, processing and cooking food shall be
kept clean at all times through washing and disinfection before and after use. Knives and cutting boards shall be
separately used for fish, meat or vegetables.
7. Any food whose expiration date is terminated shall not be displayed or stored for the purpose of sales.
5.4 Food Sanitation Instructions/Inspections
The Organizing Committee will regularly inspect food
service establishments operated by Participants to
ensure compliance with the Food Sanitation Act and
the general regulations and sanitary conditions of
establishments determined by the Organizing
Committee.
Participants are required to cooperate with food
sanitation inspections conducted by inspection officers
of the Organizing Committee and follow measures or
instructions given by such officers.
In the case of violations found during food sanitation
inspections, the Organizing Committee will demand
corrective measures and the Participant concerned is
required to take corrective actions immediately. Food
sanitation inspection standards are based on Expo
food safety management regulations and will be
announced in February, 2012.
G. General Services
6. Other Public Services
6.1 Pavilion Reservation System
The Organizing Committee will implement a
reservation system for some host country pavilions in
order to reduce waiting times for visitors.
Pavilions that require reservation: Theme Pavilion,
Korea Pavilion, Aquarium, Marine Life Pavilion,
Climate & Environment Pavilion, Marine Industry &
Technology Pavilion, Marine City & Civilization
Pavilion, DSME Marine Robot Pavilion
Participants are encouraged to operate their own
on-site reservation systems, at their own expense,
to reduce wait times for visitors, such as distributing
wait list numbers.
6.2 Parking Lots
The Organizing Committee will construct a parking lot
on the first basement floor of the International Pavilion
for Participants.
The number of vehicle passes granted per country will
be decided based on the floor areas of allocated
pavilions. Parking locations and the number of vehicles
passes per country will be determined later after the
final number of participating countries is confirmed.
Automobiles with vehicle passes for the International
Pavilion must enter the parking lot through the
entrance/exit gates and paths designated by the
Organizing Committee. Participants are requested
to refrain from using their vehicles during the busiest
hours of the Expo unless inevitable reasons exist for
them to do so.
Vehicles (excluding business cars and electronic carts
used by the Organizing Committee) are not allowed to
enter areas other than the basement parking lot
during the opening hours of the Expo. However,
exceptions can be made in inevitable conditions such
as emergencies and the urgent need to deliver
supplies. Please note that prior approval from the
Organizing Committee is required in such cases.
6.3 Public Service Facilities
6.3.1 Banking Services
Two bank offices will be open and operated in the
Expo site for Participants and visitors.
Official sponsor banks of the Yeosu Expo are the
Industrial Bank of Korea and Kwangju Bank.
The operating period for both banks is from April 28
to Aug. 12, 2012 from 09:00 to 18:00, Monday to
Friday. Security box services will be provided after
hours.
The two banks will handle the following:
a. Deposit and withdrawal
b. Money exchange
c. Remittance
d. Installation and operation of ATMs
6.3.2 Postal Services
The Organizing Committee will set up a post office on
the first floor of Block A in the International Pavilion
during the Expo period for Participants and visitors.
The operating period is from April 28 to Aug. 12,
2012. Business hours are from 09:00 to 18:00,
Monday to Friday.
The post office will handle the following
(excluding financial services):
a. Sales of postage stamps and postcards
b. International/domestic parcel service
c. Express post service
To avoid lost mails, mails sent to Participants must be
clearly marked with address that include the name of
the pavilion of the Participants concerned and the
Expo postal code assigned by the Organizing
Committee. The Expo postal code will be assigned in
February, 2012.
21
G. General Services
6.3.3 Public Payphones
The Organizing Committee will set up and operate five
public payphones on the Expo site for international
and domestic calls.
Payphone locations: near the ticketing booth at Gate
1, near the Information Office at Gate 3 and 4, and
near the food service facility (two payphones).
6.4 Convenience Facilities
6.4.1 Participation Management Center
The Organizing Committee will establish and operate
the Participation Management Center as a
comprehensive service area for Participants.
In particular, the center will be in charge of handling
requests made by participating countries and
international organizations with regard to their
pavilion operations.
The Participation Management Center will be located
on the second floor of Block A in the International
Pavilion. It will be in operation for six months, from
March 26 to August 31, 2012, and staffed by
members of the Organizing Committee and
volunteers.
The Participation Management Center is responsible
for providing administrative support and handling
requests in relation to the establishment and operation
of Official Participants pavilions. With regard to such
services as logistics, customs, tax, immigration,
business operation approval and accreditation passes,
a separate help desk will be opened inside the center
to ensure swift work processes.
Personnel at the Organizing Committee who have
been working with participating countries in relation
to participation process will be dispatched to the
Participation Management Center. In addition,
additional personnel exclusively responsible for
logistics, customs, tax, immigration, business
operation approval and accreditation pass will work at
the Participation Management Center.
Operation of the Participation Management Center
will be carried out in three stages, as outlined below.
a. Stage 1 (March 26 - May 10)
The Participation Management Center opens 9 a.m. to
6 p.m., Monday to Friday, closes on weekends.
b. Stage 2 (May 11- August 12)
Help desk for logistics, customs, tax, immigration,
business operation approval and accreditation pass
opens 9 a.m. 6 p.m., Monday to Friday and closes
on weekends. General support services for Participants
are provided 9 a.m. to 6 p.m., 7 days a week, includ-
ing weekends.
c. Stage 3 (August 13 August 31)
The Participation Management Center opens 9 a.m. to
6 p.m., Monday to Friday, closes on weekends.
6.4.2 Visitor Satisfaction Center
The Organizing Committee will set up and operate the
Visitor Satisfaction Center inside the Information
Center at the Main Gate to receive visitors feedback
and to establish corrective measures upon receiving
visitors complaints.
Visitor complaints originating from the spaces
managed by Participants will be received and handled
at the Visitor Satisfaction Center.
Participants are required to do their utmost to prevent
visitor complaints and are obligated to take immediate
corrective measures based on directives given by the
Organizing Committee in the event a complaint is
lodged.
22
G. General Services
6.4.3 Language Interpretation Center
a Language Interpretation Center inside the General
Information Center at the main gate to increase
convenience for foreign visitors.
The Language Interpretation Center will offer services
only to foreign visitors. Participants are required to hire
their own interpreters, if they require such services.
6.4.4 Expo Call Center
The Organizing Committee will operate the Expo Call
Center to respond to inquiries and provide information
about the Expo (Expo Call Center: 1577-2012).
- The Expo Call Center will handle the following:
- Inquiries/information about the Expo
- Ticket reservation and purchase
- Accommodation reservations
- Traffic and tourism information
- Reports on missing children and belongings
The operating period of the Expo Call Center is from
Mar. 2 to Aug. 12, 2012. Starting from April 16,
English, Japanese and Chinese services will be
available.
6.4.5 The Center for People with Disabilities and
Senior Citizens
The Organizing Committee will establish the Center
for People with Disabilities and Senior Citizens at four
gates (inside the general information centers at the
Main Gate, and at Gate 1, 3, and 4).
These centers will provide various services such as
wheelchair rentals, walking assistance device rentals,
and sign language interpretation.
Restrooms and parking lots at the Expo site will
include designated spaces exclusively for people with
disabilities and senior citizens, and convenience
facilities will be made entirely barrier-free without
steep inclines to ensure accessibility.
Participants should be attentive to the needs of people
with disabilities and senior citizens, and do their
utmost to provide them with convenient access to all
exhibitions.
6.4.6 Missing Children Center
the Missing Children Center.
The Organizing Committee will establish an efficient
system to prevent children from getting lost and to
quickly locate the guardians of missing children.
Participants are expected to contact the Missing
Children Center immediately upon identifying a lost
child and ensure the safety of the child until his/her
guardian is located.
6.4.7 Lost and Found Center
the Lost and Found Center equipped with an efficient
lost and found service system to facilitate the efficient
receipt and storage of lost items, and their swift return
to owners.
Participants are required to take lost items found on
the Expo site immediately to the Lost and
Found Center.
7. Rehearsals for the Opening of the Expo
7.1 Overview
The rehearsals for the opening of the Expo are the
final rehearsals the Organizing Committee has before
the opening of the Expo under the same conditions as
site operation during the Expo period, including
visitors.
By having the rehearsals, the Organizing Committee
will check if all the pavilions and facilities run
smoothly. The rehearsals will be held three times to
better prepare for the actual site operation.
23
G. General Services
In principle, the Organizing Committee is planning to
have the rehearsals under the identical condition to
the actual Expo operation.
-Pavilions, medical facilities, food and beverage
facilities, commercial facilities and other facilities etc.
will operate under their normal business hours. Official
Participants are not required to open their pavilions on
the Rehearsal days, but shall cooperate fully with the
Organizing Committee for the smooth operation
rehearsal.
On the Rehearsal days, the Organizing Committee
may prohibit any constructions outside pavilions to
ensure the safety of visitors.
7.3 Operating Plans
The number of visitors and operating hours for the
Rehearsals are shown in the table below.
24
Date No. of Visitors Operating Hour
1st Rehearsal Saturday, April 28 30,000 9 a.m. 6 p.m.
2nd Rehearsal Wednesday, May 2 50,000 9 a.m. 6 p.m.
3rd Rehearsal Saturday, May 5 1160,000 9 a.m. 11 p.m.
G. General Services
25
Concerning the Provision of General Services
Chapter I
General Provisions
Article 1. Purpose
The purpose of this Special Regulation is, in accordance with Articles 15, 28 and 34 of the General Regulations
of the International Exposition Yeosu Korea 2012 (hereinafter referred to as the General Regulations), to
specify the requirements for the public utility services provided at the International Exposition Yeosu Korea
2012 (hereinafter referred to as the Exhibition) with regard to the following items:
1. Public health and hygiene;
2. Security and safety;
3. Supply of water, gas, electricity, and air conditioning; and
4. Telecommunications.
1. The Organizing Committee for the International Exposition Yeosu Korea 2012 (hereinafter referred to as
the Organiser) and the Official Participants in the Exhibition shall comply with the General Regulations and
the Special Regulations of the Exhibition, with the relevant laws and regulations of the Republic of Korea, and
supplementary guidelines and instructions mentioned in Paragraph 2 hereunder (hereinafter referred to as the
Laws and Regulations).
2. The Organiser may stipulate separate supplementary guidelines or instructions, provided that these are in
accordance with the General Regulations and the Special Regulations and with the principles established in
Article 34 of the General Regulations.
Article 3. Corrective Measures and the Rights of Indemnity
1. The Organiser may, in a case where an Official Participant violates or fails to comply with the Laws and
Regulations, ask the Participant to take corrective measures or take other necessary dispositions to correct the
situation.
2. Official Participants shall take the corrective measures pursuant to the preceding paragraph, at the expense
and responsibility of the Official Participant concerned and by the deadline specified by the Organiser.
3. The Organiser shall assume no responsibility for any loss or damage resulting from the violation of the Laws
and Regulations or the failure to comply with a corrective measure pursuant to the preceding paragraph.
Article 4. On-site Inspection
1. The Organiser may send a designated officer to the space allocated and the pavilions, offices, and other
facilities located within said allocated spaces of Official Participants (hereinafter referred to as allocated spaces
and facilities) to check and inspect on the status of compliance with the Laws and Regulations.
G. General Services
26
2. An officer conducting the on-site inspection shall present an authorised identification document.
3. The Organiser may direct the Official Participant concerned to take any corrective measures when the
Organiser deems it necessary as a result of the inspection mentioned in Paragraph 1 of this Article. The Official
Participant shall abide by such directives.
1. Official Participants shall take necessary measures to conserve the environment with regard to the use of
water, gas, electricity, and air conditioning in their allocated spaces and facilities.
2. The Organiser may make suggestions to Official Participants with regard to preferable measures for promoting
environmental conservation.
Chapter II
Public Health and Hygiene
Article 6. Maintenance of Hygiene and Cleanliness
1. The Organiser shall ensure that the Exhibition site (the area where the official Exhibition site for the Exposition
is set up in accordance with Paragraph 1, Article 26 of the Special Act in Support for Expo 2012 Yeosu Korea;
hereinafter referred to as the Exhibition site) and the facilities at the Exhibition site are maintained clean and
hygienic at all times.
2. Official Participants shall, in regard to their allocated spaces and facilities, take necessary measures to maintain
adequate ventilation, natural illumination, lighting, moisture proofing, noise and vibration prevention, deodorization,
and keep the allocated spaces and facilities in a clean and hygienic condition at all times.
3. Official Participants shall maintain the facilities for water, gas and electricity supply and air conditioning
systems within the allocated spaces and facilities in a clean and hygienic condition, and in an operable condition
at all times.
Article 7. Maintaining Hygiene and Cleanliness Standards
1. To meet the required standards of hygiene and cleanliness pursuant to Article 6, Official Participants may
request the Organiser to take all necessary measures in providing related services or contract a third-party
hygiene-related service provider at its own expense.
2. In case when the Organiser provides the services on behalf of the Official Participant by the request as mentioned
in the preceding paragraph, the expense thereof shall be borne by the Official Participant concerned.
Article 8. Disposal of Waste
1. Official Participants shall dispose waste in accordance with the methods specified by the Organiser, by sorting
recyclable waste before disposal and using designated sites for waste disposal.
2. Official Participants shall store or dispose waste at sites no other than those designated by the Organiser.
3. In case when the Organiser provides waste disposal services on behalf of the Official Participant, the expense
shall be borne by the Official Participant concerned based on the size of the allocated spaces and facilities, and
nature of commercial activities carried out therein.
G. General Services
27
Article 9. Food Hygiene Supervision and Surveillance
1. The Organiser shall supervise and keep surveillance for food hygiene on those Official Participants handling
food and beverage and the location of sales points thereof.
2. In the event of a food poisoning or any other food safety-related accident, the Official Participant concerned
must notify the Organiser immediately.
Article 10. Worker Health
Official Participants must pay due attention to the hygiene and health conditions of their staff.
Article 11. Preventive Measures against Infectious Diseases
Any Official Participant coming upon the knowledge of a person infected or suspected to be infected with typhoid
fever, paratyphoid fever, bacillary dysentery or any other contagious diseases must notify the Organiser
immediately.
Article 12. Emergency Medical Care
The Organiser shall provide first aid medical facilities and equipments (including ambulances) needed in the
event of an injury or a sudden onset of illness at the Exhibition site.
Article 13. Extermination of Harmful Rodents and Insects
Official Participants shall endeavor to prevent the spread of harmful rodents and insects, including mosquitoes,
flies and cockroaches and shall undertake the extermination thereof in their allocated spaces and facilities.
Chapter III
Security and Safety
Article 14. Responsibilities of the Organiser
1. The Organiser shall create and operate an organisation responsible for ensuring security and safety within
the Exhibition site (hereinafter referred to as the Security and Safety Center).
2. The Security and Safety Center shall carry out the following tasks:
(1) Prevention of, and response to, terrorism, crime, fires, accidents from overcrowding and other types of
accidents;
(2) Monitoring to prevent violations of the Laws and Regulations;
(3) Liaison and coordination with the police agencies, fire agencies, private security guards employed by Official
Participants and any other related agencies; and
(4) Protection of life, physical safety, personal property, as well as the maintenance of public order within the
Exhibition site.
3. All members of the Security and Safety Center shall, while on duty, put on uniforms and equipment
determined by the Organiser, and carry identification cards in a way that they are displayed prominently.
G. General Services
28
Article 15. Responsibilities of Official Participants
1. Official Participants shall endeavor to maintain order and ensure safety within the allocated spaces and facilities
at their own expense and responsibility.
2. All Official Participants shall, in consultation with the Organiser, appoint a security supervisor within their
allocated spaces and facilities. In such a case, the Organiser shall be informed of the name and contact information
of the security supervisor.
3. The security supervisor mentioned in the preceding paragraph shall carry out the following tasks:
(1) Preparation of the security and safety plan for the allocated spaces and facilities, in consultation with the
Organiser, and implementation of security and safety measures based on the produced plan;
(2) Cooperation with the police agencies, fire agencies and the Security and Safety Center; and
(3) Participation in the security and safety education and training programs conducted by the Organiser.
Article 16. Emergency Measures and Notification
The security supervisor shall, in case when a terrorist or criminal act, fire or other accident has occurred in an
area under his/her control, immediately take necessary emergency measures and report to the Security and
Safety Center, police agencies, and fire agencies without delay.
Article 17. Prevention of Fire
Any Official Participant planning to use gas and electric devices, including heat-generating devices within the
allocated spaces and facilities shall take necessary measures to prevent fires.
Article 18. Care of Lost Children and Lost & Found Services
1. The Organiser shall create and operate a facility that cares for lost children and appropriately handle lost and
found items within the Exhibition site.
2. Official Participants shall cooperate with the Organiser in the care of lost children and the appropriate
handling of lost and found items.
Article 19. Maintaining Order within the Exhibition Site
1. The Organiser may, for the purpose of maintaining order and safety within the Exhibition site, stipulate rules
governing all personnel in the Exhibition site.
2. Official Participants shall pay attention to ensuring that their staff engaged in the Exhibition site and the
allocated spaces and facilities comply with the provisions mentioned in the preceding paragraph.
Chapter IV
Supply of Water, Gas, Electricity and Air Conditioning
Article 20. Installation of Utility Systems
The Organiser shall install water supply mains, drainage mains, gas mains and air conditioning units and power
distribution lines (hereinafter referred to as Supply and Disposal Facilities) within the allocated spaces and
G. General Services
29
facilities for the use of water supply and drainage, gas, electricity, and air conditioning services (hereinafter
referred to as Water Supply and Other Services) to Official Participants.
Article 21. Service Agreement
1. Those Official Participants who wish to use water supply and other services shall enter into an agreement
with the Organiser on the provision of such services (hereinafter referred to as the Service Agreement).
However, the Official Participants who use an independent power generation system, with the approval of the
Organiser, need not enter into such agreement.
2. When entering into the Service Agreement pursuant to the preceding paragraph, Official Participants shall
fill out an application form and submit it to the Organiser.
3. The completed application mentioned in the preceding paragraph must include the estimated maximum
demand for each of the service facility.
4. When two or more Official Participants are to jointly utilize supply and disposal facilities, a representative
of said Official Participants shall sign the service agreement mentioned in Paragraph 1 of this Article.
5. Official Participants shall, when desiring early termination of the service agreement, notify the Organiser at
least five days in advance.
Article 22. Determining Service Demand
The Organiser shall, after consultation with the Official Participant, determine the contracted quantity of the
provided service, based on the calculations stipulated in Paragraph 3 of Article 21.
Article 23. Service Fees
The service fees shall be in accordance with local rates and the Laws and Regulations.
Article 24. Installation of Usage Meters and Determining Usage
1. The service provider shall install a usage meter in the Official Participants respective supply and disposal
facilities to measure the usage of each of the services supplied. Official Participants shall cover the cost of
installation of the meters.
2. In case when it is impossible to read a meter accurately due to a failure in the meter or other reasons, the
Organiser shall, in consultation with the Official Participant concerned, decide on the appropriate quantity used
based on the quantity used in the previous month or on the actual quantity used after a replacement meter is
installed.
Article 25. Payment of Service Fees
1. The Organiser shall read the meters on a fixed date each month and issue the bills to Official Participants
accordingly.
2. Official Participants shall pay the monthly service fees to the Organiser for the quantity of use of the service
facilities.
3. Official Participants shall pay the monthly service fees to the Organiser through a method specified by the
Organiser, within 21 days from the issuance of the bills stipulated in the preceding paragraph.
G. General Services
30
4. The Official Participants must also pay to the Organiser any late fees or security deposit owed, if such are
stipulated in the service agreement pursuant to Paragraph 1, Article 21.
Article 26 .Maintenance of Service Facilities
1. Official Participants shall, at their own expense, carry out routine maintenance and inspection of service facilities.
2. Official Participants shall, if they detect any malfunction or problems in the service facilities, immediately
discontinue the use of the affected equipment and notify the Organiser.
3. Official Participants shall not install alternative service facilities or modify or repair existing facilities without
the approval of the Organiser.
Article 27. Special Installations
1. Official Participants may request the Organiser to provide or install any special equipment or apparatus
(hereinafter referred to as special installations) on the service facilities.
2. Upon request pursuant to the preceding paragraph, the Organiser may provide said special installations if it
deems it indispensable and technically feasible.
3. The costs incurred by the provision, setting up and management of such special installations shall be borne
by the Official Participant concerned.
Article 28. Suspension, Discontinuance or Limitation of Services
1. The Organiser may suspend the supply of water and other services to an Official Participant in the following
cases:
(1) When an Official Participant fails to pay its bills by the due date and then does not pay by the designated
date after receiving a reminder from the Organiser;
(2) When an Official Participant refuses or hinders, without justifiable reason, the on-site inspections stipulated
in Article 4 herein;
(3) When an Official Participant makes or attempts to make an improper use of service facilities; or
(4) When an Official Participant, in addition to the items stipulated above, infringes the Laws and Regulations
or any provisions in the service agreement.
2. If an Official Participant falls into any of the following categories, the Organiser shall be entitled to discontinue
or limit Water Supply and Other Services to said Official Participant. In such case, the Organiser shall, with the
exception of a natural disaster or other situations force majeure, give a prior notice to the Official
Participant of the date and scope of such discontinuance or limitation:
(1) Natural disasters or other situations of force majeure;
(2) When failure or signs of malfunction are detected in the supply and disposal facilities;
(3) When the supply and disposal facilities require repair or other works; or
(4) When necessary for safety and security reasons.
3. The Organiser shall assume no liability for any loss or damage sustained by the Official Participant as a
result of the suspension, discontinuance or limitation of services stipulated in Paragraphs 1 and 2 of this Article.
G. General Services
31
Article 29. Water Supply Facilities
1. The Organiser shall install water supply mains and valves extending up to the boundary of each of the allocated
spaces and facilities. In this case, the pipes should be 20 to 25mm in diameter, and the installation should be
done in such a way as to maintain an adequate level of water pressure.
2. The quality of water should be in accordance with the standards set forth in the Drinking Water Management
Ordinance of the Republic of Korea.
3. Official Participants shall, at their own expense and responsibility, install water supply equipments other
than the external pipes and valves, including internal piping, and other water supply equipments in the spaces
allocated to them.
Article 30. Drainage Facilities
1. The Organiser shall install drainage mains and catch basins extending up to the boundary of each of the
allocated spaces and facilities.
2. Official Participants shall, at their own expense and responsibility, install drainage facilities other than external
installations, including internal piping and other equipments in the spaces allocated to them.
Article 31. Gas Facilities
1. The Organiser shall install gas mains and section valves extending up to the boundary of each of the allocated
spaces and facilities. In such case, the type and pressure of gas to be supplied are as follows:
(1) Type: Natural gas
(2) Pressure: 2.1 to 2.4 kPa.
2. Official Participants shall, at their own expense and responsibility, install the internal piping and other
equipments, a gas leak detectors, and related safety devices in the spaces allocated to them.
Article 32. Air Conditioning Facilities
1. The Organiser shall install an individual air conditioning system in each one of the allocated spaces and
facilities.
2. Official Participants may request the Organiser to change the location of air conditioning facilities or install
an additional unit. In this case, the Official Participant concerned shall bear the expense incurred.
Article 33. Power Supply System
1. The Organiser shall install the power distribution lines extending up to the boundary of each of the allocated
spaces and facilities.
2. The frequency and supply method of power supplied by the Organiser are as follows:
(1) Frequency: 60 Hz
(2) Supply method: 4-wire, 3-phase AC supply, 220/380 V
3. Official Participants shall, at their own expense and responsibility, install electricity supply equipment other
than the external distribution equipment, including the panel board, internal piping and wiring and other facilities
in the spaces allocated to them.
G. General Services
32
Chapter V
Telecommunications Services
Article 34. Supply of Telecommunications Services
1. Telecommunications services including telephone, internet and satellite communications (hereinafter referred
to as telecommunications services) are supplied by service providers designated by the Organiser (hereinafter
referred to as the Telecommunications Service Providers).
2. The Organiser shall provide necessary assistance and other related steps to Official Participants in signing
up for telecommunications services with Telecommunications Service Providers as stipulated in Article 35.
Article 35. Telecommunications Service Contract
1. Official Participants shall enter into a service contract with the Telecommunications Service Provider for
using the telecommunications services.
2. The telecommunications service fees shall be in accordance with the local rates and the Laws and Regulations.
Article 36. Telecommunications Wiring
1. The Organiser shall install wiring devices and connecting devices extending up to the boundary of the allocated
spaces and facilities.
2. Official Participants shall, at their own expense and responsibility, install telecommunications service facilities
and equipment other than external installations, including internal piping and wiring and other facilities in the
spaces allocated to them.
Article 37. Radio Station
1. Official Participants may set up a radio station.
2. Official Participants planning to set up a radio station pursuant to the preceding paragraph shall obtain
permission in accordance with the Radio Waves Act of the Republic of Korea. In this case, the said Official
Participant shall obtain the prior approval of the Organiser.
Article 38. Special Telecommunications Facilities and Equipment
With approval from the Organiser, Official Participants may set up special telecommunications facilities or
equipment at their own expense and responsibility.
Article 39. Prevention and Elimination of Electrical Interference, etc.
1. Official Participants shall take care to ensure that telecommunications equipments including wireless or other
equipments do not impede the functions of the equipment or facilities of the Organiser or other Official Participants.
2. Official Participants shall, when installing and operating wireless and fixed telecommunications equipments,
comply with related technical standards and security policies issued by the Organiser.
3. Official Participants shall set up wireless and fixed telecommunications equipments mentioned in the preceding
G. General Services
33
paragraph only on sites designated by the Organiser.
4. When using the network operated by the Organiser, Official Participants shall use it within the limitation of
the bandwidth assigned by the Organiser.
Article 40. Technical Standards, etc.
1. The Telecommunications Service Providers shall inform Official Participants of the technical standards and
policies related to telecommunications services as set forth in the rules of the Organiser.
2. Official Participants shall comply with the technical standards and policies stipulated in the preceding paragraph.
G. General Services
H. Commercial Activities
of Official Participants
2
H. Commercial Activities of Official
Participants
1. Scope of Commercial Activities 3-5
1.1 Restaurants
1.2 Shops
2. Approval of Commercial Activities 6-7
2.1 Approval by the Organizing Committee
2.2 Approval by Concerned Authorities in Korea
3. Operation of Commercial Activities 7-11
3.1 Responsibilities of the Commissioner of Section
3.2 Business Hours
3.3 Areas for Commercial Activities
3.4 Royalties
3.5 Handling of Sales Income
3.6 Banking Service
3.7 Transportation, Customs Clearance and Quarantine
3.8 Taxation
3.9 Quality Requirements
3.10 Currency and Prices
3.11 Management of Personnel
3.12 Use of Officially Sponsored Beverages
3.13 Sales of Exhibited Objects
3.14 Special Events
3.15 Distribution of Sample Items and Food
3.16 Prohibition of the Sale of Goods that Violate Intellectual Property Rights
3.17 Use of Expo Symbols
3.18 Advertising
3.19 Confirmation of Business Conditions
3.20 Sanitation and Environmental Conservation
3.21 Preparation for Commercial Activities
3.22 Maintenance and Control
3.23 Dismantlement and Removal of Facilities
3.24 Waste Treatment
Appendix 12-15
Form H-01 Application for Operation of a Food Service
Establishment by an Official Participant
Form H-02 Application for Operation of a Retail Establishment
by an Official Participant [Reference] The List of Types of Goods
Form H-03 Application for Approval of Special Events
by an Official Participant
Form H-04 Application for Free Distribution of Sample Items
and Foods by an Official Participant
Contents
3
H. Commercial Activities
of Official Participants
This chapter provides information on the commercial
activities of Official Participants in accordance with the
General Regulations and Special Regulation No. 9.
Official Participants may perform commercial activities
whereby they would promote the culture and tradition
of their countries or organizations as well as the
theme of the Expo. Commercial activities deemed
harmful to the public or to Expo operations are strictly
prohibited.
The Commissioner of the Exhibition is granted the
authority to suspend the commercial activities of any
Official Participant who is deemed to have violated
the regulations detailed in this chapter.
The Organizing Committee is not responsible for any
loss or damage that may be incurred by Official
Participants who violate the commercial activities
provisions set out in the Participation Contract.
1. Scope of Commercial Activities
Commercial activities here include the operation of
food service (restaurants) and retail (shops)
establishments by Official Participants. The area for
commercial activities (combined space for a restaurant
and a shop) cannot exceed 20 percent of the total
floor space of the pavilion (excluding a VIP room,
offices and rest rooms). All commercial activities
related to the operation of restaurants and shops are
only permitted within the zone authorized by the
Organizing Committee, except in special cases
approved by the Organizing Committee.
1.1 Restaurants
Official Participants may build inside their pavilions
restaurant facilities in which the national food of their
countries is mainly served.
Official Participants who wish to open a restaurant are
required to obtain a prior written approval from the
Organizing Committee concerning the restaurants
menu, prices, price display method, type, location,
size, structure, capacity and management method.
Subsequent changes made to the above items also
require a prior written approval from the Organizing
Committee.
Restaurants are divided into four categories as detailed
in the following chart.
1.2 Shops
Official Participants may sell slide films, cassette tapes,
films, CD-ROMs, DVDs, video tapes and other
electronic media products, as well as pictures,
postcards, books and stamps related to their countries
or organizations. Official Participants may also sell up
to five types of specialty goods representing their
countries or organizations. The five types of goods
may be substituted only once with other products
(up to five products) with a prior written approval
Official Participants wishing to open shops should
receive a prior written approval from the Organizing
Committee with regard to the shops location, size
and management method as well as the types,
quantities, prices and price display methods of goods
to be sold. Any subsequent changes to the above
specifications require a prior written approval from
The sale of tobacco is prohibited at the Expo site.
The types of specialty goods allowed to be sold in
shops (e.g. traditional clothing, accessories,
and takeaway food) are listed in the table below.
4
Category Features
Table service
restaurant
- Elegant interior decoration
- Sophisticated menu made from fresh ingredients (local producers)
- Waiter services
- Furnished by local companies (tables, chairs)
- Low customer-waiter ratio
- Spacious service area
- Higher priced menu
Buffet restaurant
- Unique interior decoration
- Optional special dishes, food and drinks
- Waiter or cafeteria-style services
- Low customer-waiter ratio
- Spacious service area
- Reasonably priced menu
Fast food restaurant
- Simple and natural interior decoration
- Mainly fast foods and drinks
- No (or few) guest tables
- Serves many guests simultaneously
- Reasonably priced (or inexpensive) menu
Delicatessen and drinks
- Sells processed meat and sandwiches
- No guest tables
- Take-out services
- Inexpensive menu
5
No. Types
Goods DVDs, CD-Roms, photos, books, stamps, postcards
Specialty
Goods
1 Clothing
2 Wearable articles
3 Accessories
4 Cosmetics
5 Sports items
6 Books and stationery
7 Musical items
8 Toys
9 Hobby items
10 Furniture
11 Interior decorations
12 Sleeping equipment
13 Tableware
14 Kitchenware
15 Electrical goods
16 Gardening goods
17 Arts and crafts
18 Jewelry
19 Drinks (take-away)
20 General foods (take-away)
21 Fresh foods (take-away)
22 Others
Types of Goods and Specialty Goods Allowed to be Sold
* Note: All items must be related to the Official Participants
6
I. Commercial Activities of Official Participants
2. Approval of Commercial Activities
Official Participants wishing to engage in commercial
activities shall submit the necessary applications to the
Organizing Committee for approval. After receiving
approval from the Committee, further approval must
be obtained from the relevant government authorities
in Korea and registration completed.
2.1 Approval by the Organizing Committee
Official Participants shall notify the Organizing
Committee of the following items and report any
changes without delay:
The name of the individual in charge of commercial
activities and contact information;
Names of the staff members engaged in
commercial activities;
Other items specified by the Organizing
Committee.
Official Participants are required to complete the
Application Form for Operation of a Food Service
Establishment by an Official Participant (Form H-01)
and/or the Application Form for Operation of a Retail
Establishment by an Official Participant (Form H-02),
with the signature of their Commissioner of Section,
and submit the applications to the Organizing
Committee by Feb. 28, 2012 via email (Commercial
Facilities Management Division:
pcw0511@expo2012.kr).
The application should include clear statements on the
type, location and size of the commercial facilities and
a menu of the food to be served, as well as the
capacity of facilities and the management method
that will be employed. A list of prices for the food and
goods to be sold should be submitted as an
attachment, along with the application.
The Organizing Committee will review the application
and inform the applicant of its decision
Forms H-01 and H-02 can be downloaded from the
Documents for Participants section (no. 15) of the
official website of Expo 2012 Yeosu Korea
(eng.expo2012.kr).
2.2 Approval by Concerned Authorities in Korea
Official Participants who wish to carry out commercial
activities within their pavilions, after receiving approval
from the Organizing Committee, are required to
receive authorization from the concerned government
authorities in Korea as per the laws of the Republic of
Korea.
Official Participants shall first build the facilities
necessary for selling and preserving food or food
additives and then report their business to the
authorities concerned (Yeosu City). Required
documents include a Business Report Form (incl.
electronic form), certificates of educational training,
and medical reports on the health of staff members.
For the matters regarding this process, please refer
to G. 5. Food Sanitation.
Official Participants who wish to import foodstuffs for
cooking, selling, distributing free samples, and other
commercial purposes are required to report to the
Korea Food and Drug Administration (KFDA) on the
imported foodstuffs and submit a valid certificate to
the local tax authorities. For details on transport,
customs clearance and quarantine, please refer to J.
Customs Clearance, Quarantine and Handling of
Goods and J. 3.4 Food Import Report Procedures.
Official Participants shall apply for business licenses for
each of their business establishments to the Director
of the Yeosu Tax Office within 20 days after the start
of business. Required documents include the business
license (in cases where the business requires permis-
sion or registration), and rental contracts. International
participants are required to attach documents proving
their status as foreigners (copies of passports or alien
registration). Those who start a new business can
apply for a business license prior to launching the
7
business. The Participation Management Center will
assist Official Participants in completing all of the
necessary procedures related to commercial activities
of Official Participants.
3. Operation of Commercial Activities
3.1 Responsibilities of the Commissioner of
Section
The Commissioners of Section shall be directly
responsible for all of the commercial activities of their
respective national sections. In the case where
commercial activities are assigned, subleased or
transferred to or used as securities by a third party,
the Commissioners of Section shall remain directly
responsible to the Organizing Committee and the
Commissioner of the Exhibition for the fulfillment of
duties relating to commercial activities.
The Commissioners of Section shall ensure that those
engaged in commercial activities abide provisions
outlined in the General Regulations, the Special
Regulations, and the Participation Contract.
3.2 Business Hours
The business hours of commercial facilities are from
9 am to 9 pm (12 hours daily). Official Participants
should not suspend commercial activities during the
business hours without prior approval from the
The Organizing Committee may, when deemed
necessary, direct a change in business hours to Official
Participants. Official Participants shall abide by the
directive and shall not claim compensation for
damages from the Organizing Committee for the
change in business hours.
3.3 Areas for Commercial Activities
Official Participants are permitted to carry out
commercial activities in authorized zones only.
Official Participants are prohibited from transferring
their authorized commercial zones to another party or
utilizing it for purposes other than those stipulated in
the Participation Contract without a prior approval
3.4 Royalties
Official Participants shall pay to the Organizing
Committee royalties arising from their commercial
activities in accordance with the conditions outlined in
the Participation Contract. Specifically, Official
Participants shall pay, on a monthly basis and by a
separately specified method, to the Organizing
Committee an amount calculated as a certain
percentage of gross revenue (excluding value-added
and other taxes) as royalties. The percentages are as
follows:
Restaurants
Table service restaurants 2%
Buffet restaurants 3%
Fast food restaurants 6%
Delicatessen and drinks 8%
Shops 10%
Revenue from commercial activities of Official
Participants should be deposited in a bank account of
one of the official banks designated by the Organizing
Committee. Royalties will be calculated by the
Organizing Committee in consideration of royalty
percentage and the revenue amount and
automatically transferred from the bank accounts
of Official Participants to the bank account of the
3.5 Handling of Sales Income
Official Participants shall keep a record of their daily
revenues in accordance with the guidelines provided
by the Organizing Committee and report them to the
Committee. Official Participants shall open accounts at
banks designated by the Organizing Committee and
deposit their daily earnings into such accounts. The
Organizing Committee reserves the right to request
revenue and bank account statements from Official
8
Participants and conduct inspections of commercial
activity sites during business hours.
Official Participants shall manage entire earnings from
commercial activities using the accounting system
designated by the Organizing Committee. Official
Participants may only accept credit card payments
from credit card companies recognized by the
3.6 Banking Service
To provide banking services to Official Participants and
other participants during the Expo period, two bank
offices, Kwangju Bank and Industrial Bank of Korea
(IBK), will be open and operated in the Expo site. The
IBK branch will be located on the first floor of the In-
ternational
Pavilion, Block C. Kwangju Bank will be located on the
first floor of the International Pavilion, Block B.
Business hours are from 9 am to 6 pm for both
branches.
Official Participants must open bank accounts, and to
do so are required to complete the application form,
an official document verifying participation in the
Expo, a copy of the passports and a seal of the Official
Participants. For more details, please refer to the
Documents for Participants section (no. 39Guide to
Local Banking Services) of the Yeosu Expos official
website. Inquiries on bank accounts and other related
services will be directed to persons in charge of such
services in the official sponsor banks.
3.7 Transportation, Customs Clearance and
Quarantine
Official Participants shall follow the laws and
regulations of the Republic of Korea with regard to
transport, customs duties and quarantine of foodstuff,
goods and raw materials imported for commercial
activities. Official Participants are liable to various taxes
such as tariffs, value-added taxes and others. For more
information, please refer to J. Customs Clearance and
Handling of Goods.
3.8 Taxation
Official Participants are liable to various taxes in Korea
during the time they are engaged in commercial
activities on the Expo site. These taxes include
value-added tax, corporate tax (income tax in the case
of individuals), and local income tax. The tax rates and
the relevant tax authorities are as follows:
Taxes may be exempt in the following cases:
The importation of unprocessed food (including
agricultural, livestock, fisheries and forest products) is
subject to exemption of value-added tax.
Further information regarding taxes can be found by
referring to individual tax laws in Korea including
Value-Added Tax Law, Corporation Tax Law, Income
Tax Law and Local Tax Law.
The Participation Management Center will provide
support for matters regarding taxation.
Types Tax rate Tax Authorities
Value-added Tax 10 % of the tax base Director of the Yeosu Tax Office
Corporation Tax 10 20 % of the tax base Director of the Yeosu Tax Office
Income Tax 6-33 % of the tax base Director of the Yeosu Tax Office
Local Income Tax 10 % of the tax base Mayor of Yeosu City
Tax Rates and Relevant Tax Authorities
9
3.9 Quality Requirements
Korean won shall be the currency used in all
commercial activities within the Expo site. Official
Participants are required to post goods and service
prices for customers. The Organizing Committee
reserves the right to include additional guidelines on
the types and prices of goods for sale, and Official
Participants are obliged to abide by these guidelines.
3.10 Currency and Prices
Official Participant personnel engaged in food services
are required to acquire health certificates from the
related Korean government authorities and
identification cards issued by the Organizing
Committee (must be worn at all times while operating
pavilions). They must also undergo training provided
by the Organizing Committee.
3.11 Management of Personnel
Official Participant personnel engaged in food services
are required to acquire health certificates from the
related Korean government authorities and
accreditation cards issued by the Organizing
Committee (must be worn at all times while operating
pavilions). They must also undergo training provided
by the Organizing Committee. For issuance of
accreditation cards for employees, please refer to G.
6.4.1 Participation Management Center.
3.12 Use of Officially Sponsored Beverages
Official Participants should use the products of Lotte
Chilsung Beverage for non-alcoholic beverages (fruit
juice, soda, functional beverage, ready-to-drink coffee,
vitamin drink, etc.) and bottled water (including spring
water for water dispensers). For more inquiries
regarding beverages, please contact the Sponsorship
Business Division at renew0216@expo2012.kr.
3.13 Sales of Exhibited Objects
Official Participants may sell exhibited articles provided
that they do so in accordance with the laws and
regulations of the Republic of Korea and that they are
sold after the completion of the Expo.
Such transactions are not subject to royalty payments.
In the case of the above-mentioned transaction,
the Official Participant concerned relinquishes their
right to the benefits of temporary entry and shall be
subject to customs tax and other taxes in accordance
with the provisions of the customs laws and the
related regulations of the Republic of Korea.
3.14 Special Events
Official Participants who wish to organize special
events within their exhibition sites shall present such
plans to the Organizing Committee no later than three
months prior to the opening of the Expo.
The Committee reserves the right to request additional
documentation as a condition for approval.
Official Participants may hold music, dance and other
performances in their pavilions with the approval of
the Organizing Committee. In such cases, Official
Participants shall not demand admission or other fees
from visitors except in cases where the Commissioner
of the Exhibition acknowledges the necessity for
doing so.
Please submit to the Commercial Facilities
Management Division (pcw0511@expo2012.kr) the
Form H-03, Application Form for Approval of Special
Events by an Official Participant. The form is also
found at the Documents for Participants section (no.
15) in the Yeosu Expos official website.
3.15 Distribution of Sample Items and Food
Sample items and foods to be distributed by Official
Participants free of charge shall be representative of
their respective countries and have received final
processing within the country concerned or produced
by machines or equipment exhibited at the Expo by
10
the Official Participant concerned.
Official Participants who wish to distribute sample
items free of charge are required to submit Form
H-04, Application Form for Free Distribution of Sample
Items and Foods by an Official Participant to the
Commercial Facilities Management Division
(pcw0511@expo2012.kr) at least seven days before
the distribution. The application form is also found at
the Documents for Participants section (no. 15) in the
Yeosu Expos official website. The application should
list the sample items and food for free distribution,
their quantities, the place and size of the distribution
area, and the labeling method applied.
The Commissioner of the Exhibition may request
more documentation or add specific conditions if
deemed necessary as conditions for approval.
The Organizing Committee may withdraw approval
when the distribution of sample items is judged to
inhibit order on the Expo site.
3.16 Prohibition of the Sale of Goods that Violate
Intellectual Property Rights
Official Participants are prohibited from offering for
sale goods that violate intellectual property rights.
The Organizing Committee shall not be held
responsible for any legal actions taken against
violators.
3.17 Use of Expo Symbols
Official Participants may not use the names, images,
logos, emblems, mascots and other content related to
the Expo or the Organizing Committee in commercial
activities without a prior approval from the
Committee.
3.18 Advertising
Official Participants may, within the sections of their
pavilions, display or distribute advertisements such
as signboards, posters, notices and other printed
materials featuring their own names, certifications
and products. In this case, the advertisements shall
conform to the standards determined by the
Organizing Committee and be approved by the
Committee in advance.
The Organizing Committee may direct the removal,
modification or suspension of distribution of
advertisements when deemed necessary to maintain
the order, safety and overall harmony of the Expo.
Official Participants may not use the names of foreign
countries, cities, regions or any names similar in their
advertisements without a prior approval from the
Organizing Committee and the related Commissioner
of Section.
For further information, please refer to E. Unified
Signage System of the Expo.
3.19 Confirmation of Business Conditions
The Organizing Committee may send authorized
individuals to inspect areas where Official Participants
conduct commercial activities to ascertain whether
provisions of the Participation Contract are being
fulfilled and to confirm the conditions of commercial
activities.
The Organizing Committee may direct Official
Participants to take measures for correction or
improvement based on the result of on-site
inspections.
3.20 Sanitation and Environmental Conservation
Official Participants are required to follow the
provisions of public health, hygiene and environmental
conservation specified in G. 3. Environmental
Management.
3.21 Preparation for Commercial Activities
Official Participants shall bear the expense for
designing, building and installing commercial facilities
inside their exhibition areas. For more information,
please refer to D. Construction of the International
11
Pavilion and Installation of Pavilions.
Official Participants agree to complete interiors and
other works necessary for preparation of commercial
activities by April 1, 2012.
Official Participants shall follow the standards for
interior finishes specified by the Organizing
Committee when carrying out interior finish works.
The Organizing Committee may, when it deems
necessary, send authorized individuals to commercial
activity areas of Official Participants to undertake
on-site inspections with regard to interior finish and
other construction work.
In the event the on-site inspection reveals that the
construction does not meet the standards for interior
finishes and related regulations, the Organizing
Committee has the right to direct the Official
Participant concerned to take the necessary actions
to meet those requirements.
For storage, spaces at the Central Logistics Center
(CLC) in the basement of the International Pavilion can
be rented to Official Participants, and cold store spaces
will be also available for a fee upon request.
3.22 Maintenance and Control
Official Participants shall pay due attention to
maintaining good order in their commercial activity
areas.
The Organizing Committee may direct Official
Participants to carry out repairs in commercial activity
areas if it deems them necessary. The Official
Participant concerned shall bear the expense of any
repairs required due to damage caused by the Official
Participant to the facilities.
Official Participants shall comply with the repair
schedule devised by the Organizing Committee,
and follow all directives given by the Organizing
Committee throughout the repair process.
3.23 Dismantlement and Removal of Facilities
Please refer to D. 5.3.2 Return of Exhibition Space.
3.24 Waste Treatment
Please refer to G. 3.3 Waste Disposal.
12
Form H-01
Application Form for Operation of a Food Service Establishment by an Official Participant
Reference no:
Name of Country/
International
Organization
Name of the
Signature
Applicant
Name (Signature)
Phone Mobile phone
Fax E-mail
Address
* For example: Inside the Italy Pavilion, Block B of the International Pavilion
*Official Participants are required to attach to this form a floor plan of the restaurant and a menu (including prices).
Location
Type
Table Service Restaurant
Buffet Restaurant
Fast Food Restaurant
Delicatessen and Drinks
Main Menu
Size Pavilion Commercial Area
Management Method
Maximum Capacity
Additional Comments
13
Form H-02
Application Form for Operation of a Retail Establishment by an Official Participant
Reference no:
Name of Country/
International
Organization
Name of the
Signature
Applicant
Name (Signature)
Phone Mobile phone
Fax E-mail
Address
*Official Participants are required to attach to this form a floor plan of the retail establishment and a price list of goods to be sold.
Location
Types of Goods
Please refer to the types of goods listed in 1.2 Shops.
Size Pavilion Commercial Area
Management Method
Maximum Capacity
Additional Comments
14
Form H-03
Application Form for Approval of Special Events by an Official Participant
Reference no:
Name of Country/
International
Organization
Name of the
Signature
Applicant
Name (Signature)
Phone Mobile phone
Fax E-mail
Address
Event Period
Event Site Area
Participants
Summary of Event
Additional Comments
15
Form H-04
Application Form for Free Distribution of Sample Items and Foods by an Official Participant
Reference no:
Name of Country/
International
Organization
Name of the
Signature
Applicant
Name (Signature)
Phone Mobile phone
Fax E-mail
Address
Distribution Date
Distribution Site Area
Participants
Types of Sample Items
and Quantity
Labeling Method on
Sample Items
16
17
Special Regulation No.9
concerning Commercial Activities by Official Participants
CHAPTER I
GENERAL PROVISIONS
Article 1. Purpose
The purpose of this Special Regulation is, in accordance with Articles 20, 24, and 34 of the General Regulations
of the International Exposition Yeosu Korea 2012 (hereinafter referred to as "the General Regulations" and the
International Exposition Yeosu Korea 2012 as "the Exhibition"), to specify the necessary requirements for commercial
activities of Official Participants in the Exhibition site.
Article 2. Definitions
The commercial activities in this Special Regulation refer to the operation of restaurants and the sale of goods
by Official Participants.
Article 3. Compliance with the Laws and Regulations
1. The Organizing Committee for the International Exposition Yeosu Korea 2012 (hereinafter referred to as
the Organiser) and the Official Participants in the Exhibition shall comply with the General Regulations and
the Special Regulations of the Exhibition, with the relevant laws and regulations of the Republic of Korea, and
supplementary guidelines and instructions mentioned in Paragraph 2 hereunder (hereinafter referred to as the
2. The Organiser may stipulate separate supplementary guidelines or instructions, provided that they are in
3. The Commissioner of the Exhibition may, when the commercial activities of a participant violate the Laws
and Regulations mentioned in the Paragraph 1 of this Article, direct the Official Participant concerned to cease
the said commercial activities. Official Participants shall abide by the directives given in such case. The
Organiser shall assume no responsibility whatsoever for any damage of and loss relating to and resulting from
the violation of the Laws and Regulations.
CHAPTER II
AUTHORIZATION OF COMMERCIAL ACTIVITIES
Article 4. Responsibilities of the Commissioner of Section
1. In accordance with Article 20 of the General Regulations, the commercial activities in the national sections
fall exclusively within the jurisdiction of the respective Commissioner of Section. The Commissioner of Section
shall be directly responsible for the operation of commercial activities of Official Participants, and in the case
when the rights to commercial activities are assigned, subleased, or transferred to or used as securities by a third
party, the Commissioner of Section shall remain directly responsible to the Organiser and to the Commissioner
18
of the Exhibition for actions of the said third party and the fulfillment of the requirements set forth in the Special
Regulations.
2. Official Participants shall, in accordance with Article 7 herein and the Participation Contract, pay to the
Organiser royalties arising from their commercial activities.
3. Official Participants shall, in accordance with Special Regulation No. 7 concerning Customs Clearance and
Handling of Goods, bear the expense of any taxes or tariffs incurred in regard to their commercial activities.
Article 5. Approval for Commercial Activities
1. Official Participants may open restaurants in which the national food of their country will be principally
served.
2. Official Participants wishing to establish the restaurants mentioned in the preceding paragraph must receive
the approval of the Organiser with regard to the types, prices, and price display methods of food to be sold as
well as to the restaurant type, location, area, style, capacity, and management method. Any subsequent changes
to the above items shall necessitate a written approval thereof by the Organiser.
3. Official Participants may sell photographs, slides, postcards, sound recordings, films, CD-Roms, DVDs,
videos and other media, books, and stamps from their countries or related to their international organisations.
Official Participants may also sell up to five types of goods which are representative of their country or their
international organisation.
4. Official Participants wishing to offer for sale of the goods mentioned in the preceding paragraph must receive
the approval of the Organiser with regard to the types, quantities, prices, and price display methods of goods
to be sold as well as to the shop location, area, size, and management method (including electronic transactions).
Any subsequent changes to the above items shall necessitate approval thereof by the Organiser. However, the
five types of goods that are representative of their country or their international organisation may be substituted
for other goods no more than twice, and in each case, only with the prior approval of the Organiser.
5. The Organiser shall provide Official Participants with guidelines concerning the selection of goods which
are truly representative of their country or their international organization.
Article 6. Areas Authorised for Commercial Activities
1. In accordance with Article 19 of the General Regulations, the total space of the area authorised for commercial
activities (the combined space for restaurants and shops) by Official Participants shall not exceed 20% of the
total covered exhibition space (excluding areas for VIP, offices and WCs). Furthermore, the said area shall
remain subject to the approval procedures defined in Paragraphs 2 and 4 of Article 5 herein.
2. All the commercial activities regarding restaurants and sales of goods covered in Article 5 herein shall be
carried out only within the areas authorised by the Organiser, except for special cases and with prior authorisation
from the Organiser.
Article 7. Royalties
1. Official Participants shall pay to the Organiser royalties arising from their commercial activities in accordance
with the conditions determined in the Participation Contract.
2. Official Participants shall, on a monthly basis and by a separately specified method, pay to the Organiser an
19
amount calculated as a percentage of gross revenue (excluding consumption and other taxes) of said commercial
activities as royalties for their commercial activities, based on the following categories:
(1) Restaurants
a. High-class restaurants (with tables) 2%
b. Buffets 3%
c. Fast-food (take-out) services 6%
d. Delicatessen and drinks 8%
(2) Shops 10%.
3. The categories regarding the various types of restaurants to be operated by Official Participants and the
corresponding level of royalties due shall be determined by the Organiser.
Article 8. Handling of Sales Income
1. Official Participants must record and, on a daily basis, report sales income in a way determined by the
Organiser. Official Participants shall open an account at a bank designated by the Organiser and deposit daily
sales income in that account within the deadline set by the Organiser. The Organiser may, at regular intervals
determined by the Organiser, request from Official Participants detailed revenue and accounting report
pertaining to their commercial activities, and perform any necessary audits during operating hours to confirm
the income of those commercial activities.
2. Official Participants shall process all sales income of commercial activities using a cash register of a type
specified by the Organiser. In such cases, Official Participants may accept payments by credit cards that are
approved by the Organiser.
3. Official Participants may not sell goods on credit. However, this limitation does not apply in cases where
purchases are made using credit cards approved by the Organiser.
Article 9. Sales of Exhibited Objects
1. Official Participants may sell off articles they have exhibited or materials they have used in the Exhibition,
provided that they do so in accordance with the Laws and Regulations and that these articles only be made
available after closure of the Exhibition. Such transactions will not be deemed as commercial activities subject
to the royalties determined in Article 7 herein.
2. In the case of the transactions mentioned in the preceding paragraph, the Official Participant concerned
relinquishes its right to the benefit of temporary entry and shall be subject to taxation and the customs laws and
regulations of the Republic of Korea.
Article 10. Special Events
1. Official Participants who wish to arrange special events within the site of the Exhibition, in accordance with
Article 23 of the General Regulations, shall present no less than 3 months prior to the opening of the Exhibition
the plans to the Organiser.
2. No admission fees shall be charged for the special events referred to in the preceding paragraph. However,
this stipulation may be waived with the approval of the Commissioner of the Exhibition.
3. Official Participants may, with the approval of the Organiser, hold music, dance, and other performances in
20
their pavilions. In such cases, Official Participants shall not require visitors to pay an entrance or other fee for
the said performances.
Article 11. Distribution of Sample Items and Foods
1. Under the provisions of Article 22 of the General Regulations, the sample items and foods to be distributed
free of charge (hereinafter referred to as "sample") by Official Participants shall be representative of their
respective countries and have received final processing within the country concerned or have been produced
by machines, apparatus, or equipment exhibited in the Exhibition by the Official Participant concerned.
2. Official Participants who wish to distribute sample items free of charge shall apply to and receive the approval
of the Commissioner of the Exhibition with regard to lists of the said sample items and foods, as well as their
quantities, times, places of distribution and their areas, and the method of labeling of the sample items. The
Commissioner of the Exhibition may add specific criteria where necessary for approval.
3. The Commissioner of the Exhibition may withdraw approval when the distribution of sample items by an
Official Participant is judged to be in violation of the conditions of approval mentioned in the two preceding
paragraphs or to be inappropriate to either the order or the overall harmony of the Exhibition. In case of
disagreement, the issue shall be submitted to the Steering Committee.
CHAPTER III
OPERATION OF COMMERCIAL ACTIVITIES
Article 12. Business Hours
1. The business hours of commercial activities shall, in consideration of the opening and closing times of the
Exhibition site as prescribed in Special Regulations No. 13 concerning Admissions, be separately specified
by the Organiser for each sales category and area.
2. Official Participants may not suspend commercial activities during the business hours referred to in the preceding
paragraph without prior approval from the Organiser.
3. The Organiser may, when necessitated by the operational needs of the Exhibition, direct a change in the business
hours referred to in Paragraph 1 of this Article, and Official Participants shall abide by the directives given in such
cases.
4. Official Participants may not use the changes in business hours referred to in the preceding paragraph as a
reason for claiming compensation for damages from the Organiser.
Article 13. Goods for Sale and Prices
1. Official Participants shall display to visitors, in a clearly understandable form, the prices of the goods and
services they offer in the areas they carry out commercial activities.
2. The Organiser may, in cases deemed necessary for operational reasons, issue directives to Official Participants
regarding the goods sold and the prices of such goods, and Official Participants shall abide by the directives
given in such cases.
21
Article 14. Currency to be Used
Korean won (KRW) shall be the currency used in all commercial activities within the Exhibition site.
Article 15. Matters Requiring Notification
1. Official Participants shall notify the Organiser of the following matters:
(1) the names of and contact information for persons responsible for commercial activities;
(2) the names of persons carrying out the commercial activities (hereinafter referred to as "Personnel"); and
(3) any other matters stipulated by the Organiser.
2. Official Participants shall notify the Organiser, without delay, of any changes concerning the details mentioned
in each of the items in the preceding paragraph.
Article 16. Management of Personnel
The Organiser may, in cases when any of the Personnel do not follow the Laws and Regulations or when it is
judged that the behaviour of any of the personnel is inappropriate in terms of maintaining the order of the
Exhibition site, direct the Official Participant concerned to remove said Personnel from the Exhibition site or
forbid said Personnel from engaging in commercial activities within the Exhibition site. The Official Participant
concerned shall abide by the directives given in such case.
Article 17. Transport of Goods, etc.
Official Participants shall, with regard to the conveyance of goods offered for sale, materials, sales-related
equipment, containers, etc. into and out of the Exhibition site, transport such items at a time and via a route
specified by the Organiser.
Article 18. Prohibiting the Sale of Goods that Violate Intellectual Property Rights
1. Official Participants may not offer for sale of goods or services that violate the patent rights, copyrights, or
other related rights prescribed in Special Regulation No. 11 concerning industrial property rights and copyrights.
2. The Organiser shall not be held responsible for any violations by Official Participants of patent rights, copyrights,
or other related rights.
Article 19. Use of the Exhibition Emblem, etc.
Official Participants may not use the names, images, logos, emblems, mascots, contents, etc. relating to the
Exhibition or the Organiser in their commercial activities without obtaining the prior approval of the Organiser.
Article 20. Advertising
1. Official Participants may, within their exhibition spaces or pavilions, display or distribute advertisements such
as signboards, posters, notices, and other printed matter featuring their own names, certifications, or products.
In such cases, the said advertisements shall conform to the advertising standards determined by the Organiser
and be approved in advance.
22
2. Official Participants must receive prior approval from the Organiser for using publicity materials outside
their exhibition spaces or pavilions. However, brochures or leaflets may only be distributed within the enclosure
of the national section of the Official Participant concerned.
3. The Organiser may, if deemed necessary to maintain the order, safety, and overall harmony of the Exhibition,
direct the removal, amendment, or the suspension of distribution of the advertisements mentioned in Paragraphs
1 and 2 of this Article. The Official Participant concerned shall abide by the directives given in such cases.
4. Official Participants may not use the names of foreign countries, cities, regions, or any names similar to
them in their advertisements without the approval of the Organiser and the Commissioner of Section concerned.
Article 21. Confirmation of Business Conditions
1. The Organiser may send persons with authority into areas where commercial activities are carried out to undertake
on-site inspections of the business premises of Official Participants to ascertain as to whether the provisions of the
contract are being fulfilled and to confirm the conditions of commercial activities.
2. The Organiser may, based on the result of the on-site inspection mentioned in the preceding paragraph, direct
the Official Participant concerned to carry out any correction or improvement measures as deemed necessary.
The Official Participant concerned shall abide by the directives given in such cases.
Article 22. Hygiene
Official Participants shall follow the provisions of public health and hygiene specified in Special Regulation
No. 10 concerning the Provision of General Services, with regard to commercial activities.
Official Participants shall, as separately specified by the Organiser, take necessary measures to conserve the
environment with regard to commercial activities.
CHAPTER IV
COMMERCIAL FACILITIES
Article 24. Preparation for Commercial Activities
1. Official Participants shall, at their own expense and responsibility, carry out the design, construction, and
establishment of the facilities, etc. within the area to be used for their commercial activities and follow the
provisions of Special Regulation No. 4 concerning Construction, Fire Prevention, Labour Safety and
Environmental Protection. as well as Special Regulation No. 5 concerning the Installation and Operation of
Machinery and Equipment.
2. Official Participants shall, in order to carry out commercial activities, complete the necessary procedures in
accordance with the Laws and Regulations and other standards separately specified by the Organiser.
3. Official Participants shall, at their own expense and responsibility, complete the necessary interior finish
work and other work necessary in preparation for carrying out commercial activities by a month prior to the
opening of the Exhibition.
4. Official Participants shall, when carrying out interior finish work, follow the standards for interior finishes
23
separately specified by the Organiser.
5. The Organiser may, when it is deemed necessary, send designated persons into areas where commercial
activities are carried out to undertake on-site inspections with regard to interior finish work and other construction
work.
6. After carrying out the on-site inspection mentioned in the preceding paragraph, if it is deemed that the
construction in question does not meet the standards for interior finishes referred to in Paragraph 4 of this
Article or the Laws and Regulations, the Organiser may direct the Official Participant concerned to take the
actions necessary to meet said requirements. The Official Participant shall abide by the directives given in such
cases.
Article 25. Maintenance and Control
1. Official Participants shall pay due attention to maintaining their facilities located in the areas where commercial
activities are carried out in good order.
2. The Organiser may, in case when it is deemed necessary to carry out repairs on the facilities located in the
area where commercial activities are carried out, direct Official Participants to effect such repairs. However,
the Official Participant concerned shall bear the expense of any repairs deemed necessary due to damage they
themselves have caused to the facilities.
3. Official Participants shall, when carrying out repairs on concessions facilities under the provisions in the
preceding paragraph, comply with the directives of the Organiser in regard to the date and time for the completion
of such repairs.
4. Official Participants shall, when carrying out improvements on their own concessions facilities, notify the
Organiser of such improvements and follow any directives given by the Organiser concerning such work.
Article 26. Dismantlement and Removal of Facilities
1. Official Participants shall, at their own expense and responsibility, restore concessions facilities to their original
state and return said facilities to the Organiser within 3 months after the closure of the Exhibition. However, in
cases deemed appropriate by the Organiser, concessions facilities can be returned without having to be restored
to their original state.
2. In cases when an Official Participant fails to fulfill the obligations mentioned in the preceding paragraph,
the Organiser may take appropriate measures on behalf of the Official Participant concerned and restore the
said facilities to their original state at its own expense.
3. Official Participants shall liaise with the Organiser and follow any resulting directives with regard to the
timing and method for the removal of sales equipment and any facilities related to their construction from the
Exhibition site.
4. Official Participants may not, when returning concessions facilities to the Organiser, claim compensation
from the Organiser for their removal, for expenses incurred in respect to the concessions facilities, or for any
other reasons, except where separately specified herein.
I. Visa and Sojourn
I. Visa and Sojourn
I. Visa and Sojourn
2
I. Visa and Sojourn
1. Visa Issuance 3-7
1.1. Overview
1.2. Procedure for Visa Issuance
1.2.1. Visa Issuing Agency
1.2.2. Sojourn Status and Visa
1.2.3. Sojourn Status and Visa by Official Participants
1.3. Arrival Procedures
1.4. Departure Procedures
2. Sojourn 7-9
2.1. Foreigner Registration (if necessary)
2.2. Extension of Sojourn Period, Change of Sojourn
Status and Application to Engage in Activities Not
Covered by the Status of Sojourn
2.2.1. Application for Extension of Sojourn and
Change of Sojourn Status
2.2.2. Application for Engage in Activities Not Covered
by the Status of Sojourn
Appendix 10-14
Form I-01 Letter of Appointment of Visa Staff
Form I-02 Request for Issuance of Certificate
Form I-03 Pledge
Contents
I. Visa and Sojourn
I. Visa and Sojourn
This guideline aims to inform Official Participants of
Expo 2012 Yeosu Korea about visa issuance,
immigration and sojourn in the Republic of Korea.
According to Article 9 of the General Regulations
concerning rights and obligations of Official
Participants, the Commissioner of Section is solely
responsible for the organization and operation of
his/her national section, which includes all the
exhibitors and the managers of the commercial
activities.
In this regard, the Commissioner of Section will need
to appoint one of his/her staff members who is in
charge of visas for his/her staff and has a routine
communication with the Visa Support Team of the
Organizing Committee for Expo 2012 Yeosu Korea.
The duty of appointed staff is to collect all the
necessary documents from his/her colleagues and to
submit them to the Organizing Committee for the
Issuance of Certificate; the Organizing Committee
does not accept application from an individual person
(or a company) for the Certificate, and the Organizing
Committee will only accept application through
the Commissioner or the appointed staff.
This guideline has been prepared for Official
Participants and the Expo-related personnel.
Therefore, persons who enter the Republic of Korea
for the purpose of tourism are not subject to the
criteria of this guideline. Citizens of countries that
--are under the Visa Exemption Agreement with the
Republic of Korea, or that have agreed upon a visa
waiver program between the two governments are
allowed to enter Korea for the purpose of tourism,
conference and consultation and stay for 90 days
without a visa.
Procedures for visa issuance, sojourn period extension,
and sojourn status change are as follows:
1. Visa Issuance
1.1. Overview
Official Participants to the Expo and Expo-related
personnel may obtain visas after following the
procedure below:
3
Visa Issuance Process Flowchart
Request for
Issuance of
Certificate
A copy of
passport
A written Pledge
(Applicants that
fall under
Categories 3 & 5)
Issuance of the
Certificate
Reception of the
Certificate
Apply for
Visa Issuance
Visa
Issuance

