Purchasing and Supply Association (Singapore)

Student Handbook
Welcome Message
Dear Students
Welcome to Purchasing and Supply Association (Singapore). Bridging the Purchasing and Supply chain Professionals Globally

Thank you for your interest in our range of programmes. At our Association we devote our efforts to serving you, as students and members support is our top priority. Our professional association provides consultancy, course advice; administrative and tutorial support; and course-related assistance to students and members. We will ensure that you will be provided with the necessary infrastructure and a conducive study environment to aid your pursuit for quality training and education. We trust that you will find your experience with us both enriching and rewarding. This handbook contains all the information and regulations that you need to know during your course of study with us. This is aimed to help you settle in easily with minimum fuss. Should you have any questions, please do not hesitate to contact our Academic Director at pasas@pasas.org We assure you that you will have an enriching and rewarding experience while with us here at PASAS, both academically and personally. We wish you every success in your studies and development with PASAS.

Habib Kassim Executive Director Purchasing and Supply Association (Singapore)

Contents
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YOUR STUDY AT PASAS COURSE MATTERS 2.1 Deferment of Term/Course 2.2 Withdrawal/Refund of Fees 2.3 Class Transfer 2.4 Transfer Between Courses 2.5 Leave of Absence 2.6 Publication of Results 2.7 Request of Official Letters from School 2.8 Submission of Medical Certificates 2.9 Term System 2.10 Limitation on Repetition & Length of Attendance 2.11 Change of Address 2.12 Collection of Course Materials PAYMENT OF FEES 3.1 Course Fees 3.2 Fee Payment Notification 3.3 Methods of Payment 3.4 De-registration 3.5 Re-instatement 3.6 Re-registration Fee STUDENTS DISCIPLINE 4.1 Student Conduct 4.2 Vandalism 4.3 Plagiarism 4.4 Student Card ASSIGNMENT ADDRESSES 5.1 Absence from In-Course Assessment 5.2 Late Assignments 5.3 Submission of Assignments/Project

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6.0

EXAMINATION MATTERS 6.1 Examination Grades 6.2 Deferment from Examination 6.3 Absence from Examination/Re-sit 6.4 Conditions for Supplementary Examination 6.5 Re-module 6.6 Examination Notification 6.7 Eligibility for Examinations 6.8 Meaning of Grades 6.9 Application for Review of Grade 6.10 Progression

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8.0

RULES & ACADEMIC BY-LAWS AT TEST & EXAMINATION 8.1 Examination Standard Instructions

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1.0

YOUR STUDY AT PASAS You will find that the climate in our programme is very different. We inculcate in our association a more informal and personal environment among students and staff. You will attend lectures/tutorials sometimes with as many as 50 other students. In order that you achieve the most from your class sessions, it is very important that you observe certain rules. You should always be punctual for your classes. Late comers to a class will only distract the lecturer and the other students. During the class session, you should concentrate on what the lecturer is explaining and you should make notes. If you do not do this and instead, choose to misbehave in the classroom you will only be denying yourself a chance to learn. You will also be disturbing the other students and this would be most inconsiderate. Research studies have revealed that successful students: 1) 2) 3) 4) 5) 6) 7) 8) 9) Regularly attend lectures, tutorials and attempt practical work. Make notes in lectures and write them on the same day if possible. Sit in front for all classes. Dont hesitate to ask questions when they need help to solve problems. Make notes when they read their textbooks. Work to a timetable. Are interested or have made themselves interested in their work. Have a regular schedule of study. Know how to concentrate.

10) Dont leave work to the last minute. All lectures are conducted in English. We are confident that you will observe all of the above and be a successful student with us.