Person in charge of
visa issuance
Organizing
Committee
Person in charge of
visa issuance
Official
Participants
Embassy or
Consulate
I. Visa and Sojourn
4
I. Visa and Sojourn
1.2. Procedure for Visa Issuance
To enter Korea, Official Participants or persons
involved in the Expo are required to obtain visas
pursuant to their status of sojourn and sojourn period
(See 1.2.3 Sojourn Status and Visa by Official
Participants for detailed information). The Organizing
Committee will issue a Certificate to streamline the
visa issuance procedure for Official Participants.
Official Participants are asked to complete their Visa
Application Form and submit the form with their
Certificates to Korean embassy or consulates stationed
in their countries or nearby countries (hereinafter refer
to as Korean Overseas Diplomatic Office). All
Official Participants will be exempted from visa fees.
Appointment of a person in charge of the visa
issuance (by Commissioner of Section)
The Commissioner of Section is asked to appoint a
person who takes charge of visa issuance and has a
routine communication with the visa support team of
the Organizing Committee. After the Commissioner
of Section has appointed the person in charge of visa
issuance, he/she is required to send the Letter of
Appointment (See Form I-01) to the e-mail of the visa
support team at visa@expo2012.kr.
Submission of Request for Issuance of Certificate to
the Organizing Committee (by the person in charge of
visa issuance)
Visa applicants (Applicant categories 1, 2, 6 and 7)
only need to submit the Request for Issuance of
Certificate signed by Commissioners of Section
(electronic signatures are not acceptable) and a photo
copy of applicants passport to the Organizing
Committee by an e-mail. The Organizing Committee
will only accept application through the Commissioner
of Section or the appointed staff and will not accept
application from an individual person (or a company)
for the Certificate (All documents are advised to be
submitted in PDF and JPEG file).
Visa Support Team of the Organizing Committee for EXPO 2012 Yeosu Korea
- E-mail: visa@expo2012.kr
- Phone: 82-61-659-2807
- Required Documents: Request for Issuance of Certificate (Form I-02), a photo copy of passport
* In addition to the Certificate, persons involve in commercial or art/cultural performances should submit a
written Pledge (Form I-03).
Persons involved in commercial activities or art/cultural
performances (Applicants that fall under Categories 3
and 5) need to submit the Request Issuance of
Certificate along with a written Pledge (Form I-03)
which states that the persons shall not engage in any
activities not associated with the Expo while staying
in Korea. The Pledge must be endorsed by either the
Commissioner of Section or representatives of the
entities involved in the commercial activities or
art/cultural performances.
I. Visa and Sojourn
5
I. Visa and Sojourn
Notice
* When the Organizing Committee issues a Certificate
to a Participant, the Organizing Committee will also
notify the Issuance of Certificate to relevant Korean
Overseas Diplomatic Office in participating countries at
the same time. When applicants submit the Request
Issuance of Certificate (Form I-02), they need to select
and state one of Korean Overseas Diplomatic Offices
where they may apply for their visas. Please visit the
English website of the Organizing Committee for the
information on the list of the Korean Overseas
Diplomatic Offices.
* All required documents must be written in English.
* Journalists coming to cover the events of the Expo
(Applicants that fall under Category 4) need to apply
for a temporary journalism visa (C-1) at the Korean
Overseas Diplomatic Offices with an endorsed
confirmation letter by their government or media
outlets. They are not required to submit the Certificate
issued by the Organizing Committee to the Korean
Overseas Diplomatic Offices.
Issuance of the Certificate (by the Organizing
Committee)
The Organizing Committee will send a copy of the
Certificate to the person in charge of visa issuance via
e-mail in each participating country.
Submission of Visa Application to Korean Overseas
Diplomatic Offices (by Visa Applicants)
In order to apply for visa, please contact the Korean
Overseas Diplomatic Offices in the applicants home
country, the Certificate issued by the Organizing
Committee will be required to be presented along
with applicants visa application.
* Required Documents: Application for Visa (Form I-
04), Passport, one (1) photograph taken within the
past 6 months (size: 3.5 cm (Width) x 4.5 cm
(Length)), Certificate issued by the Organizing
Committee
Visa Issuance (by Korean Overseas Diplomatic
Offices)
- The Organizing Committee will work in close
cooperation with the Korean Overseas Diplomatic
Offices to assist Official Participants to obtain
appropriate visas within a week.
* Waiting period for visa issuance may differ from
country to country.
1.2.1. Visa Issuing Agency
In principle, an Official Participant applies for a visa at
the Korean embassy or consulates stationed in his/her
home country. If there is no embassy or consulate of
the Republic of Korea in the Official Participants
country, he/she may apply for visas to the Korean
embassy or consulates in his/her neighboring country.
Under exceptional circumstances, if an Official
Participant enters Korea without a visa since there is
no Korean embassy or consulate in his/her country or
due to the circumstances beyond his/her control,
the visa will be issued by presenting with the
Certificate issued by the Organizing Committee at the
airport or port of entry where he/she arrives in Korea.
All Participants that enter Korea without a visa should
provide all detailed information (i.e. name, flight
details, port of embarkation/disembarkation and
estimated time of arrival) to the Organizing
Committee at least seven (7) days prior to the arrival.
1.2.2. Sojourn Status and Visa
The status of sojourn systematically categorizes a
foreigners stay and scope of activity in Korea.
Depending on the type of sojourn status, his/her legal
status and scope of activities may differ. The status of
sojourn for the Expo is divided into seven (7)
categories. The visa for Official Participants is a
Multiple-entry visa, which allows them to enter Korea
more than twice during the validity period. In the visa,
period and legal status of sojourn will be stated.
I. Visa and Sojourn
6
I. Visa and Sojourn
1.2.3. Sojourn Status and Visa by Official Participants
Category Visa Type Sojourn of Period
1. Commissioner of Section and his/her
family members
a. Diplomat or person with Government
official passport
b. Person with a general passport
Official Mission (A-2)
Conventions/Agreements (A-3)
Period necessary for assignment,
not exceeding one (1) year
2. Pavilion directors/operators/exhibitors
a. Pavilion director, operator and his/her
family members with an official passport
b. Operator and exhibitor
Official Mission (A-2)
Official Mission (E-7)
3. Persons involved in cultural and
art events
Cultural Arts (D-1)
not exceeding six (6) months
4. Journalists covering the events of
the Expo
Temporary Journalism (C-1) 90 days
5. Person involved in business activities
during the Expo (Approval from the
Organizing Committee is needed.)
Special Occupation (E-7)
6. Staff members of non-profit
organizations which conclude a
Participation Contract with the
Miscellaneous (G-1)
not exceeding six (6) months
7. Dependents who fall into Category
2 or 6
Dependent Family (F-3)
Same as for the companion of
applicant
I. Visa and Sojourn
7
I. Visa and Sojourn
1.3. Arrival Procedures
Entry declaration forms should be filled out in advance
to quicken entry procedures. Immigration desks at the
airport are divided into those for Korean citizens and
those for foreigners. Visitors to Korea are required
to wait in the appropriate line with the required
documents such as their passport and entry
declaration form ready and hand the documents
to the immigration officer to begin immigration
procedures.
To enter the Republic of Korea, visitors are required to
have a valid passport and visa. Entering Korea with an
invalid visa will be denied. Furthermore, a person must
enter Korea within the valid period of his/her visa.
Entry may be denied if his/her purpose of visit is
different with issued visa.
1.4. Departure Procedures
Foreigners are free to leave Korea at their will.
However, if they fail to meet departure requirements,
for example, their departure is suspended or their
passport is forged or counterfeited, departure may be
delayed. If foreigners wish to leave Korea beyond their
allowed period of stay, they must comply with
prescribed procedures at the Immigration Office.
If Participants who have been registered as a foreigner
in Korea intend to leave Korea permanently, they must
return their Alien Registration Card during departure
procedures.
2. Sojourn
2.1. Foreigner Registration (if necessary)
In general, foreigners who intend to stay in the
Republic of Korea for more than 91 days must be
registered as a foreigner. Official Participants will be
exempt from registering as foreigners. In spite of the
foreign registration exemption, Official Participants
who want to apply for foreigner registration may
submit the following documents to the local
Immigration Office for foreigner registration.
An Alien Registration Card will be issued
approximately two (2) weeks after the submission.
Required Documents: Application for Foreigner
Registration (Form I-05), Passport (to show), one (1)
photograph taken within the past 6 months
(size: 3.5 cm (Width) x 4.5 cm (Length))
Yeosu Immigration Office (for inquires and contact)
Address Telephone Number
267 Museon-ro, Yeosu-si,
Jeollanam-do, Korea
ARS 1345
I. Visa and Sojourn
8
I. Visa and Sojourn
Process Flowchart
Request for
Issuance of
Certificate
A copy of
passport
A written Pledge
(Applicants that fa
ll under Categories
3 & 5)
Issuance of the
Certificate
Reception of the
Certificate
Application for
Extending
Sojourn Period
Extending
Sojourn Period

Person in charge of
visa issuance
Organizing
Committee
Person in charge of
visa issuance
Official
Participants
Immigration
Office
2.2. Extension of Sojourn Period, Change of Sojourn Status and Application to Engage in Activities Not
2.2.1. Application for Extension of Sojourn and
Change of Sojourn Status
A foreigner must receive permission from the
Immigration Office if he/she intends to stay in the
Republic of Korea beyond his/her allowed sojourn
period or wishes to change his/her status of sojourn
as the purpose of his/her visit changes. He/She has to
submit his/her passport and the Certificate issued
by the Organizing Committee along with the
application form for extension of sojourn or change
of sojourn status. All Participants will be exempted
from application fees.
If a foreign national obtains the permission from the
Immigration Office, a sticker showing his/her sojourn
period or status will be attached on his/her passport.
If an Official Participant intends to stay in Korea after
the closure of the Expo for the purpose of performing
his/her duties such as pavilion dismantlement and tax
refund, his/her valid sojourn period might be expired
before the estimated departure date. In this regard,
Official Participants are asked to submit Request for
Issuance of Certificate (Form I-02) to the Organizing
Committee until August 24, 2012.
Required Documents: Application for Foreigner
Registration (Form I-05), Certificate issued by the
Organizing Committee, passport (to show), one (1)
photograph taken within the past 6 months
(size: 3.5 cm (Width) x 4.5 cm (Length))
* The above mentioned guidelines will not be
applicable to a person involved in the exhibition
who applies for extension of sojourn period or
change of legal status for any reason other than
exhibition activities.
2.2.2. Application for Engage in Activities Not
If a legal alien in Korea wishes to obtain a work permit
for an Expo-related job, he/she must submit an
Application for Engage in Activities Not Covered
Status of Sojourn (Form I-05), the Certificate issued by
the Organizing Committee, and his/her passport to
the Immigration Office. If the legal alien wishes to
I. Visa and Sojourn
9
I. Visa and Sojourn
involve in volunteer activities, he/she is not subject to
the aforementioned rule.
Required Documents: Application for Engage in
Activities Not Covered by the Status of Sojourn
(Form I-05), Certificate issued by the Organizing
Committee, passport (to show), one (1) photograph
taken within the past 6 months (size: 3.5 cm (Width)
x 4.5 cm (Length))
I. Visa and Sojourn
10
Form I-01
Letter of Appointment of Visa Staff
Name of Commissioner of Section:
Signature of Commissioner of Section:
Name of
Country/International Organization
Contact Information
of the appointed staff
Name
Position/title
E-mail Address
Mobile Phone
Office Phone
Fax No.
I hereby officially appoint (Name of appointed staff) as the staff in charge of visa issuance of (Name of Participating
Country) for Expo 2012 Yeosu Korea.
(month)/ (day), 2012
I. Visa and Sojourn
11
Form I-02
Request for Issuance of Certificate
Name of Commissioner of Section:
Signature of Commissioner of Section:
We, (Name of Participating Country), hereby officially request the Organizing Committee for Expo 2012 Yeosu
Korea to issue the Certificate for the entry stay permit to the person(s) mentioned below.
Applying Visa Place of Issue/Issue Authority:
(*See Korean Overseas Diplomatic Office List)
I (Name of Commissioner of Section) hereby certifies that the person(s) listed above is (are) the Official Participant
of (Name of Participating Country) for Expo 2012 Yeosu Korea.
No Name
Gender
(M/F)
Nationality
Passport
Number
Purpose of Visit/Stay
Profession or
Occupation
at the EXPO
Estimated
Stay Period
1
2
3
4
5
* If more than five persons are listed on the form, more rows may be added.
* If an applicant has dependents, please indicate the relationship with the applicant in the section of the purpose of visit (sojourn).
I. Visa and Sojourn
12
12
Form I-03
P L E D G E
Name of Organization Chair
(or Commissioner of Section):
Signature of Organization Chair
(or Commissioner of Section):
I solemnly pledge that the person(s) whose name(s) is/are listed below shall not engage in any commercial or
entertainment activities other than those related to Expo 2012 Yeosu Korea during my/our sojourn in the Republic
of Korea.
Contract:
Organization:
Address of Employer:
Contact Information (Phone Number and e-mail address):
Visiting Members:
No Name
Gender
(M/F)
Date of Birth Occupation
Profession or
Occupation at the EXPO
Signature
Leader
2
3
4
5
*If more than five persons are listed on the form, more rows may be added.
I. Visa and Sojourn
13

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Form I-04
I. Visa and Sojourn
14
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Form I-05
J. Guide to Immigration,
Customs Clearance and
Handling of Goods
2
J. Customs Clearance, Quarantine and
Handling of Goods
1. Customs 3-5
1.1 Customs Management
1.2 Bonded Exhibition Area
1.3 Transport of Goods
1.4 Entry of Goods
1.4.1 Report on Entry and Exit of Goods
1.4.2 Time of Entry
1.5 Customs Clearance
1.6 Exit of Goods and Post Management
2. Goods 6-7
2.1 Entry Items
2.2 Duty-free Items
2.3 Prohibited Items
2.4 Restricted Items and Restriction Requirements
2.5 Item Management and Responsibility
3. Quarantine Inspection of Animals and Livestock 8-11
3.1 Quarantine Procedures
3.2 Quarantine on Imported Animals
3.3 Quarantine on Imported Livestock Products
3.4 Food Import Report Procedures
4. Cost for Transport, Customs Clearance 12-22
and Storage of Goods
4.1 Logistics Rate
4.2 Standard for Billable Volume and Weight
4.3 Rates
4.3.1 Basic Handling Charges
4.3.2 Customs Clearance Rate
4.3.3 Administrative Fees
4.3.4 Empty Box Handling Charges
4.3.5 Optional Charges
4.3.6 Surcharges
4.3.7 Fees for Delivery of Documents and Small Parcels
via International Courier Services
4.3.8 Rates for Refrigerated, Frozen and Dangerous
Items and Valuables
4.3.9 Surcharges on Oversized and Over-wighted
Cargo
4.3.10 Donation, Sale and Disposal of Items
4.3.11 Items Not Covered in the Proposed Rates
4.4 Deadline for Fee Payment
4.5 Domestic Cargo Transportation
4.5.1 Basic Handling Charges for Domestic Cargos
4.5.2 Surcharges
4.5.3 Rate Conversion Based on Vehicle Loads
4.5.4 Surcharges on Oversized, Over-weighted or Bulk
Cargos
4.5.5 Use of Additional Labor and Equipment
4.5.6 Re-export and Disposition of Domestic Cargos
4.5.7 Procedure for Entry of Domestic Cargos to the
Expo Site
4.5.8 Application for Submission
4.6 Storage Area Rental in the International Pavilion
4.7 Contact Info for Official Forwarders
4.8 Miscellaneous
Appendix 23-28
Form J-01 Freight Transport Plan
Form J-02 Declaration Form for Entry of Goods into
the Bonded Exhibition Area
Form J-03 Declaration Form for Exit of Goods from
the Bonded Exhibition Area
Form J-04 Application for Entry of Domestic Cargos
into the Expo Site
Contents
J. Customs Clearance,
Quarantine and Handling
of Goods
1. Customs
1.1 Customs Management
The Korea Customs Service governs customs affairs for
goods related to the Expo. The Organizing Committee
has been working closely with the Korea Customs
Service to facilitate customs procedures for Official
Participants starting in November 2011 when
Expo-related goods began to be imported into the
country.
Official Participants are fully responsible for the
import/export of Expo goods. The Official Participants
shall comply with the laws and regulations of the
Republic of Korea in this regard as well as the
regulations of the Organizing Committee and shall
bear all ensuing costs.
Official Participants may choose to hire, at their own
expense and responsibility, freight service providers as
agents to handle shipments of Expo goods and the
customs process. To this end, the Organizing
Committee provided Official Participants with a list of
qualified freight service providers in August 2011 on
the official website of Expo 2012 Yeosu Korea. Official
Participants may select one freight service provider
from the list and entrust freight transportation affairs
to the selected provider, after which they shall notify
the Organizing Committee of the providers name,
address and contact information.
1.2 Bonded Exhibition Area
The Expo site, which covers the New Port Area, a part
of Deokchung-dong in Yeosu, South Jeolla Province,
was designated a bonded exhibition area on Oct. 21,
2011. Its general management will be in compliance
with the relevant regulations.
1.3 Transport of Goods
In the case of importing goods to be used for
exhibition installation and management, a Freight
Transport Plan (Form J-01) for the goods detailing
type, quantity, shipment date, and expected arrival
date must be submitted to the Organizing Committee
at least 45 days prior to the first shipment date.
For domestic freight, Official Participants must submit
Form J-01 at least 15 days prior to shipment.
The Official Participants must immediately notify
the Organizing Committee of any changes made to
the Freight Transport Plan (Form J-01).
With regard to freight transport, Official Participants
can purchase insurance policies for damage or loss
that may occur in the process of delivery from the
point of shipment to the Expo site. In this regard,
please refer to the Special Regulations No. 8
concerning Insurance.
1.4 Entry of Goods
1.4.1 Report on Entry and Exit of Goods
Official Participants shall inform the Organizing
Committee in advance of items they will carry into
and from the Expo site. The Official Participants shall
submit the Declaration Form for Entry of Goods into
the Bonded Exhibition Area (Form J-02) and the
Declaration Form for the Exit of Goods from the
Bonded Exhibition Area (Form J-03) in accordance
with the Notification on Administration of the
Bonded Exhibition Area # 2010-117.
1.4.2 Time of Entry
Items that will be used to create exhibition pavilions
such as those for installation, construction, exhibits
and sales are allowed entry into the Expo site up to
six months prior to the opening of the Expo.
3
1.5 Customs Clearance
After submission of the relevant forms to the
Organizing Committee, Official Participants shall
undergo thorough customs inspections of the items
before they are allowed into the Expo site.
For customs inspections, the Official Participants shall
submit to the head of the Customs Office the
Application Form for Customs Inspection, the
Declaration Form for Entry of Goods into the Bonded
Exhibition Area, and other documents that are
necessary to determine taxes such as invoices.
The Application Form for Customs Inspection is
identical to the Entry Declaration Form, which is a free
form without any set format. The agent that has been
entrusted by an Official Participant to carry out
customs procedures must fill out the aforementioned
application forms.
The head of the Customs Office reviews the reported
details and the contents of arrived shipments. If no
problems are found in terms of customs compliance,
the shipment will be stamped "Examined" on the
Declaration Form for Entry of Goods into the Bonded
Exhibition Area and a customs seal will be affixed as
proof of allowing the entry of the items. If the items
are not in compliance with the reported details, the
head of the Customs Office may issue an order for
their immediate return.
1.6 Exit of Goods and Post Management
In principle, goods brought into the Expo site shall be
taken out after the end of the Expo. In cases of
domestic re-importing or donating of items, approval
from the head of the Customs Office is required. In
this case, the relevant Official Participant shall pay
tariffs and other taxes previously exempted for the
import of the items. (However, tax exemptions apply
to items donated to charity, relief, and welfare
facilities.)
In the case of disposal of items brought into the Expo
site, the relevant Official Participants shall undertake
the disposal process with prior approval from the
Commissioner of the Exhibition and bear all related
costs.
4
5
Customs Clearance
Flowchart
Official Participating
Countries
Airport, Harbor
Expo Site:
Bonded Exhibition Place
(Customs Inspection)
Re-export (Exit of Goods)
Submit the Freight Transport Plan
(45 days before the first shipment)
A freight service provider submits the Transport
and Customs Clearance Request
(Official Participants Agent)
Bonded Transport
(Recommended freight service providers the Expo site)
Entry Declaration
(Bill of lading, packaging slip, other documents attached)
Designate a freight service provider inside
the Expo site
(task entrustment)
Implement procedures for re-export, disposal, and import
customs clearance
(Re-export Deadline: Nov. 12, 2012)

6
2. Goods
2.1 Entry Items
Except for special cases, general items related to the
Expo will be allowed entry into the Expo site. These
items include exhibit and sales items as well as items
for installation and construction of pavilions. However,
dangerous products, harmful and toxic products that
jeopardize public health, products that threaten public
safety and offend public morals, and other products
subject to import bans or restrictions in accordance
with related laws are banned from entry into the Expo
site. Exceptions are made for those products of which
the need is recognized by the head of the Customs
Office for the purpose of the Expo or which meet the
requirements set out in the relevant laws. Please note
that the list of banned products is subject to
revision.(Please refer to Article 9 of the Special
Regulation No. 7 for detailed entry items.)
2.2 Duty-free Items
The following imported items are exempt from taxes
including tariffs:
a. Materials and raw materials necessary for
exhibitions
b. Machinery, construction materials, tools and fuel
materials, and equipment used for construction,
maintenance, and demolition
c. Furniture, ornaments and office supplies to be used
for the management of pavilions; slides, video/audio
tapes, instruction manuals, films, CDs, advertising
materials, etc. that will be used for promotion of
exhibitions
d. Items that will be used for exhibitions and events by
participants such as display cases, exhibition stands,
and display counters
e. Items worth less than USD 5 each which have been
imported for the purpose of free distribution to
spectators
f.Vehicles necessary for use of Commissioners of
Section shall be included in the temporary import
system. Deputy Commissioners of Section and Pavilion
Directors shall have the same right with respect to one
motor vehicle.
g. The Commissioners of Section and their Deputies
shall be granted customs and fiscal benefits for the
import of goods to be consumed in functions related
to the Exhibition as described in the recommendations
attached to the Customs Annex to the Convention.
Except for the above listed items, sales products
imported into the Expo site are subject to taxes
including tariffs.
2.3 Prohibited Items
Certain items are prohibited from being imported into
the Republic of Korea. If such items are found to be
imported, they will be confiscated and subjected to
close examination and investigation by customs
officials. Criminal charges may be levied for violation
of the Customs Act. The following items are
prohibited from being imported into Korea:
a. Books, pictures, video tapes, films, LDs and CDs,
CD-ROMs etc. which undermine the national
constitution, security, and customs regulations
b. Products revealing state secrets or contributing to
espionage
c. Forged, altered, or counterfeited currencies, bills,
bank notes, bonds, and other marketable securities
d. Products that violate intellectual property rights
including patent rights, utility model rights, design
rights, trademarks, and copyrights
2.4 Restricted Items and Restriction Requirements
The following items are restricted from being imported
into the Republic of Korea. Their entry is allowed only
after certain requirements prescribed by the domestic
laws of the Republic of Korea are met.
a. Weaponry such as guns, swords, and ammunitions
(including those for simulation or decoration);
explosives and toxic substances
b. Opium, marijuana and narcotics restricted by the
Act on the Control of Narcotics, and their derived
7
products
c. Live wild animals and plants protected by the
Convention on International Trade in Endangered
Species of Wild Fauna and Flora (CITES) and their
derived products
d. Plants, fruits and vegetables, and agricultural and
forestry products
e. Animals (including meat, hide and hair),
and livestock products
2.5 Item Management and Responsibility
Official Participants shall be responsible for managing
items carried into the Expo site. Upon any changes
occurring to items due to loss or theft, the relevant
Official Participant shall immediately file a report with
the Customs Office and the Organizing Committee,
and may be required to pay tariffs on the lost or stolen
goods.
8
3. Quarantine Inspection of Animals and
Livestock
3.1. Quarantine Procedures
Collection of Imported Livestock
for Quarantine
On-board Inspection
Unloading & Onsite Inspection
Transportation
Deposit in Quarantine Facility
Shipping Company,
Airlines
Quarantine Officer
Unloading:
Unloading Company
Onsite Inspection:
Quarantine Officer
Transportation Company
Quarantine Station
Importers or Official
Representative
Disinfection
Quarantine Clearance
Epidemiological Investigation -> check whether animal
is from an import-prohibited region/check whether it conforms
to the animal health requirements
Clinical Inspection-> cross-check the animal and health
certificate/individual clinical inspection
Laboratory Test-> microbiological test/serological test/pathological test
Animal
Qualified
Issue a quarantine certificate
Disqualified
Return, Incineration, Burial
Entry permitted
Evaluation
Epidemiological Investigation -> check whether animal

is from an import-prohibited region/check whether it
conforms to the animal health requirements
Clinical Inspection-> check the condition of container/cross-check
the cargo and perform products inspection
Laboratory Test->physiochemical test/microbiological test/residue test
Livestock Products
9
3.2. Quarantine on Imported Animals
a. Submission of Animal Import Plan
Animal Import Plan should be submitted to the District
Office before the importation of animals in compliance
with related laws and regulations.
b. Report of Arrival
Importers of animals should report to the District
Office by phone or written form, the arrival of animals
and a detailed plan for unloading and transportation.
c. On-board Inspection
On-board inspection for vessels is conducted in an
outer port; for aircraft in a sufficiently spacious area to
prevent livestock epidemic.
<Inspection Items>
- Details of Transportation (e.g., check whether the
imports arrived via an import-prohibited region; check
products for irregularities)
- Health Certificate issued by Exporting Country
- Conformity to Animal Health Requirements by the
Korean Authority
d. Unloading and Transportation
Animals and products should be unloaded and trans-
ported to the quarantine station in a safe way to pre-
vent a livestock epidemic and to be instructed by the
quarantine officers (unloading company, transporta-
tion company)
e. Moorage in Quarantine Station
- Moorage during quarantine period
f. Required Documents for Quarantine
Inspection/Clearance
- Application (Clearance) Form
- Health Certificate issued by Exporting Country
(conforming to related regulations and health
requirements accepted by the exporting country and
Korea)
- Reference documents (B/L, Invoice, etc.)
g. Epidemiological Investigation
Review of Quarantine Application (Clearance) and
attached documents, review of the result of on-board
inspection, and others necessary to epidemiological
investigation
h. Clinical Investigation and Laboratory Test
Individual clinical check on a daily basis in accordance
with livestock health condition inspection methods;
Laboratory test in accordance with species-specific
epidemic test methods
- Microbiological test, Serological test, Pathological
test
i. Judgment
- Qualified: Issuance of Quarantine Certificate
- Disqualified: Return, Incineration or Burial
3.3. Quarantine on Imported Livestock Products
a. Review of Imported Freight and Cargo Manifest List
A shipping company, an airline company or its
representative should submit the cargo manifest list
in either digital or hardcopy form.
b. On-board Inspection
c. Unloading and Transportation (Notice of direct
transportation of quarantine materials)
Animals and products should be unloaded and trans-
ported to the quarantine station in a safe way to
prevent a livestock epidemic following the instructions
of the quarantine officers.
d. Deposit in the Quarantine Station
Check whether the container is completely sealed;
Check whether the product matches reported items;
Sensory Inspection, etc.
e. Application (Clearance) for Quarantine (required
documents)
Application Form, B/L, Health Certificate issued by
Exporting Country and other reference documents
(submission of quarantine application for imported
products)
10
f. Epidemiological Investigation
Check whether products come from or via import-pro-
hibited regions
g. Laboratory Test (if need be)
Physiochemical Test, Microbiological Test and Residue
Test
h. Judgment
- Qualified: Issuance of Quarantine Certificate
- Disqualified: Return, Incineration or Burial
3.4. Food Import Report Procedures
a. Reporter: A person or entity who intends to import
food (importer or an entity that orders the food)
b. Submission of Food Import Report: in accordance
with Article 19 of the Food Sanitation Act
- Report should be submitted to a Head of a regional
Korea Food and Drug Administration (KFDA) office or
to the Head of the National Quarantine Station
(Pre-arrival report is acceptable five days before an
expected arrival date.)
c. Food Subject to Document Review (processing
duration: two days)
- Submitted documents are reviewed to evaluate the
qualifications of imported food. Labels printed in
Korean are also reviewed.
- Subject: raw food to be manufactured by importers,
the same food from the same company that has been
imported before
d. Food Subject to Sensory Inspection (processing
duration: three days)
- Inspection based on Human Senses by reviewing
Outer Appearance, Taste, Odor, Color, Labeling,
Packaging Condition, Laboratory Test History (results)
- Subject: raw agricultural and fishery products that
do not have ingredient specifications to follow
e. Food Subject to Laboratory Test (processing
duration: ten days)
- A test done through physical, chemical or
microbiological methods
- Subject: Food that is imported for the first time to
Korea; food with a risk of harmful substances
f. Random Sampling Test (processing duration: five
days)
- As for food except for those subject to laboratory
test, samples are randomly chosen by the KFDA
system according to a random sampling plan
and inspected through physical, chemical and
microbiological methods.
- Subject: raw food to be manufactured by importers,
the same food from the same company that has been
imported before, raw food to be processed to
manufacture its own companys product, food to be
exported to obtain foreign currencies.
g. Onsite Inspection
- Inspectors visit a bonded warehouse and conduct
sensory inspection.
- Samples for lab test are collected based on the
Korean Food Standards Code concerning sample
collection and handling standards.
h. Laboratory Test
- Test is conducted according to the pre-processing
ingredients criteria for food and food additives as well
as test method criteria that differ by food categories.
i. Qualification Evaluation
- Qualification is evaluated according to the labeling
criteria and other relevant regulations for pre-
processed food and food additives.
j. Qualification (Approval): When meeting the
requirements specified in the Food Sanitation Act
and relevant regulations, the food may be imported.
k. Issuance of Import Permit: Form No. 5 annexed to
the Enforcement Decree of the Food Sanitation Act
l. Custom Clearance: After paying the import duty,
food is released to the Korean market.
11
m. Distribution in Korea: imported food may be
manufactured, processed or sold.
- After-distribution Management: After imported food
is distributed in the market, the Food Monitoring
Department of the district regional KFDA office and
the municipal Hygiene Control Department oversee
its distribution.
n. Disqualification (Rejection): When failing to meet
the requirements specified in the Food Sanitation Act
and relevant regulations, the food is rejected for
importation.
- Notification of the disqualified status to the importer
and the Head of the District Customs Service office
- Return/Discard/Change in the Purpose of food to
Non-edible Material
12
4. Cost for Transport, Customs Clearance
and Storage of Goods
4.1. Logistics Rate
The Organizing Committee appointed two official
Expo logistics service providers (Korea Express Co., Ltd
and Hanjin Co., Ltd) for efficient and safe
management of goods. The Expo Warehouses,
managed by the two official forwarders, are desig-
nated as the bonded area. All goods entering the
Expo shall first enter the Expo Warehouses for
inspection. The carrying in and taking out of goods
of Official Participants shall be managed by one of the
two official forwarders (as chosen by the Official
Participant) and the generated cost for the service
shall be borne by Official Participants.
4.2 Standard of Billable Volume and Weight
- For sea and air freight, weight ton (W ton) or volume
ton (M ton/CBM/) will apply, whichever is larger.
- Air freight shall be charged on the basis of 167
kilograms (kg) as 1 cubic meter (m/CBM) in
accordance with the International Air Transport
Association rules and standards.
- For sea freight, less than container load (LCL) cargo
shall be charged based on the size measured in CBM
or the size specified in a bill of lading (B/L).
The minimum billable volume for a 20-foot-long
container is 20 CBM. For a 40-foot-long container,
it is 40 CBM.
[Table 1] Weight Standard under the Road Traffic Act of the Republic of Korea
Cargo Type Weight and Volume Conversion
Air cargo 1CBM to be converted into 167kg
20-ft container
Minimum rate starts 20 CBM
(18 tons < cargo volume 20 tons)
40-ft container
Minimum rate starts at 40cbm
40-ft high cube container
Minimum rate starts at 45 CBM
All Participants are required to specify the actual volume of their sea freight, in CBM, on a bill of lading and use
it as a basis for rate calculation. If the CBM volume of cargo is not specified on the applicable B/L, the volume
shall be then measured and be used as a basis for fee calculation.
13
4.3. Rates
These rates shall be applied to all overseas cargos de-
livered to the Expo Warehouses and all domestic car-
gos brought in to the International Pavilion.
4.3.1. Basic Handling Charges
Basic handling charges shall be applied as follows:
unloading at the Expo Warehouse, inspection,
transportation to an individual pavilion, unpacking and
positioning. The same basic handling charges shall be
applied to the return shipment upon the completion
of the Expo.
Work Description Rate (US dollar) Service Details
Transport from Expo Warehouse
to a pavilion
$80.00 per CBM Expo warehouse Expo site
Loading/Unloading at Expo
Warehouse and a pavilion
$75.00 per CBM Expo warehouse Expo site
Management of storage $25.00 per CBM
Warehouse and on-site
management fee
Unpacking $45.00 per CBM labor and forklift included
Positioning
(Basic installation)
$45.00 per CBM labor and forklift included
* Note: Basic handling charges are calculated on the basis indicated in the above table. These are mandatory charges. Minimum rate for
basic handling charges starts at 2 CBM.
14
4.3.2. Customs Clearance Rate
Customs expenses consist of customs clearance fee for
exhibition goods and import tax on consumable
supplies. If the customs decide additional inspection is
necessary, a fee for dispatching customs officers shall
be occurred. Customs officers shall check the
shipment list of goods against the actual goods.
4.3.3 Administrative Fees
Administrative fees are incurred when official
forwarders handle the translation and issuance of
documents (invoice, package list, etc.) on behalf of
[Table 3] Customs Fee and Dispatched Inspection Fee
Customs Clearance Minimum of $50 per B/L
0.2% of the value of Cost,
Insurance and Freight (CIF)
Additional Customs Inspection $95 per B/L Customs officers to be dispatched
* Note: Upon the completion of the Expo, return shipment of exhibition goods and consumable supplies cannot be shipped on a single B/L.
In case of mixed loading, the B/L shall be split automatically into two, leading to the incurrence of customs duty and value added tax charged
against each B/L.
[Table 4] Administration Fees
Issuance of Pertinent Documents $95 per B/L Translation fee included
15
4.3.4 Empty Box Handling Charges
This is the fee for collection and storage of empties
after installing exhibition goods at a pertinent pavilion.
The remaining packaging materials will be stored and
then re-used for packaging the return shipment of
exhibition goods.
4.3.5 Optional Charges
Expo warehouses fee and cold storage fee shall be
charged for goods stored beyond 5 day exemption
period after initial delivery. Other fees shall be charged
for manpower and equipment that are requested
additionally after initial delivery.
[Table 5] Empty Box Handling Charges
Empty box handling $45.00 per CBM per month
Collection, storage, carrying
in of boxes after the Expo
* Note : Official Participants shall receive stickers for empties and have them attached on either side of an empty box and confirm the
number of empties to an official forwarder. Minimum rate starts at 2 CBM. Official Participants shall be fully responsible for the goods stored
in empties without prior authorization. If Official Participants need a space to store goods, please refer to the Rent for Expo Warehouse
specified in (5) 4.3.5 Optional Charges. Official Participants must notify their official forwarder of the date of re-packing for out-bound
shipment 7 days before the scheduled date.
[Table 6] Optional Charges
* Note: Staff members and equipment must be booked 24 hours in advance. If not, the official forwarders shall not provide labor/equipment
services. Minimum rate starts at 2 CBM & 2 hours.
Rent for Expo Warehouse $70.00 per CBM per month
Rent for Refrigerated and Cold Storage $100.00 per CBM per month
Labor $40.00 per hour
3-ton forklift $50.00 per hour Driver included
5-ton forklift $70.00 per hour Driver included
Manual Pallet Jack $10.00 per hour
16
4.3.6. Surcharges
Surcharges shall be assessed and billed when each of
the followings happens.
Works on Saturday, Sunday or on national holiday:
100%
Evening shift (6 pm 10 pm): 50%
Night shift (10 pm 8 am): 100%
Delivery after the scheduled date: 30%
Use of a freezer truck during the transportation
from the Expo Warehouse to an individual pavilion:
30%
4.3.7. Fees for Delivery of Documents and Small
Parcels via International Courier Services
Documents or small goods weighing less than 10 kg
shipped via international package delivery service shall
be delivered to the Expo Warehouses first and then to
individual pavilions. In this case, transportation fee for
the Expo Warehouse to an individual pavilion shall be
charged at the 50% discount rate. The minimum rate
starting at 2 CBM shall not be applied.
Customs duty and value added tax paid in proxy on
delivery will be billed with 10% mark-up.
Forwarders shall not be held responsible for customs
clearance and seizure of hand-carried packages by
pertinent authorities in charge of quarantine and
inspection. Clearance of such goods and ensuing
expenses shall be subject to separate consultation.
4.3.8. Rates for Refrigerated, Frozen and Danger-
ous Items and Valuables
Hazardous, frozen, cold-storage goods and valuables
shall not be loaded together with general cargo for
international shipping. In the event of such mixed
loading, expenses against all goods, including general
cargo, shall be assessed on the basis of hazardous,
frozen, cold-storage goods and valuables.
30% surcharge will be added to the fee for frozen and
cold-storage goods.
30% surcharge will be added to the fee for valuables
and hazardous items.
For hazardous items, the application for carrying
hazardous goods must be filed with the Organizing
Committee. Hazardous goods can be brought in
only after approval granted by the Organizing
Committee.
4.3.9. Surcharges on Oversized and
Over-weighted Cargo
Large goods, exceeding the prescribed limit of; first,
weight per CBM; and second, size (width x length x
height) before packaging, may not be brought in or
installed. This restriction is due to the fact that each
floor of a pavilion has load limit and internal space of
freight elevators is also limited. Official Participants
must consult with their official forwarder to make sure
if their large items can be brought in to Expo site.
If additional equipment, process or specialists are
required, extra costs shall occur.
* Note: Prescribed weight and size (dimension) limit
will be posted at a later date as soon as they are
available.
4.3.10. Donation, Sale and Disposal of Items
Goods not shipped back to participating states or third
countries, but to be donated or sold in Korea upon the
completion of the Expo, shall be brought back in to
the Expo Warehouses. Such goods can be donated or
sold after customs clearance. Customs duty and value
added tax shall be imposed on goods to be sold.
Goods to be donated, worth less than US $5.oo, shall
be exempted from duty and value added tax.
Disposal of goods is not allowed in the Expo site.
Goods to be discarded shall be brought back to the
Expo Warehouses. Customs duty and value added tax
will be exempted but
17
Official Participants shall bear the cost of disposal,
which shall be subject to separate consultation with
their official forwarders.
* Note: Simplified tax rates of Korea (8% duty, 10%
value added tax)
4.3.11. Items Not Covered in the Proposed Rates
Costs of transportation from individual ports or
airports to the Expo Warehouses
Customs and insurance related expenses: Customs
expenses for imported consignments, cost of
quarantine inspection, customs duty, value added tax
and insurance premium from point of shipment to the
point of delivery
Sea freight container cargo: B/L fee, delivery order
(D/O) fee, electronic data interchange (EDI)
transmission fee, bunker adjustment factor (BAF),
currency adjustment factor (CAF), terminal handling
charge (THC), port charge, container return fee,
cost of cleaning empty container, charges on
container detention/storage/demurrage.
Sea freight LCL cargo: D/O fee, EDI transmission fee,
THC, container freight station (CFS) charge
Air freight cargo: Airline EDI expenses, airport
bonded warehouse charge
4.4 Deadline for Fee Payment
- Entry of goods: Charges are to be transferred to
designated bank accounts 5 days prior to installation.
- Re-export (exit) of goods: Charges are to be remitted
to designated accounts before leaving the Expo
Warehouses.
- Charges will be calculated in Korean Won converted
at the telex transfer (T/T) selling rate for US dollar on
the first day of the week of the payment.
- Designated accounts will be notified later.
- Goods shipped on condition of collect on delivery
(COD) will not be allowed to enter the Expo
Warehouses.
4.5 Domestic Cargo Transportation
- Domestic cargos refer to goods entering the
International Pavilion that are manufactured or
purchased in Korea (e.g. any material concerning
interior design of individual pavilion, produced or
purchased in Korea, by Official Participants or their
Korean agencies; and any supplementary goods
purchased in Korea by Official Participants or their
Korean agencies).
4.5.1. Basic Handling Charges for Domestic Cargos
[Table7] Domestic Cargo Transportation Fees
* Note:
- The domestic cargo transportation service is provided by the official forwarders, KE and Hanjin. Basic handling charges for domestic cargos
are mandatory.
- For domestic cargos service charges to be applied, documents of proof (tax invoice for domestic purchase and Participation Contract) must
be submitted prior to shipment. International cargo rates will be applied in the event of the failure to submit these documents.
- In the case of passing customs clearance through means other than the official forwarders and carrying in goods as domestic cargos, 150%
of international cargo rates will be imposed as penalties.
Unloading $25 per CBM At the Expo site
Management $25 per CBM On-site management
Basic installation $45 per CBM
Transfer to participants pavilion
(labor and forklift included)
Total $95 per CBM
18
4.5.2. Surcharges
Additional charges shall be applied for the cases listed
below.
- Works on Saturday, Sunday or on national holidays:
100%
- Evening shift (6pm 10pm): 50%
- Night shift (10pm 8am): 100%
- Delivery after the scheduled date: 30%
4.5.3. Rate Conversion Based on Vehicle Loads
All domestic cargos are supposed to be measured for
the calculation of pertinent fees and rates at the gate
before they are brought into the Expo site. However,
the queue for trucks waiting to be measured may
cause traffic congestion within the Expo site. To better
manage traffic control, therefore, domestic cargos
shall be measured in truckload instead of actual CBM
of cargos. For instance, cargos carried by a 1-ton truck
will be deemed as equivalent to 3-CBM shipment.
[Table 8] Standards for Vehicle Load Charges
* Extra charges may apply for items requiring additional equipment and labor.
Vehicle Type Rate (US dollar) Equivalent CBM
1 ton $285 3 CBM
2.5 ton $760 8 CBM
3.5 ton $950 10 CBM
5 ton $1,330 14 CBM
8 ton $1,710 18 CBM
11 ton $2,185 23 CBM
Exceeding 11 ton - Apply CBM
19
4.5.4. Surcharges on Oversized, Over-weighted or
Bulk Cargos
- Surcharges will be applied to cargo that is
over-weighted, oversized, or not packed into a unit
load or palletized.
4.5.5 Use of Additional Labor and Equipment
The charges for using additional equipment for
carrying in items to the third floor are listed in Table
10. Official Participants should consult and make
reservations with the official forwarders for the use.
[Table 9] Standards for Surcharges
Note
- Bulk cargoes refer to items that are not packaged for the convenience of transfer.
- If cargo falls into more than two of the above-mentioned surchargeable categories, the highest surcharge will be applied
Cargo Type Surcharges Remarks
Bulk cargo 20%
Not packed into a unit load or palletized;
difficult to be carried by a forklift
Over-weighted cargo 15% Exceeding 1 ton per package
Oversized cargo 15% Exceeding 2m in length or width per package
[Table 10] Rates for Use of Additional Labor/Equipment
Note
- Reservations for equipment should be made 24 hours in advance. The official forwarders are not responsible for providing services not
reserved in advance.
- The hours for the use of equipment are from 8 am to 5 pm. Surcharges may apply for use at other times.
- Cargo elevators in the International Pavilion will be available after Jan. 24, 2012 only for temporary use (completion scheduled for March
24, 2012). Please refrain from using the cargo elevators for moving construction materials.
Equipment Tonnage Rate (US dollar) Remarks
Crane
25 ton $690
- 4 hours min.
- 2 workers included
50 ton $860
Cargo crane
5 ton $520
11 ton $600
Aerial ladder truck $430
20
4.5.6. Re-export and Disposition of Domestic
Cargos
Official Participants are required to consult with the
official forwarders concerning removal of goods from
the pavilion and disposal of goods upon closing of the
Expo.
Fees specified in [Table 7] Domestic Cargo
Transportation Fees and [Table 8] Standards for
Vehicle Load Charges will be applied to the services
for removal and disposal of domestic cargos.
4.5.7. Procedure for Entry of Domestic Cargos to
the Expo Site
4.5.8. Application for Submission
Application for Entry of Domestic Cargos into the Expo
Site (Form J-04)
A. Submission of Freight Transport Plan by
Domestic Exhibition Agency
B. Plans for Entry of Goods by the Official
Forwarder; Review and Approval of
Application by the Organizing Committee
C. Issuance of Cargo Vehicle Pass by the
D. Bringing in Cargos into the International
Pavilion by the Organizing Committee and
the Official Forwarder
F. Delivery of Cargos to the Respective
Pavilion by the Official Forwarders
The Freight Transport Plan should be submitted
to the official forwarder at least 48 hours prior
to the shipment.
Expo site. The Organizing Committee reviews
and approves the Freight Transport Plan.
Once approved and when the payment is
received, the vehicle pass will be issued.
Cargo vehicles enter the Expo site according to
the plans set up by the official forwarders.
Entry into the designated location after
unloading, inspection and examination of goods.
* Re-export (exit) of goods will follow the same procedures.

21
4.6. Storage Area Rental in the International
Pavilion
Official Participants may use the storage areas located
in the basement level of the International Pavilion for
the purpose of storing exhibition-related goods.
Countries that were provided with individual booth in
the International Pavilion can use independent storage
areas, and countries participating in the Joint Pavilion
can use the joint storage room.
The storage areas are 31m
2
149m
2
for individual
pavilions and 8 m
2
for the Joint Pavilion. Storage areas
will be designated upon submission of application and
signing of contract. The rental rate is US$ 5.0 per
square meter with the minimum use of one month.
The storage areas for the Joint Pavilions will be
managed and operated by the official forwarder.
The individual storage areas of those participating in
individual pavilions will be managed by the respective
Official Participant. Additional charges will be applied
for the labor and equipment used for the transport of
stored items.
The storage of food, construction materials and empty
boxes are prohibited in these designated storage
areas. The storage room of the official forwarder can
be used if more storage space is needed.
4.7. Contact Info for Official Forwarders
Official Participants and shipping companies commissioned by Official Participants shall choose one of the official
logistics service providers listed above.
For proper and swift transport, customs clearance and handling of cargo, Official Participants must appoint a
representative within the Republic of Korea and notify the name, address and contact number of said
representative to the Organizing Committee at least 60 days prior to the first dispatching of cargo.
Name Officer Contact
Korea Express Co., Ltd.
Dong-hee Lee,
Project Manager
Tel: +82-2-6919-6750
Fax: +82-2-717-2940
E-mail: dhlee@korex.co.kr
Hanjin Transportation
Young-gil Cho,
Assistant Manager
Tel: +82-2-310-6539
Fax: +82-2-703-2039
E-mail: expo2012@hanjin.co.kr
22
4.8. Miscellaneous
Aforementioned fees, rates and expenses do not
account for freight insurance. All Official Participants
must have their consignments insured at the point of
departure against all risks. The insurance policy for the
shipment must include the waiver of subrogation to
carrier clause. Or the insurance policy must be written
in the form of Museums and Cultural Institutions
Policy. Such insurance policies shall be submitted to
the official forwarders with shipping documents.
Failure to submit the proof of insurance shall relieve
the Organizer and the official forwarders of the
responsibility for the consignment.
Standards for the above-mentioned logistics service
fee are subject to adjustment in case of severe price
fluctuation.
23 23
Form J-01
Freight Transport Plan
Reference no:
Official Participant /
Name of Applicant
(Name of Agent)
(Signature)
Phone Mobile
E-mail Fax
Address
1. Applicant
2. Details of Freight
Name of Item Quantity Shipment Date Port of Loading
Expected
Arrival Date
Port of Arrival Carrier Name B/L number
Reference: Official Participants may add cells to the Details of Freight table as needed.
24
Form J-02
Report # :
Declaration Form for Entry of Goods into the Bonded Exhibition Area
Processing Period
1 day
Name of the Bonded
Exhibition Area
Bonded Exhibition
Area Mark
Entry Date (mm/dd/yy)
Serial
Number
Cargo Management Number
B/L
Number
Name of
Product
Packaging Slip
Remark
Classifica-
tion
MRN MSN HSN Unit
No. of
Units
Weight
(kg)
In accordance with Article 157 of the Customs Act, Article 176
of the Enforcement Rules of the Customs Act, and Article 10 of
the Notification on the Management of the Bonded Exhibition
Area, I hereby declare the entry of items into the bonded exhibi-
tion Area.
MM/DD/YY
Applicant (signature or seal)
Intended for the head of the Customs Office.
Point of Shipment and Destination
Transport Period: . . ~ . .
Forwarder :
Customs Seal:
1. With regard to the freight management number, if the product is imported from overseas, mark "1" in the classification
section and put the MRN, Master B/L serial number and House B/L serial number in order.
2. With regard to items carried in from other domestic bonded areas, put "L" in the column labeled "classification" and the
carry out approval number of the relevant bonded area in the remark section.
210 297 (general paper 60g/(recycled))
25
Report # :
Declaration Form for Exit of Goods from the Bonded Exhibition Area
Exit Date : Name of the Bonded Exhibition Area:
Processing
Period
1 day
Serial #
Exit Evidence Number
Name of
Product
Packaging Details
Exit
Destination
Remark
Unit
No. of
Units
Weight
(kg)
Details of Bonded Transport
In accordance with Article 157 of the Customs Act,
Article 176 of the Enforcement Rules of the Customs Act,
and Article 10 of the Notification on the Management of
the Bonded Exhibition Area, I hereby declare the exit of
items from the bonded exhibition Area.
MM/DD/YY
Applicant (signature or seal)
Intended for the head of the Customs Office.
Point of Shipment and Destination:
Transport Period: . . ~ . .
Forwarder:
Customs Seal:
Form J-03
26
Form J-04
Application for Entry of Domestic Cargos into the Expo Site
Reference no:
Name of Country/
Name of
Pavilion
Name of Authorized
Company
Name of Authorized
Staff in Charge
Phone Mobile Phone
Fax. E-Mail
Expected Importing Date * Authorized Staff much be present at the place of delivery
Imported Cargo List

Expected Importing Date
Type of Item
(Mark where
appropriate)
No. of
Unit
(EA)
Weight
(ton per CBM)
Volume
(length x height
x width)
Remarks
Unpackaged Carton
Palette Wooden Box
Unpackaged Carton
Palette Wooden Box
Unpackaged Carton
Palette Wooden Box
Unpackaged Carton
Palette Wooden Box
Unpackaged Carton
Palette Wooden Box
Unpackaged Carton
Palette Wooden Box
Total
27
Vehicle Information
Vehicle No. Name of Driver
Vehicle Type (ton) Contact Number
Application for Additional Equipment

Crane 25 ton 50 ton Forklift 7 ton 10 ton or more
Ladder Truck
Additional Documents: tax invoice for domestic purchase, Participation Contract
Other Information:
Addressed to:
Official Forwarder of EXPO 2012 Yeosu
Korea (Korea Express, Hanjin
Transportation)
Tel. +82-61-659-2989
E-Mail kang@expo2012.kr
28
* How to fill out the form:
1. The Registration No. shall be written by the Organizing Committee.
2. Please write the name of your respective country or organization for the Name of Country/International
Organization. For Name of Pavilion, please write the pavilion number. For Name of Authorized
Company, please write the name of the company which is submitting the application as a formal
representative of the Official Participant, and next to it, the name of the authorized staff in charge.
(The staff in charge must be present at the place of delivery when unloading the cargos.)
3. In Expected Importing Date, please write the expected date of arrival of cargos in the Expo site.
4. Please write the type of cargo items in detail.
5. Please choose one among the types of packages given (unpackaged / carton / palette / wooden box, etc.)
for type of item.
6. Please indicate the number of item.
7. Please indicate the weight per each package unit.
8. Please indicate the volume of importing goods with length, height and width per each package unit.
9. Please mark caution for fragile or dangerous items in Remarks.
10. Please provide detailed information about the loading vehicle for Vehicle Information.
11. Please check to apply additional equipment (crane, forklift and ladder truck) if required for Application
for Additional Equipment.
12. Please submit documents of proof (tax invoice for domestic purchase and Participation Contract) as proof
of domestic cargos for Additional Documents.
13. Please indicate any requests or concerns related to the entry of cargo for Other Information.
14. The application for carrying in items shall be filled out and submitted 48 hours prior to importing and it is
available after the issuance of the entry pass. With approval of the Organizing Committee, applications may
be submitted 24 hours in advance (in this case, the number of personnel and the application for vehicle pass
must be submitted with the application).
15. Regulations concerning admission must be observed in carrying cargos into the Expo site. Charges indicated
on service rate tables must be observed.
* The application must be submitted by e-mail (kang@expo2012.kr).
29
concerning Transportation, Customs Clearance and Handling of Goods
Chapter I
General Provisions
Article 1 Purpose
The purpose of this Special Regulation is, in accordance with the relevant provisions of the Convention relating
to International Exhibitions signed at Paris (hereinafter referred to as the Paris Convention) on November
22nd, 1928 as supplemented and amended, and the Customs Regulations of its Annex, as well as Articles 25,
26, and 34 of the General Regulations of the International Exposition Yeosu Korea 2012 (hereinafter referred
to as the Exhibition), to specify the requirements concerning transportation, customs procedures, and handling
of goods associated with the Exhibition.
Article 2 Compliance with Laws and Regulations
1. The Organizing Committee for International Exposition Yeosu Korea 2012 (hereinafter referred to as the
Organiser) and Official Participants shall comply with the Paris Convention and the Customs Regulations of
its Annex, the General Regulations and Special Regulations of the Exhibition, with the relevant laws of the
Republic of Korea, and the supplementary guidelines and instructions mentioned in paragraph 2 hereunder
(hereinafter referred to as the Laws and Regulations).
2. The Organiser may stipulate separate supplementary guidelines or instructions provided that they are in
Article 3 Designation of the Bonded Exhibition Area
In order that Official Participants may benefit from efficient customs procedures and handling of goods includ-
ing items associated with the Exhibition, such as importation and re-export, the entire Exhibition site shall be
designated and operated as a Bonded Exhibition Area.
Article 4 Appointment of Handlers for Transportation and Customs Clearance
1. Official Participants shall be responsible for transportation, customs clearance, and handling of cargo to the
Exhibition site.
2. Official Participants shall, on their own responsibility and at their own cost, appoint companies to deal with
cargo transport to the Exhibition site, with customs clearance procedures, and with the handling of cargo. For
this purpose, the Organiser shall provide Official Participants with a list of approved forwarders that offer
shipping and customs clearance services at current existing rates.
3. The Organiser shall designate on-site cargo handlers for the purposes of safety and operational efficiency
within the Exhibition site. Official Participants and the forwarders commissioned by Official Participants, as
set forth in paragraph 2 of this Article, shall select a cargo handler from the on-site cargo handlers appointed
by the Organiser.
30
4. Each Official Participant shall appoint an authorised representative (hereinafter referred to as the Repre-
sentative) within the Republic of Korea in order to facilitate orderly and prompt procedures for transportation,
customs clearance, and handling of cargo, and shall inform the Organiser of his/her name, address, and telephone
number at least 60 days prior to the first transport of cargo.
Article 5 Obligations
1. Official Participants shall, on their own responsibility and at their own cost, fulfil all obligations associated
with the payment of the relevant fees and taxes incurred in connection with transportation, customs clearance,
and handling of cargo.
2. The Organiser shall provide Official Participants with information concerning the costs of transportation,
customs clearance, cargo handling and storage within the Exhibition site.
Chapter II
Transportation and Entry of Goods
Article 6 Transportation of Cargo
1. Official Participants shall submit to the Organiser a general cargo transportation plan for goods to be used
in the Exhibition. Official Participants shall submit the cargo transportation plan at least 45 days prior to the
first transport of cargo in the case of the entry of foreign goods, and at least 15 days prior to the first transport
of cargo in the case of domestic transportation. The Official Participant concerned shall notify promptly the
Organiser when any change has been made to the cargo transportation plan.
2. Official Participants shall notify the Organiser of the shipping date, the scheduled delivery date, and nature
and quantity of all cargo, and in cases of cargo being shipped from overseas, provide additional information
regarding shipping port, arrival port, names of the cargo ships or cargo flights, and bills of lading numbers, etc.
before shipping of any cargo occurs.
3. Official Participants shall attach, on two sides of each cargo, a label indicating that the cargo contains
Exhibition-related items. The Organiser will assist Official Participants in issuing such forms and guidelines.
4. For certain goods that require special handling, Official Participants shall follow international conventions
relating to packing and labelling and shall put on the goods such signs as Fragile, This Side Up, etc.
Article 7 Storage of Goods
The Organiser shall establish warehouses within the Exhibition site by 12 November 2011 to store the goods
to be exhibited by Official Participants. Official Participants may store, for a fee, all the goods necessary for
the Exhibition (including frozen and refrigerated cargo) in the warehouses as designated by the Organiser.
Article 8 Entry of Goods
1. Goods shall be brought in or taken out through an entry point designated by the Organiser. All Official
Participants shall follow the procedures, etc. for the bringing in/removal of goods as designated by the Organiser.
2. Upon arrival of goods, each Official Participant, or its representative, shall confirm the arrival at the place
31
of delivery and directly confirm the invoice and packing list together with the Organiser.
3. The Organiser shall, in case when an Official Participant or its representative is for inevitable reasons absent
at the place of delivery when the goods arrive, store the goods in a warehouse at the cost and under the respon-
sibility of the Official Participant, and shall notify the participant of the arrival of the goods. The Official
Participant shall immediately take delivery of said goods upon receipt of the notice.
Article 9 Goods Eligible for Admission
1. Only those goods referred to in paragraphs 2 and 3 of this Article shall be brought into the Exhibition site.
2. The scope of foreign goods permitted to be brought into the Exhibition site without paying customs duties
and taxes under the Customs Act of the Republic of Korea is described as follows:
a. Goods or materials for exhibitions;
b. Construction materials to be used for the construction, maintenance, or removal of the Exhibition facilities,
including construction materials such as cement, paint, adhesives, plywood, etc., and machinery, apparatus,
and equipment, and other materials needed for operation thereof;
c. Furniture, decorations, office supplies, consumables, etc. to be used by Official Participants for the performance
of their duties;
d. Display windows, stands, display counters, etc., to be used in Official Participants exhibitions and events;
e. The goods to be distributed to visitors at the Exhibition site, including the following:
i. Advertisement pamphlets, catalogues, posters, or other similar printed materials; and
ii. Samples of less than US$ 5.00 per serving per person.
3. Goods intended for sale to visitors shall be subject to import declarations and applicable duties and taxes.
Article 10 Prohibited Goods
According to the provisions of the Customs Act of the Republic of Korea, the following goods shall be prohibited
from entry into the Republic of Korea:
(1) Books, photos, videotapes, films, LDs, CDs, CD-ROMs, etc., that are harmful to the national constitution,
public safety and morals;
(2) Goods through which the government's secrets are disclosed or intelligence operations are brought to light;
(3) Counterfeited, altered, or imitated currencies, notes, bank bills, bonds, or any other securities;
(4) Goods that infringe upon intellectual property rights, such as patents, utility rights, design rights, trademarks,
copyrights, etc.; and
(5) Any other goods prohibited from being brought in as designated by the Government of the Republic of
Korea.
Article 11 Restricted Goods
According to the provisions of the Customs Act of the Republic of Korea, the following goods shall not be
brought in without approval by or declaration to the authorities or any of the other necessary measures required
to be taken:
(1) Weapons including arms, swords, chemicals (including those for imitation or decoration), explosives or
toxic materials (competent authorities: the National Police Agency);
32
(2) Opium, cannabis, drugs, and their products that are regulated under the Act on the Control of Drugs (com-
petent authorities: the Ministry of Health & Welfare);
(3) Living wild fauna and flora protected under the Convention on International Trade in Endangered Species
of Wild Fauna and Flora, which face the threat of extinction, and products and processed goods made from
such wild flora and fauna (competent authorities: the Ministry of Environment).
(4) Any type of living animals and plants
Article 12 Declaration of Goods
1. In order to carry goods into the Exhibition site, an entry declaration shall be filed with the Director for
customs according to the Customs Act of the Republic of Korea.
2. A customs public official shall be present when the goods are brought in under the provision of paragraph 1.
However, an exception shall be made where the Director for customs finds that the presence is not necessary.
3. At the time of declaring the goods to be brought in, each of the following documents shall be attached to two
copies of the Application for Inspection of Foreign Goods and these shall be submitted to the Director for
customs:
a. Declaration of goods for entry
b. Invoices, any other documents for the determination of the value of the goods. However, submission of
documents other than the Declaration of goods for entry may be waived or postponed by the Director for
customs under special circumstances.
4. The Director for customs may without delay order the removal of the goods from the Exhibition site when
the results of an inspection differ from the content of an application. However, said goods shall be allowed into
the Exhibition site should it be determined that the differences are insignificant and the goods are required on
the Exhibition site.
Article 13 Special Provisions for Commissioners of Section
1. Each Commissioner of Section may bring in the following items free of tax:
a. Goods such as food and beverages for use at receptions on National Days and any other official receptions;
b. Gifts to be presented to honoured guests from participating countries, the host country, or other countries;
and
c. Any other goods necessary for Commissioners of Section to perform their duties.
2. Commissioners of Section shall obtain the approval of the Commissioner of the Exhibition for the entry and
use of goods mentioned in the preceding paragraph.
Article 14 Starting Date for Entry of Goods
Goods including construction materials and items for display or sales may be carried into the Exhibition site
from 12 November 2011.
33
Chapter III
Control and Management of Goods
Article 15 Control and Responsibility for Goods
1. Official Participants shall be responsible for the goods within their control on the Exhibition site.
2. Should Official Participants become aware of the loss or theft of goods within the Exhibition site, they shall
immediately report it to the customs department and the Organiser.
Article 16 Control and Disposition of Empty Packages
1. Official Participants shall store within the designated warehouses those empty packages and packing materials
(hereinafter referred to as empty packages) to be reused after the end of the Exhibition. Official Participants
shall pay the costs required to transport, store, and return said empty packages.
2. Official Participants using the warehouses shall attach on the outside of the empty packages a label that
includes the following information:
a. Name of the Official Participant to whom the costs of transport and storage are to be charged;
b. Name or number of the pavilion to which the empty packages shall be returned at the end of the Exhibition;
c. The serial numbers of the empty packages.
3. The Organiser shall, prior to the opening of the Exhibition and at a date separately notified to the Official
Participants by the Organiser, remove and dispose of empty packages that are not to be reused at the cost of the
Official Participants. In such case, the Organiser and the on-site cargo handlers may freely dispose of the goods
that remain in the packages and shall assume no responsibility for the remaining goods.
4. The Organiser shall indicate the fees for storage, removal, and disposal of empty packages.
Chapter IV
Disposal of Goods at the Close of the Exhibition
Article 17 Removal of Goods
1. Official Participants shall, with regard to foreign goods that have been brought in to the Exhibition site, carry
out the procedures to remove, dispose of, or pass through import clearance such goods no later than 12 No-
vember 2012.
2. Official Participants shall take out their goods from the Exhibition site after submitting to an inspection by
the Director for customs and attaching each of the following documents:
a. Re-export Declaration; and
b. Entry Permit.
3. The Organiser, if required, may be present at the time of inspection by the Director for customs.
4. For any other matters unspecified, the relevant provisions of the Customs Act of the Republic of Korea shall
apply.
34
Article 18 Disposal of Goods
1. Official Participants that intend to dispose of foreign goods within the Exhibition site, at their own cost, shall
obtain the prior approval of the Director for customs. In case when the remains after disposal are of economic
value, the Official Participants shall take the necessary procedures and pay any tariffs and indirect tax dues.
2. Official Participants shall obtain the approval of the Commissioner of the Exhibition to dispose of exhibits
from the Exhibition site during the Exhibition.
3. In principle, the terms for the disposal of goods shall remain effective until 12 November 2012.
Article 19 Goods Converted into General Imports
For goods that have been temporarily brought in for the purpose of exhibition but have not been removed,
Official Participants shall file an import declaration with the Director for customs pursuant to the Customs Act.
Article 20 Goods for Donation
In the case of importation of the goods that were temporarily brought in for the purpose of exhibition but were
then donated for charity or goodwill or goods that are donated to charity, relief, or social welfare facilities,
customs duty shall be exempt.
Chapter V
Others
Article 21 Value-Added Tax, etc.
1. Official Participants may receive a refund of the VAT in the procurement of the following goods and services
in accordance with the Laws and Regulations of the Republic of Korea.
a. Goods and services procured in regard to the construction, installation and dismantlement of their exhibition
facilities
b. Goods and services procured in regard to the operation and maintenance of their exhibition facilities.
2. The procured goods eligible for VAT refund to be sold in the Republic of Korea after the closing of the
Exhibition shall be subject to tax payment as required by relevant Laws and Regulations of the Republic of
Korea.
3. Temporary admission shall be granted, free of import duties and taxes, subject to re-exportation, to goods
that will be used by Official Participants in the construction, installation, operation and dismantlement of their
exhibition facilities in accordance with Articles 1 and 2 of the Customs Regulations of the Annex of the Paris
Convention, and the Laws and Regulations of the Republic of Korea.
Article 22 Exceptions
For items not included in this Regulation, the relevant provisions of the Paris Convention and the Customs
Regulations of its Annex, the Customs Act of the Republic of Korea and related regulations shall apply.
A. General Information K. Insurance
K. Insurance
K. Insurance
1. Overview 3-7
1.1 International Expositions and Insurance
1.1.1 Features of International Expositions
1.1.2 Insurance Subscription
1.1.3 Characteristics of Insurance for International Expositions
1.2 Types of Insurance
1.3 Waiver of Liability
1.4 Procedure of Insurance Subscription
1.4.1 Procedure of Insurance Subscription
1.4.2 Required Documents
1.5 Selection of Insurers
2. Mandatory Insurance 11-20
2.1 Workers Compensation Insurance
2.1.1 Overview
2.1.2 Mandatory Subscribers
2.1.3 Insurance Benefits
2.1.4 Insurance Coverage Period
2.1.5 Payment of Insurance Benefits
2.1.6 Types of Benefits
2.1.7 How to Subscribe
2.2 Compulsory Automobile Liability Insurance
2.2.1 Overview
2.2.2 Automobiles to be Insured
2.2.4 Maximum Compensation
2.2.5 Insured Loss
2.2.6 Uninsured Loss
2.2.8 Cancellation of Insurance Contract
2.2.9 Automobiles Prohibited on Roads
2.3 National Health Insurance
2.3.1 Overview
2.3.2 Eligibility and Conditions for Subscription
2.3.3 Eligibility
2.3.5 Subscription to Additional Insurance
2.4 Comprehensive Liability Insurance
2.4.1 Overview
2.4.3 Scope of the Insured Parties
2.4.5 Insured Loss
2.4.8 Geographical Scope of Coverage
2.4.9 Payment of Insurance Premium
2.5 Insurance for Buildings, Installations, Merchandise, and Other
Movable Properties (Comprehensive Property Insurance)
2.5.1 Overview
2.5.2 Mandatory Subscribers of Insurance for Buildings and
Installations built by the Organizing Committee
2.5.3 Mandatory Subscribers of Insurance for Installations built by
the Participants, Merchandise, and Other Movable Properties
2.5.4 Insured Properties
2.5.5 Uninsured Properties
2.5.6 Insured Amount
2.5.8 Insurance Premium
2.5.9 Insured Loss
2.6 Insurance for Exhibits and Fine Arts
2.6.1 Overview
2.6.6 Uncovered Loss
2.7 Insurance for Construction
2.7.1 Overview
2.7.2 Insured Items
2.7.6 Uncovered loss
3. Optional Insurances 21-29
3.1 Personal Accident Insurance
3.1.1 Overview
3.1.2 Policyholder
3.1.4 Eligibility for Subscription
3.1.5 Insured Loss
3.2 Employee Dishonesty and Forgery Insurance
3.3 Terrorism Insurance
3.4 Personal Information Protection (PIP) Insurance
3.5 Overseas Travelers Insurance
3.6 Comprehensive Machinery Insurance
3.7 Employers Liability Insurance
3.8 Aviation Insurance
3.9 Marine Cargo Insurance
3.10 Inland Transit Insurance
3.11 Comprehensive Automobile Insurance
3.11.1 Liability for Bodily Injury
3.11.2 Liability for Property Damage
3.11.3 Liability for Bodily Injury of the Insured
3.11.4 Damage Caused by Uninsured Vehicles
3.11.5 Damage to Vehicles of the Insured
4. Accident and Procedure of Compensation 29-32
4.1 Accidents
4.1.1 Measures
4.1.2 Procedure of Compensation Claim
4.1.3 Accident Handling Process
4.2 Lawsuits
Contents
K. Insurance
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K. Insurance

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K. Insurance
Expo 2012 Yeosu Korea is an international exposition to
be held from May 12 to Aug. 12, 2012, under the theme

Expo 2012 Yeosu Korea will include participation by
Official Participants and many others, including unofficial
participants, commercial facility operators, and those who
undertake civil engineering/construction/installation work.
Many visitors are also expected to visit the Expo site from
home and abroad.
Given the enormous amount of visitors to the Expo site, it
is necessary to pay special attention to contingency plans
against possible accidents and disasters, and the provision
of proper insurance.
All participants in activities related to construction and
operation on the Expo site are obligated to abide by the
General Regulations of the Exposition and he Special
Regulation No. 8 concerning insurance.
The Special Regulation also stipulates that participants
and the Organizing Committee shall not exercise their
right of compensation claims against each other to avoid
disputes between parties related to Expo 2012 Yeosu
(Article 6 of he Special Regulation No. 8).
The guidelines on Insurance for participants provides
general information on insurance policies related to the
Expo, and detailed information on the types of insurance
participants are required to take out under the Special
Regulation and how to subscribe to such insurance.
1. Overview
1.1 International Expositions and Insurance
1.1.1 Features of International Expositions
Because of the limited time period allowed for Expo
preparations, a large number of construction projects and
other preparatory work will be undertaken simultaneously
on the Expo site.
The Expo is an international event and therefore, cutting-
edge products and technologies will be featured or used
in exhibits.
The Expo site is limited in space and will be crowded with
a large population of visitors and staff.
1.1.2 Insurance Subscription
The Organizing Committee has specified, in the General
Regulations and he Special Regulation No. 8, insurance-
related requirements that should be met in order to
prevent problems for the Organizing Committee,
parties engaged in construction works, and participants
(participating countries,international organizations, and
other participants), and to ensure smooth preparations
for, and operation of, the Expo.
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1.1.3 Characteristics of Insurance for International Expositions
Mandatory insurance
The Organizing Committee and all participants are required to take out certain types of insurance
in connection with the operation of the Expo.
Waiver of liability
Parties concerned at the Expo shall not exercise the right to compensation claim against each other
in the event of an accident, unless the accident is caused by a willful act or gross negligence.
Comprehensive liability
insurance
The Organizing Committee shall enroll in comprehensive liability insurance for all participants (*).
The participants are required to pay the cost of insurance.
* The term participants used here shall refer to the participants defined in Article 2 of he Special Regulation No. 8. The
participants mentioned in Paragraph 1 of the Special Regulation shall ensure that the parties described in each of the
items under Paragraph 2 (including those parties who provide services for exhibitions, events, construction, and machine
equipment) enroll in appropriate insurance plans (Paragraph 3, Article 2 of he Special Regulation No. 8).
1.2 Types of Insurance
Mandatory insurance for Expo 2012 Yeosu Korea is
divided into the following types:
Insurance required by the laws and regulations of the
Republic of Korea
Workers compensation insurance
Compulsory automobile liability insurance
National health insurance
Insurance required by the General Regulations and he
Comprehensive liability Insurance
Insurance for buildings, installations, merchandise, and
other movable properties
Insurance for exhibits and fine arts
Insurance for construction (includes assembly and civil
engineering works)
Optional insurance
Participants may, in addition to the mandatory
insurances, enroll in optional insurances as deemed
necessary for the preparation and operation of Expo 2012
Yeosu Korea.
Optional insurance available to the Organizing
Committee and participants is as follows:
Personal accident insurance;
Electronic equipment insurance;
Employee dishonesty and forgery insurance;
Inland floater insurance;
Terrorism insurance;
Personal information protection insurance;
Overseas travelers insurance;
Comprehensive machinery insurance;
Commercial general liability insurance;
Employers liability insurance;
Aviation insurance;
Marine cargo insurance and inland transit insurance;
Umbrella liability insurance; and
Comprehensive automobile insurance.
Self insurance
The government of each participating nation or the
like may, upon notifying the Chairman of the Organizing
Committee in writing, act as its own insurer in respect
to exhibits, installations and other objects for which it is
responsible.
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1.3 Waiver of Liability
The participants, in the event of a disaster or accident,
shall not exercise the right to compensation claim
against the Organizing Committee or its personnel, or
another participant or its personnel with respect to the
said accident. This excludes cases where such disaster
or accident is caused by a willful act or gross negligence
(Paragraph 1, Article 6 of he Special Regulation No. 8).
Similarly, the Organizing Committee, in the event
of a disaster or accident, shall not exercise the right
to compensation claim against the participant or its
personnel with respect to the said accident. This excludes
cases where such disaster or accident is caused by a
willful act or gross negligence (Paragraph 2, Article 6 of
he Special Regulation No. 8).
Participants and the Organizing Committee shall, in
accordance with Paragraph 1 and 2 of Article 6 of he
Special Regulation No. 8, include in their insurance
contracts an agreement not to exercise the rights of
compensation which may be obtained by subrogation
to the extent of the participants and the Organizing
Committee not exercising their rights of compensation.
1.4 Procedure of Insurance Subscription
The Organizing Committee will enroll in comprehensive
liability insurance and other relevant insurance for Official
Participants, and Official Participants are required to pay
the Organizing Committee their share of premium.
* Details on the shares of premiums (amount, payment
method and others) will be determined and notified to
If Official Participants wish to enroll in insurance through
the Organizing Committee, they are required to complete
the Application for Official Participant Insurance (Form
K-01) and submit it to the Organizing Committee.
Applications will be sent to the insurance company
chosen by the Organizing Committee (also, an official
sponsor of Expo 2012), which will issue proper insurance
policies to participants.
Official Participants are required to enroll in mandatory
insurance without fail and submit to the Organizing
Committee the receipts and copies of such insurance
policies before the insurance take effect.
* Contact information: Organizing Committee for Expo
2012 Yeosu Korea
: Tl. 82-61-659-2707 Fax 82-61-659-2975
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1.4.1 Procedure of Insurance Subscription
Hyundai Marine & Fire Insurance Co. Ltd., official sponsor of Expo 2012 Yeosu Korea
Phone : 82-2-3701-8788 / 8794 Fax : 82-2-3701-3761, 82-2-732-3965
( 1 ) Inquiries
Inquiries to insurers
- Risk analysis
- Decide on proper insurance type
- Consult with insurers on limit of liability, deductibles
Participants
Submission of documents for premium calculation
- Submit properties list
- Complete related questionnaires
Participants
-Calculate premium based on documents submitted Insurer
Provide information on appropriate insurance policies
- Loss insured
- Insurance premium
Insurer
Take out insurance
- Pay the premium
- Receipt of insurance policy
Participants
( 2 ) Submission
of documents
( 3 ) Calculation
of insurance
premium
( 4 ) Information
on insurance
( 5 ) Subscription
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1.4.2 Required Documents
-Participants are required to submit the following documents for insurance subscription.
Insurance type Required documents
Workers Compensation Insurance
- Declaration of insurance relations
- Declaration of employment
National Health Insurance
- Report on acquisition of qualification for foreigners
- Copy of domestic residence report
- Certificate of entry/departure record or passport copy
- Documents necessary to calculate insurance premium, including income statement
Compulsory automobile liability
insurance
- Vehicle registration card
- Documents proving the legal relationship with the driver (rental, donation, owner, etc.)
- Type of insurance coverage (bodily injury, property damage, etc.)
- Statement of insurance amounts at different coverage levels (When different levels of
coverage are applied to different vehicles, separate statements are necessary.)
Comprehensive liability insurance
- Total area of each structure
- Business category of each structure
- Expected number of visitors
Insurance for buildings, installations,
merchandise, and other movable
properties
- List of items to be insured (type, business category, model name, insurance amount)
- Risk assessment report (drawn up by the insurer)
Insurance for exhibit and fine arts
- Risk assessment report (drawn up by the insurer)
- List of items to be insured (material, size, insurance amount, display plan, etc.)
- Related information when transport is covered by insurance
Insurance for construction
- Construction contract/summary
- Detailed statement of construction cost
- Construction work schedule
- Site/design plans
1.5 Selection of Insurers
Participants can enroll in insurance with the insurer
designated by the Organizing Committee or other insurers
which have obtained the license required under the laws
and regulations of the Republic of Korea.
The Organizing Committee should not place any
conditions on the selection of the insurer; however, in
cases where the Committee is requested by participants to
recommend an insurer according to their own will, it will
recommend the insurer designated as the official insurer
of Yeosu Expo.
In cases where Official Participants wish to enroll in
insurances through an insurer other than the official
insurer, they are required to inform the Organizing
Committee of the fact in advance and submit to the
Organizing Committee the receipt and copies of the
insurance policies before the insurance takes effect.
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Form K-01
Application for Official Participant Insurance
(nation or international organization)
Contact address
Phone/fax /
E-mail
Application date/signature /
Compulsory insurance
Insurance for installations, merchandise, and other movable properties Please tick the box applicable.
Please tick the box applicable.
Subscribe to the insurance of a firm of my choosing or arrange self-insurance.
Take out insurance specially offered by the official insurer of the Expo.
If you choose to enroll in insurance through the official insurer, please attach the List of Properties to be Insured: Insurance for
Installations built by the Participant, Merchandise, and the Other Movables (Form K-02).
Insurance for exhibits and fine arts
Please tick the box applicable.
Subscribe to the insurance of a firm of my choosing or arrange self-insurance.
Take out insurance specially offered to Expo participants.
If you choose to enroll in insurance through the official insurer, please attach the List of Properties to be Insured: Exhibits and Fine
Arts Insurance (Form K-03).
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Form K-02
List of Properties to be Insured: Insurance for Installations built by the Participant,
Merchandise, and Other Movables
1 Property to be insured
Replacement cost
(KRW)
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Form K-03
List of Properties to be Insured: Exhibits and Fine Arts Insurance
1 Exhibits and Fine Arts to be Insured
Replacement cost
(KRW)
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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2. Mandatory Insurance
Participants in Expo 2012 Yeosu Korea are required to
enroll in the following mandatory insurance policies
under the laws and regulations of the Republic of Korea
and according to the General Regulations and he Special
Regulation No. 8 concerning insurance of the Expo.
2.1 Workers Compensation Insurance
2.1.1 Overview
The Workers Compensation Insurance Law of the
Republic of Korea ensures fair and swift compensation for
workers who suffer an injury while on the job, supports
injured workers rehabilitation and reinstatement,
and contributes to the protection of workers through
programs for accident prevention and other welfare
services.
Participants who employ workers are required to enroll
in workers compensation insurance under the Workers
Compensation Insurance Law (Article 7 of he Special
Regulation No. 8).
The workers compensation insurance policy should apply
to all participants, businesses or business establishments
that employ workers (including those who are not
protected by the laws and regulations of the Republic of
Korea). Government organizations, local governments
and mariners protected by the Seamen Act are the
exceptions.
2.1.3 Insurance Benefits
Insurance benefits should be paid to workers for injury,
disease, or disability occurring on the job, and to their
families in the case of the insureds death in the course of
performing work duties.
The insurance shall take effect when the related work,
including construction, exhibitions and operations begin,
and will expire when the business is completed. That is,
employers are required to enroll in insurance for their
employees for the entire period of employment.
2.1.5 Payment of Insurance Benefits
Insurance benefits are paid when an employee suffers an
injury or sickness in the course of performing their duties
upon their request.
2.1.6 Types of Benefits
Medical benefit: Total expense for medical treatment
is paid (expenses for injuries or illnesses that require
treatment of less than three days are not paid).

Temporary disability benefit: Seventy percent of the
average salary of an employee is paid for the days during
which the employee is unable to work due to medical
treatment (expenses for injuries or illnesses that require
treatment of less than three days are not paid).
Disability benefit: Paid to a worker who suffers a
permanent first- to fourteenth-level disability in the form
of a pension or lump-sum benefit.
Nursing benefit: Paid to a worker who requires further
care after medical treatment.
Survivors benefit: Paid to the bereaved family of a worker
in the event of the workers death on the job, in the form
of a pension or lump-sum compensation.
Funeral benefit: The insureds average daily wage for 120
days.
All participants shall enroll in workers compensation
insurance at their own expense. Applications for the
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workers compensation insurance implemented under
the Workers Compensation Insurance Law are received
by the Korea Workers Compensation & Welfare Service.
In other cases, participants can take out workers
compensation insurance provided by property and
casualty insurance companies.
Participants are required to submit a certificate of
insurance subscription issued by the Korea Workers
Compensation & Welfare Service to the Organizing
Committee before the insurance takes effect.
2.2 Compulsory Automobile Liability Insurance
2.2.1 Overview
The Compulsory Automobile Liability Insurance Law of
the Republic of Korea ensures the protection of victims
of automobile accidents resulting in injuries or deaths,
and promotes the sound development of automobile
transportation.
Individuals who registered their vehicles are required to
take out compulsory automobile liability insurance to pay
compensation to accident victims, which amount is set by
the enforcement decree of the Compulsory Automobile
Liability Insurance Law. No automobile should be made
available for road use in the Republic of Korea unless it is
insured in accordance with the law.
Therefore, the participants who intend to operate
automobiles are required to enroll in the compulsory
automobile liability insurance (Article 8 of he Special
Regulation No. 8).
2.2.2 Automobiles to be Insured
All automobiles operated in relation to the Expo, including
those for use on the Expo site and for the transportation
of visitors.
Sedans, vans, freight cars, special cars and motorcycles
Dump trucks with a capacity of over 12 tons, tire-type
cranes, concrete mixer trucks, truck-mounted concrete
pumps, truck-mounted asphalt sprayers, and tire-type
excavators
The following are exempt from the insurance obligation:
Vehicles designated by the enforcement decree of the
Construction Machinery Management Act; and
Vehicles not operated on roads.
Owners of vehicles for use by the Organizing Committee
and Expo participants or those who have the legal right
to drive the insured vehicles

Those who drive the insured vehicles for the insured
mentioned above
For each deceased person: Actual loss for victims within
the limit of 100 million won.
(When the loss amounts to less than 20 million won, the
benefit shall be set at 20 million won.)
Loss by aftereffect disability: Paid to a worker depending
on the level of disability (Level 1-14) within the limit of
100 million won.
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Injury level Benefit limit
Level 1 100 million won
Level 9 22.5 million won
Medical treatment cost: Actual amount of loss caused to victims depending on the level of injury (Level 1-14) within the
maximum of 20 million won.
Injury level Benefit limit
Levels 2-3 10 million won
Levels 8-9 2.4 million won
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2.2.5 Insured Loss
The insured should pay compensation for injuries or death
inflicted on others while driving insured vehicles, taking
liability for damages as stipulated in the Compulsory
Automobile Liability Insurance Law.
Intentional loss caused by policyholders, the insured, or
employees driving the vehicles of the insured.
When compensation has already been paid to victims
in relation to the intentional loss mentioned above, the
insurer can demand reparation to the insured.
The Organizing Committee and participants are required
to enroll in the compulsory automobile liability insurance
at their own expense under the Compulsory Automobile
Liability Insurance Law of the Republic of Korea if they
wish to operate vehicles.
They may subscribe to additional comprehensive
automobile insurance if they desire compensation
exceedi ng the amounts set by the Compul sory
Automobile Liability Insurance Law of the Republic of
Korea.
Participants shall submit a certificate of insurance
subscription issued by the insurance company to the
Organizing Committee before the insurance takes effect.
2.2.8 Cancellation of Insurance Contact
The Organizing Committee and participants should not
cancel or suspend insurance except in the following cases:

When the vehicle concerned is listed for license
cancellation;
When the vehicle concerned is excluded from
mandatory car insurance;
When the vehicle concerned is double-insured and the
owner wishes to cancel one of the policies;
When the owner transfers ownership; and
When the owner proves that the vehicle became
inoperative for reasons such as natural disasters, traffic
accidents, fire or theft.
2.2.9 Automobiles Prohibited on Roads
Vehicles without mandatory insurance shall not be
allowed to operate on roads. Violators are subject to
either imprisonment of one year or less or fines of 5
million won or less.
2.3 National Health Insurance
2.3.1 Overview
The National Health Insurance Act of the Republic of
Korea was implemented to promote the health of citizens
and social security by providing insurance benefits for
the prevention, diagnosis, treatment and rehabilitation of
illnesses and injuries, and for other areas such as childbirth
and deaths.
Therefore, all participants are required to subscribe to
National Health Insurance to compensate bodily damages
resulting from illness or injuries for employees hired for
more than a month at the Expo.
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2.3.2 Eligibility and Conditions for Subscription
Korean nationals (domestically-employed workers)
All Korean citizens residing in Korea are eligible, except
for those who have requested exclusion from National
Health Insurance, such as individuals who receive a
medical allowance under the Medical Aid Act and men of
national merit.
Foreigners specified in the table below are eligible for
National Health Insurance.
2.3.3 Eligibility
If participants hire workers inside Korea for a period of
a month or longer, the workers will become eligible to
enroll in the national health insurance one month after
their employment.
Foreigners become eligible for national health insurance
three months after their entry into the Republic of Korea.
Those with residence status, A, B or C, are not eligible
since they can only stay in Korea for 90 days or less under
the Immigration Control Law of the Republic of Korea.
Each participant should enroll in national health insurance
at their own expense. Applications for national health
insurance are received by the National Health Insurance
Corporation in accordance with the National Health
Insurance Act.
Participants are required to submit a certificate of
insurance subscription issued by the National Health
Insurance Corporation to the Organizing Committee
before the insurance takes effect.
2.3.5 Subscription to Additional Insurance
Participants may take out additional injury and illness
insurance for more compensation for employees to cover
such items as deductibles, medical fees not covered by
National Health Insurance, or medical expenses that occur
before they begin paying salaries to workers.
Category Resident status
Foreigners whose income (salary)
can be verified
D-3 (Industrial trainee), D-5 (Journalist), D-6 (Religious worker), D-7 (Business supervisor), D-8
(Corporate investor), D-9 (International trade)
E-1 (Professor), E-2 (Foreign language instructor), E-3 (Researcher), E-4 (Technology transfer), E-5
(Professional employment), E-6 (Artistic performer), E-7 (Designated activities), E-8 (Training), E-9
(Non-professional employment), E-10 (Vessel crew)
H-1 (Working holiday), H-2 (Working visit)
Foreigners without income or
whose income cannot be verified
D-1 (Artist), D-2 (Student), D-4 (Industrial trainee)
F-3 (Accompanying spouse), F-4 (Overseas Korean)
Foreigners with permanent
residency
F-1 (Visiting or joining family), F-2 (Resident), F-5 (Permanent resident)
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2.4 Comprehensive Liability Insurance
2.4.1 Overview
shall enroll in comprehensive liability insurance to
compensate a third party and other related parties for
bodily injury and property damages they have sustained
that were caused by facilities under ownership, use or
management of, or duties performed by the staff of the
participants or of the Organizing Committee for the Expo
(Article 9 of he Special Regulation No. 8).
2.4.3 Scope of the insured Parties
The insured parties include:
The Organizing Committee and its executive members
Official Participants (participating countries and
international organizations)
Unofficial participants, participants engaged in
commercial activities, and participants engaged in special
performances
Those who work for those specified above
The maximum amount of compensation is 100 billion
won per accident. Legal and other expenses approved by
the insurer are not subject to the limit and are paid to the
insured separately.
2.4.5 Insured Loss
A third party (visitors and others) are compensated for
the damages that they have sustained that resulted from
facilities under ownership, use or management of the
insured (the Organizing Committee or the participants)
or duties performed by the staff of the insured during the
insured period.
Liability for bodily injuries or property damage caused by
willful acts of the policyholder or the insured.
Compensation liability arising from war, civil conflict, riot,
insurrection or its aftermath.
Compensation liability deriving from natural disasters,
including earthquakes, volcanic activity, floods and
tsunamis.
Compensation liability deriving from nuclear accidents,
including radiation from nuclear materials, explosions,
irradiation, and radioactive contamination.
Weighted liability for any damage assumed in accordance
with a special agreement between the insured person
and a third party.
Compensation liability deriving from the emission,
release, leakage and spill of pollutants and the expense
for removing pollution, regardless of whether it originates
from routine activities or an unexpected accident.
Compensation liability for a third party arising from
damage to the property owned, occupied, rented, used,
protected, managed or controlled by the insured when
the third party has a valid right to the property.
Liability for bodily disability incurred by any employee of
the insured during the performing of job duties for the
insured.
Liability for compensation caused by motor vehicles,
aircraft or vessels owned, occupied, rented, used or
managed by the insured.
Liability for compensation deriving from loss caused
by products sold by the insured to visitors or loss from
products.
Other liabilities specified in the insurance policy as
uninsured loss.
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The Organizing Committee will separately decide the
term insured.
2.4.8 Geographical Scope of Coverage
This insurance is effective only within the Expo site and its
vicinity (spaces in front of each gate, the Energy Park, the
cruise ship berth, Expo parking lots, etc.). The Organizing
Committee and the official insurer of the Expo will
determine further details on the effective zones through
later consultations. Please note that in cases where a prior
agreement has been obtained from the insurer, the scope
of applicable zones may be extended to cover accidents
occurring outside the Expo site.
2.4.9 Payment of Insurance Premium
Under Article 9 of he Special Regulation No. 8,
participants are required to pay the Organizing
Committee the cost of comprehensive liability insurance,
as determined by the Committee (Paragraph 5, Article
9 of he Special Regulation No. 8). Details regarding
insurance premiums will be notified in a separate
document.
The Organizing Committee must conclude the
comprehensive liability insurance contract with the official
insurer, an official sponsor of Expo 2012 Yeosu Korea.
2.5 Insurance for Buildings, Installations,
Merchandise, and Other Movable Properties
(Comprehensive Property Insurance)
2.5.1 Overview
This insurance is aimed at compensating property loss
caused by various accidents in buildings, structures,
facilities, and damage in relation to equipment, machinery
and other properties.
All participants and the Organizing Committee shall take
out comprehensive property insurance on properties
managed or controlled by them on the Expo site (Article
10 of the Special Regulation No. 8).
2.5.2 Mandatory Subscribers of Insurance for
Buildings and Installations built by the Organizing
Committee
The Organizing Committee must enroll in the insurance
for buildings and installations built by the Committee and
provided to participants.
2.5.3 Mandatory Subscribers of Insurance for
Installations built by the Participants, Merchandise,
and Other Movable Properties
Participants are required to enroll in comprehensive
property insurance on installations erected by them,
merchandise and other movable properties (except
exhibits and fine arts) under their responsibility in
preparation for any damages.
The governments of participating countries or
participating organizations can act as its own insurer in
respect to exhibits, exhibition facilities and other items
under their responsibility according to Article 4 of he
Special Regulation No. 8.
2.5.4 Insured Properties
All properties managed or controlled by the Organizing
Committee and participants on the Expo site are required
to be insured (Article 5 and 10 of he Special Regulation
No. 8).
The Organizing Committee is required to enroll in
insurance for risks involving its properties and the
buildings, structures and facilities it rents to participants
(Article 5 and 10 A of he Special Regulation No. 8).
Participants are also required to take out insurance in
preparation for property damages arising from accidents
involving their installations, merchandise and other
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movables (Article 5 and 10 B of he Special Regulation No. 8).
The insured properties can be summarized as follows:
Buildings and structures;
Facilities;
Inventory assets; and
Furniture, fixtures and other properties.
The following items need to be excluded from insurance
coverage unless an explicit agreement with the insurer
has been made. Properties belonging to the following
categories must be separately specified in the insurance
policy after notification to the insurer.
Currencies, gold (silver) bars, coins, checks, revenue
stamps, jewelry, fine art objects, antique items, stocks,
various bonds and documents, books or other corporate
accounting documents, computer records and data,
manuscripts, blueprints, floor plans and designs, and
prototypes and models
Properties under construction, assembly, testing or
commissioning (including those under mechanical tests
or function tests) and suspension of business deriving
for such reasons. However, this is not applied to test
operations and resumption of test operations for ordinary
maintenance.
Motor vehicles, rail vehicles, and air or marine vehicles
Animals, birds, fish and other living creatures
Standing trees or growing grains
Soil (including topsoil), molding, drains, walls, sewers,
roads, runways, railways, canals, dams and tunnels
Underground property. But tunnel pipes and their
contents, electrical facilities and basic civil engineering
groundwork are covered by insurance.
Marine properties
Merchandise or properties in transit
Catalysts and other materials in the course of processing,
manufacturing or production
The amount to be insured shall be calculated based on
the cost to replace the insured properties with new ones
of equal kind and quality (Item 2.2 of Article 10 A and
Item 2.2 of Article 10 B of he Special Regulation No. 8).
When the insured amount is smaller than the replacement
cost, it shall be increased to meet the replacement cost.
2.5.7 PInsurance Coverage Period
-This insurance will take effect at the times detailed
below.
Buildings, structures and facilities: Upon their transfer to
owners
Inventory assets and other movables: Upon their
unloading at the Expo site
-The insurance will expire at the times detailed below.
Buildings, structures and facilities: When demolition
and dismantlement work begins. In the case they are not
dismantled for the reason of permanent preservation,
the insurance shall remain effective until the transfer of
ownership.
Inventory assets and other movables: When demolition
and dismantlement work begins or when they are loaded
onto vehicles to be moved outside the Expo site
Insurance premiums shall be decided depending on the
amount to be insured.
Under Article 10-A of he Special Regulation No. 8
(Insurance for Buildings and Installations built by the
Organizer), the participants shall share the cost of the
insurance taken out by the Organizing Committee for
the buildings or installations they use. The amount of
the insurance premium to be shared shall be notified to
participants at a later date.
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2.5.9 Insured Loss
The insurance covers most damages to insured properties
deriving from accidents, except in cases listed under 2.5.1
Uninsured Loss below.
The items not covered under this insurance are as follows.

Damage caused by a willful act or gross negligence on
the part of the insured or any others who represent them.
Damage caused by radioactive contamination from
nuclear materials, ion emission, nuclear fuel or nuclear
wastes produced in the course of burning nuclear fuels.
Damage caused by war, invasion, reprisal by a foreign
country, civil conflict or terrorist activities.
Damage caused by withdrawal of workers, strikes or
walkouts.
Damage or the cost of loss related to leakage,
contamination or pollution regardless of its cause.
Damage caused by rollover, settlement, avalanche and
contraction, expansion or erosion of soil.
Damage caused by abrasion, defacement, gradual
deterioration, corrosion, erosion, metal fatigue, oxidation,
etc.
Damage caused by short-circuit currents, self-induced
heat, electricity leakages, overcurrent, overload or
overvoltage.
Other exceptions specified in the insurance policy.
2.6 Insurance for Exhibits and Fine Arts
2.6.1 Overview
This insurance deals with damages involving various
exhibition items and fine artworks displayed on the Expo
site.
Animals (including fish and shellfish) and plants
Materials to be used for demonstrations on the Expo site
and products obtained from such demonstrations.
Exhibits: Replacement cost
Fine arts: Amount agreed on between the insurer and
the participant or the Organizing Committee based on an
objective appraisal.
This insurance shall be in effect from the time of
unloading of the insured property and carrying the items
inside the Expo site until their dismantlement. Please
note that in cases where items are loaded onto carrying
equipment for removal from the Expo site, the insurance
expires when loading is completed.
The insurance premium will be determined according to
the amount insured.
This insurance does not cover the following cases (Details
determined by the insurance policy):
Damage caused by deceptive, dishonest or criminal acts
of the insured, their employees or agents;
Damage caused by confiscation or destruction made in
obedience to orders from governmental agencies;
Damage caused by flawed plans, designs, materials or
renovations;
Loss caused by war or military operations using military
forces, or similar damage; and
Loss caused by write-off or gradual depreciation.
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2.7 Insurance for Construction
2.7.1 Overview
-This insurance compensates damages to construction
elements deriving from unexpected accidents during
various civil engineering and construction work or
assembly of mechanical facilities.
All participants that carry out construction or assembly
works related to the Expo are required to enroll in this
insurance (Article 5 and 12 of he Special Regulation No. 8).
2.7.2 Insured Items
The items insured include structures being built inside the
Expo site (as well as structures to be built and construction
work) and materials used in construction.
The sum to be insured shall be based on the estimated
value of the completed work (Article 12 of the Special
Regulation No. 8).
This insurance shall cover the period from the day when
construction begins until the completed works are
transferred to owners (Article 12 of the Special Regulation
No. 8).
The insurance premium shall be determined according to
the amount insured and the type of construction work.

This insurance does not cover the following cases (more
details shall be stipulated in insurance policy):
- Damage caused by a willful act or gross negligence of
the insured, their employees or agents;
- Damage made by family members of the insured or
employees living with the insured, on purpose to allow
the insured to receive compensation;
- Damage deriving from defects or flaws, of which the
insurer, the insured or their representatives were in full
knowledge of at the time of the contract, or of which
they failed to detect due to their own gross negligence;
- Loss caused by war, invasion, military acts by a foreign
country, civil conflict, riots or strikes; and
- Damage deriving from design defects
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3. Optional Insurances
3.1 Personal Accident Insurance
3.1.1 Overview
Personal accident insurance compensates for death,
aftereffect disability, and medical expenses resulting from
injuries caused by unexpected accidents in daily life, at
work, or during domestic and overseas travel.
3.1.2 Policyholder
Policyholders will differ depending on who is being
insured.
For example, when Expo staff members are insured,
the Organizing Committee acts as the policyholder.
Similarly, when the executive members and employees of
participants are insured, the participants should sign the
insurance contract and act as policyholders.
During the Expo period (including the Expo preparation
period and the period for withdrawal)
3.1.4 Eligibility for Subscription
All (regardless of nationality) can subscribe to accident
insurance. The policyholders and insured are detailed in
the table below.
3.1.5 Insured Loss
Accidents (loss) subject to indemnity
Loss resulting from bodily injuries owing to unexpected
external accidents during the insurance period
Treatment coverage for symptoms of poisoning resulting
from the accidental inhaling or ingesting of toxic gas or
poisonous material (however, bacterial plant poisoning
and symptoms of poisoning resulting from habitual
inhalation or ingestion are excluded from coverage).

Compensation types
Death compensation: The insurer pays out the total
insurance amount when the insured dies within 180 days
of injury as a result of that injury.
Disability compensation: When the insured loses parts of
their body or their function within 180 days after they are
injured in an accident, the insurer pays out compensations
(3100% of the amount insured) as stipulated in the
insurance policy (the level of disability determines the
compensation rate).
* When insured persons still require medical treatment
180 days after an accident, the insurer decides the
level of disability at that point based on an examination
performed by a medical doctor.
Policyholder Insured
Operational staff of the Expo (personnel for events, employees of the Organizing Committee,
personnel to support voluntary workers and other short-term employees)
Participants
Executives and employees of the participants, temporary employees and others
who work on participants behalf
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Medical care compensation: When an insured person
requires medical care as the result of an accident, the
insurer pays out medical fees for up to 180 days after the
accident within the limit of the insured amount.
Intentional actions by the policyholder, the insured or
insurance beneficiaries
Self-injury, suicide, attempted suicide, criminal or violent
acts of the insured
Diseases of the insured (can be covered with an additional
agreement)
Mental illness or the non compos mentis state of the
insured
Death sentence to the insured
Loss from war, invasion from a foreign country, revolution,
civil conflicts, riot, disturbance or similar incidents
Loss from earthquakes, volcanic eruptions, tsunamis or
similar natural disasters
Except when stated in the insurance policy, the following
losses are not subject to compensation. They include loss
from accidents occurring during professional mountain-
climbing, maneuvering of a glider, skydiving, scuba
diving, motor boat riding, car or motorcycle races,
demonstrations, performance and test driving. Also
excluded from compensation are injuries from accidents
that occur while crewmembers, fishermen, boatmen and
others who work on boats and ships are on such vessels.
Loss to prosthetic hands, legs, eyes, teeth or other
assistive devices
Other exceptions stipulated in the insurance policy
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3.2 Employee Dishonesty and Forgery Insurance
Participants may suffer financial loss from embezzlement involving their employees or from thefts. Employee dishonesty
and forgery insurance covers such risks, as detailed in the table below.
Insured items Insured loss Uninsured loss
Documents necessary for
subscription
- Property damage owing
to the dishonest acts of
employees of the insured
- Loss from theft of goods at
business sites or in transit
- Dishonest acts of
employees
- Loss in and outside storage
- Loss related to postal
money orders or counterfeit
money
- Loss from the forged
documents of depositors
- Loss from war, civil conflict,
riot, rebellion and revolution

- Bodily injuries
- Other exceptions stipulated
in the insurance policy
- Questionnaire
- Other documents required
by the insurer
3.3 Terrorism Insurance
International events such as the Yeosu Expo are vulnerable to terrorist attacks. Terrorism insurance deals with such risks
and compensates property damage and loss of business profits resulting from such acts.
subscription
Major facilities vulnerable to
terrorist attack
- Property damage owing to
terrorist activities
- Loss from business
suspension in the aftermath
of property damage
- Destruction not owing to
terrorist activities
- War and confiscation,
mobilization and
accommodation by legal
organizations
- Others stipulated as
exceptions in the insurance
policy
- Questionnaire
- Other documents
requested by the insurer
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3.4 Personal Information Protection (PIP) Insurance
The private information of customers is often leaked in many businesses due to hackers or the willful acts of employees,
and many are voicing concerns about the loss that may be inflicted on customers whose information has been exposed.
Information security and privacy liability insurance covers legal liability for a third party in relation to the leak of
private information and the cost of the public relations activities required after such leaks occur (advertisements, press
conferences, etc.).
subscription
Legal liability for exposure
of private information or
computer hacking
- Cost to compensate legal
liability for exposure of
private information and cost
to prevent such leaks
- Cost for risk management
consulting
- Willful or criminal acts of
the insured or executives of
the insureds company
- Loss incurred from the
leak of private information
discovered before the
insurance takes effect
- Questionnaire
- Business type
- Amount of private
information
-Current state of information
management
- Other documents
3.5 Overseas Travelers Insurance
Overseas travelers insurance covers loss incurred while traveling, including loss from injury, death from illness, aftereffect
disability, medical costs, loss of personal belongings related to travel and plane hijackings. This insurance covers exactly
the duration of the trip from when the insured departs home for travel until their return home.
subscription
Injury and illness incurred
while travelling
- Injury, death from disease
or aftereffect disability
-Medical expenses for injury
or illness
- Loss to personal belongings
- Special expenses
- Willful acts of the insured
- Loss from war or terrorism
- Information on the insured
(name, resident registration
number)
- Period of travel, destination
- Other documents
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3.6 Comprehensive Machinery Insurance
This insurance covers risks inherent in the use of machinery. In addition to fire dangers, machines are vulnerable to risks
deriving from misuse and electrical accidents/failings.
Comprehensive machinery insurance provides compensation for the loss from such risks. It not only covers the cost for
replacing damaged machines but also the loss deriving from accidents.
Assurable
Principaux dommages
indemniss
Exclusions
Documents requis pour la
souscription
All machines
- Power generators and
transformers
- Freezers and boilers
- All general machinery
equipment
- Cost for repairing and
replacing machines
damaged due to the
following:
- Accidents caused by
mistakes of employees or
third parties
- Defects in design, molding,
production or assembly
- Electrical accidents such
as short circuits, flashes or
current spikes
- Physical explosions, bursts,
etc.
- Willful acts or gross
negligence of the insured
- Fire, theft or chemical
explosion
- War, riot or social
disturbance
- Natural disasters
- Routine abrasions, erosions
or corrosions
- List of machines
- Prices of all machines
(replacement cost)
- Other documents
3.7 Employers Liability Insurance
This insurance compensates the legal liability of an employer for the death or disability of an employee deriving from an
occupational accident or illness, beyond the protection provided by the mandatory workers compensation insurance.
Assurable
Principaux dommages
indemniss
Exclusions
Documents requis pour la
souscription
Workers - Civil liability for worker
injuries in industrial
accidents in excess of the
liability incurring under the
Labor Standard Law or the
Industrial Accident Insurance
Act
- Willful acts or gross
negligence of the insured
- War, riot or social
disturbance
- Willful or criminal acts of
workers
- Liability for family
members of the insured
- Number of workers and
detailed statement on their
total annual salaries
- Description of business
(type)
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3.8 Aviation Insurance
Aviation insurance is a collective term referring to various insurance policies covering a range of risks in relation to aircraft
and air transport. These include:
Property insurance (for aircraft bodies or cargo transported by air);
Passenger and third party insurance (covering liability for damage caused to passengers and third parties);
Aircraft passenger injury or death insurance; and
Search and rescue insurance (covering the cost of search and rescue in the case of aircraft accidents).
subscription
- Aircraft body
- Third person liability
- Bodily injury of passengers
- Bodily injury of
crewmembers
- Cargo
- Physical damage to or
destruction of aircraft body
- Third person liability:
Liability for damage to third
parties deriving from the
insured aircraft
- Passenger liability: Legal
liability for passengers
- Pilot and crew bodily injury
liability: Liability for the
bodily injury of pilots and
crewmembers
- The following loss from
vehicle accidents deriving
from ownership, use and
management:
Bodily injury and property
damage
Bodily injury of the
insured
Damage to the vehicle
owned by the insured
- Accidents during flights for
illegal purposes
- Accidents occurring
beyond the limited boundary
- Accidents owing to
operation by pilots without
licenses
- Exceeded capacity
- War, riots, disturbances
- Aircraft model and its
worth
- Seating capacity
- Number of crewmembers
and their flight experience
- Flight schedule
3.9 Marine Cargo Insurance
Marine cargo insurance is classified into two major categoriesmarine cargo insurance and hull insurance. Marine cargo
insurance comprehensively covers damage caused by marine risks such as sinking, stranding, fire and explosion, and
damage to cargo transported by sea. The coverage period for this type of insurance is generally one voyage.
However, because transportation of cargo usually starts and ends in land transportation, marine insurance, in many
cases, also covers risks related to land transport before and after the marine transportation concerned. For example, the
insurance policy will usually stipulate coverage from the shipping warehouse to the receiving warehouse.
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subscription
- Marchandises de transport
terrestre
- Marchandises de transport
arien(si invitable pendant
le transport terrestre)
- Pertes causs aux
marchandises lors dun
accident pendant leur
transport par voie ferre,
vhicule ou avion sur le
territoire national
- Change of voyage
- Delay in voyage schedule
- Loss from the inherent
features of cargo and loss
from defects and natural
effects
- Routine natural loss
uninsured loss in the
insurance policy
- Transport route (departure
point, destination)
- Cargo type and worth
3.10 Inland Transit Insurance
This insurance covers in-transit damage to machinery, food and other cargo deriving from accidents, theft, loss or other
reasons.

The owner who entrusts transportation of cargo to a forwarding agent can claim damage from the agent if the cargo is
damaged during transportation. However, the owner can ensure additional security by maintaining insurance against the
possible inability of the forwarding agent to make such a payment.
subscription
- Land transport cargo
- Air transport cargo
(when inevitable during
land transportation)
- Loss from accidents to
cargo in transit in Korea
using railway, automobiles
or aircraft
- Loss from willful acts or
gross negligence of the
insured
- Defective packaging
- Delay in transport
- Damage deriving from
features inherent in cargo
and its defects, or from
natural reasons
insurance policy
- Transport route
- Transport means
-Cargo type and worth
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3.11 Comprehensive Automobile Insurance
3.11.1 Liability for Bodily Injury
When the insured inflicts injury or death on another person in a vehicle accident and becomes liable for loss or damage
caused by the accident, insurance money exceeding the coverage of the compulsory insurance stipulated in the
Automobile Accident Liability Act of the Republic of Korea is paid.
3.11.2 Liability for Property Damage
When the insured causes property damage to another person due to a vehicle accident and becomes liable for the loss
or damage deriving from the accident, insurance money is paid.
3.11.3 Liability for Bodily Injury of the Insured
When the insured becomes liable for bodily injury or death inflicted on another person because of a vehicle accident
during the time of the insureds ownership, use and management of the vehicle, insurance money is paid.
3.11.4 Damage caused by Uninsured Vehicles
When the insured is injured or dies in an accident caused by an uninsured vehicle, insurance money is paid if there is a
person liable to the loss. The maximum compensation is 200 million won per insured person.
3.11.5 Damage to Vehicles of the Insured
When the insured suffers from property damage to the insured vehicle during their ownership, use and management of
the vehicle, insurance money is paid.
The accessories and machinery commonly attached or installed in the insured vehicle are considered as part of the
vehicle. But as to the accessories and machinery that are not commonly attached or installed in vehicles, only the items
specified in the insurance policy are covered.
Types of accidents covered:
Damage from collision or contact with other vehicles or objects, or crashes, overturns or flooding of the insured vehicle;
Damage to the insured vehicle from fire, explosion, lightning, flying or falling objects, and winds; and
Vehicle theft. But please note insurance money is not paid when only accessories, components and machinery attached
to the vehicle were stolen.
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subscription
All motor vehicles owned
by individuals or corporate
firms
The following damages
deriving from ownership,
usage and management of
cars:
- Bodily injury/property
damage
- Bodily injury of the insured
- Damage to the insured
vehicle
- Willful acts of the
policyholder or the insured
person
- Accidents during the
commercial activities of
private sedans
- Driving by unlicensed
drivers
- Injury or death of parents,
spouse or children of the
insured or driver
- Injury or death of
employees of the insured
who are eligible for
compensation under the
Labor Standards Act
insurance policy
- Detailed statement on the
vehicle to be insured
- Personal information of the
driver
4. Accident and Procedure of Compensation
4.1 Accidents
4.1.1 Measures
When an accident occurs during the Expo period, the participants are advised to notify the insurer or the Insurance
Management Division of the Organizing Committee by phone, fax or e-mail as soon as possible after taking emergency
measures, including the preservation of the accident site. The policyholder or the insured shall actively cooperate in the
insurers examination of the cause(s) of the accident and damages.
Participants are required to provide the following information when they report an accident for the first time:
Time of the accident
Location of the accident
List of damaged items
Description of the accident (Please describe in as much detail as possible)
Cause of the accident
However, they shall not delay such reporting for gathering information. Since prompt notification is of the utmost
importance, participants shall report the accident as soon as possible with the information secured right after the
occurrence of the accident. In addition, participants are required to secure photographs of the accident site as soon as
possible.
* Contact information: Insurance Management Division of the Organizing Committee for Expo 2012 Yeosu Korea
Tel. 82-61-659-2707, 82-61-659-2708 Fax. 82-61-659-2975
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Accident Report
Date (Month) (Day) (Year) (Time: )
Venue
Damaged items
Description of the accident
Describe as many details as possible with 5W1H.
Cause of the accident
Applicant
Nationality :
Address :
Name : (Signature)
Phone/Mobile Phone : Phone. Mobile phone.
Contact information: Insurance Management Division of the Organizing Committee for Expo 2012 Yeosu Korea
Tel. 82-61-659-2707, 82-61-659-2708 Fax. 82-61-659-2975
Form K-04
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4.1.2 Procedure of Compensation Claim
To claim insurance benefit, the insured are required to complete the forms provided by the insurer and submit them to
the insurer.
4.1.3 Accident Handling Process
(1) Occurrence of
an accident
Participants
Provide emergency assistance to the injured and victims
Report the accident and send notication for transportation of
victims to the authorities concerned
Secure eyewitness evidence and examine conditions at the accident site
Notify the Organizing Committee of the accident
Organizing Committee noties the insurer of the accident
Prompt report on the accident and notication on the transport of victims
Conrm receipt of the accident report
Appoint ofcer in charge
Examine the accident site and decide on the delegation
Cooperate in on-site inspections and investigations
Carry out on-site inspections and investigations
Provide information on necessary documents
Agree on decisions concerning liability and exemption
Make decisions on liability and exemptions
Consult with the Organizing Committee concerning differences in opinions
Undertake active efforts to deal with complaints
Payment of insurance claim
Receive compensation from the insurer and pay it to victims
Notify the details of the insurance payment
Manage victims and provide information
Offer support for dealing with complaints
When the Organizing Committee is not liable:
Examination of medical expense
When the Organizing Committee is liable:
Calculation of the amount of compensation
Notify receipt of the accident report
Participants
Insurer
Participants
Insurer
Participants
Insurer
Insurer
Insurer
Insurer
Participants
Insurer
Participants
Insurer
(2) Notication of
the accident
(3) Acceptance of
accident report
(4) Examination of
accident
(5) Decision on
\liability
(6) Management of
victims
(7) Calculation of loss
(8) Payment of
insurance claim
(9) Follow-up services
K_0201-.indd 31 12. 2. 14. 2:24
K. Insurance
32
4.2 Lawsuits
If a lawsuit is filed in the course of handling an accident, the participants, in cooperation with the insurer, are advised to proceed
according to the following schedule.
( 1 ) Occurrence of
accident Occurrence of an accident for which the insured is liable
Notify the insurer of the accident
Prompt report on the accident and notification of the transport of victims
Confirm the receipt of the accident report
Notify the receipt of the accident report
Present views on appeal
Appoint lawyers, accept law suit
Handle the suit on behalf of the insured
When a lawyer is appointed, consultation on legal fees is necessary.
When the insured chooses the insurer as their representative, they
are required to submit a warrant of attorney.
Receipt of claim form
Receive compensation from the insurer and pay it to victims
Payment of insurance claim
When the Organizing Committee is liable: Calculation of the
amount of compensation
Examine the result of the mediation ruling
Decide whether to appeal or not and notify the decision to the
Participants
Participants
Participants
Participants
Participants
Participants
Insurer
Insurer
Insurer
Insurer
Insurer
Insurer
Insurer
( 2 ) Notification of
accident
( 3 ) Receipt of
insurance claim
( 4 ) Decision on legal
representation
( 5 ) Acceptance of
law suit
( 6 ) Mediation
ruling
( 7 ) Calculation of
the amount of loss
( 8 ) Payment of
insurance money
( 9 ) Follow-up
services
K_0201-.indd 32 12. 2. 14. 2:24
K. Insurance

33
Special Regulation No.8
Concerning Insurance
Chapter I.
General Provisions
Article 1. Purpose
The purpose of this Special Regulation is, in accordance with Articles 27 and 34 of the General Regulations of the International
Exposition Yeosu Korea 2012 (hereinafter referred to as the General Regulations), to specify the necessary conditions
concerning insurance for the Participants and the Organizing Committee for the International Exposition Yeosu Korea 2012
(hereinafter referred to as the Organiser).
Article 2. Defnition of Participant
1. The Participants referred to in this Special Regulation shall be defned as those mentioned in the following items:
(1) Offcial Participants;
(2) Non-Offcial Participants;
(3) those parties who entered into a contract with the Organiser for participation in exhibition activities at the International
Exposition Yeosu Korea 2012 (hereinafter referred to as the Exhibition);
(4) those parties who entered into a contract with the Organiser for offering cultural and artistic events at the site of the Exhibition
(the area where the development project of the Exhibition is set up in accordance with Article 26 of the Special Act in Support
for the International Exposition Yeosu Korea 2012; hereinafter referred to as the Exhibition site);
(5) those parties who entered into a contract with the Organiser for carrying out commercial activities at the Exhibition site,
including sales of meals, sales of merchandise and sales of services;
(6) those parties who entered into a contract with the Organiser for the purpose of constructing, assembling, dismantling and
removing, as well as carrying out civil engineering work on buildings, structures and installations at the Exhibition site; and
(7) other parties who entered into a contract with the Organiser to assist in providing facilities or in the operation of the
Exhibition.
2. The parties in the following items shall also be considered participants:
(1) those parties who exhibit items, organise events or carry out commercial activities for the participants specified in the
preceding paragraph;
(2) those parties who undertake construction, assembly, dismantling or removing as well as civil engineering works on buildings,
structures and installations for the Participants specifed in the preceding paragraph; and
(3) other parties who have a legal claim on items supplied for the Exhibition.
3. The Participants mentioned in Paragraph 1 of this Article shall ensure that the parties described in each of the items under
Paragraph 2 enroll in appropriate insurance plans, as required herein.
K_0201-.indd 33 12. 2. 14. 2:24
K. Insurance
34
Article 3. Defnition of Terms
The types of insurance referred to in this Special Regulation shall be defned as follows:
1. Mandatory insurance shall mean the insurance which all Participants and the Organiser must carry in accordance with the
relevant laws of the Republic of Korea, the General Regulations and this Regulation hereunder (hereinafter referred to as the
2. Optional insurance shall mean the insurance in which the Participants and the Organiser may enroll voluntarily on their own
accord in addition to the mandatory insurance.
3. Official insurer shall mean an insurance firm that entered into a comprehensive agreement with the Organiser to provide
insurance plans offering the types of coverage required hereunder.
Article 4. Self-Insurance
The government of each participating nation or the like may, upon notifying the Chairman of the Organiser in writing, act as its
own insurer in respect to exhibits, installations, and other objects for which it is responsible.
Article 5. Mandatory Insurance
1. The Participants and the Organiser are required by the Laws and Regulations to carry the following insurance:
(1) Workers Compensation Insurance; and
(2) Compulsory Automobile Liability Insurance.
2. The Participants and the Organiser are required by the General Regulations and this Regulation to carry the following
insurances:
(1) Comprehensive Liability Insurance;
(2) Insurance for Buildings and Installations built by Organiser;
(3) Insurance for installations built by the Participant, Merchandise, and Other Movable Properties;
(4) Insurance for Exhibits and Fine Arts; and
(5) Insurance for Construction (including assembly and engineering works).
Article 6. Waiver of Liability
1. The Participants, in the event of a disaster or accident, shall not exercise the right to compensation claim against the Organiser
or its personnel, or another Participant or its personnel with respect to the said accident.
Notwithstanding, a Participant shall retain the right to claims if such disaster or accident is caused by a willful act or gross
negligence.
2. The Organiser, in the event of a disaster or accident, shall not exercise the right to compensation claim against the Participant
or its personnel with respect to the said accident. Notwithstanding, the Organiser shall retain the right to claims if such disaster or
accident is caused by a willful act or gross negligence.
3. Participants and the Organiser shall, in accordance with Paragraphs 1 and 2 of this Article, include in their insurance contracts
an agreement not to exercise the rights of compensation which may be obtained by subrogation to the extent of the Participants
and the Organiser not exercising their rights of compensation.
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K. Insurance

35
Chapter II.
Insurance Required by the Law and Regulations
Article 7. Workers Compensation Insurance
1. Under the Workers Compensation Insurance Law of the Republic of Korea, the Participants who hire employees (including
those not protected under the law and regulations) are required to enroll in Workers Compensation Insurance.
2. In addition to the insurance mentioned in the preceding paragraph, the Offcial Participants may avail themselves voluntarily
to enroll in Employers Liability Insurance mentioned in Item 11, Paragraph 2, Article 13.
Article 8. Compulsory Automobile Liability Insurance
1. Under the Compulsory Automobile Liability Insurance Law of the Republic of Korea, the Participants who intend to operate
automobiles are required to enroll in the Compulsory Automobile Liability Insurance.
2. In addition to the insurance mentioned in the preceding paragraph, the Participants, as protection in case the amount of loss
exceeds the amount payable under the provisions of the Automobile Liability Security Law of the Republic of Korea, may avail
themselves voluntarily to enroll in the automobile insurance mentioned in Item 15, Paragraph 2, Article 13.
3. The Participants shall not make available for operation automobiles within the territory of the Republic of Korea other than
those carrying the insurance specifed in Paragraph 1 of this Article.
Chapter III.
Insurance Required by the General Regulations
Article 9. Comprehensive Liability Insurance
1.The Organiser shall enroll in Comprehensive Liability Insurance to compensate a third party or other related parties for bodily
injury and/or property damages they have sustained that were caused by facilities under the ownership, use or management of, or
duties performed by the staff of the Participants or the Organiser for the purpose of the Exhibition.
2.The limit of liability of this insurance is 100 billion won per any one occurrence.
3.The insured period of this insurance shall be separately specifed by the Organiser.
4. The Organiser shall, for enrollment in this insurance, enter into a contract with an Offcial Insurer.
5. The Participants are required to pay the Organiser for the cost of the insurance, as determined by the Organiser.
Article 10 A. Insurance for Buildings and Installations built by the Organizer
1. The Organiser shall enroll in property insurance in prevention against damages that may be caused to buildings and
installations built by the Organiser and provided to the Participants.
2. The insured property, insured amount, and period of insurance shall be as follows:
(1) Insured property: The property insured shall be the buildings and installations built by the Organiser within the Exhibition site;v
(2) Insured amount: The insured amount shall be the sum required to replace the property insured (hereinafter referred to as the
K_0201-.indd 35 12. 2. 14. 2:24
K. Insurance
36
Replacement Value); and
(3) Period of insurance: The period of insurance shall be from the time of delivery of the property insured until its removal or
dismantlement from the site in the case of buildings and installations;
3. The Participants shall, in accordance with the preceding paragraph, pay the Organiser for the insurance fee commensurate to
the parts thereof for their use, as determined by the Organiser.
Article 10 B. Insurance for Installations erected by the Participants, Merchandise, and Other Movable Properties
1. The Participants shall enroll in property insurance in prevention against damages that may be caused to installations erected by
the Participants, merchandise and other movable properties (excluding the exhibits and the fne arts described as property insured
in Paragraph 2, Article 11 herein; This shall equally apply on movable properties mentioned in the following paragraph.)
2. The insured property, insured amount, and period of insurance shall be as follows:
(1) Insured property: The property insured shall be installations erected by the Participant, merchandise and other movable
properties kept under the control of the Participants within the Exhibition site, but excluding animals (including fish and
shellfsh) and plants;
(2) Insured amount: The insured amount shall be the sum required to replace the property insured; and
(3) Period of insurance: from the time of unloading of the property insured in the Exhibition site until the time of loading thereof
onto the means of conveyance for the purpose of carrying it outside the Exhibition site in the case of merchandise or other
movable property.
3. The government of each participating nation or other participating organisation may act as its own insurer in respect to
exhibits, installations, and other objects for which it is responsible as stipulated in Article 4 of this Regulation.
Article 11. Insurance for Exhibits and Fine Arts
1. The Participants and the Organiser shall enroll in Commercial Insurance for Museum and Cultural Institution on exhibits and
fne arts in prevention against damages to exhibits and artworks.
2. The insured property, insured amount, and insured period shall be as follows:
(1) Insured property: The insured property shall be the exhibits and fne arts kept under the control of the Participants and the
Organiser, but excluding animals (including fsh and shellfsh) and plants; and
(2) Insured amount
a. The insured amount shall be the Replacement Value when the property insured is exhibits; and
b. The insured amount shall be the sum negotiated between the Participants or the Organiser, and the insurer, based on an
objective valuation of the property insured, when the property insured is fne arts;
3. Period of insurance: The period of insurance shall be from the time of unloading of the property insured in the Exhibition site
until the time of removal or dismantlement (or until the time of loading thereof on the means of conveyance for the purpose of
carrying it out of the Exhibition site).
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K. Insurance

37
Chapter IV.
Insurance Required by this Special Regulation
Article 12. Insurance for Construction and Installation
1. The Participants and the Organiser shall enroll in insurance against accidents that may occur during construction work
including assembly and engineering works.
2. The insured property, insured amount, and insured period shall, as mentioned in the preceding paragraph, be
as follows:
(1) Insured property: The insured property shall be the construction and materials kept under the control of the Participants and
the Organiser in the construction feld within the Exhibition site;
(2) Insured amount: The insured amount shall be the estimated value of the completed works; and
(3) Period of insurance: The period of insurance shall be from the scheduled date of commencement of the works until the time
of delivery of the completed works.
Chapter V.
Optional Insurances and the Selection of an Insurer, etc.
Article 13. Optional Insurances
1. The Participants and the Organiser may, in addition to the mandatory insurances mentioned in Article 5, enroll in optional
insurances as deemed necessary for the preparation and operation of the Exhibition.
2. The following is a list of optional insurances:
(1) Personal Accident Insurance (in excess of mandatory coverage)
(2) Electronic Equipment Insurance
(3) Employee Dishonesty and Forgery Insurance
(4) Inland Floater Insurance
(5) Terrorism Insurance
(6) Personal information Protection (PIP) Insurance
(7) Overseas Traveller's Insurance
(8) Comprehensive Machinery Insurance
(9) Commercial General Liability Insurance
(10) Employers' Liability Insurance (in excess of mandatory coverage)
(11) Aviation Insurance
(12) Marine Cargo Insurance and Inland Transit Insurance
(13) Umbrella Liability Insurance
(14) Comprehensive Automobile Insurance
3. The Participants and the Organiser may add a clause of special policy conditions to each of the insurance contracts mentioned
in the preceding paragraph. In such case, the Participants may request assistance from the Organiser concerning the content of
K_0201-.indd 37 12. 2. 14. 2:24
K. Insurance
38
the policy conditions.
4. The Organiser shall provide the Participants with information regarding the procedures of enrollment for each of the optional
insurances mentioned in Paragraph 2.
Article 14. Selection and Recommendation of Insurer
1. The Participants, when procuring insurance in accordance with this Regulation, may either enter into a contract with an
Offcial Insurer, or may enter into a contract individually with other insurance companies of their choice licensed under the Laws
and Regulations (hereinafter referred to as an individual contract).
2. When entering into an individual contract specifed in the latter part of the preceding paragraph, a Participant shall notify the
Organiser of the content of the contract in advance.
3. The Participants may request the Organiser for recommendations on insurance companies. In this case, the Organiser may
recommend an offcial insurer.
4. The Organiser shall, when recommending an insurer to Participants, as specifed in the preceding paragraph, also provide the
necessary information for enrollment.
Article 15. Individual Contracts
1. The Participant who enters into an individual contract as mentioned in the latter part of Paragraph 1, Article
14, shall ensure that the contract is drafted in accordance with the Laws and Regulations.
2. The Participant who enters into an individual contract as mentioned in the preceding paragraph shall include a clause as not to
cancel or terminate the contract, or to modify its contents thereof without the approval of the Organiser.
3. The Participant who enters into an individual contract as mentioned in Paragraph 1 of this Article, must submit to the
Organiser a copy of the insurance and frst premium receipt, prior to the commencement of the insurance period.
K_0201-.indd 38 12. 2. 14. 2:24
L-1. Accommodation for
2
1. Accommodation 3-14
1.1 Basic Principles for Accommodation
1.2 Types of Accommodation
1.3 Overview of Expo Town
1.4 Types of Room and Service Standards
1.4.1 Types of Room
1.4.2 3D Floor Plan of Room
1.4.3 Service Standards
1.5. Information about Expo Town
1.5.1 Reservations
1.5.2 Check-in Process
1.5.3 Check-out Process
1.5.4 Cancellations and No-Shows
1.5.5 Room Rates
1.6 Information about Transportation, Food and
Beverages, Medical Assistance, Additional
Facilities, etc.
1.6.1 Transportation
1.6.2 Food and Beverages
1.6.3. Medical Assistance
1.6.4. Additional Facilities
Appendix 15
Form L-1-01 Expo Town Accommodation
Application Form for Official Participants (For Foreign
Personnel)
Contents
1. Accommodation
1.1 Basic Principles for Accommodation
The Expo Town was created to offer accommodation
and additional services to the personnel of Official
Participants. The Organizing Committee will assign
accommodation where the personnel of the Official
Participants are engaged in tasks related directly to
the Expo.
If the Expo Town cannot accommodate all of the
Official Participant personnel, the Organizing
Committee shall help the personnel find other facilities
outside of the Expo Town. The Organizing Committee
will work closely with Official Participants to provide
information about hotels near the Expo Town and
support them regarding reservations. In addition,
the Organizing Committee will operate the reservation
center to offer information and a reservation service
for Official Participants. It will also receive submitted
reservations in order to assign accommodations within
the Expo Town.
The Reservation Center shall provide the following
services:
- Information service: the Reservation Center will
answer inquiries in English, Japanese, Chinese and
French, and provide an information service.
- Registration: the Reservation Center shall receive
reservations for accommodation within the Expo Town
from Official Participants and confirm the status of
their reservations.
- Assistance: if the accommodation facilities within the
Expo Town cannot accommodate the personnel of
Official Participants, the Reservation Center shall assist
the personnel in reserving other accommodations.
- Arbitration: if a conflict occurs in the process of
making a reservation by the personnel of Official
Participants, the Reservation Center shall arbitrate
such conflicts.
1.2 Types of Accommodation
The accommodation facilities of the Expo Town come
in seven sizes 70, 81, 107, 116, 128, 149
, 188 and accommodations will be offered in
two types: Hotel type and Rental type. All foreign
personnel will be assigned with a Hotel type room
while Korean personnel will be assigned with a Rental
type. The Hotel-type accommodation facilities come in
five sizes: 70, 107, 128, 149, and 188.
Personnel using Hotel type accommodation shall
receive the same services that most hotels provide for
their guests, while Rental type guests are required to
bear the expenses for such services that may be
available.
3
4
1.3 Overview of Expo Town
The Expo Town is a site covering 123,266of land area and 225,900of total construction floor area: it is
located adjacent to the Expo site, in Deokchoong-dong, Yeosu, South Jeolla Province. The Town consists of two
complexes, including 1,442 housing units in 24 apartment buildings, and other additional facilities, such as a
community center, and it can accommodate up to 7,000 people. The operation period is for 184 days from
Mar. 1 to Aug. 31, 2012.
1.4 Types of Room and Service Standards
1.4.1 Types of Room
The accommodations in the Expo Town are classified into Hotel type and Rental type according to the amenities
in each room, and each type provides different services. Based on the general operational plans of the Expo
Town, all of the foreign personnel should use the Hotel type (Bedroom type) accommodation.
Classification Complex 1 Complex 2 Total
Land area () 101,776.00 21,490.00 123,266.00
Construction area () 16,904.75 4228.01 20,639.12
Total construction
floor area ()
181,744.00 43,806.27 225,900.1
No. of housing units 1,080 362 1,442
No. of rooms 3,754 990 4,744
No. of buildings 19 5 24
Complex Classification
No. of
units
Hotel
type
Rental
type
Others
(storage, etc.)
Remarks
Total 1,442 511 867 64
Complex 1 Sub-total 1,080 425 624 31
107(3 bedrooms, 2 baths) 554 171 373 10
128(4 bedrooms, 2 baths) 312 136 162 14
149(4 bedrooms, 2 baths) 204 115 82 7
188(5 bedrooms, 3 baths) 10 3 7 -
Complex 2 Sub-total 362 86 243 33
70(2 bedrooms, 1 bath) 96 70 23 3
81(3 bedrooms, 2 baths) 226 16 187 23
116(3 bedrooms, 2 baths) 40 - 33 7
Type No. of Items Items
Bedroom 21
Bed, Bed table, Dressing table, Curtain, Bed sheets, Mattress pad, Pillow
insert, Pillow cover, Clothes brush, Hangers, Waste basket, Slippers, Glasses,
Notepad, Tray, Laundry bag, Fan, Comforter, Comforter cover, Hair dryer,
Closet
Kitchen 26
Soup bowls, Rice bowls, Spoons, Chopsticks, Forks, Knives, Spoons, Cups,
Frying pan, Cutting board, Knife for cutting, Knife for peeling, Silverware
case, Stainless steel pots (2 types), Scissors, Kettle, Ladle, Rice paddle, Round
bowls (2 types), Side-dish plates (3 types), Pot stand, Tray, Dish rack,
Induction range, Kitchen sink, Dining table
Bathroom 11
Face towel, Bath towel, Soap holder, Bathroom slippers, Trash bin, Bathroom
rug, Soap, Shampoo, Conditioner, Toilet paper, Hair elastics
Living room 26
TV stand, Sofa set, Full-length mirror, TV, Refrigerator, Air conditioner,
Telephone, Electric water kettle, Curtain, Drying rack, File folder, Desk clock,
Fire extinguisher, Flashlight, Trash bin, Ash tray, Broom/dustpan, Emergency
evacuation map, Drinking water, Notepad, Playing cards, Shoehorn,
Doormat, Tissue, Ballpoint pen, Trash bag
5
Hotel type (Bedroom type) rooms are furnished with furniture, appliances and other complimentary items that
are found in ordinary hotels, and the guests will be offered high-quality services.
List of Items in Hotel Type (Bedroom Type) Accommodation
6
1.4.2 3D Floor Plan of Room
There are five types of Hotel-type housing units in the Expo Town, and the layout of each type is shown below:
Type A (Size: 70)
(2 Bedrooms, 1 Living room, and 1 Bathroom)
7
Type B (Size: 107)
(3 Bedrooms, 1 Living room, and 2 Bathrooms)
8
Type C (Size: 128)
9
Type D (Size: 149)
10
Type E (Size: 188)
11
1.4.3 Service Standards
Hotel type accommodations will offer basic hotel services. Once every three days, Hotel type rooms will be
cleaned and maintained, and beddings will be changed as well. However, towels shall be replaced once a day.
Based on these principles, complementary items will be provided once every two days, while bulkier items will be
provided once every week.
Type Offering Service
Room Cleaning
Cleaning and maintenance: once every three days
Swift cleaning: once a day
Linen Laundry
Towels: once a day
Bed linens: once every three days
Complementary Items
Provided everyday
Bulkier items to be provided once every week
Laundry Coin laundry room and dry cleaning service available
Basic Public Utilities
Fees for water, electricity, gas, internet and maintenance are included in the
room rate.
Extra Utilities
An additional washing machine costs extra 5,000 KRWper month for electricity
and water
An additional microwave costs extra 5,000 KRWper month for electricity.
Information about offering service
Note: Residents in the Expo Town can rent an individual washing machine for use in the unit upon their request,
and the rental fee will be notified at the time of Expo Town checkin.
12
1.5. Information about Expo Town
1.5.1 Reservations
Guests may stay in the rooms from March 2012, and
reservations should be made based on the area of the
concerned Official Participants pavilion because the
number of units in the Expo Town is limited. The units
that are left after the reservation deadline on Feb. 10,
2012 will be assigned on a first-come first-served basis
to Official Participants that requested additional units.
Official Participants of the Expo need to submit the
Expo Town Accommodation Application for Official
Participants (Form L-1-01) to the Organizing
Committee for the personnel that
wish to stay in the Expo Town.
The Organizing Committee will operate the
Reservation Center to receive and manage the
reservations for accommodation.
Accommodation Application Forms should be
submitted via fax or e-mail. As for an early reservation
discount, reservations made 152 days prior to the
arrival date receive 10% discount of the accommoda-
tion fees, and those made 91 days prior to the arrival
date receive 5% discount. For long-term staying
guests, 10% of the accommodation fees will waived
for stays longer than three months, while a 5%
discount shall be applied for guests staying longer
than one month and less than three months.
To sum up, the available discount rates range from
the minimum of 5 to the maximum of 20 percent.
The Reservation Center operated by the Organizing
Committee will confirm reservations by sending
reservation status updates via e-mail to the Official
Participants who have applied for accommodations.
The Accommodation Application Form can be
downloaded from the official website along with
the Participation Guide for the Expo.
1.5.2 Check-in Process
Arrive at Main Check-in Center Confirm reservation
Register Pay balance Get the assigned
accommodation key Guided to the roomEnter
the room
1.5.3 Check-out Process
Visit Main Check-in Center Confirm of the person
checking out Return the key and pay the fees
Check-out
1.5.4 Cancellations and No-Shows
Official Participants who apply for accommodations in
the Expo Town should decide the period of their stay
and transfer 20 percent of the accommodation fees
by Feb. 10, 2012 as a reservation fee (discount not
applied) to a bank account designated by the
Organizing Committee. Applicants who do not
check-in on the reserved date, cancel a reservation,
or do not show up at all will be charged a certain
amount of their room fee as a cancellation fee
based on the following standards:
- Cancellation made 30 days prior to the arrival date:
at no charge
- Cancellation made 1529 days prior to the arrival
date: a charge of 5% of the total accommodation fee
- Cancellation made 714 days prior to the arrival
date: a charge of 10% of the total accommodation
fee
- Cancellation made within 6 days prior to the arrival
date: a charge of 20% of the total accommodation
fee
13
1.5.5 Room Rates
The rates for the rooms are shown below. Early reservations or long-term stays may be subject to different
discount rates.
Guests staying longer than three months shall receive 20% discount if their reservation was made 152 days prior to their arrival date.
Type Basic Charge
Reduced Price
(20%)
Reduced Price
(15%)
Reduced Price
(10%)
Reduced Price
(5%)
10 96,000 KRW 76,800 KRW 81,600 KRW 86,400 KRW 91,200 KRW
1.6 Information about Transportation, Food and
Beverages, Medical Assistance, Additional
Facilities, etc.
1.6.1 Transportation
Expo Town is in the proximity of the Expo site.
There is no transportation between the Expo Town
and the Expo site as it is approximately a ten minute
walk between the two sites. Personnel who intend to
use parking lots within the Expo Town are required to
obtain approval from the Head of the Safety and
Security Department of the Organizing Committee.
1.6.2 Food and Beverages
Official Participants will be encouraged to use a staff
cafeteria in the Expo Town (which serves breakfasts,
lunches and dinners) located in front of the main en-
trance of teh Expo Town. The staff cafeteria will serve
special menus in consideration of guest preferences at
a higher price than usual menus, and for breakfast,
break, fruits, juice and cereal with milk will also be
provided. The price of hte dishes will range from
5,000 to 6,000 Korean won. In addition, staff cafete-
rias for teh personnel working inside the Expo site will
be located at three places near the International Pavil-
ion-namely the Main Gate, the Gate 3 and the Inter-
national Pavilion, Block D. The staff cafeterias will
serve breakfasts, lunches and dinners for teh conven-
ience of the personnel. The opening hours of the staff
cafeteria in the Expo Town are shown below:
Type Food Court Restaurants (Cafeteria)
Opening hours
Breakfast 07:00 -10:00 07:00 -10:00
Lunch 11:30 -14:30 11:30 -14:30
Dinner 18:00 - 22:00 18:00 -22:00
14
1.6.3. Medical Assistance
In case of emergency, residents in the Expo Town shall
be guided to the Emergency Medical Center located in
the Expo Town in order to receive first aid treatment
and then go to the nearest medical center (hospital)
for more thorough treatment. The Emergency Medical
Center will be located on the third basement level of
Community Center 1 in Block 1 and open from 9 am
in the morning until 11 pm in the evening. For guests
who need emergency treatment outside of the
working hours, the Check-in Center shall assist them
to visit a nearby hospital. The Emergency Medical
Center shall treat not only emergency accidents but
also general illnesses. The Emergency Medical Center
is free for the Expo Town residents to use, but the
costs incurred by visiting a nearby hospital shall be
borne by the patient.
1.6.4. Additional Facilities
Official Participants personnel may use the various
facilities available in the Expo Town, including,
a medical center, bakery, cafe, convenience stores,
snack bars, ATMs, a pizzeria, coin laundries, beauty
salon and barber shop, a dry cleaners, pubs, gyms
and prayer rooms for Christian, Catholic, Buddhist,
and Islamic personnel.
15
Form L-1-01
Expo Town Accommodation Application for Official Participants
(For foreign personnel)
Name of Official
Participant
Representative Signature
Applicant Name Phone
Address E-mail
Period of
stay
No. of
guests
Preferred housing units
70
(2 rooms)
107
(3 rooms)
128
(4 rooms)
149
(4 rooms)
198
(5 rooms)
Total
Total
Basic Information
Application Information
16
17
concerning Accommodation for the Personnel of Official Participants
Article 1. Purpose
the International Exposition Yeosu Korea 2012 (hereinafter referred to as "the Exhibition"), to specify the
arrangements necessary for accommodation for the personnel of the countries and international organizations
who, accepting the official invitation of the Government of the Republic of Korea, take part in the Exhibition
(hereinafter referred to as Official Participants).
Article 2. Assistance to Official Participants
The Organizing Committee for the International Exposition Yeosu Korea 2012 (hereinafter referred to as "the
Organiser") shall provide assistance and information to Official Participants regarding accommodation (including
the number, location, types, rates, and associated facilities of the accommodation) for their personnel.
Article 3. Accommodation provided to Official Participants
The Organiser shall build the Expo Town in the proximity of the Exhibition site to provide accommodation to
Official Participants for the use of their personnel.
The Organiser will provide services such as cleaning, laundry, telecommunications, security, transport between
the Expo Town and the Exhibition site, and facilities for the convenience of the personnel of Official Participants.
The rates of the said services will be determined at an appropriate level in consideration of local rates.
Article 4. Application Procedures for Reservation of Accommodation
Official participants who wish assistance in securing accommodation shall apply to the Organiser, by submitting
a completed written application form specified by the Organiser, at least 6 months prior to the desired date of
occupation of the accommodation, and no later than December 31, 2011. Should the application information
not be complete, the Organiser may request the provision of additional information within 10 days.
The Organiser shall, within 15 days from the day of successful application, provide Official Participants with
detailed information regarding the suitable accommodation which it is able to provide.
Official Participants shall, within 30 days from the day of being provided with the details regarding the
accommodation, reply to the Organiser in writing concerning the accommodation they wish to use.
Official Participants shall, after replying to the Organiser on the accommodation they wish to use, conclude a
tenancy agreement with the Organiser at least 3 months prior to the desired date of occupation.
Article 5. Other Accommodation
Official Participants may make their own arrangements for accommodation without the assistance of the Organiser.
In such cases, the agreement for accommodation will be concluded between the two parties concerned, the Official
Participant and the other party providing the accommodation.
18
Any Official Participant who may not use the accommodation offered by the Organiser, nevertheless, is entitled
to receive assistance by the Organiser for information or advice on local accommodations.
Article 6. Assistance for Official Participants from Developing Countries
In accordance with Article 9 of the General Regulations of the Exhibition, the Organiser may provide financial
support for the accommodation of Official Participants from developing countries or international organizations.
A. General Information L-2. Accommodation for International VIPs
International VIPs
2
1. General Principles 3-5
1.1 Criteria for Accommodation Assignment
1.2 Reservation Procedure
1.2.1 Application for Accommodation Reservations for
International VIPs
1.2.2 Advance Reservation Period
1.2.3 Reservation Confirmation and Payment
1.3 Booking Agency Services
2. Accommodation for International VIPs 6-8
2.1 Reservation Period and Procedure
2.1.1 Participants for National Day Events
2.1.2 Participants in Cultural and Academic Events
2.1.3 Late Acceptance of Applications for Accommodation
Reservations
2.1.4 Participants in Opening and Closing Ceremonies
2.1.5 Deposit Payment and Reservation Application Form
2.2 Check-in/check-out Procedures
2.3 Reservation Cancellations and Penalties
3. Accommodations within the Expo Site 9-19
3.1 Overview of the MVL Hotel
3.2 Guest Room Types and Services
3.2.1 Royal Suite
3.2.2 Gold Suite
3.2.3 Silver Suite
3.2.4 Executive Suite
3.2.5 Terrace Suite
3.2.6 Tower Suite
3.2.7 Deluxe
3.2.8 Standard
3.3 Food and Beverage Service
3.3.1 Food and Beverage Facilities on 1st Floor
3.3.2 Food and Beverage Facilities on 5th Floor
3.3.3 Food and Beverage Facilities on 24th floor
3.4 Banquet Hall Services
3.4.1 Crystal (Large Banquet Hall)
3.4.2 Sapphire (Small Banquet Hall 1)
3.4.3 Emerald (Small Banquet Hall 2)
3.4.4 Pearl (Small Banquet Hall 3)
3.5 Facilities and Amenities
4. Accommodations Outside the Expo Site 20-44
4.1 Hilton Namhae Golf & Spa Resort
4.1.1 Overview
4.1.2 Guest Room Types and Services
4.1.2.1 Deluxe Suite
4.1.2.2 Grand Villa
4.2 The Ocean Hotel
4.2.1 Overview
4.2.2.1 Double
4.2.2.2 Twin
4.2.2.3 Ocean Twin
4.2.2.4 Ocean Premium
4.2.2.5 Orange
4.2.2.6 Green
4.3 Yeosu Gyungdo Golf & Resort
4.3.1 Overview
4.3.2.1 26 pyeong
4.3.2.2 36 pyeong
4.3.2.3 37 pyeong
4.3.2.4 47 pyeong
4.4 Hidden Bay Hotel
4.4.1 Overview
4.4.2.1 Standard
4.4.2.2 Deluxe
4.4.2.3 Family Twin
4.4.2.4 Corner Suite
4.5 Ecograd Hotel
4.5.1 Overview
4.5.2.1 Superior
4.5.2.2 Deluxe Double
4.5.2.3 Deluxe Twin
4.5.2.4 Junior Suite
4.5.2.5 Royal Suite
4.6 Philemo Hotel
4.6.1 Overview
4.6.2.1 Double
4.6.2.2 Twin
4.7. Elinus Hotel
4.7.1 Overview
4.7.2.1 Double
4.7.2.2 Twin
4.7.2.3 Suite
4.8 Dongbang Hotel
4.8.1 Overview
4.8.2.1 Standard Double
4.8.2.2 Standard Twin
4.8.2.3 Junior Suite
4.8.2.4 Royal Suite
Appendix 45-46
Form L-2-01 Application for Accommodation Reservation
for International VIPs
Form L-2-02 Application for Cancellation Accommodation
Reservation for International VIPs
Contents
L-2.Accommodation for International VIPs

3
1. General Principles
1.1 Criteria for Accommodation Assignment
The information in Guide for Accommodation for International VIPs is applicable to those in the VIP categories listed in
the chart below
Classement Level 1 Level 2 Level 3 Level 4
International VIPs
Chef dEtat, Reprsentant
du Chef dEtat, Secrtaire
Gnral de lONU
Heads of the three
governmental branches,
Chief Justices of the
Supreme Court, BIE
President or BIE Secretary-
General
Ministers, Former Heads
of State, Vice Speakers
of the House or other
national fgures of
international prestige and
fame
Vice Ministers,
Congressmen,
Ambassadors to Republic
of Korea, or other national
fgures recognized by the
Ambassadors to Republic of Korea have been reassigned to Level 4 according to the Provisional Guide for International
VIP Protocol.
International VIPs are assigned to hotels based on
the following criteria
Level 1 VIPs and delegations of Offcial Participants
taking part in National/Special Day events are given frst
priority in room assignment at the MVL Hotel;
After the completion of room assignment for
delegations of Offcial Participants, VIPs for cultural and
academic events are assigned to the remaining guest
rooms of the MVL Hotel or to nearby Expo-designated
hotels, including The Ocean Hotel, Yeosu Gyungdo Golf
& Resort, Hidden Bay Hotel, Hilton Namhae Golf & Spa
Resort, and the Ecograd Hotel; and
Other VIPs are assigned to the remaining rooms of the
MVL Hotel frst, but, if not available, to nearby lodging
facilities.
1.2 Reservation Procedure
Application for Accommodation Reservations
for International VIPs: In order to receive advance
reservation services, Offcial Participants should apply for
accommodation reservations for their VIPs via the offcial
hotel reservation site of Expo 2012 Yeosu Korea (www.
expo2012hotels.kr) during the advance reservation period
set by the Organizing Committee (Jan. 16 to Feb. 10 (26
days), 2012). The reservation site is also accessible from
the offcial Expo portal (eng.expo2012.kr) at the Hotel
Reservations for VIPs page under the Participation menu.
Advance Reservation Period : Offcial Participants
who participate in National Day events should apply
for advance accommodation reservations for their
VIPs between Jan. 16 and Feb. 10 (26 days), 2012.
For participants of cultural and academic events, the
application for advance accommodation reservations
should be submitted between Feb. 1 and 20 (20 days),
2012.
For those who did not apply for advance accommodation
during the above mentioned periods, additional
applications will be accepted between Feb. 21 and
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4
March 6 (15 days), 2012. For VIPs who participate in the
Opening and Closing Ceremonies, applications should be
submitted between Feb. 21 and March 5 (15 days), 2012.
In case that the hotels are overbooked, arrangements will
be made to guide VIPs to other nearby hotels.
Reservation Confrmation and Payment : The
payment of a deposit of 20 percent of the total hotel fees
(including VAT and service fees) is required at the time of
booking. The deposit should be transferred to the bank
account designated by the Organizing Committee, and
the remaining 80 percent should be paid by March 12,
2012 to confrm the reservation. Payments should be
made in Korean won (KRW). For the credit card payment,
only Visa, Master and JCB are valid.
Hotel guests should pay fees for room service, meals,
phone calls, mini-bar, laundry and other services at the
time of check-out.
The Organizing Committee has designated a booking
agency, Matel, for the VIP accommodation reservation
service. Matel will notify reservation status via email or
fax.
1.3 Booking Agency Services
Mate I, the Expo-designated hotel booking agency,
will provide Offcial Participants with all the necessary
information and services for accommodation reservations
for their VIPs
Mate I, will also provide Offcial Participants with
accommodation reservation and payment services in four
languagesEnglish, Japanese, Chinese and Korean
via the offcial Expo website and the Accommodation
Reservation Call Center under the supervision of the
In case that Offcial Participants request any changes in
their reservations after the reservations are confrmed,
Mate I will inform the Offcial Participants of available
accommodations nearby and offer booking services after
consultations with the Offcial Participants.
If a confict of interest arises between Offcial Participants
and Mate I, the Organizing Committee will intervene to
mitigate the confict
The accommodation reservation procedure is shown in
the chart below.
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5
Booking agency: Mate I
Website: www.expo2012hotels.kr
Phone: +82-2-6098-1178
Fax: +82-2-6098-1014
E-mail: vip@koreahotel.com
Accommodation reservation information for general participants
- Visit the offcial Expo website (http://eng.expo2012.kr) and fnd Recommended Stays under the Visitor Guide menu.
- Contact the Reservation and Customer Service Center of HotelNJoy (www.hotelnjoy.com) (Phone: +82-1566-3655)
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6
2. Accommodation for International VIPs
2.1 Reservation Period and Procedure
2.1.1 Participants for National Day Events
(frst priority)
Reservation period : Jan. 16 Feb.10 (26 days), 2012
Offcial participants are responsible for accommodation
reservations and cancellations for delegations who
participate in National Day events.
The Organizing Committee will assign up to 30 guest
rooms at the MVL Hotel for two nights from the day
before and after the National Day to Offcial Participants.
For the heads of delegations from developing countries,
however, accommodations for three nights will be
provided.
In case that Offcial Participants who did not apply for
accommodation reservations during the reservation
period, the Organizing Committee will temporarily
assign 20 guest rooms (5 Suites, 5 Deluxe rooms and
10 Standard rooms) for two nights from the day before
and after National Day. However, if Offcial Participants
do not apply for accommodation reservations during the
additional application period from Feb. 21 to March 6 (15
days), 2012, the Organizing Committee will assume that
no room assignment is necessary and reserve the rooms
for other participants.
The Organizing Committee will accept applications
for accommodation reservations via the offcial hotel
reservation site for VIPs (www.expo2012hotels.kr). At
the time of reservation, the deposit of 20 percent of
the total amount of the reservation (including VAT and
service fees) should be paid. Mate I will send reservation
confrmations to applicants via email or fax by Feb. 20,
2012. However, those who receive fnancial support for
the cost of accommodation are not required to transfer
the deposit when making reservations; instead, the
relevant department of the Organizing Committee should
make the full payment for those participants by March
12. Reservations are fnalized when Offcial Participants
pay the remaining 80 percent of the total amount no
later than March 12, 2012. Notifcations that confrm
reservations will be sent out to Offcial Participants via
email or fax.
2.1.2 Participants in Cultural and Academic Events
(second priority)
Reservation period : Feb. 1 20 (20 days), 2012
Offcial participants who hold cultural and academic
events are responsible for accommodation reservations
and cancellations for event participants.
The Organizing Committee will assign guest rooms
available at the MVL Hotel to participants in cultural and
academic events during the event period, and room
arrangements will be made, based on the criteria below.
VIPs, panelists and speakers: the MVL Hotel, The
Ocean Hotel
Other participants: Hidden Bay Hotel, Yeosu Gyungdo
Golf & Resort, Ecograd Hotel, Hilton Namhae Golf & Spa
Resort
Those who did not apply for accommodation reservations
should apply during the additional application period
from Feb. 21 to March 6 (15 days), 2012.
The Organizing Committee will accept applications for
accommodation reservations via the offcial reservation
site (www.expo2012hotels.kr). At the time of reservation,
the deposit of 20 percent of the total amount of the
reservation (including VAT and service fees) should be
paid. The Organizing Committee will send reservation
confrmations to reservation applicants via email or fax
by Feb. 29, 2012. However, those who receive fnancial
support for the cost of accommodation are not required
to transfer the deposit when making reservations; instead,
the relevant department of the Organizing Committee
should make the full payment for those participants by
March 12.
Reservations are fnalized when Offcial Participants
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7
later than March 12, 2012. Notifcations to confrm
email or fax.
2.1.3 Late Acceptance of Applications for
Accommodation Reservations (third priority)
Reservation period : Feb. 21 March 6 (15 days), 2012
Reservation applicants are responsible for accommodation
reservations and reservation cancellations for heads of
delegations and cultural and academic event participants.
For Offcial Participants who did not apply for
accommodation reservations, the Organizing Committee
will temporarily assign 20 guestrooms (5 suites, 5
deluxe rooms and 10 standard rooms) for two nights
to the Offcial Participants for National Day events, and,
depending upon guestroom availability, assign rooms in
hotels chosen by Offcial Participants.
confrmations to reservation applicants via email or fax
within fve days after the application was submitted.
However, those who receive fnancial support for the
cost of accommodation are not required to transfer the
deposit when making reservations; instead, the relevant
department of the Organizing Committee should make
the full payment for those participants by March 12.
email or fax.
2.1.4 Participants in Opening and Closing
Ceremonies (application accepted only for event
days)
Reservation period : Feb. 21 March 6 (15 days), 2012
Reservation applicants are responsible for accommodation
reservations and reservation cancellations for participants
in the opening and closing ceremonies.
The Organizing Committee will assign fve guestrooms
at the MVL Hotel for two nights from the day before and
after the Opening/Closing Ceremony for each Offcial
Participant, but will assign guest rooms fexibly depending
upon the room availability of hotels in Group 1 and the
size of the accompanying entourage. Accommodation
assignment is based on the criteria below.
Groupe 1 : the MVL Hotel and Hilton Namhae Golf &
Spa Resort
Groupe 2 : Remaining guest rooms at the Group
1 hotels, The Ocean Hotel, Hidden Bay Hotel, and the
Yeosu Gyungdo Golf & Resort
Groupe 3 :Remaining guest rooms at the Group 1
and Group 2 hotels, Ecograd Hotel, and the Philemo
Hotel
Groupe 4 : Remaining guest rooms at the Group 1,
Group 2 and Group 3 hotels, Elinus Hotel, and the
Dongbang Hotel
confrmations to Offcial Participants via email or fax
within fve days after their reservation applications are
submitted. However, those who receive fnancial support
for the cost of accommodation are not required to
transfer the deposit when making reservations; instead,
the relevant department of the Organizing Committee
should make the full payment for those participants by
March 12.
L_0201-.indd 7 12. 2. 14. 2:30
8
email or fax.
2.1.5 Deposit Payment and Reservation Application
Form
Deposits for advance hotel reservations should be
transferred into the bank account below during the
designated periods
- Bank: Kwangju Bank
- Account holder: Mate I Inc. (YeosuExpoComm)
- Account number: 660-107-465639
* For international wire transfer, please refer to the
following information:
- Bank name and branch: Kwangju Bank, Yeosu Branch
- Bank address: Intl Business Dept. 15 Fl., Kwangju Bank
Bldg., 7-12 Daein-dong, Dong-gu, Kwangju 501-730,
Korea
- Swift code (BIC code): KWABKRSE
- Account number: 660-107-465639
- Benefciarys name: Mate I Inc. (YeosuExpoComm)
- Benefciarys phone number: +82-2-6098-1178
Make hotel reservations via the offcial reservation
site (www.expo2012hotels.kr). The online application
form in the website is similar to the Application for
Accommodation Reservation for International VIPs (Form
L-2-01).

2.2 Check-in/check-out Procedures
Offcial participants should submit to Mate I, the hotel
booking agency, a list of VIPs who will stay at hotels 30
days prior to arrival to ensure the security and safety of
VIPs, and they need to notify Mate I should there be any
changes made to the list 15 days prior to arrival.
Check-in time begins at 3:00 pm, and check-out time is
12:00 pm. Check-in is possible with guest IDs in lieu of
vouchers. Late-arriving guests should notify their hotels
in advance as the hotels may cancel their reservation in
accordance with their no-show policy.
2.3 Reservation Cancellations and Penalties
For reservation cancellations, Offcial Participants
should submit the Application for Cancellation of
Accommodation Reservation for International VIPs via the
offcial hotel reservation site (www.expo2012hotels.kr).
The link also can be found in the offcial Expo website.
Please fnd the Hotel Reservations for VIPs page under the
Participation menu.
Upon reservation cancellation, the deposit (20 percent of
the total amount of the reservation) is refunded through
bank account transfer to those who made reservations or
those who were supposed to stay at the rooms.
Deposit refund policy is as follows:
Cancellation made 60 days or more before arrival: 100% refund;
Cancellation made 59 to 45 days before arrival: 75%
refund;
Cancellation made 44 to 31 days before arrival: 50%
refund; and
Cancellation made 30 days or less before arrival: no
refund.
Reservation cancellation penalties may vary according to
each hotel. Below is the cancellation penalty policy of the
MVL Hotel.
No-Show: 100% total room charge
Cancellation 1-2 days before arrival: 100% total room
charge
charge
charge
charge
charge
*The deposit refund policy is applied only when
cancellation is made 30 days or more before arrival.
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9
3. Accommodations within the Expo Site
3.1 Overview of the MVL Hotel
Scheduled to be completed in March 2012, the MVL Hotel is located within the Expo site and is a 25-story hotel with
310 guest rooms.
The MVL Hotel offers a variety of facilities and amenities, including restaurants, banquet halls, a karaoke club, a sauna
and a gym.
3.2 Guest Room Types and Services
Guestrooms in the MVL Hotel consist of 6 room types, including 170 standard rooms, 30 deluxe rooms, 96 suites, 6
silver suites, 3 gold suites and 5 royal suites
Classifcation Guest room type No. of guest rooms Area () Remarks
Upper foors
(250 rooms)
Royal Suite 2 135,14
Suite 48 56,12-69,30
Deluxe Room 30 37,96-44,52
Standard Room 170 29,77-34,08
Lower foors
(60 rooms)
Royal Suite 12 64,61-151,36
Suite 48 52,80-63,68
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10
Guest room types and rates
Royal Suite
Gold SuiteV
Room type
Floor 5 units on 3rd5th and 23rd f.
Type Royal Suite
Size 135.14 151.36
Amenities
2 bottles of water, A/C, satellite TV, mini-
bar, personal safe, etc.
Capacity 4
View South Sea
Room rate (including VAT) (Unit: KRW)
Rack Rate Discount Rate Remarks
Rate 1,830,000 532,300
Breakfast not included (KRW 33,880)
Room type
Floor 3 units on 3rd5th f.
Type Gold Suite
Size 120.65 127.39
Amenities
Capacity 4
View South Sea
Rate 1,699,000 486,600
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11
Silver Suite
Executive Suite
Room type
Type Silver Suite
Size 64.61 74.10
Amenities
2 bottles of water, A/C, satellite TV,
minibar, personal safe, etc.
Capacity 2
View South Sea
Rate 954,000 353,200
Room type
Etage 4 units on 22nd23rd f.
Catgorie Executive Suite
Superfcie 63.25 69.30
Services de base
Capacit 2
Vue South Sea
Rate 914,000 306,200
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12
Terrace Suite
Tower Suite
Room type
Type Terrace Suite
Size 52.80 63.68
Amenities
Capacity 2
View South Sea
Rate 679,000 306,200
Room type
Floor 44 units on 6th16th f.
Type Tower Suite
Size 56.12
Amenities
Capacity 2
View South Sea
Rate 914,000 306,200
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13
Deluxe
Standard
Room type
Floor 30 on 6th20th f.
Type Deluxe
Size 37.96 44.52
Amenities
Capacity 2
View South Sea
Rate 466,000 204,600
Room type
Floor 170 on 6th22nd f.
Type Standard
Size 29.77 34.08
Amenities
Capacity 2
View South Sea
Rate 333,000 175,300
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14
3.3 Food and Beverage Service
The MVL Hotel offers a 52-seat lobby lounge and a 202-seat fusion restaurant on the 1st floor, an up to 200-seat
outdoor garden on the 5th foor, and a 101-seat sky lounge on the 24th foor.
Classifcation
1st Floor 24th Floor 5th Floor
Lobby Lounge Fusion Restaurant Sky Lounge
Rooftop Garden
(outdoor)
Name Provence Odongdo Camellia Viking Garden
Capacity
No. of seats 52 180 85 200-300
No. of rooms
(No. of seats)
2 (14/8) 1 (16)
Total 52 202 101 200-300
Size () 257.4 422.4 480.9 1,379,4
Service type Table service
Self service or table
service on reservation
Table service and self
service
Half service
Menu
Herbal tea, coffee,
juice, pastries
Breakfast buffet,
Korean and Japanese
dishes
Soup, spaghetti, pizza,
drinks, snacks
Barbeque
drinks, snacks
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15
Food and Beverage Facilities on the 1st Floor
Food and Beverage Facilities on the 5th Floor
Odong-do (Restaurant Fusion)
Provence (Lobby lounge)
Viking Garden (Rooftop Garden)
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16
Food and Beverage Facilities on the 24th foor
3.4 Banquet Hall Services
The MVL Hotel is equipped with a large 450-seat banquet hall and three 40- to 70-seat small banquet halls. There are
rack rates and group rates. Rack rates will be applied for rental only or same day event. Group rate will be applied for the
combination of guest rooms, meals and a banquet hall.
Reservations for banquet halls should be made at the hotel directly. Visit the offcial hotel reservation site for the contact
information (www.expo2012hotels.kr).
Classifcation Name Size () Location No. of seats
Large banquet hall Crystal 841.5 1st foor Dining type 450 seat
Small banquet hall 1 Sapphire 118.9 2nd foor School type 70 seat
Small banquet hall 2 Emerald 112.7 2nd foor School type 60 seat
Small banquet hall 3 Pearl 77.2 2nd foor School type 40 seat
Camellia (Sky Lounge)
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17
Crystal (Large Banquet Hall)
Sapphire (Small Banquet Hall 1)
Convention Center
Description Remarks
Capacity
630 for theater
1,200 for classroom
450 for banquet
Rental fee
Standard: KRW 6,000,000
Group: KRW 5,000,000
Per day
VAT not included.
Convention Center
Description Remarks
Capacity
70 for theater
140 for classroom
55 for banquet
Rental fee
Per day
VAT not included.
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18
Emerald (Small Banquet Hall 2)
Pearl (Small Banquet Hall 3)
Convention Center
Description Remarks
Capacity
60 for theater
120 for classroom
45 for banquet
Rental fee
Per day
VAT not included.
Convention Center
Description Remarks
Capacity
40 for theater
75 for classroom
30 for banquet
Rental fee
Standard: KRW 800,000
Group: KRW 600,000
Per day
VAT not included.
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19
3.5 Facilities and Amenities
Major facilities and amenities include a sauna and a ftness club on the 4th foor and a karaoke club on the 3rd foor.
Sauna Fitness Club
karaoke Club
Woman's Sauna
Fitness
Club Man's Sauna
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20
4. Accommodations Outside the Expo Site
4.1 Hilton Namhae Golf & Spa Resort
4.1.1 Overview
Situated in Namhae, the Hilton Namhae Golf & Spa Resort is Koreas frst resort operated by Hilton Worldwide, the
world-famous hospitality company.
The resort boasts an 18-hole PGA Championship golf course and a spa. With the opening of the Namhae Bridge,
Namhae, blessed with a warm oceanic climate, is now more accessible to visitors who wish to enjoy golf and leisure
activities all year round.
The resort is 20 kilometers (one hour by car) from the Expo site. However, ferries that will commute between the
Seosang Port and the International Passenger Terminal during the Expo period shorten the trip to 15 minutes.
Hilton Namhae Golf & Spa Resort, which embodies the waves of the Namhae Sea in its impressive design, has 150 suites
and 20 private villas.
Each building offers an open view and all guestrooms have south-facing exposure. Even the lower-foor guestrooms have
views of the ocean, islands or the golf course and are designed to ensure the highest level of privacy for guests.
Classifcation Guestroom type No. of guest rooms Size () Remarks
Suite
Studio Suite 16 115.703
Deluxe Suite 118 148.761
Deluxe Plus Suite 16 171.902
Grand Villa Grand Villa 20 257.852
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21
Deluxe Suite
Room type
Location Suite Tower 1, 512 and 1517
Type Deluxe Suite
Size 148.76
Amenities
42-inch LCD Flat Panel TV, additional TV, mini-bar, tea/coffee making facilities, in-room shopping, bathroom
amenities (hair dryer, shampoo, conditioner, shower gel, lotion, shower cap), Internet access, 220-volt wiring
Capacity 4
View Sea and golf course
Distinction Rack Rate
Discount Rate Remarks
Weekdays
(Sun.Thurs.)
Weekends
(Fri.Sat.)
Low season 750,200 343,000 432,000
Peak season 750,200 641,600 641,600
Peak season: Jul. 20 Aug. 12, 2012
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22
Grand Villa
Room type
Floor Stand-alone Villa
Type Grand Villa
Size 257.85
Amenities
Three 42-inch LCD Flat Panel TVs, additional TV, mini-bar, full-size refrigerator, tea/coffee making facilities, in-
room shopping, bathroom amenities (bidet, hair dryer, 100% cotton bathrobe, shampoo, conditioner, shower
gel, lotion, shower cap, 100% cotton bath towels), Internet access, 220-volt wiring
Capacity 8
View Sea
Distinction Rack Rate
Discount Rate Remarks
Weekdays
(Sun.Thurs.)
Weekends
(Fri.Sat.)
Low season 1,540,000 902,000 1,270,500
Peak season 1,540,000 902,000 1,346,700
Peak season: Jul. 20 Aug. 12, 2012
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23
4.2 The Ocean Hotel
4.2.1 Overview
Opened in July 2008, The Ocean Hotel is a 11-story resort hotel with 128 guest rooms and offers both an indoor pool
and outdoor water park that can accommodate 6,000 at once.
An additional 17-story hotel, slated to open in February 2012, will house 137 guest rooms and include a grand ballroom,
a mid-sized conference room, restaurants and business center on the 1st foor. The guest rooms from the 4th foor
upward will offer spectacular views of the ocean, downtown Yeosu at night, and the morning sunrise.
The Ocean Hotel is 12 kilometers away from the Expo site (around 30 minutes by car).
Guest rooms consist of 18 Double rooms, 54 Ocean Twin rooms, 54 Twin rooms and 4 Ocean Premium rooms. In the
Grand Ballroom is a seminar room with its capacity of 1,000 connected to the resort and other facilities.
Classifcation Guestroom type
No. of guest
rooms
Size () Remark
Htel
Double 18 19,8 1 Double Bed 1,500*2,000
Twin 54 23,43 2 Single Beds 1,000*2,000
Ocean Twin 54 23,43 2 Single Beds 1,000*2,000
Ocean Premium 4 23,43 1 Double Bed 2,000*2,000
Rsidence
86 Orange 53 85.8 1 bedroom and 1 bath
132 Green 58 132 3 bedrooms and 2 baths
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24
Double
Twin
Room type
Floor 4th to 12th foors
Type Double
Size 19.8
Amenities
2 bottles of water. A/C, hair dryer,
telephone (IP phone), refrigerator, etc.
Capacity 2
View Sea
Rate 220,000 161,700
Room type
Type Twin
Size 23.43
Amenities
2 bottles of water, A/C, refrigerator,
satellite TV, hair dryer, telephone (IP
phone), etc.
Capacity 2
View Mountains
Rate 242,000 176,400
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25
Ocean Twin
Ocean Premium
Room type
Type Ocean Twin
Size 23.43
Amenities
phone), etc.
Capacity 2
View Sea
Rate 264,000 194,000
Room type
Floor 4th and 15th foor
Type Ocean Premium
Size 23.43
Amenities
phone), etc.
Capacity 2
View Sea
Rate 264,000 194,000
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26
Orange
Green
Room type
Floor 1st to 7th foors
Type Orange
Size 85.8
Amenities
Satellite TV, 32-inch Full HD fat-screen
TV, telephone (IP phone), refrigerator,
A/C, hair dryer, electric rice cooker,
microwave, coffee pot, bidet
Capacity 4
View Sea and mountains
Rate 312,000 229,300
Room type
Type Green
Size 132
Amenities
Satellite TV, 32-inch Full HD fat-screen
TV, telephone (IP phone), refrigerator,
A/C, hair dryer, electric rice cooker,
microwave, coffee pot, bidet
Capacity 6
Rate 480,000 352,800
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27
4.3 Yeosu Gyungdo Golf & Resort
4.3.1 Overview
The Yeosu Gyungdo Golf & Resort is located on Gyeongdo (island) 5 minutes from Kukdong Port in Yeosu. It is a tourism
complex with a golf course and diverse marine sports facilities.
The high-end hotel offers a variety of facilities such as restaurants, banquet halls, an outdoor swimming pool and a
karaoke club.
Located 8 kilometers (10 to 20 minutes by car) from the Expo site, the Yeosu Gyungdo Golf & Resort is readily accessible
by shuttle bus that will commute between the Kukdong Port and the Expo site.
The resort-style hotel offers guest rooms in varying sizes, including 3 rooms of 86, 50 rooms 119, 10 rooms 122
and 3 rooms 155 All guest rooms face the sea and islands, offering guests a great view.
The hotel features a 27-hole golf course and marine sports facilities, and its design ensures a high level of privacy for
guests.
Classifcation Room type No. of guest rooms Size () Remarks
Resort
26 pyeong 3 85.9
36 pyeong 50 119
37 pyeong 10 122.3
47 pyeong 3 155.3
A pyeong is a unit of measurement in Korea equal to 3.3058 .
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28
Room types and rates
26 pyeong
36 pyeong
Room type
Floor 3rd to 4
th
foors
Type 26 pyeong
Size 86.72
Amenities
TV, refrigerator, A/C, hair dryer, electric
rice cooker, microwave, coffee pot,
satellite TV, etc.
Capacity 4
View Sea
Rate 340,000 252,000
Room type
Type 36 pyeong
Size 123.76
Amenities
TV, refrigerator, hair dryer, A/C, electric
rice cooker, microwave, coffee pot, etc.
Capacity 5
View Sea
Rate 470,000 346,500
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29
37 pyeong
47 pyeong
Room type
Type 37 pyeong
Size 123.76
Amenities
rice cooker, microwave, satellite TV, etc.
Capacity 5
View Sea
Rate 480,000 357,000
Room type
Floor 2nd to 5th foors
Type 47 pyeong
Size 157.43
Amenities
rice cooker, microwave, coffee pot,
satellite TV, etc.
Capacity 6
View Sea
Rate 620,000 451,500
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30
4.4 Hidden Bay Hotel
4.4.1 Overview
With its three sides surrounded by water, the Hidden Bay Hotel offers a mysterious atmosphere, giving guests an
opportunity to enjoy the beautiful coast up close.
The hotel is near major tourist destinations in Yeosu, including Odong Island and Geomun Island, the Manseong-ri black
sand beach, and the Dolsan Bridge to name only a few.
It is located 7 kilometers (10 to 20 minutes by car) from the Expo site.
Designed to embody the pristine South Coast and its beautiful bays, the Hidden Bay Hotel houses 131 guest rooms, all
of which face the sea.
The hotel is equipped with a swimming pool, a sauna, a business center, meeting rooms and banquet halls.
Classifcation Guestroom type No. of guestrooms Size () Remarks
Western-style
guest rooms
Standard 44 25 Balcony
Deluxe 54 29
Family Twin 6 35
Suite 4 54-57
Corner Suite 6 45
Kids Room 1 55
Residence 6 29
P-Suite 1 110
Guestroom for the disabled 1 29
Korean-style
guest rooms
Guest room with foor heating system 1 29
Guest room with foor heating system 5 25 Bed
Suite 2 58 Floor heating system
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31
Guestroom types and servicesV
Standard
Deluxe
Room type
Type Standard
Size 25
Amenities
A/C, TV, satellite TV, mini-bar, refrigerator,
personal safe, etc.
Capacity 2
View Sea
Rate 264,000 166,300
Room type
Type Deluxe
Size 29
Amenities
personal safe, etc.
Capacity 2
View Sea
Rate 308,000 194,000
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32
Family Twin
Suite Corner
Room type
Type Family Twin
Size 35
Amenities
A/C, TV, satellite TV, mini bar, refrigerator,
personal safe, etc.
Capacity 2
View Sea
Rate 396,000 228,700
Room type
Type Corner Suite
Size 45
Amenities
personal safe, etc.
Capacity 2
View Sea
Rate 660,000 277,200
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33
4.5 Ecograd Hotel
4.5.1 Overview
Located in Suncheon, the Ecograd Hotel is a large-scale 21-story hotel with three basement levels. The entire exterior
walls of the hotel are made of glass, allowing guests to enjoy a breathtaking view of Suncheon Bay during the daytime
and the shimmering lights of downtown at night.
The hotel is roughly 37 kilometers (50 minutes by car) from the Expo site. The hotel plans to provide shuttle bus services
between the hotel and the transit parking lot in the Suncheon Sindae Zone for guests convenience during the Expo
period.
Guests at the Ecograd Hotel can enjoy an open view of Suncheon from any guest room, and a club lounge is reserved
for guests only.
The hotel has 104 guest rooms in total on the 9th to 16th foors and the 18th foor.
No. of guest
rooms
Size () Remarks
Room
Superior 22 33
Deluxe Double 36 37.95
Deluxe Twin 23 37.95
Suite
Junior Suite 7 46.2
Royal Suite 3 75.9
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34
Guest Room Types and Rates
Superior
Deluxe Double
Room type
Type Superior
Size 33
Amenities
satellite TV, mini-bar, etc.
Capacity 2
View Downtown
Rate 319,000 254,100
Room type
Type Deluxe Double
Size 37.95
Amenities
mini-bar, etc.
Capacity 2
View Downtown
Rate 363,000 277,200
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35
Deluxe Twin
Junior Suite
Room type
Type Deluxe Twin
Size 37.95
Amenities
mini-bar, etc.
Capacity 2
View Downtown
Rate 396,000 300,300
Room type
Type Junior Suite
Size 46.2
Amenities
mini-bar, etc.
Capacity 2
View Downtown
Rate 583.000 462,000
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36
Royal Suite
Room type
Floor 16th
Type Royal Suite
Size 75.9
Amenities
2 bottles of water, A/C, PC, refrigerator,
satellite TV, mini-bar, etc.
Capacity 2
View Downtown
Rate 847,000 693,000
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37
4.6 Philemo Hotel
4.6.1 Overview
Located in Gwangyang, Philemo Hotel boasts restaurants that serve a variety of international dishes and banquet halls in
varying sizes.
It is 38 kilometers (50 minutes by car) from the Expo site.
Philemo Hotel has 46 rooms, including 16 Double rooms and 15 Twin rooms. In addition, it has a coffee shop, Western-
style restaurants and a banquet hall with its capacity of 300.
No. of guest
rooms
Size () Remarks
Standard
Double 16 24.75
Twin 15 29.04
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38
Double
Twin
Room type
Type Double
Size 24.75
Amenities
Satellite TV, wired/wireless Internet
access, Business center, personal safe,
etc.
Capacity 2
View Downtown
Rate 139,000 131,300
Room type
Type Twin
Size 29.04
Amenities
Satellite TV, wired/wireless Internet
access, Business center, personal safe,
etc.
Capacity 2
View Downtown
Rate 149,000 140,700
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39
4.7 Elinus Hotel
4.7.1 Overview
Elinus Hotel is situated at the beautiful Namildae Beach, boasting an amazing view. In addition, the hotel also operates a
restful seawater spa.
It is 100 kilometers (1 hour and 30 minutes by car) from the Expo site. However, a ferry service will be offered from the
Seosang Port (40 kilometers away from the hotel) to the International Passenger Terminal within the Expo site, shortening
the trip to about 1 hour and 10 minutes.
Elinus Hotel has 9 Double rooms, 18 Twin rooms and 2 Suites, including a penthouse and Korean-style rooms. It also
houses a buffet restaurant as well as Western, Chinese and Japanese restaurants. Its Diamond Hall is ideal for banquets
and seminars as it is equipped with state-of-the-art lighting and sound systems.
No. of guest
rooms
Size () Remarks
Hotel
Double 9 21.05 31.55
Twin 18 31.54
Suite 2 66.0
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40
Double
Twin
Room type
Floor 4th foor
Type Double
Size 21.05 31.55
Amenities
Internet access, hot/cold water dispenser,
hair dryer, TV, refrigerator
Capacity 2
Rate 132,000 115,500
Room type
Type Twin
Size 31.54
Amenities
Internet access, cold/hot water dispenser,
TV, telephone, hair dryer, refrigerator
Capacity 2
View Sea
Rate 165,000 138,600
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41
Suite
Room type
Floor 9th foor
Type Suite
Size 63.28
Amenities
Internet access, cold/hot water dispenser,
TV, hair dryer, refrigerator
Capacity 2
View Sea
Rate 297,000 207,900
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42
4.8 Dongbang Hotel
4.8.1 Overview
Located in Jinju, the heart of culture and art framed by the beautiful Namgang (River), the Dongbang Hotel has 120
guestrooms and 10 amenities on 11 foors, from the basement to the tenth.
The hotel is 110 kilometers from the Expo site. It takes roughly 1 hour and 10 minutes by car to get to the Expo site via
the Namhae Expressway and the Yi Sun-sin Bridge.
The hotel boasts spacious guest rooms with separated bedrooms, dining rooms and bathrooms. Guests can enjoy fast
and convenient room service for food, beverages and others.
No. of guest
rooms
Size () Remarks
Standard
Double 29 28.5
Twin 51 33.8
Suite
Junior 2 40.5
Royal 2 57
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43
Standard Double
Standard Twin
Room type
Type Standard Double
Size 28.5
Amenities
Direct international calls, message
service, TV, satellite TV, high-speed
Internet access, refrigerator, hair dryer,
mini-bar, coffee maker, one bottle of
water
Capacity 2
View River
Rate 163,350 120,100
Room type
Floor 3rd and 6th to 10th foors
Type Standard Twin
Size 33.8
Amenities
water
Capacity 2
View River and downtown
Rate 163,350 120,100
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44
Junior Suite
Royal Suite
Room type
Floor 10th foor
Type Junior Suite
Size 57
Amenities
water
Capacity 2
View River
Rate 296,450 217,900
Room type
Floor 10th foor
Type Royal Suite
Size 63.28
Amenities
water
Capacity 2
View River
Rate 435,600 320,200
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45
Form L-2-01
Application for Accommodation Reservation for International VIPs
* Please complete each section.
Name of country/
international
organization
VIP level
Level 1 Level 2 Level 3 Level 4
* The head of the delegation from a developing country? YES NO
Reservation
applicant
Name
Phone Mobile
FAX E-mail
Address
Application for: Reservation Reservation Change
Classifcation Details
Hotel name
Guest room type
No. of guests people(s) (M , F )
Check-in date
Check-out date
Event(s) participated by VIPs
Others * Please enter the mode of transport and arrival date.
I hereby submit the Application for Accommodation Reservation for International VIPs to the Organizing Committee for

Date: __ (month)/ __(day), 2012
Note: For successful accommodation reservations, Offcial Participants should make sure to provide accurate information when
applying for accommodation reservations online via the offcial reservation site.
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46
Form L-2-02
Application for Cancellation of Accommodation Reservation for International VIPs
* Please complete each section.
Name of Country/
International
Organization
Name of
Applicant
Signature
Name of
Subscriber
Name
TEL Tlphone mobile
FAX e-mail
Address
Reservation Information
Type Description
Hotel name
Room no.
Number of guests people(s) (M , F )
Reservation dates (check-in/check-out)
Bank account for a refund
* A reservation confrmation letter or a copy of the voucher should be attached.
I hereby submit the Application for Cancellation of Accommodation Reservations for International VIPs to the Organizing Committee
for Expo 2012 Yeosu Korea.
Date: __ (month)/ __(day), 2012
Note: The refund policy complies with the reservation cancellation penalties listed in this Guide. The bank account for a refund must
be a bank account of one of the two persons: one who made the reservation or one who was supposed to stay at the hotel.
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47
concerning Accommodation for the Personnel of Offcial Participants
Article 1. Purpose
The purpose of this Special Regulation is, in accordance with Articles 9 and 34 of the General Regulations of the International
Exposition Yeosu Korea 2012 (hereinafter referred to as "the Exhibition"), to specify the arrangements necessary for
accommodation for the personnel of the countries and international organizations who, accepting the offcial invitation of the
Government of the Republic of Korea, take part in the Exhibition (hereinafter referred to as Offcial Participants).
Article 2. Assistance to Offcial Participants
The Organizing Committee for the International Exposition Yeosu Korea 2012 (hereinafter referred to as "the Organiser") shall
provide assistance and information to Offcial Participants regarding accommodation (including the number, location, types,
rates, and associated facilities of the accommodation) for their personnel.
Article 3. Accommodation provided to Offcial Participants
The Organiser shall build the Expo Town in the proximity of the Exhibition site to provide accommodation to Official
Participants for the use of their personnel.
The Organiser will provide services such as cleaning, laundry, telecommunications, security, transport between the Expo Town
and the Exhibition site, and facilities for the convenience of the personnel of Offcial Participants.
The rates of the said services will be determined at an appropriate level in consideration of local rates.
Article 4. Application Procedures for Reservation of Accommodation
Official participants who wish assistance in securing accommodation shall apply to the Organiser, by submitting a
completed written application form specifed by the Organiser, at least 6 months prior to the desired date of occupation of the
accommodation, and no later than December 31, 2011. Should the application information not be complete, the Organiser may
request the provision of additional information within 10 days. The Organiser shall, within 15 days from the day of successful
application, provide Offcial Participants with detailed information regarding the suitable accommodation which it is able to
provide.
Offcial Participants shall, within 30 days from the day of being provided with the details regarding the accommodation, reply to
the Organiser in writing concerning the accommodation they wish to use.
Offcial Participants shall, after replying to the Organiser on the accommodation they wish to use, conclude a tenancy agreement
with the Organiser at least 3 months prior to the desired date of occupation.
Article 5. Other Accommodation
Offcial Participants may make their own arrangements for accommodation without the assistance of the Organiser.
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48
In such cases, the agreement for accommodation will be concluded between the two parties concerned, the Offcial Participant
and the other party providing the accommodation.
Any Official Participant who may not use the accommodation offered by the Organiser, nevertheless, is entitled to receive
assistance by the Organiser for information or advice on local accommodations.
Article 6. Assistance for Offcial Participants from Developing Countries
In accordance with Article 9 of the General Regulations of the Exhibition, the Organiser may provide fnancial support for the
accommodation of Offcial Participants from developing countries or international organizations.
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M. Use of Expo
Symbols, Admission
Tickets, Stamps and
Souvenir Coins
2
M. Use of Expo Symbols, Admission Tickets,
Stamps and Souvenir Coins
1. Definition of Expo Symbols 3
2. Use of Expo Symbols 3-4
2.1 Application for the Use of Expo Symbols and Au
thorization Procedures
2.2 Use of Expo Symbols Not Subject to Authorization
2.3 Use of Expo Symbols Not Subject to Authorization
2.4 Liability for Violations
2.5 Use of Expo Symbols by Official Participants
Sponsors
3. Admission Tickets 5
3.1 Types of Admission Tickets
3.2 Price and Sales
4. Pavilion Visitor Commemorative Stamps 5-6
4.1 Submission of Pavilion Stamp Design
4.2 Production of Stamps
5. Souvenir Coins 6-7
5.1 Types
5.2 Concept of Design
5.3 Characteristics
5.4 Sales
Appendix 8-16
Reference M-01 Expo 2012 Symbols Available for
Use
Reference M-02 Types and Price of Admissions
Tickets
Reference M-03 Types and Price of Souvenir Coins
Form M-01 Application Form for the Use of Expo
Symbols
Form M-02 Report on the Use of Expo Symbols
Form M-03 Application for Pavilion
Contents
M. Use of Expo Symbols,
Admission Tickets, Stamps
and Souvenir Coins
This chapter provides general information on the use,
necessary authorization procedures, and usage rules of
Expo symbols and information regarding admission
tickets, stamps and souvenir coins.
1. Definition of Expo Symbols
Prior authorization must be received from the
Organizing Committee for the use of titles, images,
symbols, marks, mascots and other Expo-related
content on signage, publications, pictures, drawings,
electronic images and the Internet. However, in cases
where Section 2.2 of this chapter applies, use of Expo
symbols will be granted without prior authorization
from the Organizing Committee after an Application
for the Use of Expo Symbols (Form M-01) is
submitted.
The Organizing Committee registered with the Korean
Intellectual Property Office four symbols (in 45
categories) as official Expo trademarks, and two
symbols (in two categories) in seven countries
including the United States, China and the European
Union. The Organizing Committee reserves the right
to take all necessary measures against the
unauthorized use of Expo symbols (including those
intended for use as Expo symbols in the future).
Expo symbols refer to the name, thematic terms,
symbol marks, logo, mascots and other identities of
- More information on the use of Expo symbols by
Official Participants will be available in the Expo 2012
Yeosu Korea Visual Identity Standards at the
Documents for Participants section (no. 34) in the
official website of the Organizing Committee.
update the list of Expo symbols by way of additions,
replacements, and/or terminations. In case of
amendments made, the Organizing Committee will
inform such changes to Official Participants through
its official website.
2. Use of Expo Symbols
The Organizing Committee shall examine the
applications for the use of Expo symbols and take
measures against regulation violations concerning the
use of Expo symbols whenever it deems such action
necessary.
The Organizing Committee shall not demand royalties
for non-commercial use of Expo symbols. Duration of
such use is required to be approved by the Organizing
Committee, but free non-commercial use of Expo
symbols is permitted until Aug. 12, 2012, in principle.
2.1 Application for the Use of Expo Symbols and
Authorization Procedures
Official Participants who wish to use Expo symbols
are required to submit the Application Form for the
Use of Expo Symbols (Form M-01) to the Organizing
Committee. The application form shall be submitted
to the person in charge at the Organizing Committee
only through e-mail (Sponsorship Business Division:
hyunho2012@expo2012.kr), and the form can be
downloaded from the Documents for Participants
section (no. 14) in the official website of the
In the case where the Organizing Committee judges
the application as insufficient or in need of
3
4
explanation, it shall notify the applicant of the
information required.
The Organizing Committee will notify the applicant
of its decision, in writing, within seven days after
receiving the application.
Official Participants are required to submit a Report
on the Use of Expo Symbols (Form M-02), including
images showing usage of Expo symbols (JPEG files),
to the Organizing Committee within seven days after
symbol use is authorized by the Organizing
Committee.
2.2 Use of Expo Symbols Not Subject to
Authorization
Official Participants who use Expo symbols for
non-commercial purposes on their official websites,
posters, business cards, leaflets for free distribution,
conference reports, banners and slogans, while not
required to receive prior authorization from the
Organizing Committee, are asked to submit the
Application Form for the Use of Expo Symbols
(Form M-01) to the Organizing Committee to notify
their intent.
Official Participants are required to submit Form M-02
to the Organizing Committee within seven days after
the completion of use. Related images (JPEG files)
showing symbol use should be attached to the report.
Official Participants must abide by the guidelines
related to the use of Expo symbols specified in this and
other official Expo documents.
2.3 Use of Expo Symbols Not Subject to
Authorization
The use of Expo symbols is prohibited in cases where:
Conventions related to international exhibitions or
laws, customs and regulations of the Republic of
Korea are violated;
The ideas of certain political, religious or ideological
groups are propagated;
Certain individuals or commercial organizations are
promoted;
Illegal profits are pursued;
Plans and events approved by the Organizing
Committee are infringed upon;
The reputation of the Expo is jeopardized or when
public understanding of the Expo is hampered;
Regulations and guidelines on the use of Expo
symbols are violated;
Commercial activities are engaged; and
The Organizing Committee has deemed for other
reasons the use of symbols as inappropriate.
2.4 Liability for Violations
prosecute violators under the Trade Mark Law and
other related regulations of the Republic of Korea.
2.5 Use of Expo Symbols by Official Participants
Sponsors
Sponsors of Official Participants are allowed to use
designated names only (e.g. Sponsor of the Italy
Pavilion of Expo 2012 Yeosu Korea), and their use of
the Expo symbols and the term official is prohibited.
The name and logo of Official Participants sponsors
should be used only within the exhibition area of the
Official Participants and cannot be used in any form
outside the exhibition area, including the external
walls of the Official Participants pavilions.
For more information, please contact the Sponsorship
Business Division at renew0216@expo2012.kr.
5
3. Admission Tickets
3.1 Types of Admission Tickets
Admission tickets are divided into three major
passesstandard day passes, discount passes, and
peak day passes. Standard day passes are divided into
those for adult, those for youth, and those for child
and senior. Discount passes are divided into group
passes, special passes, and multi-day passes (two-day,
three-day and whole-period passes). Peak day passes
are for the Opening and Closing Days and some
weekends.
3.2 Price and Sales
The price of admission tickets is 33,000 Korean won
for adult, 25,000 won for youth, and 19,000 won for
child and senior. Several discount policies have been
arranged to attract more visitors. Discount tickets
include group passes for groups of more than 30
visitors, special passes for persons of national merit
and the disabled, and multi-day passes for
visitors who visit the Expo for two days, three days
or the whole period. For more details, please refer
to the EXPO Tickets section at the Quick Menu of
the official website of Expo 2012 Yeosu Korea.
Admission tickets can be reserved via the Yeosu
Expos official website or by calling the Customer
Service Center for Foreigners at 82-1599-8812. Three
rounds of admission ticket sales have been conducted
beginning one year prior to the opening of the Expo.
The third round of sales offers 5 percent discount
from Jan. 1 to Apr. 30, 2012.
For more inquiries, please refer to Reference 2. Types
and Price of Admission Tickets.
4. Pavilion Visitor Commemorative
Stamps
Official Participants should design commemorative
stamps that are unique to their pavilions in order to
leave long-lasting memory on visitors, and they also
should encourage visitors to have their Expo passports
or a piece of paper stamped at the pavilions by
allocating an appropriate space in such a manner
as to avoid congestion.
4.1 Submission of Pavilion Stamp Design
Official Participants should develop original designs
for their commemorative stamps that embody the
theme and characteristics of their pavilion. The logo,
emblem and mascots of Expo 2012 Yeosu Korea can
also be utilized.
Official Participants are required to submit stamp
designs by Jan. 31, 2012 via email to the Brand
Marketing Department at oraryu@expo2012.kr.
Design Specifications for Commemorative Stamps
Size: 6 cm (width) x 4 cm (length) or less or 4 cm (width) x 6 cm (length) or less
Line thickness: 0.5 point or more
Font: 6 point or more
Official Participants must complete and submit to the Organizing Committee the Application for Pavilion Stamp
Design (Form M-03) and their original design in an AI file. For more information, please refer to the Documents
for Participants section (no. 33Guide to Submission of Pavilion Stamp Design) of the official website for Expo
2012 Yeosu Korea.
6
4.2 Production of Stamps
The Organizing Committee will produce and provide
two sets of commemorative stamps based on the sub-
mitted designs for free of charge. The cost for an addi-
tional stamp and its consumable goods should be
borne by Official Participants.
5. Souvenir Coins
5.1 Types
Obverse sides
Reverse sides
Au oz (gold 15.55 g)
Ag oz A (silver 15.55 g)
Gold coin
Au oz (gold 7.78 g)
Ag oz B (silver 15.55 g)
Silver coin
Ag 1oz (silver 31.1 g)
Tri-metal (10.1 g)
Tri-metal
7
5.2 Concept of Design
The motifs of the two types of gold coins are the
International Pavilion and the O structure of the Big O,
embodying the festival of mankind held over the sea.
In the three types of silver coins, pavilions and
typography are applied to express the splendor
of the Expo.
The motifs of the tri-metal coin are Yeosu Expos
mascots, Yeony and Suny, standing for the source of
all marine life.
5.3 Characteristics
The latent image technique was applied to the
souvenir coins, and their images change when viewed
at different angles.
In addition, three different types of metal were used
for tri-metal coins.
The image of seawater desalination and the logo of
the Expo were expressed with vivid colors.
5.4 Sales
The sales agency, Hwadong Company
(www.hwadong.com), and other designated banks
will make the souvenir coins available for reservations
on a first come first served basis. The number of
available coins is limited. During the Expo period,
the coins can be purchased at gift shops at the Expo
site. For more inquiries, please contact Mr. Ryu
Hong-young at the Brand Marketing Department
at oraryu@expo2012.kr.
For the price of the souvenir coins, please refer to
Reference 3. Types and Price of Souvenir Coins.
8
Reference M-01
Expo 2012 Symbols Available for Use
A. Word Symbols
1. EXPO 2012 YEOSU KOREA
2. The Living Ocean and Coast
B. Graphic Symbols
1. Expo Logo: The images that comprise the logo embody the ideas of resource preservation for future
generations, and symbolize the earth, the ocean and their harmonious interaction. In particular, blue represents
the ocean, red, the living creatures inhabiting the land and sea, and green, the environment and healthy
ecological systems. The white waves streaming through the three colors depict the seamless flow of water and
the waves in Dadohae (Sea of Archipelago off the coast of Yeosu), a key characteristic of the Expo site.
2. Expo Mascots: Yeony and Suny, the official mascots of Expo 2012 Yeosu Korea, are personifications of
plankton, a primary food source for marine life and the origin of ocean creatures. The vibrant blue color of
Yeony symbolizes the deep ocean water and its limitless natural resources, while the color of Suny represents
the land. The names Yeony and Suny derive from the host citys name, Yeosu. These mascots are
intended to help promote Expo 2012 and Yeosu City on the global stage.
9
Reference M-02
Types and Price of Admission Tickets
Adult Youth Child/Senior
Standard
Day Pass
* Unavailable
on Peak Days
Standard Day
Pass
33,000 25,000 19,000
Peak
Day Pass
* Peak Days:
May. 1213,
May 2628, and
Aug. 1012, 2012
Peak Day
Pass
40,000 30,000 23,000
Standard
Day-Group
Pass
31,000 23,000 17,000
Only available through
Customer Service Center
Weekday Group
Pass
27,000 17,000 13,000
Peak Day Group
Pass
33,000 25,000 19,000
Special Pass 18,000 14,000 10,000
2-Day Pass 53,000 40,000 30,000
3-Day Pass 69,000 53,000 40,000
Whole Period
Pass
200,000 150,000 100,000
10
1. Adult (19 64), Youth (13 18), Senior (65 and up) and Child (4 12)
Age classification is applied as of the opening day of the Expo (May 12, 2012)
2. The Standard Day Pass can be used for one day during the Expo period, including weekdays, Saturdays, and
holidays, but not on Peak Days.
3. Peak Days can only be accessed by those with Whole Period Pass, Special Pass and Peak Day Pass. You must
book the desired day of entry from the Peak Day period in advance when booking a Peak Day Pass.
Peak Days (8 days): May 12 13, May 26 28, and Aug. 10 12, 2012
4. The Standard Day Group Pass can only be purchased when purchasing over 30 Standard Day Passes. The pass
can be used by an individual or group, and on any day including weekdays, Saturdays and holidays, except for
Peak Days.
5. You can get the discounted Weekday Group Pass when purchasing 30 or more Standard Day Passes. It cannot
be used on Saturdays, holidays and Peak Days.
The Standard Day Group Pass is needed for entry on Saturdays and holidays, and Peak Day Group Pass is
needed for entry on Peak Days.
6. You can get the discounted Peak Day Group Pass when purchasing 30 or more Peak Day Passes. You must
pick the day of viewing in the Peak Day period.
7. The Special Pass is only for persons of national merit, active duty military personnel at the rank of sergeant or
below, riot and conscripted police, first level to fourth level disabled persons along with one guardian per each,
and basic livelihood security recipients.
8. The 2-Day Pass and 3-Day Pass allow entrance on consecutive 2 days and 3 days, respectively. They can be
used for weekdays, weekends and holidays, but not Peak Days.
- They must be used in two or three consecutive days.
- The 2-Day and 3-Day Pass cannot be used on Peak Days. The 2-Day and 3-Day Pass can permit entrance the
day before the Peak Day but not on the following day. For example, if entry to the Expo site with a 2-Day Pass is
made on May 25, the pass can be used neither for the Peak Days on May 26 to 28 nor for the day after the Peak
Days on May 29.
9. The Whole Period Pass is valid for the whole period of the Expo (including Peak Days), and is non-transferable.
A photo of the pass holder will be affixed on the Whole Period Pass before the pass is issued.
Purchase of admission tickets
11
1. The pass can be purchased through official ticket agencies including the Expo 2012 Yeosu Korea website or
Interpark website. Please be advised that passes purchased through an unofficial agency or an illegal ticket
broker can lead to problems in Expo entry, re-entry and exhibition reservation.
2. The pass is non-transferable. Two people cannot share one pass.
3. The pass holder can have free access to all exhibitions, aquarium and performances.
4. Re-entry is allowed only once after the entry has been already made into the Expo site. One-time re-entry is
also applicable to Evening Pass.
5. Some pavilions are operated via reservation system. The reservation can be made with the pass. Guidelines for
making reservation can be found on the Expo 2012 Yeosu Korea website.
6. The Expo is open for entry from 9 am to 10 pm, and everyone must exit the Expo site by 11 pm.
The exhibition space in the Expo site is open from 9 am to 9 pm.
Use of admission tickets
1. Peak Day, Standard Day and Weekday Group Passes can be reserved only by calling the Customer Service
Center.
2. When purchases are made for Peak Day Group Pass, as well as Peak Day Pass, one must pick the day of
viewing in the Peak Day period.
Special instructions for Peak Day, Standard Day and Weekday Group Pass
12
1. You can get discount by booking in advance. (According to the pass, there is a maximum of additional
5 percent discount for tickets purchased in April 2012)
2. Deadline for on-line cancellation
- Peak Day Pass (including Peak Day Group Pass): the day before the day of visit
- All other pass including Standard Day Pass, 2-Day Pass, 3-Day Pass and Whole Period Pass: 5 pm Aug. 8, 2012
3. For tickets already issued and delivered, cancellation is possible only if the tickets are returned to the ticket
customer center of Interpark by the cancellation deadline.
4. There is a cancellation fee of 10 percent of the ticket price, and the delivery fee is not refundable. There is no
cancellation fee for cancellation made within 7 days of purchase. In addition, if the change of the day of visit is
requested before the ticket is delivered, no fee will be charged; however, if the change is requested after the
delivery is completed, delivery fee will be charged as penalty.
Discount policy & cancellation and refunds
The actual pass will be delivered from late February (the exact date will be notified later) or can be picked up at
the venue during the Expo period.
Discount policy & cancellation and refunds
Person in charge of ticket refund
Interpartk
197-22, 8th Fl., Ace Techno Tower V
Guro-dong, Guro-gu, Seoul 152-766
Republic of Korea
For more inquiries, please call the Ticketing Department at 82-1577-1763 (fax: 82-61-659-2976) or call the
Customer Service Center for Foreigners at 82-1599-8812.
Address for admission ticket return
13
Reference M-03
Types and Price of Souvenir Coins
Types Weight Price
Individual
Gold coin
oz 1,750,000
oz 900,000
Silver coin
1 oz 125,000
oz A 85,000
oz B 85,000
Tri-metal coin Cu, Ni, Zn 30,000
Set
Complete collection
(2 gold coins, 3 silver coins, 3 tri-metal coins)
2,900,000
Set of five souvenir coins
(1 oz gold coin, 3 silver coins, 3 tri-metal coins)
1,200,000
Set of four souvenir coins
(3 silver coins and 3 tri-metal coins)
320,000
Coin and stamp combination
(3 tri-metal coins and commemorative postage stamps)
30,000
14
Form M-01
Application for the Use of Expo Symbols
Reference no:
Name of Country/
International
Organization
Name of the
Signature
Applicant
Name (Signature)
Phone Mobile phone
Fax E-mail
Address *For example: Inside the Italy Pavilion, Block B of the International Pavilion
Symbols to Be Used (e.g. A-1)
Reasons for Use
Place of Usage
Name of Activity
Others
*The applicant guarantees the above information is true and pledges compliance with the regulations on the use of Expo symbols and other
requirements issued by the Organizing Committee.
15
Form M-02
Report on the Use of Expo Symbols
Reference no:
Name of Country/
International
Organization
Applicant Name
Reference No
Symbols Used (e.g. A-1)
Place of Usage
Name of Activity
Images with Expo Symbols (Pictures)
*JPEG files of images with Expo symbols are required to be submitted to the organizing committee with this report.
16
Form M-03
Application for Pavilion Stamp Design
Application Form for Pavilion Stamp
Name of Pavilion
Person in Charge
Name
Phone
Email
Design Image Concept of Design
Attachment: Adobe Illustrator (AI) file of Pavilion Stamp Design
N. Events & Forums
N. Events & Forums
N. Events & Forums
2
N. Events & Forums
1. Events 3-14
1.1 Definition
1.2 Classification
1.2.1 Pre-Opening Events
1.2.2 Events during the Expo
1.2.2.1 Event Held by the Organizing Committee
1.2.2.2 Events Held by Official Participants
1.2.2.3 Other Events
1.3. National Day Events
1.3.1 Concept
1.3.2 General Principles
1.3.3 Standard Program
1.3.4 Application Procedures
1.3.5 Scheduling and Costs
1.4 Special Day Events
1.4.1 Concept
1.4.5 Scheduling and CostsG
1.5. Cultural Events and Performances Organized by
1.5.1 Concept
1.5.4 Scheduling & Costs
1.6 Support for Performances by Official Participants
1.7 Event Facilities
1.7.1 EXPO Hall
1.7.2 Floating Stage
1.7.3 Plazas & Others
1.7.4 Planned Facilities
1.7.6 Images of Facilities
1.8 Media Screening at EDG
1.8.1 Purpose
1.8.2 Contents Operation Outline
1.8.3 Media Contents
2. Forums 15-17
2.1 Direction of Forums
2.2 Relevancy with Expo Concept
2.3 Pre-Opening Events
2.3.1 International Symposiums on Expo 2012 Yeosu
Korea
2.3.2 Support for Forums
2.4 Events During the Expo Period
2.4.1 Overview
2.4.2 Forum Categories
2.4.2.1 International Symposiums (Professional
Academic Forums)
2.4.2.2 Open Forums
2.4.2.3 Target Tailored Forums
2.4.2.4 Experiential Workshops
Appendix 18-24
Reference N-01 Forums Supported
Reference N-02 Confirmed National Days
Form N-01 Application for Media Screening at the
EDG on National Days and Special Days
Special Regulation No.3 25-26
Contents
N. Events & Forums
N. Events & Forums
Events and forums serve as major means of promotion
of Expo 2012 Yeosu Korea, and the forums in
particular offer an opportunity for intellectual
exchange, sharing and participation. The Organizing
Committee encourages and will support Official
Participants in their hosting of various events and
forums inspired by the Expo theme.
1. Events
1.1 Definition
Events refer to cultural and entertainment activities
carried out in and outside the Expo site before, during
and after Expo 2012 Yeosu Korea. These events will
add to the festive nature of the Expo where people
from all around the globe gather and help realize the
theme of the Expo, The Living Ocean and Coast,
that will leave a lasting impression on visitors.
performances.
1.2 Classification
Events are divided into pre-opening events and events
held during the Expo. Events held during the Expo are
classified by organizer type: 1. Events sponsored by
the Organizing Committee; 2. Events held by Official
Participants; and 3. Events organized by participants
other than the Organizing Committee and Official
Participants.
1.2.1 Pre-Opening Events
Pre-opening events refer to events held by the
Organizing Committee, Official Participants or other
participants for promotional purposes before the
official opening of the Expo. They include Special Day
events, D-365, D-100 or D-30 countdown events,
Expo theme song introduction events, or others aimed
at generating public interest and participation in the
Expo.
1.2.2 Events during the Expo
Events held during the Expo include events held by the
Organizing Committee, Official Participants or others
in and outside the Expo site during the Expo period.
1.2.2.1 Event Held by the Organizing Committee
Events held by the Organizing Committee include
official ceremonies, such as the Opening and Closing
Ceremonies, the Opening of the Expo Site, and Korea
Day Ceremony, and cultural events, including regular
programs and special performances.
a. Concept of Official Ceremonies
The Opening and Closing Ceremonies are among the
most important events of the Expo. The Opening
Ceremony is a celebration held in the evening on the
eve of the opening of the Expo, and the Opening of
the Expo Site is an official event held on the first day
of the Expo. The Opening Ceremony will feature
Koreas historical and cultural heritage passed down
throughout centuries, share humankinds vision for
the ocean and the future that we all aspire,
and emphasize the necessity of cooperation and
co-prosperity of the international community.
The Closing Ceremony is an official event held
on the last day of the Expo to serve as a venue to
look back and reflect on what we have achieved
during the Expo.
Korea Day will play a role of a platform to deepen
mutual understanding and promote friendship with
Official Participants from around the globe and
encourage cultural exchanges. Korea Day is being
arranged by the Organizing Committee, and an official
ceremony and special performances that introduce
Koreas arts and culture will be held on that day.
b. Schedule
Opening Ceremony
- Date/Time: May 11, 2012, 18:00
3
N. Events & Forums
- Venue: Big-O Floating Stage with the sea and the
Odong Island as a backdrop
- Participants: Major figures, including BIE officials,
delegations of Official Participants (5 for each
delegation, including ambassadors), directors of
pavilions, VIPs of the host country, and the general
public
Opening of the Expo Site
- Date/Time: May 12, 2012, 08:30
- Venue: In front of the Main Gate
delegations of Official Participants, directors of
pavilions, VIPs of the host country
Korean Day
- Date/Time: Aug. 1, 2012, 10:0020:00
- Venue: Expo site
pavilions, VIPs of the host country
Closing Ceremony
- Date/Time: Aug. 12, 2012, 18:00
- Venue: Big-O Floating Stage
pavilions, VIPs of the host country, and the general
public
* Flag raising ceremony is held at 10:00 on May 11,
2012, and flag lowering ceremony is held at 24:00 on
Aug. 12, 2012.
c. Registration and Costs
Official Participants that wish to participate in major
events are required to provide the Organizing
Committee with all necessary information to ensure
smooth operation of the events, including matters
such as seat arrangements and VIP protocol. A form
for the information of event participants will be sent
with official notification at a later date.
Official Participants should bear the cost of their
participation in the events unless otherwise stated the
d. Cultural and Artistic Events
The Organizing Committee has planned a variety of
cultural and arts events, including about 400 programs
and about 8,000 performances. While regular
programs will contribute to realizing the theme of the
Expo, special performances will offer spectacular
visitor attractions, featuring world-famous celebrities
from home and abroad. Cultural and arts events
that continue for 93 days will leave vivid memories
and unforgettable stories on visitors mind.
1.2.2.2 Events Held by Official Participants
Events held by Official Participants are National Day
and Special Day events, including official ceremonies
and cultural events, which are held on the dates
designated by Official Participants. Even though they
are not Official Participants, local governments and
companies that participate in the Expo may also hold
their own events within the Expo site in compliance
with the conditions for Special Day events.
1.2.2.3 Other Events
Besides the events held by the Organizing Committee
or Official Participants, others may hold other Expo-re-
lated events in and outside the Expo site after
obtaining approval from the Organizing Committee.
4
N. Events & Forums
1.3. National Day Events
1.3.1 Concept
Official Participants may designate a specific date (e.g.
a national holiday of their home country) as their
National Day and organize official and cultural events
on that day. National Day events should contribute to
deepening public understanding of the Official
Participants country and promote international
friendships through cultural and artistic exchanges.
The guidelines for National Day events are detailed
below.
- Official Participants will be granted equal and fair
opportunity in choosing the date for National Day
events.
- In principle, National Day events should be held by
one country on one day. Starting from 10:00, National
Day events will normally include an official ceremony,
cultural performances, a luncheon, and visits to
pavilions, in that order. However, given that the
number of countries that applied for National Day
events is bigger than the number of days of the Expo,
two countries may hold National Day events on the
same date, one in the morning and the other in the
afternoon. Details will be determined after
consultations between the host country and Official
Participants.
- Official Participants in the Joint Pavilion are
encouraged to host a Regional Day event as a whole
pavilion (e.g. South Pacific Day) rather than separate
National Day events. Multiple countries may apply for
holding Joint National Day events together.
- When more than two Official Participants request
the same date for their National Day events,
the Organizing Committee will give priority to the
applicant who submitted the application earlier.
The Organizing Committee reserves the right,
however, to adjust the schedule based on the Expos
requirements.
5
The standard program for National Days (in case of one country on one day) is as follows.
Time Program
Event Date
10:00 10:03 - Delegation arrives at the Expo site
10:03 10:06 - Transfer to the event venue
10:06 10:08
- Raising of the national flag of the Official Participant
- Playing of the national anthem of the Official Participant
10:08 10:09 - Delegation seated at the EXPO Hall
10:09 10:20
- Introduction
- Speeches each by the head of delegation and by representative
of the host country (5 minutes each)
10:20 11:00
- Cultural performances held by the Official Participant (30 minutes)
- Closing comments and announcement of other events and performances
11:00 11:10
- Transfer to the lobby on the second floor of the EXPO Hall
- Hand printing, signing of guestbook
- Gift exchanges and photo session
11:10 11:50
- Visit to the Official Participants Pavilion
(Koreas traditional gourd-breaking ceremony included)
11:50 12:00 - Transfer to the luncheon venue
12:00 13:30 - Luncheon (organized by the host country)
13:30 15:00
- Visit to EDG kiosks for VIPs
- Visit to the Korea Pavilion and the Theme Pavilion
- Visit to other pavilions
18:30 - Dinner (organized by the Official Participant)
N. Events & Forums
6
* The above program indicates standard procedures and may be modified upon consultation with the Organizing Committee.
N. Events & Forums
7
Official Participants are required to submit the
applications for National Day events to the Organizing
Committee by Oct. 30, 2011 (completed), and consult
with the Committee on the timing and venues of
official and cultural events for National Days.
The Organizing Committee will make final decisions
after consultation with the Official Participant.
Additionally, Official Participants should submit the
application for cultural performances on National Days
to the Organizing Committee by Nov. 30, 2011
(completed).
Application periods for National Day events are over,
and the confirmed National Days are listed in
Reference N-01.
Official Participants may select, as their National Days,
any day except the day of the Expo opening (May 12),
Memorial Day (Jun. 6), the National Day of Korea
(Aug. 1), BIE Day (Aug. 11), and the day of the Closing
Ceremony (Aug. 12).
As stated above, National Days are already confirmed,
and the confirmed schedule can be found in Reference
N-01. National Days of Official Participants who
applied past the deadlines can be confirmed after
consultation with the Organizing Committee.
Official Participants can use installed equipment at
no charge for official and cultural events for National
Days, but they should bear any additional costs
incurred.
1.4 Special Day Events
1.4.1 Concept
Special Day events refer to events organized by
participating international organizations on the Expo
site on a certain day of their choice.
Guidelines for Special Day events are the similar to
those for National Day events.
The standard program for Special Day events is similar
to that for National Day events.
The application procedures for Special Day events are
the same as those for National Day events.
Regulations on scheduling and costs for Special Day
events are the same as those for National Day events.
1.5. Cultural Events and Performances Organized
by Official Participants
1.5.1 Concept
In addition to cultural performances held in
conjunction with the National Day ceremony, Official
Participants can choose to stage additional cultural
events and performances.
Cultural events and performances by Official
Participants shall be planned and prepared according
to the following guidelines.
- A country can stage performances for up to seven
days in principle but the duration of the performances
can be extended when approved by the Organizing
Committee.
- Performances are allowed on weekdays and week-
ends except on the dates of the Opening and Closing
Ceremonies, the National Day of Korea, and BIE Day.
- Priority in approval will be given to performances
with marine-related themes and performances utilizing
N. Events & Forums
8
the ocean, the Floating Stage and boats.
- Performances, exhibitions or experiential programs
using the ships and boats of the host country are
welcome if they are suitable for the Expo venue.
- If an Official Participant applies for regular cultural
programs that last longer period than a week,
the Organizing Committee will review the applications
and give approvals based on the review; however,
the Committee reserves the right to set certain
standards and adjust its decisions based on these
standards.
Official Participants who wish to organize additional
events or exhibitions should submit the applications
for cultural events and performances to the
Organizing Committee by Nov. 31, 2011 (completed).
The Organizing Committee will review the applications
and make a final decision on the applications by Feb.
29, 2011.
1.5.4 Scheduling & Costs
Official Participants may stage cultural events and
performances on any day except the day of Opening
Ceremony (May 12), the National Day of Korea (Aug.
1), BIE Day (Aug. 11) and the day of the Closing
Ceremony (Aug. 12). More details are found on the
application form for cultural events and performances
organized by Official Participants. The country that
organizes the cultural events and performances bears
responsibility for all necessary costs.
1.6 Support for Performances by Official
Participants
The Organizing Committee will provide, free of
charge, basic facilities, equipment and public utility
services (water, electricity and gas) at the venues of
National Day and Special Day events. Official
Participants shall, however, bear the expense for
additional facilities and equipments. Detailed
information concerning facilities and stage equipment
will be notified at a later date.
Concerning assistance provided to developing
countries, refer to F. Financial Support for Official
Participants.
1.7 Event Facilities
National Day and Special Day events shall be mainly
held at the EXPO Hall, but Official Participants may
choose other facilities that better serve the events
if they feel it is necessary. In this case, Official
Participants should consult with the Organizing
Committee in advance. The Organizing Committee
will notify the availability of other planned event
facilities at a later date.
1.7.1 EXPO Hall
The EXPO Hall is the main event venue for National
Day events and includes a 1,000-seat theater and a
500-seat conference hall. It will be used for various
cultural performances.
1.7.2 Floating Stage
The Floating Stage is an outdoor venue with 3,000
seats located inside the Big-O. The 48 m 30 m open
stage without a canopy is submersible under the water
by 20cm.
The useable area of the Floating Stage is 1,152, and
it will be used mainly for marine-related performances
and events of the host country, and for the
performances of invited groups.
1.7.3 Plazas & Others
The 3,700-EXPO Plaza, the 7,600-Ocean Plaza,
and the 1,900-Corporate Plaza will be used for
various performances and events, and a makeshift
stage can also be added in certain places such as the
Ocean Plaza. In addition, a 1,500-outdoor stage
will be built in the Energy Park outside the Expo site.
N. Events & Forums
9
1.7.4 Planned Facilities
A 1,000-seat, 2,310-Tent Theater is planned to be
built for the hosting of dance and musical
performances. A 220-seat Traditional Stage strictly for
performances of traditional Korean music and dance is
also planned, and will be on an area measuring 616
m
2
.
A facility for cultural and artistic exhibitions is also
planned to be built within the Expo site.
N. Events & Forums
10
1.7.5 Images of Facilities
EXPO Hall with a stage measuring 18m x 20m Floating Stage (outdoor, 48m x 30m)
Tent Theater (2,310m
2
, provisional) Traditional Stage (616m
2
, 220 seats, provisional)
N. Events & Forums
11
1.8 Media Screening at EDG
1.8.1 Purpose
This section provides official participants with
information related to their use of the Expo Digital
Gallery (EDG) such as requirements for media
contents, technical specifications and application
procedures for showing their promotion contents.
* EDG contents will be comprised of the fixed
contents produced by the Organizing Committee for
Expo 2012 Yeosu Korea and flexible contents (open
platform) produced by the official participants.
1.8.2 Contents Operation Outline
Operation hours: 09:00 23:00 (14 hours)
Program outline
Media
Contents
Sim-chung-jeon Traditional story of a filial daughter who tended her parent with filial piety
Sa-sin-gi Story of four mythological creatures
Shinjike yeo mermaid Story of mermaid
Interactive
Contents
Dreaming Whale
Visitors can upload their photos, then they will be shown
on the whale at the screen of EDG
Twitter Board Exhibition of visitors twitter messages on the screen
EDG Dance
(tentative name)
Group of visitors can dance during the designated time at EDG
Fixed contents
Open
Platform
National Day
Promotion contents of Official Participants on their National Days
(Official Participants are encouraged to present their national symbols,
slogan and music through the media contents.)
Flexible contents
* To be presented in-between the fixed contents in a flexible manner
N. Events & Forums
1.8.3 Media Contents
Conditions required for media contents
Media contents of Official Participants made for
promotional purposes
Media contents that are in line with the ideals and
objectives of the Expo
Non-commercial media
*All media will be reviewed by an advisory group to
determine their validity.
Size of media contents
Running time: within 10 minutes
*If the production includes recorded narration, it
should be subtitled in Korean.
Resolution: 6,820 960 pixels (6,547,200 pixels)
*If the media is produced in standard high definition
format, it will be played on 4 different screens. (Please
note that using the standard HD format may cause
distortion of image.)
Sound: 5.1 channel
*2 channel (stereo) is also available.
Facilities and technical specifications
[Facility overview]
EDG lies across the International Pavilion, located at
the center of the Expo site. The 415 meter-long and
21 meter-wide pedestrian mall features a large canopy
(225m x 40m) with an LED screen (218.24m x
30.72m).
The LED screen at the EDG measures 218.24m x 30.72m including the EJ or Expansion Joint on two spots
(320mm x 2) for the safety of the canopy structure. The total resolution of LED is 6,820 x 960 pixels
(6,547,200 pixels).
12
Aerial View and Perspective View
Aerial View Perspective View
N. Events & Forums
13
EDG Zone Information
[Media Specifications]
The media will be played by interlocking 4 computers.
To avoid any image distortion, keep the resolution size as suggested.
File Format
Codec MP4
Media AVI
Sound MP3
Frame rate 30FPS
PC1: 1760 x 960, PC2&3: 1770 x 960, PC4: 1520 x 960
N. Events & Forums
14
Display Method Resolution Contents Note
Whole Screening
(1 Screen)
full screen
6820x960
The image needs to be saved in
4 separate parts so that it can
be presented on each pc.
Divided Screening
(4 Screens)
standard
1770x960
The standard image needs to
be saved after editing so as to
be presented on each PC.
Image distortion may occur
[Application procedures]
Official participants who wish to present their promotional media at the EDG should submit the Application
for Media Screening at the EDG on National Days and Special Days (Form N-01) to the Participation Management
Department I & II until 15 February 2012.
Promotional media are to be submitted by the end of February 2012.
Submission method: DVD, CD or HDD by post or in person
N. Events & Forums
15
2. Forums
2.1 Directions of Academic Forums
Forums are places for intellectual exchange, sharing
and participation. Serving academics, experts and
citizens, the forums provide a platform for discussion
and debate on the past, present and future of oceans
and coasts.
2.2 Relevancy with Expo Concept
Forums should be designed and organized based on
the main concept of Expo 2012 Yeosu Korea,
"The Living Ocean and Coast," and provide much
opportunity for discussion and debate on the state of
oceans and coasts.
2.3 Pre-Opening Events
Pre-opening events refer to activities carried out from
the day Yeosu was designated the host city of the
Expo until the Expos opening. Major pre-opening
events include international symposiums on Expo 2012
Yeosu Korea held by the Organizing Committee, and
various other international conferences on maritime
affairs attended by the Organizing Committee.
Pre-opening events are participated by the public,
scholars in the field of marine affairs, and experts from
the marine industry in Korea and abroad.
2.3.1 International Symposiums on Expo 2012
Yeosu Korea
The Organizing Committee has organized eight
international symposiums since Yeosu was selected
as the host city to develop and promote the Expos
theme. Two additional sessions will be organized in
2012.
Date Venue Theme
1st session Oct. 21 24, 2008 Yeosu
The Ocean and Climate Change:
Basic Concept and Master Plan of Expo 2012 Yeosu Korea
2nd session May 7, 2009 Seoul Blue Economy Initiative for Green Growth
3rd session Nov. 18 19, 2009 Jeju
Core Agenda for Yeosu Expo:
Climate Change and Ocean Challenge
4th session Nov. 14 17, 2010 Busan Toward the Era of the Blue Economy
5th session Mar. 30, 2011 Changwon Ocean Challenge, Offshore Business
6th session May 12, 2011 Seoul
Ocean:
Technological Innovation & Value Based Management
7th session Sept. 29, 2011 Incheon Smart Utilization and Development in the Ocean
8th session Nov. 10, 2011 Yeosu Marine Industries and Revitalization of Regional Economy
International Symposiums held Until 2011
* During the bidding, two sessions were held in Seoul, one in February and the other in September in 2007.
N. Events & Forums
16
2.3.2 Support for Forums
The Organizing Committee supports forums that
contribute to increasing interest and participation in
the Expo at home and abroad. A Screening
Committee, which operates as part of the Organizing
Committee, selects events to support and decides
grant amounts. The Organizing Committee has
supported fifteen gatherings up to 2011 since the
bid for Yeosu Expo was won.
2.4 Events During the Expo Period
2.4.1 Overview
A variety of forums will be held during the Expo period
from May 12 to Aug. 12, 2012, mainly at the
Conference Hall of the Multi-purpose Hall. About
10,000 people are expected to attend these forums
including the public and experts from the marine
industry. Main events will include international
symposiums, open forums, global business forums,
target tailored forums, and experiential workshops.
2.4.2 Forum Categories
Forums will be divided into four categories (interna-
tional symposiums, open forums, target tailored
forums and experiential workshops) by theme and
target audience.
2.4.2.1 International Symposiums
(Professional Academic Forums)
- Number of participants: An average of 500 per event
- Venue: Conference Hall of the Multi-purpose Hall
- Target: Academic societies and related experts
- Program: The Organizing Committee will attract to
Korea five forums including the Second Climate
Change Effects Symposium; the Fourth Session of the
Joint WMO-IOC Technical Commission for Oceanogra-
phy and Marine Meteorology (JCOMM); World Fish
Barcode of Life Conference (FISH-BOL, 2012),
and also the Organizing Committee will jointly
organize international symposiums with the OECD
and FAO and hold the Yeosu Declaration Forum to
adopt the Yeosu Declaration.
Date Venue Symposium/Theme
9th session Jun. 18-20, 2012 Expo site
EXPO 2012 Yeosu Korea/OECD International Symposium
Future of the Ocean Economy
10th session Aug. 79, 2012 Expo site
EXPO 2012 Yeosu Korea/FAO International Symposium
Alleviating Hunger and Poverty,
Making a Difference with Fish
International Symposiums held Until 2011
N. Events & Forums
17
2.4.2.2 Open Forums
- Number of participants: 400500 per event
- Target: Academic societies and the public
- Program: The Organizing Committee plans to
organize lectures not only by renowned oceanogra-
phers who participated in the Second Climate Change
Effects Symposium and the fourth conference of the
JCOMM but also by well-known writers and experts
such as novelist Lee Oisoo and Dr. John Linton of the
Yonsei University Medical Center.
2.4.2.3 Target Tailored Forums
- Target audience: Young children,
teenagers/university students
- Program: Young children: Educational programs
utilizing Expo characters ("Who Lives in the Deep
Sea?"; "Joyful Sea Playground!"; and "Operation to
Save the Green Sea") Teenagers/university students:
Lectures by well-known writers, experts and CEOs
followed by open discussions
2.4.2.4 Experiential Workshops
- Number of participants: 100200 per event
- Venue: Available facility inside the Expo site
- Target audience: Children/teenagers
- Program: Marine academy ("Challenge, the Oceans
and Coast!"; "Discover the Secrets of the Ocean;
and "The Amazing Ocean World!"), workshops for
experiencing life in fishing villages (Maritime
Expedition for Children, Maritime Youth Expedition)
N. Events & Forums
18
Reference N-01
Forums Supported
Event Date/Location/Theme Participants Official website
Second Climate Change
Effects Symposium
May 1519, 2012/EXPO Hall &
Conference Hall,
International Pavilion Block C/
Effects of Climate Change
on the Worlds Oceans
400500 http://pices.int/
OCEANS 2012
MTS/IEEE Yeosu
May 2124, 2012/The Ocean Resort/
400500
http://www.oceans12mt-
sieeeyeosu.org
JCOMM-IV: Fourth
Session of the Joint WMO-
IOC Technical Commission
for Oceanography and
Marine Meteorology
May 2331, 2012/Conference Hall,
Marine weather observation
400500 http://www.jcomm.info
World Ocean Forum
2012
Jun. 46, 2012/Busan BEXCO About 3,000 http://www.wof.kr/eng
World Fish Barcode of Life
Conference
(FISH-BOL 2012)
Jun. 1214, 2012/Conference Hall,
Taxonomy, Phylogeography, Forensics
About 300 http://www.fishbol2012.kr
EXPO 2012 Yeosu
Korea/OECD International
Symposium
Jun. 1820 2012/Conference Hall,
Future of the Ocean Economy
400500
http://www.yes2012.org/
index_eng.php
EXPO 2012 Yeosu
Korea/FAO International
Symposium
Aug. 7 9, 2012/Conference Hall,
Alleviating Hunger and Poverty,
Making a Difference with Fish
400500
Yeosu Declaration Forum
Aug. 12, 2012/ EXPO Hall,
Measures to Translate the Spirit of the
Yeosu Declaration into Action
About 400
1. In 2012 (During the Expo)
N. Events & Forums
19
Event Date/Location/Theme Participants
OECD Committee for Fisheries Workshop
June 10 11/Busan Paradise Hotel/
The Economics of Adapting Fisheries to
Climate Change
About 150
5th Global Conference on Oceans,
Coasts, and Islands
March 310/UNESCO Headquarters, Paris/
Climate Change and the Oceans and
International Governance
About 450
31st General Assembly of UN FAO Asia Pacific
Fishery Commission (APFIC)
Sept. 18 /Jeju Island/
Ecosystem-based Fisheries Resource
Management
About 100 from 22
countries
2. In 2010
International Symposium of the Korean
Society for Cultural Anthropology for
Celebration of the Yeosu Expo
May 29 31/Yeosu Ocean Resort/
Maritime Culture and Globalization
About 300
15th Annual Conference of the Asia Pacific
Tourism Association
July 9 12/Songdo, Incheon/
Emerging Tourism and Hospitality Trends
About 400
(200 international
participants)
Joint Meeting of the Fishery Sciences
Association of Korea
Nov. 12/Busan BEXCO/Current Status of
Import and Export of Fisheries Products and
Prospects (jointly organized by six academic
societies)
About 1,000
4th East Asian Workshop for
Marine Environments
Nov. 5 7/Korea Maritime University, Busan/
Preservation of the Maritime Environment and
Sustainable Energy
About 200
2009 World Ocean Forum Organized by
the Korea Association of Marine Industry
Nov. 10 12/Busan BEXCO/
The Oceans, Future of Mankind
About 1,000
The East Asia Seas Congress 2009
Nov. 22 27/Manilla, The Philippines/
Partnership at Work: Local Implementation and
Good Practices
About 1,000
1. In 2009
N. Events & Forums
20
POGO (Partnership for Observation of
Global Oceans) -11
Jan. 24 27/Seoul Plaza Hotel/Global
Integrated Oceanographic Observation
About 50
IOC/WESTPAC Symposium
Mar. 2831/Paradise Hotel Busan/
Marine Climate and Preservation
of the Marine Eco-System
About 400
27th General Assembly of IAPH
(International Association of Ports and Harbors)
May 2327, 2011/Busan BEXCO &
Paradise Hotel Busan/
Embracing Our Future Expanding Our Scope
About 1000
Korea-FAO Workshop on Fisheries
Governance
Jun. 2122, 2011/Seoul Education
and Culture Center/
Koreas Fisheries Governance
About 100
Korea-Indonesia Ocean Forum
Jul. 56, 2011/The Ritz-Carlton Jakarta/
Marine policies, fisheries, shipping & ports,
marine science and technology
About 300
The 8th International Oceans Policy Forum
Oct. 25, 2011/Korea Press Center/
Long-term
Visions in Ocean-related Fields
About 100
2. In 2011
N. Events & Forums
21
Reference N-02
Confirmed National Days
Date Country Others
May 12, 2012 Opening Day
May 13, 2012 Brunei
May 14, 2012 Norway
May 15, 2012
International Symposiums
May 16, 2012 Central African Republic
May 17, 2012 Gambia
May 18, 2012 Yemen
May 19, 2012 Republic of Dominica
May 20, 2012 Indonesia
May 21, 2012 Switzerland
May 22, 2012 Oman
May 23, 2012 Sweden
May 24, 2012 Ecuador
May 25, 2012 Argentina
May 26, 2012 Croatia
May 27, 2012 Australia
May 28, 2012 Paraguay
May 29, 2012 Eritrea
May 30, 2012 Rwanda
May 31, 2012 Mali
June 1, 2012 Cambodia
June 2, 2012 Japan
June 3, 2012 Monaco
June 4, 2012 Maldives
June 5, 2012 Kenya
June 6, 2012 Korean Memorial Day
June 7, 2012 Bangladesh
June 8, 2012 Qatar
June 9, 2012 Democratic Republic of Congo
June 10, 2012 Belgium
June 11, 2012 Malaysia
N. Events & Forums
22
Date Country Others
June 12, 2012 Azerbaijan
June 13, 2012 Palau
June 14, 2012 UAE
June 15, 2012 Germany
June 16, 2012 Equatorial Guinea
June 17, 2012 Sudan
June 18, 2012 Netherlands
June 19, 2012 OECD
June 20, 2012 Russia
June 21, 2012 Turkey
June 22, 2012 Uganda
June 23, 2012 Burkina Faso
June 24, 2012 Lithuania
June 25, 2012 Sri Lanka
June 26, 2012 Denmark
June 27, 2012 Tunisia
June 28, 2012 China
June 29, 2012 Seychelles
June 30, 2012 East Timor
July 1, 2012 Algeria
July 2, 2012 Ghana
July 3, 2012 Mongolia
July 4, 2012 USA
July 5, 2012 Thailand
July 6, 2012 Gabon
July 7, 2012 Samoa
July 8, 2012 Colombia
July 9, 2012 Senegal
July 10, 2012 Nigeria
July 11, 2012 Solomon Islands
July 12, 2012 Kiribati
N. Events & Forums
23
Date Country Others
July 13, 2012 Honduras
July 14, 2012 France
July 15, 2012 Jordan
July 16, 2012 Guatemala
July 17, 2012 Mauritania
July 18, 2012 Uruguay
July 19, 2012 Israel
July 20, 2012 Angola
July 21, 2012 Fiji
July 22, 2012 Philippines
July 23, 2012 Egypt
July 24, 2012 Tuvalu
July 25, 2012 Spain
July 26, 2012 Papua New Guinea
July 27, 2012 India
July 28, 2012 Kazakhstan
July 29, 2012 Rumania
July 30, 2012 Vanuatu
July 31, 2012 Peru
August 1, 2012 Republic of Korea
August 2, 2012 Italy
August 3, 2012 Nepal
August 4, 2012 Uzbekistan
August 5, 2012 Singapore
August 6, 2012 Vietnam
August 7, 2012 Cote d'Ivoire
August 8, 2012 Tanzania
August 9, 2012 FAO
August 10, 2012 UN
August 11, 2012 BIE
August 12, 2012 Closing Day
N. Events & Forums
24
Name of Country/
Name of
Applicant
Name
Phone
Mobile
Phone
Fax E-mail
Address
Title of Media
Description of Media
Contents of Media
Running Time (Minutes)
Date of National Day or Special Day
Others
(equipment, requests, etc.)
Form N-01
Application Deadline: February 15, 2012
Application for Media Screening at the EDG
on National Days and Special Days
Detailed information can be attached to this application form.
I submit this application form to the Organizing Committee for Expo 2012 Yeosu Korea to take part in the media screening
at the Expo Digital Gallery on the National day/Special Day.
N. Events & Forums
25
SPECIAL REGULATION No. 3
concerning the Rules for the Functioning of the Steering Committee
of the College of Commissioners
Article 1. Purpose
The purpose of this Special Regulation is, in accordance with Articles 7, 10 and 34 of the General Regulations
of the International Exposition Yeosu Korea 2012 (hereinafter referred to as "the Exhibition"), to specify the
necessary rules for the functioning of the Steering Committee of the College of Commissioners of section
(hereinafter referred to as "the Steering Committee") in all matters related to the Exhibition.
Article 2. Role of the Steering Committee
The Steering Committee shall address all problems of common interest to all Official Participants and ensure
that the General Regulations and the Special Regulations of the Exhibition are applied correctly. Moreover, the
Steering Committee shall act in a consultative role to the Commissioner of the Exhibition as circumstances
demand.
The Steering Committee shall arbitrate when disputes arise between Official Participants, or between any
Official Participant and the Organizing Committee for the International Exposition Yeosu Korea 2012
(hereinafter referred to as "the Organiser"), in accordance with Article 10 of the General Regulations.
Article 3. Members of the Steering Committee
Members of the Steering Committee shall be chosen from among the Commissioners of section of the Member
States of the International Exhibitions Bureau (hereinafter referred to as "the BIE"), participating in the Exhibition.
Members of the Steering Committee shall attend the meetings of the Steering Committee, be actively involved
in the Exhibition and be present regularly at the Exhibition site.
Article 4. Governing Bodies
The Commissioner of the Exhibition shall convene a meeting at the earliest opportunity with the Commissioners
of section representing the participating countries, in order to designate a president and steering committee to
represent them.
The President of the College of Commissioners of section shall also be the Chairperson of the Steering Committee.
One or more Deputy Chairpersons of the Steering Committee shall be elected from among its members through
a simple majority vote by the Steering Committee.
The Chairperson shall preside over the Steering Committee meetings. In case of the Chairperson's absence or
other hindrance, one of the Deputy Chairpersons shall preside over the meetings of the Steering Committee.
Article 5. Technical Assistance to the Steering Committee
The BIE shall appoint, and remunerate, one Technical Adviser, who shall not be a Korean, after consultation
with the Commissioner of the Exhibition.
The duties of the Technical Adviser shall be to advise the Steering Committee on matters relating to BIE
regulations, to establish the agenda for meetings, to prepare the minutes of meetings, a copy of which he/she
shall submit to the BIE, and to provide appropriate assistance regarding the issues raised at the meetings.
The Technical Adviser shall participate in a consultative role to all the meetings of the Steering Committee,
but shall not have the right to vote.
Article 6.Meetings
Regular meetings of the Steering Committee shall, following the first meeting, be held once every six months until the
opening of the Exhibition, and the Steering Committee will decide on the frequency of the meetings during the Exhibition.
Special meetings of the Steering Committee may be called by the Chairperson at his/her own decision, or else be held
upon request of the Commissioner of the Exhibition or over one third of the members of the Steering Committee.
Article 7. Attendance
Only members of the Steering Committee and the Technical Adviser may attend the meetings of the Steering Committee.
However, each member has the right to attend accompanied by one adviser, who shall not have the right to vote or speak
at the meeting.
Article 8. Assistance to the Steering Committee by the Organiser
The Organiser shall provide, at its own cost, and under the supervision of the Commissioner of the Exhibition, the following
assistance and any other necessary assistance to the Steering Committee to facilitate the accomplishment of the duties of
the Steering Committee:
(1) provision of interpretation services and facilities for the meetings of the Steering Committee and other services
(2) assistance with office and administrative arrangements for the Steering Committee and the BIE Technical Adviser
(3) provision of a Liaison Officer to ensure efficient communication with the BIE.
Article 9. Quorum and Voting
The deliberations of the Steering Committee shall be valid only when at least half of its members, whether actually present
or represented, attend the meeting.
Decisions shall be made by simple majority vote of the members present. In case of an equal number of votes, the Chairperson
shall have the casting vote.
Article 10. Representation
Any member of the Steering Committee may yield its mandate to another member so that the latter may represent the
former.
Article 11. Activities Report
After closure of the Exhibition, the Steering Committee shall prepare a report on its activities, which it shall submit to the
College of Commissioners of section, the BIE, and the Commissioner of the Exhibition.
26
N. Events & Forums
O. Admission of Personnel
of Official Participants and
Security Management
2
O. Admission of Personnel of Official
Participants and Security Management
1. Official Participants' Admission to 3-5
Expo Site and Expo Town
1.2 Entrance gates of Expo Site and Expo Town
1.3 Admission procedure for the Expo site and Expo Town
2. Accreditation Passes for Personnel of 7-13
2.2 Accreditation Pass Issuance Policy
2.3 Persons Eligible for Accreditation Passes
2.4 Types of Accreditation Pass
2.5 Procedure of Accreditation Pass Issuance
2.6 Procedure of Same-day Pass Issuance
2.7 Accreditation Pass Re-issuance Procedure
2.8 Required Documents for Accreditation Pass Application
2.9 Administrative Process for Accreditation Passes
3. Security and Safety Management 14-18
3.2 Safety Management Support of the Organizing Committee
3.3 Safety Management by Official Participants
3.3.1 Duties related to Preparation and Exhibitions
3.3.2 Pavilion Safety and Security Plan
3.3.3 Safety and Security Plans for Exhibitions & Performances
3.3.4 Security Supervisor Appointment
3.3.5 Pavilion Security Measures
3.3.6 Accident Prevention and Emergency Measures
3.3.7 Response to Crimes or Other Incidents
3.3.8 Response to Lost Children or Lost Property
3.3.9 Maintaining Order on the Expo Site
3.4 Fire Prevention
3.5 Response to Natural Disasters
3.6 Response to Marine Accidents and Pollution
3.7 Maintaining Order Offshore
Appendix 19-21
Form O-01 Application Form for Accreditation Card to Expo Site
Form O-02 Application Form for Vehicle Pass to Expo Site
Form O-03 Application Form for Pavilion Safety Officer
Contents
O. Admission of Personnel
of Official Participants and
Security Management
This chapter provides guidance on the admission
procedure to the Expo site and Expo Town,
information on application and issuance of
accreditation passes and security and safety
management. Details are specified in Special
Regulation No. 13 concerning Admissions.
1. Official Participants' Admission to
Expo Site and Expo Town
The Organizing Committee issues accreditation passes
and carries out security checks for the security and
safety of the personnel of Official Participants, vehicles
and direct facilities, including the Pavilions and Expo
Town, as well as for smooth operation of the Expo.
Personnel of Official Participants, in order to be
admitted to the Expo site, should submit an
accreditation pass application to the relevant
department of the Organizing Committee in advance.
After receiving their accreditation pass from the
Accreditation Center, Official Participants are required
to carry the accreditation pass and undergo security
checks at their exclusive entrance gates. The vehicles
of Official Participants are subject to a similar
procedure for admission.
In order to be admitted to the Expo Town, personnel
of Official Participants should submit an accreditation
pass application to the relevant department of the
Organizing Committee in advance. After receiving
their accreditation pass from the Accreditation Center,
personnel of Official Participants are required to carry
their accreditation pass and undergo security checks at
the main gate of the Expo Town. The vehicles of
Official Participants are subject to a similar procedure
for admission.
1.2 Entrance Gates of Expo Site and Expo Town
There are six entrance gates to the Expo site including
the Main Gate, East Gate, West Gate, North Gate, Sea
Gate and the VIP Gate. There are also five entrance
gates for vehicles: the Main Gate, East Gate, North
Gate, Sea Gate and the VIP Gate.
3
4
Expo Site Vehicle Gates for Official Participants
Expo Site Gates for Official Participants
5
1.3 Admission Procedure for the Expo Site and
Expo Town
Personnel of Official Participants should carry their
accreditation pass and go through a metal detector
(MD) and X-ray machines at the security checkpoints
at their exclusive gates. They should not carry goods
that are prohibited from being brought into the Expo
site.
The Safety and Security Department of the Organizing
Committee has the authority to deny entry into the
Expo site or request exit from the Expo site in cases
where an individual:
- violates laws and regulations;
- poses a danger to safety and order;
- poses a danger for the spread of infectious diseases; or
- threatens in any way the safe and smooth operations
of the Expo.
Expo Town Complex 1 Expo Town Complex 2
Security Checkpoint Procedures
Arriving at the
entrance gate
MD and Scanner
inspection
Taking
corrective
action
Admission to
the Expo site
No admittance
to the Expo site
Not taking
corrective
action
X-ray inspection of
personal belongings
Entering the Expo site
Passing
inspection
Failing to pass inspection

6
Expo Site Gate Operational System
Visitors bringing pets
pets shelter
Keeping pets in shelter
Group visitor
Disabled,
elderly & infirm
Re-enter
operating
staff
with-
drawal
Cloakroom / U-service center
Entering Expo site
Ticket gate for
general visitor
Ticket gate for
general visitor
Ticket gate for
disabled, elderly
& infirm
Center for
disabled, elderly
& infirm
General
rental center
Deploying
to site
Ticket gate for
re-entering
Ticket gate
for operating
staff
with-
drawal
Gate
Buying tickets
Priliminary Ticket Check
Collection of goods brought into site (lighter, liquid, swords,etc.) (1st round)
Passing checkpoint
2. Accreditation Passes for Personnel of
The Organizing Committee defined the general
principles to be observed for the manufacture,
issuance, and management of the accreditation pass
with a view to carrying out efficient admission control
and maintaining safety and security. Official
Participants should comply with the rules.
The details are specified in Articles 11 and 12 of
Special Regulation No. 13 concerning Admissions.
7
2.2 Accreditation Pass issuance Policy
Committee operates the Accreditation Center for the
efficiency in handling accreditation pass issues. The
department produces, issues, and manages accredita-
tion passes for the personnel of Official Participants
and Expo staff members, determining the suitability
of each applicant for the passes.
In principle, personnel of Official Participants are
required to apply for accreditation passes in advance.
Application forms are available from the relevant
department of the Organizing Committee. Personnel
of Official Participants are asked to submit their
application form to the relevant department of the
Organizing Committee with the required documents.
The department will review and approve the
application before making a written request to the
Safety and Security Department for the issuance of
accreditation passes.
One accreditation pass will be issued per person, in
principle. There is no limit on the number of accredita-
tion passes issued for an Official Participant. However,
the Safety and Security Department may refuse to
issue an accreditation pass when it determines that
the applicant is unqualified or irrelevant for the pass
for which he or she has applied.
According to the admission purpose and validity
period, accreditation passes for Official Participants are
classified into the following categories: Standard Pass,
Temporary Pass, Day Pass, VIP Pass and Entry Badge.
Passes for vehicles are classified as Permanent Pass,
Temporary Pass, Day Pass, VIP Pass, and Entry Badge.
Passes are issued in different classes, areas, periods,
and colors.
Written requests for the Standard Pass and Permanent
Pass should be submitted to the Accreditation Center
7 days prior to the day of admission through the
relevant department of the Organizing Committee.
With Temporary or VIP Passes, including those for
vehicles, the request should be made 3 days before
the day of admission, and with the Day Pass including
those for vehicles, 24 hours before time of admission.
The accreditation passes including Standard Pass,
Temporary Pass, Day Pass and VIP Pass have built-in
RFID chips that enable individuals to be indentified
at the gates.
2.3 Persons Eligible for Accreditation Passes
Personnel eligible for accreditation passes are as
follows:
- Pavilion personnel of those entities that signed a
contract with the Organizing Committee to participate
in the Expo, including participating countries, interna-
tional organizations/groups, local government
agencies, and companies;
- Personnel engaged in cultural, art, and academic
events related to the Expo as well as local and foreign
performers, participants of an academic conference,
researchers, and forum participants; and
- Personnel of entities that signed a contract with the
Organizing Committee to conduct commercial
activities within the Expo site and persons working
for the commercial facilities.
2.4 Types of Accreditation Pass
The types of accreditation pass to be issued by the
Accreditation Center are divided into accreditation
passes for persons, vehicles, goods.
8
Types of Accreditation Pass
Classification Type Remarks Title
Person
Standard Pass RFID
RFID
RFID
RFID
RFID
Participant
Operating Agency
Operating Staff
Volunteer
Security
Press
Participant
Operating Agency
Operating Staff
Cultural & Arts Performance
Press
Participant
Press
Public Affairs
Facility Repairs & Maintenance
VIP Level 1 - 4
Entourage
Participant
Operating Agency
Operating Staff
Security
Temporary
Pass
Day Pass
Event Pass
Entry Badge
Permanent
Pass
VIP Pass
General
VIP
General Vehicle
9
2.5 Procedure of Accreditation Pass Issuance
The following procedure is prescribed by the Accredita-
tion Center for the issuance of accreditation passes for
persons or vehicles. Official Participants are required to
apply for the passes pursuant to these rules.
- Applicants for accreditation passes are asked to fill
out the application form for accreditation pass (Form
O-01 to O-02) and submit it to the relevant
department of the Organizing Committee with the
required documents.
- An official from the relevant department of the
Organizing Committee reviews and approves the
received application form before he or she requests in
writing to the Safety and Security Department the
issuance of the accreditation pass.
- The Accreditation Center in the Safety and Security
Department of the Organizing Committee issues
accreditation passes after reviewing the application
form based on the eligibility for entrance,
appropriateness of the admission area, relevance to
business, and identity check.
Classification Type Remarks Title
RFID
RFID
RFID
RFID
Entry Badge
VIP Pass
VIP
Vehicle
Expo
Goods
Goods
Day Pass
Temporary
Pass
Permanent
Pass
Vehicle
General
Press
Goods & Freight
CIQ
Participant
Press
Participant
Press
Public Affairs
Facility Repairs & Maintenance
VIP Level 1 - 4
Entourage
Goods & Freights
- An official in the relevant department of the
Organizing Committee visits the Accreditation Center
and signs a record of receipt to acquire the passes and
deliver them to the applicants. At the time of
obtaining the pass, the applicant signs the record of
receipt and submits it to the official of the Organizing
Committee. The relevant official collects such records
and delivers them to the Accreditation Center.
- In order to obtain Day or Temporary Passes,
an official in the relevant department of the
Organizing Committee visits the Accreditation Center
and signs the record of receipt to acquire the passes
and deliver them to the applicants.
2.6 Procedure of Same-day Pass Issuance
- Personnel of Official Participants who did not acquire
accreditation passes in advance but must enter the
Expo site or Expo Town should visit the Accreditation
Center (1st floor of the Organizing Committee Build-
ing), complete the application form for accreditation
pass, and submit it with the required documents. The
personnel of Official Participants will obtain the pass
once an official of the relevant department of the
Organizing Committee approves the application.
- When it is necessary to deal with issues related to
accreditation passes, including reissuance and submit-
ting pass applications on another persons behalf,
Participants (with valid passes) are required to visit the
Participation Management Center (3rd floor of
International Pavilion, Block A) for assistance.
10
11
Accreditation Pass Issuance Procedure
Distribution of application
form for accreditation passes
Fill out accreditation pass
application
Obtain the application form for
accreditation passes from the
relevant department of the
Organizing Committee if necessary
Accreditation Center
(or Participation
Management Center)
Submit accreditation pass
application
Manufacture and issue
accreditation pass
Issue accreditation pass
Collect the record of receipt
of accreditation pass
Examine eligibility for the
pass by the relevant
department of the Organiz-
ing Committee and the
Fill out the record of receipt of
accreditation pass and submit it
(Admission class, area,
color and RFID)
(or Participants Management
Center)
(or Participants Management
Center)
Examine eligibility
Submit the application form to
the relevant department of the
Organizing
Committee
Applicant
12
2.7 Accreditation Pass Re-issuance Procedure
In the event of damage or loss of an accreditation
pass, personnel of Official Participants should submit a
re-issuance application, which clearly states the rea-
sons for re-issuance, to the Accreditation Center or
the Participation Management Center in order to have
their pass re-issued.
- Passes may be reissued in the following cases:
When they are lost or damaged;
When the embedded RFID chip has failed;
When there are changes or errors in the information
on the pass (name, nationality, etc.); or
When the Safety and Security Department acknowl
edges reissuance is needed
- The Accreditation Center will issue Temporary Passes
for use during the reissuance procedure. Temporary
Passes must be returned upon reissuance of
accreditation passes.
2.8 Required Documents for Accreditation Pass
Application
The following documents should be submitted to the
Accreditation Center or the Participation Management
Center for the issuance of accreditation pass.
Classification Type Application Required documents

Person
Standard
Pass
Temporary
pass
Day pass
Permanent
Pass
Permanent Pass
[Form O-03]
Day pass
[Form O-02]
Temporary pass
[Form O-02]
Standard Pass
[Form O-01]
A copy of passport or relevant identification
A copy of certification of affiliation (e.g. certification of
employment)
A passport photo or a .jpg file of such photo
A copy of vehicle registration card
List of freight items
Temporary pass
[Form O-03]
Day pass
[Form O-03]
Temporary
pass
Vehicle
Day pass
Required Documents for Accreditation Pass
13
A photograph that conforms to the following
specifications shall be submitted:
-Details on the photo to be submitted
Size: 3.5 x 4.5 cm or 354 x 472 pixels
Image file format: .jpg only
Image file size: more than 200KB
- The photo must be in color, taken within the last six
months and be a full frontal view (directly facing the
camera) without a hat or head covering, and against a
white background. It should be sized such that the
head is between 2.5 cm and 3.5 cm from the top of
the head to the bottom of the chin. The ears and the
full face line must be clearly visible in the photograph.
- Photos that are taken with other persons,
photocopied, manipulated with computers, or
scanned from other documentation are not
acceptable. Photos in which eye color has been
changed due to the red-eye effect or use of
colored contact lenses are also unacceptable.
2.9 Administrative Process for Accreditation
Passes
- Personnel of Official Participants must always wear
their passes while they are in the Expo site or the Expo
Town. Personnel of Official Participants must
cooperate when asked to present passes by Expo
security staff.
- Personnel of Official Participants must not engage
in illegitimate acts concerning passes, such as
transferring or duplicating them for the use of others.
The Safety and Security Department has the authority
to revoke entrance permission of personnel of Official
Participants who committed such acts and confiscate
their passes.
- Personnel of Official Participants are not allowed into
areas in which they do not have permission to enter.
When the personnel of Official Participants need to
make changes to their permitted areas due to
alterations in their business or for other reasons, they
are required to apply for such changes in their passes
at the Accreditation Center or the Participation
Management Center.
- Personnel of Official Participants are not allowed into
the Expo site and other related facilities outside the
period during which they have been granted entry
permission. When personnel of Official Participants
need to extend or shorten their period of entry due to
changes in their business or for other reasons, they
should apply for such changes in their passes at the
Accreditation Center or the Participation Management
Center.
- Personnel of Official Participants should immediately
return their passes to the Accreditation Center or the
Participation Management Center when there is
sufficient reason to do so, such as staff changes. If
passes are not returned within 7 days after such an
occurrence, the holder or manager of the pass may be
restricted from entering the Expo site or the Expo
Town.
- When necessary, to ensure safety in the Expo site or
the Expo town, the Safety and Security Department
may limit or restrict entrance to specific areas of those
facilities. Personnel of Official Participants should
cooperate with such measures even though they are
legitimately permitted to enter the restricted areas.
14
3. Security and Safety Management
Committee should establish and carry out the meas-
ures pertaining to the areas of safety, security, fire and
disaster prevention and maritime security of the Expo
site and Expo Town.
Official Participants are responsible for the safety of
their pavilions and commercial facilities and must
comply with the safety and security regulations
defined by the Organizing Committee.
Official Participants may request the Safety and
Security Department for safety support.
Details are specified in the Chapter III: Security and
Safety of Special Regulation No. 10 concerning
Provision of General Services.
3.2 Safety Management Support of the
Committee shall regularly hold discussions on safety
issues with the Official Participants during the
exhibition preparatory and opening period.
The department will support the Official Participants
in addressing safety related issues.
The Safety and Security Department will respond to
requests for support from Official Participants
concerning safety related tasks.
The Safety and Security Department may recommend
safety and security agencies located in Korea to
3.3 Safety Management by Official Participants
Official Participants are required to appoint a security
supervisor (Form O-03) for their pavilions and
commercial facilities and inform the Safety and
Security Department of the Organizing Committee of
the appointment. Security supervisors are required to
consult with the Safety and Security Department on
safety and security matters.
Official Participants are required to establish and be
responsible for the safety and fire/disaster prevention
plan for their Pavilions and commercial facilities. They
must submit the relevant operational manual (1 copy
in Korean, and 1 copy in English) to the Accreditation
Center prior to the construction of their pavilions.
Official Participants must deploy security guards to the
pavilions and commercial facilities for security and
safety. They may recruit the security guards on their
own or from a security and safety agency
recommended by the Organizing Committee.
Security guards shall be issued with accreditation
passes pursuant to the specified procedures.
3.3.1 Duties Related to Preparation and
Exhibitions
Official Participants are required to confirm the
construction staff for their pavilions prior to its
construction and notify the Safety and Security
Department of such.
Official Participants are responsible for safety, security
and for the operating staff in their pavilions during the
preparatory and the exhibition period.
Official Participants are required to handle any
accidents occurring during the preparatory and
15
exhibition period and immediately notify the Safety
and Security Department of such accidents. As for
issues that remain in doubt, Official Participants should
consult with the Organizing Committee.
Official Participants shall cooperate with rescue
activities and accident investigations conducted by the
police, coastguard, fire department and the
3.3.2 Pavilion Safety and Security Plan
The security supervisors of the Official Participants are
required to submit a safety and security plan for their
respective pavilions (1 copy in Korean, and 1 copy in
English) to the Organizing Committee prior to their
construction.
The safety and security plans for the pavilion shall
include the following:
- Name and contact information of the security
supervisor;
- Scope of the safety and protection area;
- Construction progress table;
- Traffic line of construction vehicles;
- Security guard deployment and operational plan;
- Security equipment installed and operational plan;
- Emergency treatment procedure in cases of an
emergency;
- VIP routes in their respective pavilion; and
- Construction contract between the Organizing
Committee and Official Participants.
3.3.3 Safety and Security Plans for Exhibitions &
Performances
The security supervisors of Official Participants must
submit a safety and security plan (1 copy in Korean,
and 1 copy in English) to the Organizing Committee
before exhibitions or performances are held.
The safety and security plan should contain the
following:
- Name and contact information of the security
supervisor;
- Scope of the safety and protection area;
- Plan for the exhibition or performance;
- Plan for deployment and management of security
staff;
- Plan for deployment and management of security
equipment;
- Responding procedures in cases of emergencies;
- VIP routes in their respective pavilion; and
- Other issues in need of consultation with the
3.3.4 Security Supervisor Appointment
Official Participants are required to appoint their
security supervisor and notify the Organizing
Committee of their identities and contact information.
The same will apply when a new Safety Officer should
be appointed.
Security supervisors will be responsible for the
following tasks:
- Preparation of a safety and security plan and security;
- Carrying out safety procedures;
- Cooperation with the safety and security agencies,
such as the police, coastguard, and fire department;
and
- Participation in security and safety education and
training conducted by the Safety and Security
Department.
Security supervisors must meet the following
requirements:
- Security supervisors must belong to a safety and
security agency that has acquired a license in Korea
or in their countries of origin in the safety service area;
- Security supervisors must meet the grade criteria
specified in the national professional standards for
security guards;
- Security supervisors are required to submit their
photos, names and other relevant information to the
Safety and Security Department of the Organizing
Committee;
- Security supervisors are required to acquire certain
qualification including completion of security guard
training approved by the Organizing Committee; and
- Security supervisors are asked to comply with the
laws and regulations of Korea.
3.3.5 Pavilion Security Measures
Official Participants are advised to install a locking
system at all entrances to prevent burglaries,
robberies, and theft in their pavilions and commercial
facilities. The last staff exiting the facility at the end of
a day should check the space to confirm that
everything is in order and notify the Safety and
Security Department of the outcome.
All personnel in charge of commercial facilities and
pavilions are required to place an extra key to their
locking device in the Safety and Security Department
for use during emergencies, such as a fire.
3.3.6 Accident Prevention and Emergency
Measures
Official Participants should control the number of
visitors in their areas in a safe and orderly manner to
prevent accidents.
Official Participants are asked to run a program for
dispersing visitors and to do their part to address
congestion in cases where the pavilions and
commercial facilities become crowded. They are also
advised to operate a queue area for spectators waiting
outside their facilities.
In the event of accidents such as terrorism, crime, fire,
shipwreck, marine pollution and others, Official
Participants must immediately conduct emergency
measures report the emergency to the Safety and
Security Department of the Organizing Committee,
the police, coastguard, and fire department. Official
Participants must follow instructions from the Safety
and Security Department in taking succeeding
response measures and cooperate with the
department and relevant authorities such as the police
and fire department throughout the course of
investigations.
3.3.7 Response to Crimes or Other Incidents
In case of accidents including terrorism, crime, fire,
and other incidents in their pavilions, Official
Participants must take necessary measures immedi-
ately; report the accidents to the Safety and Security
Department of the Organizing Committee and
relevant authorities such as the police and fire
department; and actively cooperate in investigations
by the Safety and Security Department and relevant
authorities.
3.3.8 Response to Lost Children or Lost Property
When a lost child is found in their pavilion, Official
Participants should immediately take the child to the
Missing Children Center. When lost property is found,
Official Participants must promptly take it to the Lost
and Found Center.
3.3.9 Maintaining Order on the Expo Site
In order to maintain safety and order on the Expo site,
Official Participants are asked to ensure employees
working on their exhibition sites and in other related
facilities follow the guidelines set by the Organizing
Committee.
3.4 Fire Prevention
Official Participants are required to appoint a fire
safety supervisor in charge of fire and safety
management.
16
17
Official Participants are required install fire prevention
equipment in their Pavilions in a manner designated by
the Organizing Committee. They are asked to properly
maintain and manage the equipment so that it can be
used easily when necessary.
Details are specified in D. 6. Fire Prevention and Safety
Management in this Participation Guide.
3.5 Response to Natural Disasters
Official Participants should take the necessary meas-
ures against various types of natural disasters, such as
typhoons, tsunamis, and earthquakes, to minimize any
damage that might be experienced.
To ensure preparedness against heavy rainfall and ty-
phoon, Official Participants must prepare basic equip-
ment including raincoats, lanterns, rubber boots,
shovels, small sandbags, and danger signs.
Official Participants are responsible for developing
emergency plans for ships used in their exhibitions and
performances. In the case of heavy seas, the ships
should take shelter in safety zones according to such
plans.
Official Participants must safely evacuate spectators
and staff according to the instructions issued by the
Safety and Security Department in the event of a natu-
ral disaster. In particular, special measures and duties
should be separately defined for the disabled and the
elderly and infirm.
Official Participants, in case of a natural disaster,
should minimize any damage and carry out quick re-
covery measures. When the disaster status is lifted, Of-
ficial Participants are allowed to use the pavilions after
they have received confirmation from the Safety and
Security Department about the safety of all facilities in
the pavilions.
3.6 Response to Marine Accidents and Pollution
Official Participants must take necessary measures to
protect human life and property from marine acci-
dents and pollution.
In consultation with the Safety and Security Depart-
ment, Official Participants must appoint a safety super-
visor responsible for exhibitions and performances at
the harbor and on the sea. Official Participants must
notify the appointment to the Safety and Security
Department and include in the notification the security
officers identity and contact information.
In the event the safety supervisor is replaced, the
Official Participant must immediately report the
replacement to the Safety and Security Department.
The safety supervisor is responsible for the following:
- Developing safety plans for exhibitions and perform-
ances at the harbor and on the sea, taking into
account the size of staff and equipment including
ships, in consultation with the Safety and Security
Department, and providing safety supervision accord-
ing to security plans;
- Cooperating with the Safety and Security Depart-
ment, the coastguard and other relevant authorities;
and
- Participating in the safety education and training
program provided by the coastguard and the Safety
and Security Department.
When their ships arrive in or depart from the harbor,
Official Participants must inform the coastguard of the
number of crew members coming on shore or leaving
the port and the specifications of the ship and
equipment.
In order to prevent marine accidents, such as leaks,
stranding, shipwrecks and onboard accidents as well
as marine pollution, Official Participants must devise
and implement their own plans for watch.
When marine accidents occur during exhibitions and
performances, Official Participants must immediately
notify the coastguard and the Safety and Security
Department of such accidents.
According to weather forecasts including storm or
wind wave advisories, Official Participants must devise
and implement evacuation plans on their own and
follow instructions from the Organizing Committee
when necessary.
3.7 Maintaining Order Offshore
Official Participants must develop and implement their
own plans for prevention of maritime terrorism and
crimes.
When maritime terrorism or crimes occur, Official
Participants must take necessary steps immediately
and report the crime to the coastguard and the Safety
and Security Department of the Organizing
Committee.
Official Participants must cooperate with the Safety
and Security Department and the coastguard in
maintaining order offshore.
18
19
Form O-01
Application From for Accreditation Pass to Expo Site
Photo for Passport
Surname
(Korean)
Given Name
(Korean)
Surname
(English)
Given Name
(English)
Date of Birth
(mm/dd/yyyy)
Sex Male Female
Nationality
ID Number
(Koreans only)
Passport Number
(Foreigners only)
Address while in Korea
Affiliation
(Country/Organization/Company)
Department Position
Telephone Number
while in Korea
Mobile Phone Number
while in Korea
Pass Type Standard Pass Temporary Pass Day Pass VIP Pass Entry Badge
Category of Applicant
Expo Staff VIP Participant Volunteer Security Personnel
Public Affairs/Maintenance Personnel Agency Staff Site Operation Personnel
Cultural & Arts Performances/Academic Events Personnel Media Personnel
Entourage Personnel
Accessible Area
Expo Site Expo Town Organizing Committee Press Center Ferry/Cruise Terminal
Central Situation Room Site Operation Center Conference Hall All Area
Access Period From (mm/dd/yyyy) to (mm/dd/yyyy)
Approval of Affiliation
Signature
Date
(mm/dd/yyyy)
Approval of Department
in Charge
Signature
Date
(mm/dd/yyyy)
Approval of Safety & Security
Department
Signature
Date
(mm/dd/yyyy)
20
Form O-02
Application From for Vehicle Pass to Expo Site
Surname
(Korean)
Given Name
(Korean)
Surname
(English)
Given Name (English)
Date of Birth
(mm/dd/yyyy)
Sex Male Female
Nationality
ID Number
(Koreans only)
Passport Number
(Foreigners only)
Affiliation
Department Position
Telephone Number
while in Korea
Mobile Phone Number
while in Korea
Vehicle Brand Vehicle Number
Pass Type Permanent Pass Temporary Pass Day Pass VIP Pass Entry Badge
Category of Applicant
Expo Staff VIP Participant Volunteer Security Personnel
Public Affairs/Maintenance Personnel Agency Staff Site Operation Personnel
Cultural & Art Performances/Academic Events Personnel Media Personnel
Entourage Personnel
Accessible Area Expo Site Expo Town Ferry/Cruise Terminal All Area
Access Period From (mm/dd/yyyy) to (mm/dd/yyyy)
Signature
Date
(mm/dd/yyyy)
in Charge
Signature
Date
(mm/dd/yyyy)
Department
Signature
Date
(mm/dd/yyyy)
21
Form O-03
Application From for Pavilion Safety Officer
Photo for Passport
Surname
(Korean)
Given Name
(Korean)
Surname
(English)
Given Name
(English)
Date of Birth
(mm/dd/yyyy)
Sex Male Female
Nationality
ID Number
(Koreans only)
Passport Number
(Foreigners only)
Affiliation
Department Position
Telephone Number
while in Korea
Mobile Phone Number
while in Korea
Name of Pavilion
Location of Pavilion
International
Pavilion
Block A Block B Block C Block D Block E
First floor Third floor
Other Pavilion
Main Gate Area Gate 1 Area Gate 2 Area
Gate 3 Area Gate 4 Area
Signature
Date
(mm/dd/yyyy)
Approval of
Pavilion Director
Signature
Date
(mm/dd/yyyy)
in Charge
Signature
Date
(mm/dd/yyyy)
Department
Signature
Date
(mm/dd/yyyy)
22
23
concerning Admissions
Article 1. Purpose
the International Exposition Yeosu Korea 2012 (hereinafter referred to as the General Regulations) to set
forth the terms and conditions regarding admission to the International Exposition Yeosu Korea 2012
(hereinafter referred to as the Exhibition).
1. The Official Participants shall comply with the relevant laws and regulations of the Republic of Korea, this
Regulation, and the supplementary guidelines and instructions issued in accordance with Paragraph 2 hereunder
(hereinafter referred to as the Laws and Regulations).
2. The Organizing Committee for the International Exposition Yeosu Korea 2012 (hereinafter referred to as the
Organiser) may issue supplementary guidelines and instructions needed for the implementation of this
Regulation provided that they are in accordance with the General Regulations and Special Regulations.
Article 3. Opening Hours
1. The site of the Exhibition (defined as a fenced area where pavilions are established; hereinafter referred to
as the Exhibition site) shall be open to the public during the period starting 12 May 2012 and ending 12
August 2012.
2. The opening hours of the Exhibition site shall be from 09:00 to 23:00 (14 hours) during the period of the
Exhibition.
3. The opening hours of the pavilions will be from 09:00 to 21:00 (12 hours).
4. The opening hours of the commercial facilities and public service facilities will be the same as those of the
Exhibition site.
5. The Organiser may, as deemed necessary for operational reasons, modify the opening hours of the site with
the prior consent of the Commissioner of the Exhibition and of the Steering Committee of Commissioners of
Section and after notifying the Official Participants.
Article 4. Admission to the Exhibition site and Restrictions to Admission etc.
1. Admission to the Exhibition site, pavilions, and other facilities will be granted only to those persons
possessing an admission ticket, or an accreditation pass specified in this Regulation.
2. The Organiser may restrict admission or require withdrawal from the Exhibition site in any of the following
cases:
violation of the Laws and Regulations;
when deemed necessary for the safety and public order of the Exhibition;
when deemed necessary for the prevention of the spread of infectious diseases; or
when deemed necessary for the sound and safe operation of the Exhibition.
3. The Organiser may restrict visitors access to a certain area of the Exhibition site, if deemed necessary for
reasons of order and security.
24
Article 5. Entrance Gates
1. The Organiser shall set up the following gates at the Exhibition site:
Gates for the entry of the general public;
Gates for the entry of those who have been issued with the accreditation passes pursuant to Article 11; and
Gates for the entry of vehicles with vehicle passes pursuant to Article 12.
2. The Organiser may set up gates for VIP guests.
3. The gates shall be open during the opening hours of the Exhibition site specified in Paragraph 2 of Article 3.
However, the gates specified in Items 2 and 3 of Paragraph 1 of this Article shall remain open for 24 hours.
Article 6. Admission of Vehicles
Only vehicles that have been issued a vehicle pass in accordance with Article 12 shall be granted access to the
Exhibition site.
Notwithstanding the preceding paragraph, emergency vehicles and other vehicles permitted by the Organiser
such as fire fighting vehicles and ambulances may have access to the Exhibition site.
Vehicles entering the Exhibition site shall do so only via the gates specified in Item 3, Paragraph 1, Article 5.
Article 13 shall apply mutatis mutandis to vehicles entering the Exhibition site.
Article 7. Issuance of Tickets
1. The Organiser shall issue admission tickets. The types, fees, scope of application, and validity of the admission
tickets shall be determined separately by the Organiser.
2. There shall be no additional fees within the Exhibition site besides the admission fee.
Article 8. Ticket Sales
Admission tickets shall be sold through personnel or agencies separately designated by the Organiser.
Article 9. Invitations
1. The Organiser shall issue invitation tickets.
2. The addressees, method, dates and other details regarding the invitation tickets shall be separately determined
by the Organiser.
Article 10. Refunds
In the event that the Exhibition is cancelled or suspended for reasons attributable to the Organiser, the purchase
price of the tickets shall be refunded.
Article 11. Issuance of Accreditation Passes
The Organiser shall determine separately details regarding the issuance and management of accreditation passes
including the types of accreditation passes and their validity period, the personnel to whom the passes will be
issued and the accessible areas.
Persons who have been issued accreditation passes as specified in the preceding paragraph shall be granted
25
access to the Exhibition site during the period and by the methods specified in the accreditation pass.
The Official Participants may apply for accreditation passes from the Organiser for the following personnel:
Commissioners of Section, their Deputies and Pavilion Directors
VIP guests and staff of the Official Participants
those in charge of construction, exhibition, and operation of the pavilion of the Official Participants
those in charge of performances and events of the Official Participants
journalists and other media representatives of the Official Participants.
The applicant of the accreditation pass must return the pass to the Organiser immediately in the following cases:
when the said accreditation pass ceases to be valid due to the expiry of the validity period;
when the personnel discontinues the relevant service or when the accreditation pass is no longer needed; or
when the Organiser should request the return of the accreditation pass.
The bearer should have his/her accreditation pass clearly visible at all times when within the Exhibition site.
The accreditation pass shall not be used after the expiry date and shall not be transferred to others.
In the event of damage, loss, or theft of an accreditation pass, the Organiser should be informed immediately
in order to cancel the said document and issue a replacement.
Article 12. Vehicle Passes
1. The Official Participants and the personnel specified under Paragraph 3 of Article 11 must apply to the
Organiser for a vehicle pass before their vehicles may enter the Exhibition site.
2. The provisions of the Article 11 shall also apply to the issuance of vehicle passes.
3. The vehicle pass shall be attached to the place designated by the Organiser.
Article 13. Security Measures
The Organiser may, in regard to those entering the Exhibition site including visitors and personnel with
accreditation passes, carry out security checks at the gates of the Exhibition.
Items and animals that are prohibited under the Laws and Regulations and the provisions established by the
Organiser shall not be allowed to enter the Exhibition site, except for animals that have been approved by the
Organiser.
The Organiser may, as deemed necessary, carry out on-site checks on the use of admission tickets, accreditation
passes, and vehicle passes.
P. Cyber Expo
P. Cyber Expo
P. Cyber Expo
2
P. Cyber Expo
1. General Information 3-5
1.1 Concept
1.2 Significance
1.3 Contents
1.3.1 3-D Map for Expo Site
1.3.2 Expo Site Tour
1.3.3 Viewing of Installations
1.4 Expecting Effects
2. Procedures for Participation in Cyber Expo 5-6
2.1 Production of 3-D Graphic Contents for
Exhibition Presentation
2.1.1 Submission of 3-D Graphic Contents for
3. Intellectual Property Rights 7
4. Date and Information 7
Appendix 8-10
Reference P-01 Map Production Standards
Contents
P. Cyber Expo
P. Cyber Expo
This chapter provides information on matters
concerning Cyber Expo, including general information,
methods and procedures of content development,
and cost.
1. General Information
1.1 Concept
Cyber Expo provides a three-dimensional, online
virtual reality experience for users, enabling them to
use avatars to browse through pavilions and service
facilities to view installations and indoor/outdoor
exhibitions in 3-D cyber space.
1.2 Significance
Cyber Expo enables an online 3-D virtual reality
experience for those who are interested in seeing the
Expo contents before visiting or for those who cannot
actually visit the Expo site. Its aim is to attract greater
attention to and interest in Expo 2012 Yeosu Korea
by allowing access to the festival at anytime, anywhere
in the world, making the Expo a truly international
celebration. Cyber Expo also allows for continued
enjoyment of the Yeosu Expo after the festival has
ended, capturing the moments in cyber space.
1.3 Contents
Cyber Expo offers a dynamic 3-D map and avatars
that viewers can use for touring major facilities and
exhibitions. It also provides a chance for viewers to
indirectly use indoor pavilion facilities and enjoy
exhibition presentations, as well as take guided tours
and access exhibition information. It also keeps track
of and stores the users viewing path.
1.3.1 3-D Map for Expo Site
Cyber Expo visitors can control the 3-D map using the
move, zoom, in/out and rotate functions.
These functions allow for close-up views of the Expo
site and pavilion exteriors from different angles. With
additional functions available, visitors can enjoy more
services as described below:
Visitors can:
- Set their own viewing route (simulated viewing is
also available)
- Access information on pavilions, installations and
facilities
- Search for specific facilities (e.g., basic conveniences,
amenities and shops) and use the guide service
1.3.2 Expo Site Tour
Visitors can view and experience major pavilions,
service facilities, installations and indoor/outdoor
exhibitions reproduced in realistic 3-D graphics by
using an avatar. Besides the viewing experience,
Cyber Expo offers a wide range of services, including
fun events and quests.
3
P. Cyber Expo
4
1.3.3 Viewing of Installations
Visitors can use their avatars to tour major exhibitions and installations and receive relevant information.
The 3-D installations are exact reproductions of the originals exhibited in pavilions to ensure a level of viewer
satisfaction comparable with real-life visits.
Example: Pavilion Tour by using an Avatar
Example: Installation Viewing
P. Cyber Expo
5
Cyber Expo Participation Procedure
1.4 Expecting Effects
Cyber Expo will expand interest and participation in
Expo 2012 Yeosu Korea through allowing indirect
viewing of original exhibits and installations in 3-D
and access to exhibition information anytime,
anywhere opening up the Expo to those who cannot
attend the Yeosu Expo in person. Cyber Expo will also
maximize promotional effects, since peaking interest
online may result in visits to the actual Expo site.
2. Procedures for Participation in Cyber
Expo
The following chart outlines the procedures for
participation in Cyber Expo. Descriptions for
participants to promote pavilions and exhibits are
detailed below (included inside the red dots):
Design Resources
on Pavilions and
Facilities
Plan of Cyber Expo
Production of Pavilions and
Facilities using 3-D Graphics
Production of 3-D Contents for
Exhibition
Presentation
Design
Cyber Expo Completion
Duties of Official Participants
P. Cyber Expo
6
To ensure the success of Cyber Expo, participants
should submit to the Organizing Committee 3-D
graphic contents by Feb. 29, 2012 or promotional
materials, such as pictures and video clips, by Mar. 31,
2012. Participation in Cyber Expo is only open to
those who submit the necessary information
by the deadline.
2.1 Production of 3-D Graphic Contents for
Participants should create 3-D contents for the
exhibition presentation. The 3-D contents for
exhibition presentation should include exhibits,
the exhibition space (surrounding interior and related
facilities) and the aim of the presentations, reflecting
the overall concept and plans of the Expo.
3-D contents should be produced according to the
3-D Map Production Standards found in the
appendix of this chapter. If a participant fails to meet
the standards, the 3-D graphic contents cannot be
used in Cyber Expo. Participants may consult with the
Organizing Committee regarding 3-D graphic contents
development methods, the deadline, and other
relevant matters, if needed.
2.1.1 Submission of 3-D Graphic Contents for
Participants should submit to the Organizing
Committee their 3-D graphic contents created accord-
ing to the 3-D Map Production Standards. Upon
receipt of the contents, the Organizing Committee will
undertake the necessary processes, including contents
customization and tests, in order to apply the contents
to Cyber Expo. Participants must submit their final
contents by Feb. 29, 2012 to allow sufficient time
for such processes.
If a participant finds in consultation sessions with
the Organizing Committee and/or in the technical
review process that production of 3-D contents is
not feasible from their side due to technical reasons,
the participant should submit to the Organizing
Committee its execution design information and
relevant resources.
3-D Graphics Contents for Exhibition Presentation Applied to Cyber Expo
Development of the Exhibition
Contents in 3D Graphics
3-D Pavilion of the Cyber Expo
Participant in Yeosu Expo
P. Cyber Expo
7
3. Intellectual Property Rights
The Organizing Committee will protect the intellectual
property rights of participants who provide contents
for Cyber Expo through legal means. However,
all participants should ensure they are not in violation
of intellectual property rights. When an intellectual
property-related dispute occurs, the Organizing
Committee reserves the right to request the concerned
participants to take corrective measures.
4. Date and Information
Website opening date (tentative): After Apr. 1, 2012
Deadline for 3D graphic contents production
information: Feb. 29, 2012
Deadline for promotional materials, such as pictures
and video clips: Mar. 31, 2012
P. Cyber Expo
8
Reference P-01
3-D Map Production Standards
1. 3-D Graphic Production Scope
The scope of 3-D graphics for real time rendering is shown below:
- Major exhibition contents and surrounding spaces (e.g., surrounding interior and exhibition-related facilities)
are included.
Items Scope
Exhibit Animation (movement in exhibits) included
Related Facility
Surrounding Interior Various effects such as illuminations included
Entire Cyber Expo Planning 3-D exhibits and interior applied to Cyber Expo
Division Version Set
3ds Max 3ds Max 2009
Units setup
[Generic Units, 1Unit = 1Meters]
Adobe Photoshop All versions
A. Tool Set-Up
3-D exhibits and interior applied to Cyber Expo
2. 3-D Production Standards
Tool set-up and 3-D production standards by type are shown below:
P. Cyber Expo
9
B. 3-D Production Standards by Type
Item
Major Exhibits Surrounding Facilities Interiors
Large Medium Small Large Medium Small Large Medium Small
Life-size
(m)
4x4x4 2x2x2
0.5x0.5x
0.5
2x2x2 1x1x1
0.5x0.5x
0.5
2x2x2 1x1x1
0.5x0.5x
0.5
Polygon
Usage
20,000 10,000 5,000 10,000 5,000 1,000 5,000 2,000 1,000
Texture
Max Size
512x512 256x256
128x128
/64x64
512x512 256x256
128x128
/64x64
512x512 256x256
128x128/
64x64
No. of
Texture
8 PCs 4PCs 2PCs 4PCs 2 PCs 2 PCs 4PCs 2 PCs 2 PCs
LOD
Phase
Phase 8 Phase 5 Phase 3 Phase 4 Phase 2 Phase 1 Phase 1 Phase 1 Phase 1
P. Cyber Expo
10
C. Other Standards regarding 3-D Contents Production
Level of Detail (LOD)
- Depending on the complexity of exhibit silhouettes, LOD objects may be created up to phase 8.
(LOD object creation also depends on pixel units rendered on screen)
- As for animation-applied exhibits, the bone structure and skin should be the same as those of the originals
through phased creation.
Number of Polygon and Texture Size
- Contents should be created in a way to maximize the effect in a minimum size.
- Performance tests using the Cyber Expo production tool are essential.
- A shader should be used to improve graphic quality.
- Texture resolution of contents should be consistent with that of other contents.
- Texture file extensions should be TGA, JPG or DDs.
Animation
- As for bone animation, biped bone is the least recommended option Basic bone at the very
least should be used.
- The parent of the highest level node of bone setting should be one.
- The mesh and associating bones with the mesh should undergo the skinning process by applying
the Skin modifier.
- In the case of ambient animation, around 100 frames should be created.
- Feature animation should be created in three parts: start, loop ani, and end.
E.g.) 400 frame animationstart:40 f; loop ani: 100f; end: 40f
- Bone setting for video is not used (Prior consultation with the Organizing Committee is requires)
Light Map
- Modeling work should be done in consideration of light map creation.
- In the case of large exhibits, the light map may be created and divided into different parts.
- The light map should be created following the specifications of rendering engine (torque 3-D) used in
Cyber Expo.
Q. Ocean & Coast Best
Practice Area (OCBPA)
2
1. General Information 3-5
1.1 Overview
1.2 International Selection Committee (ISC)
1.2.1 Composition
1.2.2 Major Roles
1.2.3 ISC Meetings
1.3 Eligible Participants
1.4 Scope of Exhibition
1.5 Exhibition Methods
1.6 Location & Space
2. Participation Procedures 6-12
2.1 Survey of Best Practices
2.2 Selection of Candidates
2.2.1 Selection Criteria
2.3 Application for Participation
2.4 Screening of Applications
2.5 Selection of Finalists
2.6 Official Invitation
2.7 Consultations on Exhibition Details
2.7.1 Consultation Objectives
2.7.2 Consultation Considerations
2.7.3 Programs to be Participated
2.8 Additions & Modifications of Finalists
2.9 Signing of Contracts
3. Construction & Dismantlement of Exhibits 12-15
3.1 Submission of Exhibition Facility Installation Plan
3.1.1 Provided Facilities
3.1.2 Exhibition Guidelines
3.1.2.1 Exhibitions Embodying Expo Theme
3.1.2.2 Examples of Exhibition Design
3.1.2.3 Exhibition Development Guidelines
3.2 Approval of Exhibition Facility Installation Plans
3.3 Installation of Exhibits
3.4 Completion of Exhibition Installation
3.5 Operation of Exhibition
3.6 Dismantlement of Exhibition Facilities
4. Other Information 15-16
Contents
Q. Ocean & Coast Best
Practice Area (OCBPA)
This chapter provides information on various aspects
of the OCBPA for Official Participants, including the
concept of the OCBPA, eligible participants, the best
practice case selection process, scope and location of
exhibitions, installation of display facilities, and
participation procedures.
1. General Information
1.1 Overview
In October 2008, the Secretary General of the Bureau
of International Exhibitions (BIE) proposed the OCBPA
to the Organizing Committee of Expo 2012 Yeosu
Korea as a space where the world's best practices
related to oceans and coasts are displayed.
The BIE and the Organizing Committee formed an
International Selection Committee (ISC) to decide
details of the exhibition.
The OCBPA is aimed at sharing future marine
technologies and visions, and realizing the theme of
the Expo, "The Living Ocean and Coast," by featuring
exemplary cases of marine development projects.
The OCBPA will also contribute greatly to fostering the
marine industry and the coming age of the blue
economy by introducing cutting-edge technologies
and products that can be benchmarked globally.
The Best Practice Area (BPA) is a new initiative
introduced in the Expo tradition. After the UBPA of
Expo 2010 Shanghai, the OCBPA will be the second
case of BPA, an initiative expected to develop into a
major exhibition formula of the BIE.
The Organizing Committee established the OCBPA
Division to handle matters concerning the OCBPA,
and a working group comprised of marine experts to
identify best practices in Korea and abroad.
The Organizing Committee is making efforts to draw
foreign participants through diplomatic channels and
expert networks, and has organized an open
international competition on the official Expo 2012
Yeosu Korea website to encourage participation in the
OCBPA.
1.2 International Selection Committee (ISC)
The ISC is composed of prominent figures from Korea
and abroad, and includes government representatives
and international organizations and groups focused on
the ocean and coast. The ISC is independent from the
Organizing Committee and the BIE, making its own
decisions on matters involving the organization of the
OCBPA.
1.2.1 Composition
The 17-member ISC is co-chaired by the Secretary
General of the BIE and the Secretary General of the
Intergovernmental Oceanographic Commission (IOC).
The 17 members represent the Organizing Committee
and local and international marine-related
organizations such as the Korea Maritime Institute
(KMI), the Korea Ocean Research & Development
Institute (KORDI), the Green-Growth Ocean Forum
(GGOF), the OECD, the International Union for
Conservation of Nature (IUCN), the World Ocean
Council (WOC), the Global Environment Fund (GEF),
the National Oceanic and Atmospheric Administration
(NOAA) of the United States, the Convention on
Biological Diversity (CBD), the Global Oceans
Conferences (GOC), the Woods Hole Oceanographic
Institution (WHOI), the World Ocean Network (WON),
and the French Research Institute for Exploitation of
3
1.3 Eligible Participants
Participants are not limited to countries having the
world's best practices in the marine and coastal
sectors. All enterprises in the world, international
organizations and civic groups such as
non-governmental organizations (NGO) and non-profit
organizations (NPO) may also participate.
1.4 Scope of Exhibition
Exhibitions will be divided into three areas: Marine
Science and Technology, Marine Industry and
Business, and Marine Policy. The OCBPA seeks to
harmonize the academic aspects of the exhibition
with artistic display designs. This will be a new type
of exhibition breaking from traditional formats by
including analog-style displays such as model
and experiential displays.
the Sea (IFREMER). The OCBPA Division of the
Organizing Committee serves as secretariat of the ISC.
1.2.2 Major Roles
- Establishment and approval of the OCBPA master
plan
- Decisions on the scope of exhibitions and
participants
- Selection of award winners
1.2.3 ISC Meetings
The ISC discusses and approves matters related to
the OCBPA as determined by the ISC Secretariat
(the OCBPA Division of the Organizing Committee).
The Secretariat organizes opinions put forward in the
meetings and reflects them in the future operational
policies of the OCBPA.
The two co-chairmen of the ISC are granted the
authority to adjust the frequency of meetings and
propose changes to agenda items.
4
Meeting Date Agenda
1st meeting Nov. 2009
Review and approval of the master plan for OCBPA
Review and approval of the composition and operation plan for the OCBPA ISC
2nd meeting May 2010
Appointment of ISC members
Decision on criteria for selection of participants in OCBPA and its procedure
Selection of preliminary candidates
3rd meeting Nov. 2010 Selection of participants
4th meeting May 2011 Review and approval of adjustments to the participant list, including additions
5th meeting
During
the Expo
Provision of certificates
Best of Best Award selection & awards ceremony
ISC Meeting schedule and Agendas
5
1.5 Exhibition Methods
Exhibitions in the Marine Science and Technology
division will feature 4D simulations for oceanographic
observation and miniature displays. Marine Industry
and Business exhibitions will display compound
operation models and real life objects. Marine Policy
exhibitions will feature 3D video clips and experiential
installations to facilitate better understanding among
visitors. The exhibitions in general will serve as
platforms for sharing development in various fields
related to oceans and coasts.
1.6 Location & Space
Located on the second floor of the Theme Pavilion,
the OCBPA exhibition space measures 1,802.65 m in
area and will house 13 best practice cases fromKorea
and abroad. Three exhibition spaces facing the ocean
are equipped with variable natural lighting systems.
The exhibition hall for Oceanic Observation (Hall A in the
image below) measures 199.62 m; that for Maritime
Technologies & Industries and Marine Conservation
measures (Halls B & D) 1181.96 m combined; that for
Marine Biodiversity (Hall C), 211.4 1m; and that for
Communication Lab (Hall E), 209.66 m.
OCBPA Pavilion (2nd floor of Theme Pavilion)
Site Layout of OCBPA Pavilion
Exhibition Halls
A. Oceanic Observation
B. Maritime Technologies & Industries
C. Marine Biodiversity
D. Marine Conservation
E. Communication Lab
6
2.2 Selection of candidates
2.1 Survey of best practices
Formation of
working group
Information-gathering
and designation of
candidate participants
Division of the exhibition into 3
categories: Marine Science and
Technology, Marine Industry
and Business, and Marine Policy
Second ISC meeting
2.3 Reception of applications
(including those through
open competitions)
Confirmation of intention to participate in the exhibition for
recommended candidates and open competition applicants
2.4 Application review Application screening by working group based on preset criteria
2.5 Selection of finalists Third ISC Meeting
2.6 Official invitation Official invitation of best practices issued by the Organizing Committee
2.7 Consultations on details
Consultations between participants and the Organizing Committee on
details concerning preparation, design, installation, operation,
dismantlement and others
2 .8 Additions and
adjustment of participants
Fourth ISC Meeting
* Approval of additions to or changes in the list of
participants selected at the Third ISC Meeting
2.9 Contract signing Signing of Participation Contracts

2. Participation Procedures
OCBPA Exhibition Participation Procedures.
7
2.1 Survey of Best Practices
A working group comprised of experts in the field of
oceans and coasts determined best practices in three
fields: Marine Science and Technology, Marine
Industry and Business, and Marine Policy, and
presented them to the Organizing Committee.
In the Marine Science and Technology field, the
working group presented recommendations without
further division of the category. Best practices in the
category of Marine Industry and Business, however,
were divided into the sub-categories of Marine Living
Resources, Marine Mineral Resources, Marine Energy
Resources, Marine Tourism/Transportation, and
Advanced Shipbuilding Technology. Likewise, best
practices in the category of Marine Policy were divided
into the sub-categories of Management of the Oceans
and Coast, and Marine Education.
Surveys of best practices by the working group and
the Organizing Committee will continue until the
Fourth ISC Meeting.
2.2 Selection of Candidates
The ISC examined candidates recommended by the
working group and selected participants based on
its evaluation standards. The pertinent organizations
were then sent official invitations for participation
2.2.1 Selection Criteria
The ISC took into account, in its screening, the
following criteria: whether the case is a world best
practice; whether the exhibition plan is feasible;
whether the exhibit is related to the theme of the
Expo; and whether the exhibit will draw a high level
of public interest. In the Second ISC Meeting,
the decision was made to apply a weight of 30%,
25%, 20%, and 25% to each of the four criteria. The
same criteria were applied in the selection of finalists.
2.3 Application for Participation
The OCBPA participants were divided into
recommended and voluntary participants.
All participants were required to submit applications.
Best practice candidates were selected by the ISC and
sent official invitations of participation from the
Organizing Committee. Candidates that accepted
the invitation then applied for an exhibition.
The ISC selected finalists after reviewing exhibition
applications. As for voluntary participation,
international organizations, research organizations,
corporations and NGOs applied for participation on
the official website of Expo 2012 Yeosu or by e-mail
until the end of October, 2010.
2.4 Screening of Applications
All documents including completed application forms
submitted by applicants, and data collected and
reviewed by the OCBPA Division were examined by
the working group before being presented to the ISC.
The working group reviewed these documents
according to selection criteria detailed in 2.2.1.
8
Category Best Practice Case Organization
Oceanic
Observation
1 Hydrothermal vent and UUV, ROV, and AOV JAMSTEC
2 Global Ocean Observation System IOC
3 Partnership for Observation of Global Oceans POGO
Maritime
Technologies
& Industries
4 Shihwa Lake Tidal Power Plant K-Water
5 The Worlds Largest Cruise Ships
STX Europe
Royal Caribbean Cruises Ltd.
6 LNG-FPSO (Floating Production Storage and Offloading) Samsung Heavy Industries
7 Desalination Plants
Doosan Heavy Industries
& Construction
Marine
Biodiversity
8 Census of Marine Life CoML
9 Marine Protected Area Charles Darwin Foundation
Marine
Conservation
10 Regional Cooperation for the Protection of the Northwest Pacific NOWPAP
11 Diagnosis and Solution for the Yellow Sea Ecosystem YSLME
12 Protection of the Black Sea Against Pollution on the Coast
The Commission on the Protection
for the Black Sea Against Pollution
13 Becoming a Seatizen (Aquarium and SeaOrbiter) Nausicaa
2.5 Selection of Finalists
The ISC Secretariat reviewed and organized
applications and related documents and drew up a
finalist selection plan under supervision of the working
group. The Secretariat presented the plan at the Third
ISC Meeting for review.
At the third and fourth ISC meetings, key proposals
presented at previous meetings were thoroughly
discussed and decisions as to which cases will be
presented at the OCBPA were made. Whenever
necessary, proposals made to the Organizing
Committee during the meetings were put to a
vote to determine final decisions.
- The following is the final list of OCBPA participants.
9
2.6 Official Invitation
The participants are expected to participate and
actively cooperate in related programs held by the
Organizing Committee, including the Communication
Lab, Participant Weeks, and the Ocean and Coast Best
Practice Expedition Teams.
2.7 Consultations on Exhibition Details
After participation is confirmed, participants shall
consult with the OCBPA Division on major issues
regarding participation such as preparations, design,
installation, operation, and dismantlement.
The participants are expected to participate and
actively cooperate in related programs held by the
Organizing Committee, including the Communication
Lab, Participant Weeks, and the Ocean and Coast Best
Practice Expedition Teams.
2.7.1 Consultation Objectives
Consultation between the Organizing Committee and
OCBPA participants is aimed at minimizing disputes
and efficiently carrying out exhibition installation and
operation works.
2.7.2 Consultation Considerations
Process Topics
Preparations
Ownership of intellectual property rights
Calculation of expenses (for participation, exhibitions, operation, events and others)
Allotment of exhibition space
Design
Exhibition space: Area of 33 66 , ceiling height, location inside pavilion
Basic facilities: Electricity, sewage system, Internet, air pressure, load-weight and
others
Evaluation of display items: hazardous items, goods whose international transaction
is controlled
Installation
Customs clearance, transportation, storage, immigration
Insurance, installation management
Operation
Maintenance and management of displays
Operational staff, promotional material production, seminars and events
Dismantlement Ownership of displayed items
10
Description
A venue for narrative-based exhibitions, focused on communication
An area where visitors to the OCBPA can communicate and share their feelings
Lab based on lectures in video form
Space Design
Stage for lectures and performances
Kiosks to be installed for access to video offerings
Events
Lectures organized by participants (some on novel topics)
Video screenings (from participants and the Ocean and Coast Best Practice expedition teams)
Regular lectures by the Science Communicator
Requirement
Participants are asked to inform the OCBPA department of the Organizing Committee
of the schedule, lecturer(s), and topics of lectures they plan to organize.
2.7.3 Programs to be Participated
- Communication Lab
11
Description
Event weeks during the Expo, each of which will highlight and celebrate one best practice
among the OCBPA participants
It is recommended that participants schedule their major events from Friday to Sunday, when
visitor numbers are expected to be relatively higher.
Each participant is asked to organize events such as lectures, performances, and/or video
screenings, at its discretion.
Selection
of Dates
The order of participants is arranged in consideration of the overall narrative of the entire
program.
Participants are to submit the selected dates to the OCBPA department, and the dates will be
confirmed on a first-come-first-served basis, with priority given to the international participants.
Schedule (As of December 28, 2011)
Requirement
Participants are asked to decide and finalize their schedule.
Participants are asked to make suggestions about events to be held in addition to lectures.
- Participant Weeks
Week Date Participant Confirmed
1 May 12 May 13 EDM Y
2 May 18 May 20 RCCL Y
3 May 25 May 27 GOOS Y
4 June 1 June 3 STX Europe N
5 June 8 June 10 Samsung Heavy Industries N
6 June 15 June 17 K-water N
7 June 22 June 24 POGO Y
8 June 29 July 1 JAMSTEC Y
9 July 6 July 8 Doosan Heavy Industries & Construction N
10 July 14 July 15 CoML Y
11 July 20 July 22 NOWPAP N
12 July 27 July 29 Nausicaa N
13 August 3 August 5 Charles Darwin Foundation N
14 August 10 August 12 YSLME N
12
Description
To promote the OCBPA pavilion at Expo 2012 Yeosu Korea
Members of the teams will visit the participating organizations and engage in promotional
events as supporters of the Expo
Program
Schedule
Application: Tuesday, October 25 Monday, December 12, 2011
Preliminary selection: Thursday, December 15 Monday, December 19, 2011
Result announced on Tuesday, December 20, 2011
Final selection: Thursday, December 29, 2011
Result announced on Friday, December 30, 2011
Tour of best practice sites: January or February, 2012
Supporter activities: April, 2012 August 12, 2012 (Closing day of the Expo)
Final reports and awards: August, 2012
Expedition
Teams
Schedule
Schedules fixed as of December 28, 2011
- JAMSTEC (Japan): January 29 31, 2012
- Royal Caribbean Cruises Ltd. (Singapore): February 6 10, 2012 Tentative schedules
- Charles Darwin Foundation (Galpagos Islands): ten days between January 20 and February 5, 2012
- Samsung Heavy Industries: three days between February 13 and 17, 2012
- K-water: three days between February 13 and 17, 2012
Requirement Participants are asked to prepare events for the expedition teams.
- Ocean and Coast Best Practice Expedition Teams
3.1 Submission of Exhibition Facility Installation Plan

(ParticipantOrganizing Committee)
3.2 Approval Exhibitiob Facility Installation Plan
(Organizing CommitteeParticipant)
2.8 Additions & Modifications of Finalists
The ISC will make final decisions on changes in the
participant list including additions during its fourth
meeting after reviewing the results of consultations
between the participants concerned and the
2.9 Signing of Contracts
Participation Contracts will be officially signed after
consultations between participants and the OCBPA
Division.
3. Construction & Dismantlement of Exhibits
After signing Participation Contracts the participants
are required to submit an exhibition plan to the
Organizing Committee for approval. The participants
shall install and operate exhibition facilities after
receiving approval and are responsible for their
dismantlement at the completion of the Expo.
13
14
3.1 Submission of Exhibition Facility Installation
Plan
The OCBPA Division shall provide participants with a
complete set of guidelines to be followed in devising
exhibition plans. The guidelines will include governing
laws, regulations, policies, standards, the OCBPA
conceptual plan, the locations of exhibition sites,
and conditions of participation.
Participants are required to reflect the terms and
conditions specified in the guideline in their exhibition
facility plans.
3.1.1 Provided Facilities
The exhibition space has no pillars and is partitioned
with walls. The walls are finished with FG boards and
eco-friendly water-based paints.
The exhibition space comprises four sections, each of
which is different in shape and area (Hall A: 199.62
m; Hall B & D: 1181.96 m combined; Hall C: 211.41
m; and Hall E: 209.66 m). The areas of individual
exhibition rooms may be adjusted, according to the
outcomes of technical meetings with participants.
Ceiling: The height of the ceilings in the three
exhibition rooms ranges from 4.3 m to 7 m. A part of
the ceiling is slanted. Participants shall finish the
ceiling to fit their display design.
Floor: The floor is plastered with mortar. Participants
shall finish the floor at their own expense.
Load weight: Less than 16 kN/on the first floor
above ground (Thematic Pavilion) and less than 5kN/
on the second floor (OCBPA Pavilion).
Electricity: The Organizing Committee shall supply
three-phase four-wire alternating electric power with
a voltage range of 220/280V at 60HZ. The Organizing
Committee will provide power supply lines up to the
entrance of the allocated exhibition space. Participants
shall install facilities that use electricity inside the
exhibition space at their own expense, such as a
power distribution panel (including an electric meter),
pipes and wiring. Payment, for services used should be
made by the participant to the Organizing Committee.
Gas: The Organizing Committee shall supply natural
gas (with a pressure of 2.1~2.4Kpa) if participants
request it. Gas pipes with intermediate stop valves will
be installed up to the entrance of the exhibition space.
Participants shall install other facilities at their own
cost, such as a gas meter, pipes, and a gas alarm.
Payments for services used should be made by the
participant to the Organizing Committee.
Water: The Organizing Committee shall provide water
pipes of 80 and valves up to the entrance of the
exhibition space. Supplied water will meet the sanitary
standards for drinking water. Participants are
responsible for installing equipment beyond valves,
such as water gauges, pipes, and general water supply
equipment. Payments for services used should be
made by the participant to the Organizing Committee.
Drainage: The Organizing Committee shall provide
drainage pipes and a catch-basin from the main
sewage facility up to the entrance of the assigned
exhibition space. Participants shall bear the expense
for building sewage facilities beyond the catch-basin.
Air conditioning and heating: The Organizing
Committee shall provide individual air conditioning
services to each exhibition space. (The expense for
changing locations and for additional installation shall
be borne by participants.) Participants may build
heating facilities, at their own expense, using the
electricity and gas provided by the Organizing
Committee. Payments for electricity or gas used
should be made by the participant to the Organizing
Committee.
Telecommunications: Communications services
including telephones and the Internet shall be
provided by the communications operator designated
by the Organizing Committee under the Korean
Electric Communication Business Law. The
15
communications operator will build communication
lines up to the entrance of the exhibition space.
Participants shall bear the expense for installing
communication facilities beyond those provided,
including pipes and wires, and pay charges for services
used to the Organizing Committee.
Wastewater: There is no facility to treat wastewater
inside exhibition spaces. If participants plan to install
such a facility, the plan should be reported to the
Organizing Committee in advance. Expenses related to
building the facility and service charges shall be borne
by participants.
Lighting: Basic and emergency lighting systems will be
provided by the Organizing Committee. However,
participants shall pay the cost for any additional
facilities as well as usage fees to the Organizing
Committee.
Fire alarm and fire safety equipment: The Organizing
Committee shall install fire alarms and sprinkler
systems in exhibition areas. (In the case where
participants build mezzanine and wish to install
sprinklers on them, they shall bear the cost.)
Participants are required by Korean law to build
firefighting facilities in their exhibition space.
Emergency exits: Emergency exits on the first floor
lead directly to outside the building. Emergency exits
on the second floor are located near the vertical
circulation core.
3.1.2 Exhibition Guidelines
3.1.2.1 Exhibitions Embodying Expo Theme
Exhibitions should be based on familiar issues and
present scientific principles and concepts in an
interactive way. Contents should be smoothly
connected to and embody the theme of the Expo,
Since the OCBPA is located on the second floor of the
Thematic Pavilion, exhibitions should harmonize and
connect with the pavilion itself, while pursing unique,
distinct presentation.
3.1.2.2 Examples of Exhibition Design
Theme: The value of the ocean and visions for the
future
Visitors should be able to recognize the values
embodied in the 13 ocean and coast best practices
and share visions for the future as world "seatizens."
In Oceanic Observation exhibitions, visitors should
be able to recognize the importance of oceanic
observations and their achievements to date.
In Maritime Technologies & Industries exhibitions,
visitors should be able to better understand the value
of the ocean and related technologies through
maritime industries.
In Marine Biodiversity exhibitions, visitors should be
able to recognize the importance of marine life
research and biodiversity.
In Marine Conservation exhibitions, visitors should
be able to ascertain the ways the ocean is polluted
and feel compelled to help protect it.
3.1.2.3 Exhibition Development Guidelines
Employ a logical, storytelling technique for embodying
the Expo theme.
Avoid the common Pre-Main-Post format in
production and try to distinguish each exhibit with
unique features and by establishing a distinct
atmosphere.
Include many experiential programs that offer
enjoyment and excitement to visitors. The inclusion of
execting contents in exhibitions is also encouraged.
Realize a balanced combination of visual images and
real objects, cutting-edge media technology and
analog media.
Take an analog approach, rather than a digital
approach, and feature life-size models, rare samples
and working models to help visitors easily understand
scientific principles.
16
Avoid monotonous and routine exhibit styles and
focus on education for delivering in-depth,
professional information and knowledge.
Employ the process and procedures of scientific
communications (interpretations and explanations) to
assist the general public in understanding difficult
topics.
Seek ways to provide the audience with additional
information such as the publication and distribution of
handbooks and the adoption of QR codes.
Feature seminars or demonstrations by experts to
maximize communication effects with the audience
and their ability to connect exhibits with reality.
3.2 Approval of Exhibition Facility
Installation Plans
Participants shall draw up a plan for building
exhibition facilities and submit it to the OCBPA
Division for verification. The Organizing Committee
shall approve the plan after further verification by a
professional exhibition agency.
Participants who wish to display samples
manufactured in advance or real objects shall obtain
prior approval from the Organizing Committee.
Participants are required to register their plan with the
OCBPA Division and follow any directives given.
When construction is complete, participants are
required to submit relevant reports to the OCBPA
Division, who will then undertake an examination of
the facilities. If during the examination problems are
uncovered in the facilities, the participants are
obligated to take the necessary measures to correct
such problems until they pass the inspection. A pilot
operation is possible only after this procedure.
Participants shall submit proposals or plans for pilot
operation to the OCBPA Division and conduct a test
run in the presence of Division staff. Any problems
found during the test operation must be remedied by
the participant until one week before the opening of
the Expo. The OCBPA Division shall repeatedly conduct
test runs of the facility until all parties agree it meets
facility standards.
The items that belong to or are entrusted by the
Organizing Committee shall be dismantled by the
Organizing Committee under the Participation
Contract. Participants are required to retrieve or
dismantle other items in a prompt manner.
4. Other Information
The OCBPA Division shall provide the following
privileges to participants.
- Free exhibitions space
- Consultations with the OCBPA Division on the use,
after the Expo, of items installed by participants and
those built by the Division.
- Support to non-profit international organizations
and participants under related provisions of the
Organizing Committee with regard to exhibition
design consulting and transportation costs. Details of
such support shall be decided through consultations
between the Division and participants. The items of
support are as follows.
17
The OCBPA Division shall provide additional support to participants, including convenience in immigration, tax
support for exporting exhibited items, support for
accommodation of operational staff, and protocol support for representatives and VIPs from participating countries.
The OCBPA Division shall provide participants with work schedules to ensure smooth and efficient operations.
The OCBPA Division shall assist participants in
calculating participation expenses that should be
included in the participation plan.
Any items not specified in this document, the General
Regulations, the Special Regulations, or guidelines shall be decided by the Organizing Committee on a per case basis.
For further information or inquiries, please contact the OCBPA Department of the Organizing Committee.
Support items Best practices
Non-profit
organizations
1 Construction of exhibition halls (modules)

(240,140,000 won)
(90,140,000 won)
2 Installation and dismantlement of standard exhibition
(240,140,000 won)
(90,140,000 won)
3 Support for display design ( expert consultations)

(10 million won)
(10 million won)

4 Training of operational staff
(5 million won)
(5 million won)
5
Import, transport, and storage of exhibition items
* Excluding goods for commercial purposes
(6 million won)
(6 million won)
6 Public utilities including cleaning, electricity and communication

(13,720,000 won)
(13,720,000 won)
7 Insurance fee (life insurance, indemnity insurance)

(3 million won)
(3 million won)
8
Planning Meetings (travel expense of a participant representative
(three times), including airfare)
(22,140,000 won)
(22,140,000 won)
Total (excluding expenses for building exhibition halls) Up to 300 million won Up to 150 million won
Items of Support
R. Yeosu Declaration &
Yeosu Project
2
1. Yeosu Declaration 3-4
1.1 Background
1.2 Strategies
1.3 Contents of the Declaration (Draft)
1.4 Current Status & Future Plans
2. Yeosu Project 4-5
2.1. Objectives
2.2. Government Funding
2.3. Types of Support
2.4. Areas & Projects of Priority (Examples)
2.5. Current Status & Future Plans
Contents
R. Yeosu Declaration
& Yeosu Project
1. Yeosu Declaration
1.1 Background
The ocean and coast are treasure houses of natural
resources that are indispensable to human life.
However, their delicate ecological systems are now
under serious threat due to climate change, reckless
development, pollution and exploitation like
overfishing, and urgent measures are needed for
restoration.
Expo 2012 Yeosu Korea will implement the Yeosu
Declaration as a means to confront these issues, under
which international collaborations will be pursued with
the aim of finding solutions to the universal challenges
of conservation and sustainable use of marine
resources.
The Yeosu Declaration in 2012 will become a major
international environmental declaration, following
the Stockholm Declaration, the Nairobi Declaration,
the Rio Declaration, the Johannesburg Declaration,
and the Manado Ocean Declaration.
1.2 Strategies
The Yeosu Declaration aims to:
Emphasize the importance of international
cooperation in solving problems related to the
deterioration of the marine environment in relation
to climate change
Provide impetus and incentive for action through
the inclusion of the Yeosu Project and a pledge to
carry out the action plans contained therein
The Organizing Committee completed a draft of the
Yeosu Declaration in cooperation with national and
international experts in marine affairs. The Organizing
Committee intends to generate international support
for the Yeosu Declaration through promotions at
international events and symposiums related to marine
affairs.
1.3 Contents of the Declaration (Draft)
The Yeosu Declaration includes in its contents the
necessity of:
- Recognizing the value of the oceans and coast, the
seriousness of pending problems, and the need for
remedial efforts
- Preserving marine ecology in human utilization of the
ocean
- Pursuing sustainable use of marine resources as
engines of future growth
- Initiating international cooperation in solving
problems related to the ocean and coast
- Expanding educational programs for the public on
ocean preservation and restoration,
- Emphasizing the importance of active development
of ocean technology in relation to climate change, the
biggest threat to humanity, and to minimize the
damage with scientific understanding of the
correlation between the ocean and the climate system,
and changes in ocean currents caused by climate
change
- Realizing healthy coexistence between humans and
the ocean through preservation of marine ecosystems
1.4 Current Status & Future Plans
The Yeosu Declaration was devised in close
collaboration with the Korea Ocean Research &
Development lnstitute (KORDI) and examined by a
Planning and Review Committee comprised of experts
in the field of marine affairs.
A joint meeting of the Planning and Review was
convened ahead of an international symposium held in
3
November 2010 to prepare the Yeosu Declaration for
presentation at the symposium. The results of the
meeting were reflected in revisions to the draft of the
Declaration. The Korean version of the Yeosu
Declaration was finally completed in December 2010.
The English version of the Yeosu Declaration was
drafted, based on the Korean draft, and reviews are
underway through many processes, including a
meeting on May 11, 2011 with the Planning and
Review Committee, which is comprised of
approximately 20 experts from marine environment-
related international organizations and research
institutions. The Organizing Committee has also
received consultation concerning the Declaration from
relevant Korean governmental agencies, including the
Ministry of Land, Transport and Maritime Affairs as
well as from participating countries at the BIE General
Assembly held in Paris on November 23, 2011.
The Organizing Committee has promoted the Yeosu
Declaration at various international conferences held
in Korea and abroad, laying a common ground and
gaining support for the Declaration.
- PICES Inter-sessional Meeting (Hawaii, USA/Apr. 29,
2011) and Annual Meeting (Oct. 22, 2011)
- UN Oceans Meeting (New York, USA/Jun. 17, 2011)
- Global Ocean Forum (GOF) (New York, USA/Jun. 19,
2011)
Official support for the Declaration was acquired
from the GOF
- 26th Session of the IOC Assembly (Paris, France/Jun.
23, 2011)
Presentation given at the Assembly, leaflets
distributed and posters displayed
- Expo 2012 Yeosu Korea International Symposium
(Yeosu, Korea/Nov. 10, 2011)
Presentation on the Yeosu Declaration
- GOF Oceans Day at Durban (Durban, South
Africa/Dec. 3, 2011)
- POGO-13 Meeting (Hawaii, USA/Jan. 9, 2012)
Presentation on the Yeosu Declaration.
Until the official adoption of the Declaration, the
Organizing Committee will continue its efforts to
promote and raise awareness of it at various
international venues such as relevant academic
conferences and meetings of international
organizations. When necessary, the Organizing
Committee will reflect opinions gathered from such
venues in the Declaration, which will be adopted at
the Yeosu Declaration Forum held before the Closing
Ceremony of Expo 2012 Yeosu Korea on August 12,
2012.
2. Yeosu Project
2.1. Objectives
The Yeosu Project fully embodies the concept of the
Expo as an international cooperation program aimed
at supporting developing countries in their efforts to
cope with marine environment issues.
2.2. Government Funding
A total of 10 billion won will be invested in the pilot
projects by the Korean government until 2012.
2.3. Types of Support
The Yeosu Project will offer support to developing
countries in the forms of education and training
programs, R&D, and dispatch of experts.
2.4. Areas & Projects of Priority (Examples)
Education/training programs and R&D projects focused
on:
- Preserving the marine ecological system, reducing
pollutants contaminating oceans, and realizing
advanced marine technology
- Advancing the developing world in environmentally
respectful marine resource development, especially in
4
the areas of commercialization and utilization of
marine organisms, and in the exploration of ocean
mineral resources
- Cultivating the marine industry, including projects
related to environmentally-friendly fishing
technologies, restoration of fish species, cutting-edge
fish farming techniques, port logistics technologies
and marine equipment
2.5. Current Status & Future Plans
The Korea International Cooperation Agency (KOICA),
a government agency responsible for carrying out and
managing Koreas international assistance programs,
has been commissioned by the Organizing Committee
to implement the Yeosu Project.
Twelve pilot projects were selected during the first
year of the Yeosu Project (2 billion won), including
seven R&D projects and five education/training
programs. These projects have been underway
since October 2010.
The seven R&D projects have been well conducted
smoothly and are in their final phases. The five
education/training programs were concluded in the
first half of 2011.
The pilot projects for the second and third years of the
Yeosu Project (2 billion won and 3 billion won,
respectively) are being conducted simultaneously to
enhance efficiency. The projects for the third year of
the Yeosu Project are conducted in cooperation with
international organizations.
As of February 2012, four projects for the second
year of the Yeosu Project are being conducted in four
countries in earnest, and six projects of the third year
of the Project are also being conducted after MOUs
were signed with six international organizations
involved in the projects.
5
A. General Information S. Tax Liability of Official Participants
S. Tax Liability of Official
Participants
2
1. General Information on Tax Liability 3
of International Participants
1.1 General Principles on Tax Obligations
1.2 Contact Information for Tax Payment Inquiries
1.3 Tax Liability of Foreign Governments and
International Organizations
1.4 Tax Liability for Commercial Activities
2. Business Registration 4
2.1 Businesses Requiring Registration
2.2 Business Registration Procedures
2.3 Required Documents for Business Registration
3. Value-added Tax (VAT) 4-5
3.1 VAT Filing and Payment
3.2 Refund Procedures for VAT from Commercial
Activities at the Expo
3.3 Required Documents for a VAT Return
3.4 Issuing VAT Invoices
4. Corporate Tax (Corporate Entities) 6
4.1 Corporate Income Tax Rate
4.2 Corporate Tax Return Guide
4.3 Required Documents for a Corporate Tax Return
5. Individual Income Tax (Individual Businesses) 7-8
5.1 Individual Income Tax Rate
5.2 Individual Income Tax Payment Guide
5.3 Required Documents for an Individual Income
Tax Return
6. Earned-Income Tax (Withholding Tax) 8-9
6.1 Foreign Government Officials
6.2 Employees of Pavilions
6.3 Employees of Business Establishments
6.4 Withholding Income Tax from Earnings
6.5 Withholding Income Tax from Daily-hired Workers
Earnings
6.6 Required Documents for a Withholding Tax Return
7. Local Taxes 9
7.1 Resident Tax on Income Tax
7.2 License Tax
Appendix 10-11
Table 1 States with which Korea has signed Double
Taxation Avoidance Agreements (DTAA)
Table 2 Conditions for earned income tax
exemption on the remuneration received
by non-residents in Korea
Contents
S. Tax Liability of Offcial Participants

3
S. Tax Liability of Offcial
Participants
1. General Information on Tax
Liability of International Participants
1.1 General Principles on Tax Obligations
Participants are required to fulfll their tax-related
duties such as business registration and Value-added
tax (VAT) fling by themselves on a voluntary basis in
principle. However, if participants face diffculties in
fulflling these obligations on their own, they may seek
assistance from government-licensed tax professionals.
In such cases and upon the request of participants, the
Participants Management Center will provide a list of
recommended professionals, including CPAs (Certifed
Public Accountants).
The Participants Management Center of Expo 2012
Yeosu Korea will provide participants with various tax-
related support including tax forms and information, and
guidance on form completion and fling. The center will
also offer consultations on general tax matters and issue
tax-related certifcates (upon request).
1.2 Contact Information for Tax Payment
Inquiries
- Expo 2012 Yeosu Korea Organizing Committee
Participants Management Center:
(Dong-ju Kim)Tl+82-61-659-2787
(Sung-yeol Park )Tl+82-61-659-2781
- National Tax Offce
nternational Tax Resource Management Department:
(Seon-jo Jin) Tl+82-2-397-1436/1437
(Switchboard)+82-2-397-1200
- Yeosu District Tax Offce
Taxpayer Protection Manager
Tl+82-61-688-0211
(Switchboard)+82-61-688-0200
1.3 Tax Liability of Foreign Governments and
International Organizations
Foreign governments or international organizations
merely displaying goods in their pavilions are exempt from
VAT and corporate tax liability, as they are considered
liaisons of foreign corporate bodies. However, they must
fulfll other tax compliance obligations according to the
Korean tax law such as withholding income tax from
their employees earnings and submitting statements of
earnings to the tax authority.
In addition, should participants engage in such
commercial activities as operating a restaurant or a
shop that sells the local products of their country, they
are required to register their business and pay VAT and
corporate tax for income earned in the current year, as is
the case for foreign corporate bodies.
1.4 Tax Liability for Commercial Activities
Should participants engage in commercial activities on
the Expo site such as the sale of goods and the supply
of services, they are required to pay direct tax on their
income derived from such business activitieseither
corporate tax or individual income tax (for individuals
owning businesses), after voluntarily fling the tax form.
In addition, as for trading of goods and services, the
participants are liable for payment of transaction tax, VAT.
In addition, in the course of performing business activities
at the Expo, should participants hire an employee(s),
they should cooperate with the tax authority on tax
matters by withholding income tax from their employees
earnings and submitting statements of earnings to the
tax authority. Moreover, business establishments with
one or more employees are required to enroll in industrial
accident compensation insurance and employment
insurance for their employees within 14 days of the
employment date. The Korea Workers Compensation
and Welfare Service is in charge of such matters.
S_0203-.indd 3 12. 2. 14. 2:26
4
2. Business Registration
2.1. Businesses Requiring Registration
Participants who intend to operate a restaurant or shop
during the Expo must register their business with the
Korean tax authority and obtain a business registration
certifcate with a taxpayer identifcation number.
Even in the case of merely displaying goods and not
engaging in business activities, participants are considered
to have opened liaison offces, and accordingly should be
given a business registration certifcate in order to fulfll
their tax obligations, purchase goods and obtain VAT
refunds.
2.2. Business Registration Procedures
The business registration certifcate will be issued
within three days after a participants submission of the
application and required documents to the Civil Service
Offce of the Yeosu District Tax Offce.
In order for foreign governments or foreign business
owners to have their business registration certifcate
issued in a fast and convenient manner, the Participants
Management Center will assist with application
procedures. Participants are required to bring to the
Center a copy of the Commissioner of Sections passport
or the alien registration certifcate or passport copy of the
individual business owner.
2.3. Required Documents for Business Registration
For private foreign corporate bodies, other than foreign
governments or foreign business owners, to have their
business registered, the following documents must
be submitted to the tax offcials of the Participation
Management Center.
- Business registration application (available at the
Participation Management Center)
- Proof of its registered headquarters
- A copy of articles of association
- A copy of the Participation Contract (signed by the
Commissioner of Expo 2012 Yeosu Korea)
- A copy of the passport of a representative of the
business
3. Value-added Tax (VAT)
3.1 VAP Filing and Payment
VAT, a type of sales tax, is a transaction or consumption
tax levied on the value added in the course of goods or
service transactions. However, unprocessed foodstuffs
such as agricultural products and other tax-exempted
commodities are not subject to VAT.
VAT taxable businesses are required to charge an output
VAT amount (10% of supply value) for their goods and
services supplied to buyers. After collecting the VAT from
buyers, the businesses shall pay the VAT to the district tax
offce. Under the credit invoice method, the input VAT
amount paid at the time of purchase of raw materials to
be used for their business (10% of purchasing value) is
deductable from the output VAT.
The amount of VAT payable is computed by deducting
the input VAT amount from the output VAT amount. If
the calculated value is positive (+), the taxpayer shall fll
out a VAT return form and pay the tax; if the value is
negative (-), the taxpayer shall fll out a VAT refund form
and will receive a tax refund for the current year from the
tax offce.
One taxable period for a VAT return is six months. The
frst half of a year (from January to June) is considered
the frst taxable period, and the second half (from July to
December) the second taxable period. The deadline for
VAT fling and payment is within 25 days after the end
of a taxable period; however, for foreign businesses, the
deadline is within 50 days.
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5
3.2 Refund Procedures for VAT from
Commercial Activities at the Expo
If foreign governments or international organizations
are supplied with goods and services required for the
production, installation, operation or dismantlement of
their exhibitions from Korean local suppliers and if the
international participant paid the VAT for those supplies as
evidenced in offcial receipts such as tax invoices or credit
card receipts, the VAT amount that was paid, as an input
VAT, will be deducted from their output VAT amount.
If a purchase occurred in relation to their business, the
input VAT amount is subject to deduction when fling
a VAT return. However, the VAT they paid for personal
vehicle purchases or business entertainment expenses
falls into a non-deductible input tax case although the
purchase and activities occurred for business purposes.
If an international participant who has entered into the
Participation Contract with the Organizing Committee
(signed by the Commissioner of the Exhibition)
makes a purchase of goods required for the design
and construction of exhibitions or for operating their
exhibitions, and if the goods cannot be produced within
Korea, they will be exempt from special excise tax. But
the special excise tax will not be exempted on other items
that are not directly used for the design and construction
of exhibition facilities, such as home appliances and luxury
furniture.

Since the Expo is held for three months from May 12 to
August 12, 2012, participants, in principle, are required
to fle VAT separately by August 20 (for the frst taxable
period from May 12 to June 30) and by October 1 (for
the second taxable period from July 1 to August 12).
However, in order to relieve international participants of
the burden of fling and paying VAT twice for a period
of only 3 months, a more streamlined VAT return and
payment procedure will be implemented for international
participants. Under this procedure, international
participants will be allowed to fle and pay VAT only once
for the entire period of the Expo, payable by August 20,
2012, with separate VAT returns for the two taxable
periods.
In order to receive VAT refunds early, international
participants shall apply for refunds for the period from
October to December, 2011 by January 25, 2012; for
the period from January to March, 2012 by April 25,
2012; for the period from April to June, 2012 by July 25,
2012; and for the period from July to August, 2012 by
August 20, 2012. VAT refunds (in cases where the input
tax amount is larger than the output tax amount) will
be deposited into the business owners bank account (as
written on the application form) within 30 days after each
deadline.
3.3 Required Documents for a VAT Return
The following documents must be submitted at the time
of fling a VAT return.
- VAT Return Form, annexes
3.4 Issuing VAT Invoices
International participants are required to issue VAT
invoices to buyers as prescribed by the Korean tax law or
credit card/cash receipts through the payment system set
by the Organizing Committee at the time of supplying
goods or services (including food services).
S_0203-.indd 5 12. 2. 14. 2:26
6
4. Corporate Tax (Corporate Entities)
4.1 Corporate Income Tax Rate
The two-level progressive tax rate applies to the corporate income tax rate as follows:
* The total corporate tax payable by foreign corporate entities is calculated as follows:
When applying the corporate tax base, a tax rate is applied to the amount of the tax base multiplied by 3, and then the
calculated value is divided by 3 (as stipulated in Section 2, Article 55 of the Corporate Tax Act and in Section 2, Article 39
of the Enforcement Decree of the Corporate Tax Act).
4.2 Corporate Tax Return Guide
In principle, for-proft corporations, international organizations or foreign governments who engage in business activities
at the Expo site shall fle corporate income tax as prescribed by the Korean tax law within three months from the last
date of the month when their business was terminated. However, simplifed tax return and payment procedures were
arranged for the convenience of participants.
Accordingly, international participants can complete their corporate income tax obligation by fling and paying the tax
amount calculated based on the corporate income tax rate by November 10, 2012 (the deadline for removing exhibits
and structures from the Expo site).
4.3 Required Documents for a Corporate Tax Return
The documents that should be submitted at the time of fling corporate income tax are as follows.
- Corporate Tax Base and Corporate Income Tax Return Form, annexes
Taxpayer
Tax Base
200 million KRW
or less
Over 200 million KRW
20 billion KRW or less
Over KRW 20 billion
Foreign Government/
For-proft Corporation
10%
20 million KRW +
(Excess over 200 million KRW
20%)
3.98 billion KRW + (Excess over
KRW 20 billion 22%)
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7
5. Individual Income Tax (Individual Businesses)
5.1 Individual Income Tax Rate
The Individual income tax rate follows the four-level progressive tax rate system (6% at minimum, up to 35% at
maximum)
5.2 Individual Income Tax Payment Guide
International participants who engage in commercial activities such as selling products or providing food services on the
Expo site shall fle and pay their income tax for the current years income.
In principle, all those who engage in business activities during the Expo are required to maintain double-entry books
and record all business transactions. However, those of less than a certain size or start-ups are eligible for simplifed
bookkeeping procedures which allow for easier recording of business transactions.
To complete their tax obligations, individuals among international participants shall frst calculate their income tax based
on their total income for the Expo period and income tax rate and second, pay the calculated tax by the September 30,
2012 deadline. But in cases where an individual closes his business or leaves Korea before the deadline, they may pay the
tax the day before the withdrawal of the business or the departure date.
Under simplifed bookkeeping, the taxpayer should record earnings such as sales, expenses such as purchases, and
changes in fxed assets in the order that transactions occur.

* Required documents and bookkeeping methods can be found on the website of the National Tax Service
(www.nts.go.kr: Tax Return/Payment>Global Income Tax>Simplifed Bookkeeping).
** An auto form-flling program for tax payment statement is available on the website of the National Tax Service for
the convenience of participants. For instructions on how to use this program, please refer to Tax Return/Payment and Tax
Return Form Guide from the website of the NTS and print out the tax payment form that is tailored to each business.
(Unit: KRW)
Tableau du taux dimposition
Tax Base Tax Rate (%) Tax Deductions
12 million or less 6 0
46 million or less 15 720,000
88 million or less 24 5,820,000
300 million or less 35 15,900,000
Over 300 million 38 90,100,000
S_0203-.indd 7 12. 2. 14. 2:26
8
5.3 Required Documents for an Individual
Income Tax Return
of fling an individual income tax return.
- Final Return of Individual Income Tax Base and Self-
assessed Tax Payment Invoice, annexes
6. Earned Income Tax (Withholding Tax)
Earned income tax liability and payment methods for
non-residents carrying out work duties on the Expo site
depend on whether they work for a pavilion or a business
establishment.
6.1 Foreign Government Offcials
Foreign government offcials carrying out work for a
pavilion on the Expo site are not liable for taxation on
their earnings on the condition that they are government
offcials of a participating country or offcials of the
United Nations or its specialized agencies, unless the
corresponding country imposes earned income tax on
Korean offcials working in that country.
6.2 Employees of Pavilions
Pavilion employees of a participating country with which
the Republic of Korea has entered into a tax treaty
(Please see Table 1 for a list of the contracting states)
are not liable to pay tax if they plan to work for a period
or periods aggregating less than 183 days in Korea and
submit the Application for Tax-Exemption on a Non-
Residents Korean Source Income along with certifcation
of residence (please note that certain other standards
apply to US citizens).
However, employees of countries which have not
entered into a tax treaty with Korea are liable to pay tax
on their earnings as prescribed by the Korean tax law
regardless of whether they work for a pavilion or business
establishment
6.3 Employees of Business Establishments
All employees working for the business establishments
of international participants are required to pay income
tax on their earnings. The amount of tax to be paid is
computed based on the total amount of remuneration, as
detailed in the table below.
The tax exemption applies to the employee him or herself;
a personal allowance cannot be applied. The tax rate is
the same as the global income tax rate.
Total Remuneration Earned Income Tax Credit
5 million or less 80% of the Total Remuneration
Over 5 million 15 million 4 million + 50% of excess over 5 million
Over 15 million 30 million 9 million + 15% of excess over 15 million
Over 30 million 45 million 11.25 million + 10% of excess over 30 million
Over 45 million 12.75 million + 5% of excess over 45 million
(Unit: KRW)
S_0203-.indd 8 12. 2. 14. 2:26

9
6.4 Withholding Income Tax from Earnings
In principle, an employer shall withhold income tax from
their employees earnings every month. In addition,
when a business is terminated, the employer shall settle
the remuneration; pay the employees earned income
tax; and submit the employees earnings statements by
the last date of the following month after the month of
termination.
However, for the convenience of international
participants, they will be exempt from monthly income
tax withholding payments. Instead, they may fle and pay
the withheld income tax once by November 10, 2012 or
before the date of business termination or the departure
date in the case where they terminate their business or
leave Korea earlier than the deadline.
In such a case, the employees shall submit a Report of
Exemption & Deduction from Income to their employer,
but are not required to separately fle a fnal tax return.
However, in the case where an employee earned income
on which no income tax was withheld, he or she is
required to fle a fnal earned income tax return on
taxable remuneration received during the Expo to the
district tax offce before leaving Korea.
6.5 Withholding Income Tax from Daily-hired
Workers Earnings
Daily-hired workers (defned as workers whose hiring
period is shorter than three months; for construction
workers, shorter than one year) have no income tax
obligation unless their daily wage exceeds KRW 137,000.
If their wage is more than KRW 137,000 per day, their
employer shall withhold income tax from their earnings
and compile and submit quarterly earnings statements
by November 10, 2012. But in the case of business
termination or if the departure date is earlier than
the deadline, the employer shall submit the earnings
statements one day ahead of the business termination or
departure date.
6.6 Required Documents for a Withholding Tax
Return
of fling a withholding tax return.
- Report on Withholding Tax Payment Status, annexes
7. Local Taxes
7.1 Local Income Tax
The local income tax in the amount of 10% of their
tax payable is levied on income by corporate entities,
individuals and employees. The bill for the local tax will
be separately sent, and taxpayers shall pay the tax to a
fnancial institution
7.2 License Tax
When international participants intend to provide food
services, they are required to obtain a business license
signed by the mayor of Yeosu. A license tax will be levied,
the cost of which ranges from 10,000 to 30,000 Korean
won depending on the size of the business.
S_0203-.indd 9 12. 2. 14. 2:26
10
Table 1
States with which Korea signed Double Taxation Avoidance Agreements (DTAA)
(as of March, 2011)
Greece (10.07.98) South Africa (07.01.96) Netherlands (17.04.81)
Nepal (29.05.03) Norway (01.03.84) New Zealand (22.04.83)
Denmark (07.01. 78) Germany (04.05.78) Laos (09.02.06)
Latvia (26.12.09) Russia (24.08.95) Romania (06.10. 94)
Luxemburg (26.12. 86) Lithuania (14.07.07) Malaysia (02.01.83)
Mexico (11.02.95) Morocco (01.07.00) Malta (21.03.98)
Mongolia (06.06.93) USA (20.10.79) Myanmar (04.08.03)
Bangladesh (22.08.84) Venezuela (15.01.07) Vietnam (09.09.94)
Belgium (19.09.79) Belarus (17.06.03) Bulgaria (22.06.95)
Brazil (21.11.91) Saudi Arabia (01.12.08) Sri Lanka (20.06.86)
Sweden (09.09.82) Switzerland (22.04.81) Spain (21.11.94)
Slovakia (08.07.03) Slovenia (02.03.06) Singapore (11.02.81)
UAE (02.03.05) Iceland (23.10.08) Ireland (27.12.91)
Azerbaijan (25.11.08) Albania (13.01. 07) Algeria (31.08.06)
Estonia (25.10.10) UK (13.05.78) Oman (13.02.06)
Austria (01.12.87) Jordan (28.03.05) Uzbekistan (25.12.98)
Ukraine (19.03.02) Iran (08.12.09) Israel (13.12.97)
Egypt (05.02.94) Italy (14.07.92) India (31.08.86)
Indonesia (03.05.89) Japan (29.10.70) China (28.09.94)
Czech Republic (03.03.95) Chile (25.07.03) Kazakhstan (09.04.99)
Qatar (15.04.09) Canada (19.12.80) Kuwait (13.06.00)
Croatia (15.09.06) Thailand (12.10.77) Turkey (27.03.86)
Tunisia (25.11.89) Pakistan (20.10.87) Papua New Guinea (21.03.98)
Portugal (21.12.97) Poland (21.02.92) France (01.02.81)
Finland (23.13.81) Philippines (09.11.86) Hungary (01.04.90)
Australia (01.01.84) Fiji (17.02.95)
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11
Table 2
Conditions for earned income tax exemption on the remuneration received by
non-residents in Korea
States with DTAA with Korea If ALL of the following conditions are met, tax on earned income is not levied.
United States
- The employee is present in the Republic of Korea for a period or periods of
aggregating less than 183 days in the taxable year.
- The employee is an employee of a resident of the USA or of a permanent
establishment maintained in the USA.
- The remuneration is not borne as such by a permanent establishment which
the employer has in the Republic of Korea.
- Such income does not exceed 3,000 US dollars its equivalent in Korean won.
Other countries (excluding the United States)
- The employee is present in the Republic of Korea for a period or periods not
exceeding the aggregate 183 days in any twelve-month period commencing or
ending in the fscal year concerned.
- The remuneration is paid by an employer who is not a resident of the Republic
of Korea.
- The remuneration is not borne by a permanent establishment or a fxed base
which the employer has in the Republic of Korea.
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S. Acquittement des obligations fscales des participants offciels
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T. International Media
Center
1. Overview 3
1.1 Purpose and Role of the International Media Center (IMC)
1.1.1 Purpose
1.1.2 Role
1.2 Location of the IMC
2. Space Arrangement 4-8
2.1 First Floor of the IMC
2.2 Second Floor of the IMC
2.3 Third Floor of the IMC
2.4 Fourth Floor of the IMC
2.5 Roof of the IMC
2.6 Press Rooms
2.7 First Floor of the Organizing Committee
3. Services and Facilities of the IMC 9-12
3.1 Support for Official Participants Promotional Activities
3.1.1 Press Release Distribution and Promotional Activities of
3.1.2 Information on Official Participants for the Archive
System
3.1.3 Promotional Videos and Announcement Services for
3.1.3.1 Operation of Facilities
3.1.3.2 Use of Facilities
3.2 IMC Facilities for Official Participants
3.2.1 Briefing Room
3.2.2 Media Lounge
3.2.3 Allocation and Direct Management of the Pigeonholes
for Official Participants
3.3 Other Services for Official Participants
3.3.1 Interpretation/Translation Services
3.3.2 Business Services (Photocopying/Printing)
3.3.3 Concierge Services
3.4 Support for Media with a Permanent Presence
4. Timetable before the Opening of the IMC 12-13
4.1 Application Period for Media with a Permanent Presence
4.2 Registration and Accreditation
4.3 Request for Information for the Archive System
4.4 Opening of the IMC
4.5 Media Day
Appendix 14-15
Form T-01 Information on an Official Participant for
the Archive System
Form T-02 List of Persons in Charge of the Media
2
Contents

3
1. Overview
1.1 Purpose and Role of the International Media Center (IMC)
1.1.1 Purpose
- To support promotional activities for effective promotion and communications for Expo 2012 Yeosu Korea
- To assist Offcial Participants in carrying out promotional activities
- To increase media coverage of the Expo by supporting news media from home and abroad including the host
broadcaster of the Expo, Korea Broadcasting System (KBS)
1.1.2 Role
The IMC will:
- Provide exclusive spaces and services to support media coverage and promotional activities;
- Support effective media coverage and the timely distribution of Expo-related media releases though the integrated
management of information distributed by Offcial Participants; and
- Provide specialized and systematic support for journalists by supporting activities of Offcial Participants, providing
assistance for journalists to receive accreditation passes and managing IMC facilities.
1.2 Location of the IMC
Media Center (1)
Available Space:
Five foors from the basement to the 4th
Media Center (2)
Available Space:
Only some part of the frst foor
- Two media centers spaced 50 meters apart
- A5 min walk to the Expo site
- A5 min walk to a parking lot
- A5 min walk to the Yeosu Expo station
- A30 min drive to the Yeosu Airport
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4
2. Space Arrangement
2.1 First Floor of the IMC
Information Desk
- Providing journalists with information on schedules and venues of major events
Media Support Desk
- Providing journalists with information and support regarding accreditation passes, accommodations, vehicles,
tour programs and more.
- Providing support for promotional activities by holding briefngs and distributing promotional videos and media
releases
KBS Studio (reserved for host broadcaster programs recording and equipment storage)
2.2 Second Floor of the IMC
Press Room I (for transmission of news articles)
Press Room II (for transmission of news articles)
Media Help Desk (for journalists)
- Equipped with offce automation system
- Managing media releases and supporting media coverage
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5
Archive Area
- Online archive available for information on the Expo and Offcial Participants, events schedules, press releases
and event photos, etc.
Media Lounge
- Journalists can relax in at the Media Lounge.
Pigeonhole I
- Distributing press releases regularly about various events organized by Offcial Participants as well as the
Lockers
Smoking Area
2.3 Third Floor of the IMC
Offces for Media with a Permanent Presence
- This area is specifcally designated for media with a permanent presence, and offce and broadcasting
equipment can be ordered in advance, using the Media Rate Card.
The Media Rate Card will be uploaded on the Yeosu Expos offcial website in March, and the Rate Card
includes all necessary information, including rental fees for an offce area, offce furniture, broadcasting
equipment, etc.
Business Service Area
- Copy machines, scanners, printers and faxes are available.
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6
2.4 Fourth Floor of the IMC
Organizing Committees Offce
IMC Offce
KBS Offce
Business Service Area
Copy machines, scanners, printers and faxes are available.
Amenities
- For the convenience of journalists, amenities such as ATMs, a camera repair shop and a convenience store are
available.
Prayer Room
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7
2.5 Roof of the IMC
Outdoor Lounge
KBS Outdoor Studio
- The host broadcaster can broadcast TV news and Expo-related programs.
2.6 Press Rooms
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8
At the Expo site, journalists can immediately transmit their news articles from a Press Room located nearby without
having to return to the IMC. Indoor lounges are also available at the Press Rooms
Press Rooms are located at the following places:
- The International Pavilion;
- MVL Hotel;
- Corporate Pavilion; and
- Local Governments Pavilion.
2.7 First Floor of the Organizing Committee Building
Administrative Support Offce (for IMC administrative staff)
Pigeonhole II : Distributing press releases regularly about various events organized by Offcial Participants as
well as the Organizing Committee
Press Room III (for transmission of news articles)
Briefng Room : Used for briefngs and press conferences when VIPs visit the Expo site
VIP Room
- Used as a waiting room exclusively for VIPs
- VIP interviews can be conducted here.
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9
3. Services and Facilities of the IMC
3.1 Support for Offcial Participants
Promotional Activities
The IMC supports participants promotional activities for
effective promotion and communications.
3.1.1 Press Release Distribution and Promotional
Activities of Offcial Participants
The IMC will distribute press releases and promotional
materials as hard copies through the pigeonholes
The IMC will also disseminate the materials online for
journalists at the IMC.
Schedules of major events and briefngs and information
on Offcial Participants will be provided via the archive
system.
Promotional videos and other programs with closed
captioning about major events and their schedules will be
screened in the IMC.
3.1.2 Information on Offcial Participants for the
Archive System
The archive system gives journalists at the IMC ready
access to all Expo-related informationincluding
schedules for events and briefngs and detailed
information on events held by Offcial Participants.
Offcial Participants are required to submit to archive
system managers information regarding their pavilions
and their events at the Expo site in order to enable the
IMC to effciently provide such information to journalists
when needed.
Offcial Participants should submit to the IMC the
Information on an Offcial Participant for the Archive
System (Form T-01) with contact information of persons in
charge of promotional activities and plans for their events.
3.1.3 Promotional Videos and Announcement
Services for Offcial Participants
Operation of Facilities
-The IMC will be equipped with a video system on the
second foor to be used to screen promotional videos and
broadcast events at the Expo site in real time.
-The IMC will also be equipped with an audio system to
make an announcement on every foor.
Use of Facilities
- Video System
Offcial Participants are required to submit applications for
video screenings at the Media Support Desk on the frst
foor of the IMC by 17:00 daily, and they should check
video display schedules at the time of submission.
Offcial Participants need to mail the CDs or DVDs of
promotional videos or send the digital fles via email to
the persons in charge before the events are held.
If Offcial Participants wish to broadcast videos with closed
captioning about events and briefngs, they are required
to submit applications for the service at the Media
Support Desk on the frst foor of the IMC.
- Announcement Service
Applications should be submitted at the Media
Support Desk on the frst foor of the IMC to make
an announcement on briefng schedules or request
for news coverage of their event. Please note that the
announcement must be in English.
The announcement will be made in applicable places in
the IMC after the application is reviewed and confrmed.
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10
3.2 IMC Facilities for Offcial Participants
3.2.1 Briefng Room
Location: First foor of the Organizing Committee
Operation
- The Briefng Room is available for Offcial Participants
upon request.
- The Briefng Room schedule is set on a daily basis as
reservations are made. Reservations are confrmed after
approval from the Organizing Committee
Please note that offcial briefngs and interviews of VIPs
organized by the Organizing Committee will always have
priority over those organized by others.

Reservation
- Applications, including description of purpose for the
use of the Briefng Room should be submitted by 5
pm three days prior to the event at the Media Support
Desk on the frst foor of the IMC: the schedule will be
promptly confrmed.
- Briefng Room schedules will be posted and updated
daily at the entrance of the Briefng Room, Media Support
Desk and the Media Help Desk. Confrmed briefng
schedules will be notifed to journalists by the IMC.
In addition, the schedules will be shown on videos with
closed captioning, screened for major daily events, and
an announcement will be made 30 minutes prior to each
briefng for journalists at the IMC.
3.2.2 Media Lounge
Location: Second foor of the IMC (area: 13.7 m x 13.4 m)
Operation
- Reservations should be made for use of the Media
Lounge, and the monthly schedule for use of the Media
Lounge will be updated frequently.
Please note that the events organized by the Organizing
Committee, such as Media Day events, will always have
priority over those organized by others.

Reservation
- Applications for the use of the Media Lounge should
be submitted by 17:00 three days prior to the event at
the Media Support Desk on the frst foor of the IMC: the
monthly schedule will be promptly confrmed.
Briefng Room
Size/Capacity 15 m x 13.5 m/60 persons
Acoustic System 2 speakers, 1 equalizer and 1 mixer system
Telecommunications System 4 telephones
Internet 60 PCs with internet access
Wireless/Wired Microphone 6 wired and 2 Wireless microphones
Interpretation equipment 70 receivers
Recorder 1 set
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11
- Media Lounge schedule will be posted and updated
frequently at the Media Support Desk and the Media
Help Desk. Confrmed briefng schedules will be notifed
to journalists by the IMC.
-In addition, the schedules will be shown on videos with
closed captioning, screened for Media Lounge schedules,
and an announcement will be made 60 and 30 minutes
prior to each event.
3.2.3 Allocation and Management of the
Pigeonholes for Offcial Participants
Location: the second foor of the IMC (220 boxes); the
frst foor of the Organizing Committee (220 boxes)
Operation
- There are two pigeonhole areas: one on the frst foor of
the Organizing Committee and the other on the second
foor of the IMC.
- Each Official Participant may use up to four boxes;
information and event materials will be placed in the
boxes by IMC staff members and Offcial Participants.
Directions for the Use of the Pigeonholes
- Official Participants may directly place distribution
materials at their assigned boxes after they submit a copy
of the materials to the Media Support Desk and obtain
approval.
-IMC staff may place distribution materials at Official
Participants boxes after they submit the materials to the
Media Support Desk and obtain approval.
Media Lounge
Description
Equipment, decorative items, information materials, and catering services
should be arranged by Offcial Participants. The IMC will only provide a list of
registered contractors upon request by Offcial Participants.
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12
3.3 Other Services for Offcial Participants
3.3.1 Interpretation/Translation Services
The offcial languages of Expo 2012 Yeosu Korea are
Korean and English. The IMC will provide English-into-
Korean and Korean-into-English interpretation and
translation services.
Interpretation Services
- The services are provided when in the briefng room and
when an interview is being conducted by Korean media.
- Number of interpreters provided: one
- Duration: Two hours per day
- Application: The application for interpretation services
should be submitted to the Media Support Desk by 17:00
at least one week ahead of the actual date the service is
needed.
- Cost: No charge
Translation Services
- The services are provided for translating press releases in
both directions (English to Korean and vice versa)
- Application: The application for translation services
should be submitted to the Media Support Desk by 17:00
at least one week ahead of the actual date when the
service is needed.
- Cost: No charge
3.3.2 Business Services (Photocopying and Printing)
The services are provided when information materials or
press releases for journalists are distributed.
- Application: The application for business services should
be submitted to the Media Support Desk by 17:00 at
least one day ahead of the actual date when the service is
needed.
- Cost: No charge
3.3.3 Concierge Services
- Information on accommodations, tourist spots,
transportation (bus, fight, train), rental services (offce
supplies and furniture, vehicles, etc.) and restaurants will
be provided to journalists.
- Staff at the Information Desk in the IMC will deal with
inquiries, and the related information materials will be
placed at the Information Desk.
3.4 Support for Media with a Permanent
Presence
The IMC will provide accommodations for media with a
permenent presence.
- Space for the media should be ordered in advance,
using the Media Rate Card. The media are required to
send the List of Persons in Charge of the Media (Form
T-02) via email ( HYPERLINK "mailto:yti@taegang.net"
yti@taegang.net) by Feb. 25. Once the IMC receives the
form, it will contact the media to arrange what they
need.
4. Timetable before the Opening of
the IMC
4.1 Application Period for Media with a
Permanent Presence: Feb. 15 - Mar. 15, 2012
Offcial Participants are required to submit the Form T-02
to the IMC via email by Feb. 25, 2012.
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13
Once the IMC receives the contact information, the
IMC will contact the media to guide them through the
application process.
4.2 Registration and accreditation: Mar. 1,
2012
Advance online registration will be available on the Yeosu
Expos offcial website.
4.3 Request for Information for the Archive
System
Offcial Participants are required to submit the Form
T-01 along with their promotional materials and event
schedule by Mar. 15 via email ( yti@taegang.net).
4.4 Opening of the IMC: May 2, 2012
4.5 Media Day: May 9, 2012
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14
Form T-01
Information on an Offcial Participant for the Archive System

Persons in charge of promotion and communications for the Offcial Participant
Name of
Country/
International
Organization
Name Phone E-mail
Name Phone E-mail
Information on the Offcial Participant
Description Remarks
Basic Information
(only for countries)
Area
Population
Climate
Major industries
Participation
Location/area of the
pavilion
Concept of the exhibition
Major events
Other comments
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15
Form T-02
List of Persons in Charge of the Media
Media
organization
Department Person in charge E-mail Phone Mobile phone Remarks
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T_0203-.indd 16 12. 2. 17. 10:07
U. International VIP
Protocol
2
1. Overview 3
1.1 Introduction
1.2 Basic responsibilities
2. Major Events 3
3. General Protocol 3-6
3.1 Category of international VIPs eligible for protocol
service
3.2 Major protocol facilities
3.2.1 Protocol Center
3.2.2 Protocol Offices
3.3 Service description
3.3.1 On arrival and departure-reception and farewell
at the airport
3.3.2 Chauffeured vehicle service from the airport to
the Expo site
3.3.3 Protocol service at the Expo site
3.3.4 Accommodation
3.3.5 VIP Pass and entry badge
3.3.6 Arrival by private aircrafts
3.3.7 Medical facilities
3.3.8 Weapons and security guards
3.3.9 Use of radio equipment
3.3.10 Protocol order of precedence
3.3.11 Staff designations
4. Protocol on National Day and Special Day 7-9
4.1 National Day and Special Day Program
4.2 Financial support for transportation in Korea
4.3 Vehicle service
4.4 VIP Pass and entry badge
4.5. Distribution of entry passes
4.6 Luncheon
4.7 Relocation of events due to inclement weather
4.8 Dinner and reception
4.9 Accommodation
4.10 Interpretation
Appendix 10-15
Form U-01 Application for CIQ and VIP Pass
Form U-02 Application for Private Aircraft Landing
and Takeoff Permit
Form U-03 Application for Permit to Temporarily
Import Weapons
Form U-04 Application for Permit to Use Radios
Frequencies
Form U-05 Information for Protocol Order of
Precedence
Contents

3
1. Overview
1.1 Introduction
This Guide provides general information on protocol for
international VIPs who attend Expo 2012 Yeosu Korea
to be held from May 12 to August 12, 2012 under the
theme of The Living Ocean and Coast.
The Organizing Committee for Expo 2012 Yeosu
Korea will ensure that the highest possible support and
assistance is provided for smooth operation of offcial
ceremonies and events to be held during the Expo.
1.2 Basic Responsibilities
The Overseas Protocol Department of the Organizing
Committee for Expo 2012 Yeosu Korea is responsible
for providing protocol services for international VIPs
who attend major events to be held at the Expo site in
cooperation with the government of the Republic of
Korea and the Ministry of Foreign Affairs and Trade.
The protocol services to be provided for international VIPs
are as follows:
- Reception and farewell of VIPs at the Incheon
International Airport or the Gimpo International Airport
- Reception and farewell of VIPs at the Yeosu Expo Station
or the Yeosu Airport
- Specialized services for international VIPs at major events
(e.g. assistance and accompaniment throughout National
Day events such as offcial ceremony and luncheon, etc.)
- Specialized services to ensure convenience during visits
to pavilions (e.g. separate entrances, guided tours, etc.)
- Preparation of accommodations and vehicles for
delegations who visit Yeosu on National Days or Special
Days
2. Major Events
Opening Ceremony : May 11 (Fri.), 19:30, Floating Stage
Opening of the Expo Site: May 12 (Sat.), 08:30~08:50,
Main Gate
National Days and Special Days: May 12 (Sat.) - Aug. 12
(Sun.), EXPO Plaza and EXPO Hall
Korea Day: Aug. 1 (Wed.), 10:00~20:00, Expo site
BIE Day: Aug. 11 (Sat.), 10:00~20:00, EXPO Plaza and
EXPO Hall
Yeosu Declaration Forum: Aug. 12 (Sun.), 15:00~17:30,
EXPO Hall
Closing Ceremony: Aug. 12 (Sun.), 19:00, Floating Stage
3. General Protocol
- Protocol service is available for those who have a VIP
pass or an entry badge.
- Heads of delegations for National Day and Special Day
events will be treated with the highest honor, regardless
of the VIP level to which they belong.
3.1 International VIPs Eligible for Protocol
Services
Level 1: Heads of State or Heads of Government
Level 2: Speakers of the House, Chief Justices of the
Supreme Court, Prime Ministers, Members of Royal
Family, BIE President or BIE Secretary General
Level 3: Ministers, Former Heads of State, Vice Speakers
of the House or other national fgures of international
prestige and fame
Level 4: Vice Ministers, Congressmen, Ambassadors to
U_0203-.indd 3 12. 2. 14. 2:20
4
Republic of Korea, or other national fgures recognized by
the Organizing Committee
3.2 Major Protocol Facilities
3.2.1 Protocol Center (Protocol Headquarter)
The Protocol Center is located on the second foor of the
Korea Pavilion and is responsible for the management of
overall protocol services in cooperation with the Central
Situation Room.
3.2.2 Protocol Offces (6 Locations)
Protocol offces are to be installed in six locations: the
Incheon International Airport, Gimpo International
Airport, Yeosu Airport, Yongsan Station (Seoul), Yeosu
Expo Station, and the Yeosu MVL Hotel. These offces are
responsible for the following:
- Providing the reception and farewell of VIPs at airports
and train stations
- Supervising protocol services for VIPs upon their arrival
and departure
- Providing VIPs with information on VIP lounges at
airports and train stations, VIP parking, and nearby hotels
from airports
- Providing protocol services for VIPs staying at Yeosu MVL
Hotel
3.3 Service Description
- Please be noted that some protocol services on National
Days and Special Days, such as accommodations and
vehicles services, may differ from those described below.
3.3.1 Arrival and Departure Reception and Farewell
at Airports
The major airports for arrival and departure are
expected to be the Incheon International Airport, Gimpo
International Airport, and the Yeosu Airport.
A government offcial or a representative of the
Organizing Committee will receive VIPs at the passenger
boarding bridge or the arrival gate. Support for the
Customs, Immigration and Quarantine (hereinafter
referred to as CIQ) process will be provided at the
protocol offce if the offce is present at the airport.
Additional welcoming events will not be held.
Protocol services for departure will be the same as those
for arrival.
3.3.2 Chauffeured Vehicle Service from Airports to
the Expo Site
A protocol offce will provide VIPs with a chauffeured
vehicle service for the trip to the Gimpo International
Airport or the Yongsan Station upon arrival at the Incheon
International Airport.
The Organizing Committee will provide information on
domestic fights and high-speed train KTX for domestic
travel. However, please be noted that fight and train
tickets are at participants expense. KTX reservations can
be made in English at www.korail.com.
The Organizing Committee will provide VIPs with a
chauffeured vehicle service for their trip to the Expo
site upon arrival at the Yeosu Expo Station or the Yeosu
Airport.
Also, upon departure, the Organizing Committee will
provide international VIPs with a chauffeured vehicle
service. On the departure day, VIPs will be picked up to
be transferred to the Yeosu Airport or the Yeosu Expo
Station. Also, for those who travel to Seoul via train, the
chauffeured vehicle service will be provided for the trip
from the Yongsan Station to the Gimpo International
Airport or the Incheon International Airport.
U_0203-.indd 4 12. 2. 14. 2:20

5
3.3.3 Protocol Services at the Expo Site
Major international VIPs are received by relevant
Organizing Committee members upon their arrival at the
VIP gate.
International VIPs who attend events at the Expo site
are accompanied by relevant Organizing Committee
members to the designated area of the event venue.
International VIPs who visit pavilions are accompanied
by pavilion guides. However, some VIPs, such as those
who belong to Level 1 and Level 2, may be guided by
Organizing Committee members.
In principle, walking is the primary mode of transport at
the Expo site. However, electric carts may be provided
upon request to international VIPs with health issues.
3.3.4 Accommodation
Accommodation expenses for international VIPs are
assumed to be covered by the Offcial Participants unless
an accommodation service agreement was made in
advance.
The Organizing Committee provides international VIPs
with a chauffeured vehicle service for trips between hotels
in Yeosu and the Expo site.
For more detailed information about hotel reservations
and others, please refer to L-2. Accommodation for
International VIPs.
3.3.5 VIP Passes and Entry Badges
International VIPs should complete the Application for
CIQ, VIP Passes and Entry Badges (Form U-01) and submit
it to the Overseas Protocol Department by at least 30
days before their visit to the Expo in order to be issued VIP
passes and entry badges.
The types and numbers of VIP passes and entry badges
issued to VIPs of each level are shown in Table 1. VIP
Major Arrival Points and Trip Duration
Given long check-in and check-out times at airports and traffc congestion from the Yeosu Airport to the Expo site during the
Expo, KTX is highly recommended for travel to Yeosu.
Incheon Intl Airport Gimpo Intl Airpor Yeosu Airport Expo Sit
(30 min. drive) (55 min. fight) (30-40 min. drive)
Incheon Intl Airport Yongsan Station Yeosu Expo Station Expo Site
(60 min. drive) (2 hr. 50 min. by KTX) (5 min. drive)
Table 1 VIP Pass and Entry Badge
Level 1 Level 2 Level 3 Level 4
Type and Number of VIP
passes and entry badges
distributed
1 VIP Pass
3 Entry Badges
1 VIP Pass
2 Entry Badges
1 VIP Pass
1 Entry Badge
1 VIP Pass
1 Entry Badge
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6
passes and entry badges expire on event day and should
be returned on the same day.
VIP passes and entry badges will be issued at the Yeosu
Airport, Yeosu Expo Station, or hotels.
3.3.6 Arrival by Private Aircrafts
VIPs who plan to travel to the Expo via private aircraft
should complete the Application for Private Aircraft
Takeoff and Landing Permit (Form U-02) and submit it
to the Overseas Protocol Department by at least 30 days
prior to arrival.
Airports available for private aircrafts include the Incheon
International Airport, Gimpo International Airport, and
the Yeosu Airport.
The Yeosu Airport is available only for aircrafts 49
meters or shorter in length (Boeing 727-200, 737-400/-
500/-800/-900 and 767-300 and Airbus A318, A319,
A320 and A321). The use of the Yeosu Airport for any
aircraft longer than 49 meters requires prior consultation
with the airport.
3.3.7 Medical Facilities
Medical services are available for a fee at the Hallyeo Expo
Hospital (Phone:061-689-9000), an Expo-designated
hospital.
For emergency situations, 4 medical facilities (1 central
medical center and 3 temporary clinics) within the Expo
site and 3 medical facilities (one between the Gate 1 and
the Yeosu MVL Hotel, one in front of the Yeosu Expo
Station, and one in the plaza in front of the Gate 4) will
be in operation.
3.3.8 Weapons and Security Guards
Those who wish to temporarily import weapons should
complete the Application for Permit to Temporarily Import
Weapons (Form U-03) and submit it to the Overseas
Protocol Department by at least 30 days prior to the
intended import of such weapons.
Security services for VIPs of each level will be provided to
ensure safety.
3.3.9 Use of Radio Equipment
Those who wish to use radio equipment for security
purposes or others should complete the Application for
Permit to Use Radio Equipment (Form U-04) and submit it
to the Overseas Protocol Department by at least 30 days
prior to the intended use period.
3.3.10 Order of Precedence
For VIP seating arrangements and other situations in
accordance with order of precedence, the Information for
Order of Precedence (Form U-05) should be completed
and submitted to the Overseas Protocol Department at
least 30 days in advance of entry into Korea.
The names of VIPs eligible for receiving VIP passes and
entry badges should be listed on Form U-05.
3.3.11Designation of Personnel
Personnel should be designated for each of the tasks
listed below, and their names should appear on the
relevant forms. A staff member may be responsible for
more than two tasks.
Customs, immigration and quarantine Form U-01
Private aircraft Form U-02
Weapons Form U-03
Radio equipment Form U-04
Schedules Form U-05
VIP passes and entry badges Form U-05
Entry passes Form U-05
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7
4.Protocol on National Days and Special Days
- The protocol services described below are applicable to delegations on National Days and Special Days. Please be noted
that general protocol is applied for protocol services not mentioned below.
4.1 Standard Program for National Days and Special Days
Table 2 National Day and Special Day Standard Program
Time Program
Event Date
~10:00 Delegation arrives at the Expo site.
10:00~10:10 Transfer to event venue
10:10~10:40
Offcial Ceremony
Raising of the national fag of the Offcial Participant
Playing of the national anthem of the Offcial Participant
Speeches each by the head of delegation and by representative of host country (5 min. each)
10:40~10:55 Transfer to Expo Hall
10:55~11:10 Signing of guestbook, photo session
11:10~11:40 Cultural performances by the Offcial Participant
11:40~12:00 Transfer to luncheon venue
12:00~13:30 Luncheon held by the host country
13:30~14:00 Visit to the Offcial Participants Pavilion
14:00~14:30 Visit to the Korea Pavilion
14:30~15:00 Visit to the Theme Pavilion
15:00~15:30 Visit to other pavilions
18:30~ Dinner held by offcial participants *Only if Offcial Participants wish to host one
4.2 Domestic Transportation Support
If delegations for National Days or Special Days wish to
travel to Yeosu by KTX, the head of the delegation and
two delegation members will be provided with frst-class
round-trip KTX tickets between Seoul (Yongsan Station)
and Yeosu (Yeosu Expo Station).
This support is not applicable for delegations from
developing countries which are provided with fnancial
support.
4.3 Vehicle Services
Vehicles to be provided to delegations for National Days
are shown in Table 3.
Car rental is available for additional vehicles. The car
rental companies located at the Yeosu Airport are Kumho
Rent a Car (www.ktkumhorent.com/eng) and AVIS Rent a
Car (www.ajrentacar.co.kr/eng).
U_0203-.indd 7 12. 2. 14. 2:20
8
4.4 VIP Passes and Entry Badges
The number of VIP passes and entry badges issued to
delegations of Offcial Participants for National Day events
is shown in Table 4. The VIP passes and entry badges
expire on event day and should be returned on the same
day.
Delegations shall complete the Application for CIQ, VIP
Passes and Engry Badges (Form U-01) and submit it to the
Overseas Protocol Department by April 1 for issuance of
their VIP passes and entry badges.
4.5 Distribution of Event Passes
The Organizing Committee will distribute event passes
in order to assist Offcial Participants in preparations for
National Day and Special Day events.
The number of event passes distributed will be decided,
based on the size of the Offcial Participants pavilions.
Offcial Participants with pavilions with 1,000 m2 pavilions
will be given up to 150 tickets, and those less than 1,000
m2 up to 100 tickets. International Organizations will be
given up to 100 tickets.
These event passes are valid only for the Offcial
Participants National Day.
4.6 Luncheon
An offcial luncheon on an Offcial Participants National
Day is held by the Organizing Committee at the VIP
Restaurant on Block D of the International Pavilion with
the attendance of up to 20 delegation members of the
Offcial Participant and an equal number of delegation
members of the host country.
Offcial participants shall specify dietary restrictions, if
applicable, on the Application for CIQ, VIP Passes and
Entry Badges (Form U-01).
4.7 Relocation of Events due to Inclement
Weather
Events (fag raising, congratulatory and welcome speech
delivery, etc.) on National Days will be held in the
EXPO Hall lobby when rain or other inclement weather
conditions prevent their being held outdoors.
4.8 Dinner
Offcial Participants may wish to host a dinner on their
National Day, and, in such a case, they may invite VIPs of
the host country to dinner.
For convenience of Offcial Participants, the dinner can be
held at the VIP Restaurant on Block D of the International
Pavilion or in the banquet hall of the Yeosu MVL Hotel.
Offcial Participants shall notify their preferences and plans
for the dinner to the Overseas Protocol Department at
least 30 days in advance.
Table 3 Vehicle Support
Classifcation Vehicles provided
Level 1
2 Luxury Sedans
1 Van
Level 2
1 Luxury Sedan
1 Mid-size Sedan
1 Van
Level 3
1 Luxury Sedan
1 Van
Level 4
1 Luxury Sedan
1 Van
Table 4 VIP Passes and Entry Badges Issued to VIPs
Classifcation VIP Pass / Entry Badge
Level 1 1 VIP Pass + 30 Entry Badges
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9
If necessary, the Overseas Protocol Department may
provide Offcial Participants with information on possible
venues and caterers for dinner.
4.9 Accommodation
Accommodation is provided for international VIPs as
shown in Table 5 below.
The MVL Hotel is the hotel recommended by the
Organizing Committee for delegations.
The accommodation is provided for two nights. Breakfast
for up to three persons at the MVL Hotel is covered by
Offcial Participants shall make hotel reservations for
their delegations. Any additional expenses beyond those
covered by the Organizing Committee shall be borne with
Offcial Participants.
Accommodation expenses (including breakfast costs)
covered by the Organizing Committee for the delegations
of Offcial Participants are calculated, based on the MVL
Hotel rates even in cases where delegations decide to stay
at other hotels.
4.10 Interpretation
The Organizing Committee will offer an English or French
interpreting service for international VIPs to ensure
smooth communication. Offcial Participants that wish
to use languages other than English or French should be
accompanied by their own interpreters.
The forms below should be completed and submitted
to the Overseas Protocol Department (Fax. 82-61-659-
2970, protocol@expo2012.kr).
Table 5
Accommodation at the Yeosu MVL Hotel for VIPs
Classifcation Accommodation (for 2 nights)
Level 1 1 Royal Suite, 2 Suites
Level 2 1 Suite, 1 Standard
Level 3 1 Suite
Level 4 1 Deluxe
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10
Form U-01
Application for CIQ, VIP Passes and Entry Badges
- This form is designed to provide the detailed information required for convenient CIQ process and the issuance of VIP passes and
entry badges. Delegations for National Days and Special Days shall submit the completed form by April 1 and all other forms at least
30 prior to their visit to Yeosu
Surname Given name
Photo
(3.5cm4.5cm)
Mr. Mrs. Ms. Dr. Prof.
Ambassador Other _________
Delegation position
Delegation head Spouse Offcial delegation member Staff
Interpreter Security Guard
Nationality Language
Date of birth __________day _________month _________year
Affliated organization Job title
Address (offce)
Fax. (offce) Tel. (offce)
Passport no. Date of issue
Date of expiry Blood type
RH+ RH-
A B AB O
Passport type Diplomatic Resident Offcial Ordinary
Arrival airport
Mode of Transport to
the Expo site
KTX (Arrival at Yongsan Station)
Flight (Arrival at Yeosu Airport)
CIQ offcer
Name Cell no. E- mail
Dietary restrictions
Health restrictions
Others
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11
Form U-02
Application for Private Aircraft Landing and Takeoff Permit
Charter company
Name of company
Name of CEO
Nationality of the aircraft
Permanent aircraft address Aircraft registration mark
Flight purpose Cargo
Flight route Ground handling agency
Takeoff Landing
Airport Date Airport Date
Information about fight attendants Information about passengers
No Name Position No Name Position
1 1
2 2
3 3
4 4
5 5
6 6
7 7
8 8
9 9
10 10
Person in charge of private aircraft
Name Tel
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12
Form U-03
Application for Permit to Temporarily Import Weapons
Date of import Date of export
Purpose for possession
No. of weapons
imported
Applicants
name
Position Passport no.
Date of
issue
Date of
expiry
Date of birth
Weapon
type
Weapon serial
number
Caliber
(inch)
1
2
3
4
5
6
7
8
Person in charge of weapons
Name Tel.
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13
Form U-04
Application for Permit to Use Radio Equipment
Purpose Number of radios imported
Name Position
Preferred transmit
frequency
Frequency
range
Output Location
1
2
3
4
5
6
7
8
Person in charge of radios
Name Tel.
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14
Form U-05
Information for Order of Precedence
- This form shall be completed in order of precedence and will be used to determine seating plans for various occasions.
No. Name
Position
(organization)
Title in the Delegation Passport No.
No.1
No.2
No.3
No.4
No.5
No.6
No.7
No.8
No.9
No.10
No.11
No.12
No.13
No.14
No.15
No.16
No.17
No.18
No.19
No.20
No.21
No.22
No.23
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15
No.24
No.25
No.26
No.27
No.28
No.29
No.30
Schedule contact
VIP pass and entry badge
reception contact
Entry pass reception
contact
U_0203-.indd 15 12. 2. 14. 2:20
U. Protocole des VIPs internationaux
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Participation

The Living Ocean and Coast

C. Development of the Theme

C. Development of the Theme

J. Customs Clearance, Quarantine and Handling of Goods

Epidemiological Investigation -> check whether animal

* Re-export (exit) of goods will follow the same procedures.

Cargo Management Number

Exit Evidence Number

Imported Cargo List

Application for Additional Equipment

Additional Documents: tax invoice for domestic purchase, Participation Contract

O. Admission of Personnel of Official Participants and Security Management

Classification Type Application Required documents

3.1 Submission of Exhibition Facility Installation Plan

(10 million won)

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