2.0 2.1

COURSE MATTERS Deferment of Term/Course A student who is unable to attend class and wishes to defer the term/course must notify the Academic Director well in advance, in writing. Application for deferment of term/course must be at least fourteen (14) days before commencement of the term/course unless otherwise stated. Students who do not attend class are still considered as students and are liable to pay the fees. Students who wish to defer from a paid term/course before the class commences will not be allowed a refund of the term/course fee. However, the term/course fee paid will be transferred to the next commencement. The maximum duration for deferment of paid term shall be for a period of six (6) months. Thereafter, students will be considered as new student and will need to re-enroll and pay the Registration and Initial Application Fees for continuation. Student, who requested for deferment and have not fulfilled the current term fee, will not have the request for deferment processed. Students who have deferred their progression, will be regarded as new students, and are subject to the appropriate fee structure as depicted on the course brochure. All fees are applicable, except the exemption fees by level. In cases of deferment of a term/course, students will not be allowed a refund of the term/course fee paid for any reasons after the class commences.

2.2

Withdrawal/Refund of Fees Students who wish to withdraw from their course must complete a prescribed COURSE WITHDRAWAL FORM which is obtainable from the Academic Director and submit to PASAS. The completed form should be submitted together with original receipts of course fee payment. Students withdrawing from the course two weeks before the course commences, may be allowed a refund of 80% of the term fee paid (however, all administration and initial application fees are non-refundable). Students withdrawing from the course after the term commences will not be allowed a refund of the term fee paid.

2.3

Class Transfer Request for class transfers may be considered subject to individual cases and available vacancies. Applications must be made before the term commences and the request forms are available from the Academic Director. The student must continue to attend the class to which it has been originally allocated pending the result for the application.

2.4

Transfers Between Courses Request for class transfers between courses may be considered on a case by case basis, subject to the applicants suitability and available vacancies. These requests must be made prior to the commencement of course. All applications must be made in writing through the Academic Director. The applicant must continue to attend the original course of the study pending the result of the application.

2.5

Leave of Absence Students who are unable to attend the scheduled class(es) for medical or other justifiable reason(s) must notify the School for leave of absence. Application must be submitted before the intended period of absence. In the case of absence on medical grounds, the student must ensure the application is submitted after the absence to the PASAS Office.

2.6

Publication of Results The Results of all course assessment and examinations shall be finalised by the Examination Board. Provisional results shall be displayed in our webpage usually during the third week of the new term, while confirmed results shall be posted to the students one week thereafter. Original result slips will be issued only once per Term and students are advised to take good care of them, as they will not be replaced again.

2.7

Request of Official Letters from School Any requests for Official Letters from the School must be made five (5) working days in advance and this can be done by submitting the prescribed request form to the PASAS Office.

2.8

Submission of Medical Certificates If you are unable to attend an examination due to illness, you must produce a valid medical certificate within 48 hours to the PASAS Administration Office, failing which the medical certificate will not be considered. In hospitalisation cases, the medical certificate must be submitted 48 hours after being discharged from the hospital. Those students who are required to take the Supplementary Examinations after the Examination Boards meeting will be informed by the Academic Director. However, the final results will be subject to confirmation by the Examination Board.

2.9 Term System

The PASAS academic calendar follows a 4-term system as follows:

1st Term 2nd Term 3rd Term 4th Term

February/March May/June August/September November/December

Students, who are unsuccessful, after the supplementary examinations, need only repeat the failed module. They can do this in the term when the module is next offered. Generally, they will not have to repeat the whole course unless otherwise advised. 2.10 Limitation on Repetition and Length of Attendance Students can repeat any year only once. The maximum duration to complete their course of study shall be 3 times of the actual course duration. 2.11 Change of Address It is important that the students notify PASAS Administration in writing of any change in address and contact number. This is to ensure that our correspondence will reach you on time and that you are kept informed of all relevant news. 2.12 Collection of Course Materials The collection of course materials will only be available upon making payment of the current term fee. Students are to produce their receipt upon collection of the course materials during the first and second weeks of the new term

3.0

PAYMENT OF FEES
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3.1

Course Fees The fees can be paid on term installments basis before or upon commencement of each term. All fees are not subject GST, and all fees are subject to change.

3.2

Fee Payment Notification A notification for term payment will be placed on the PASAS website News & Events three (3) weeks before the due date to remind all students of fee payment. Individual invoices will NOT be sent to students as reminders.

3.3

Methods of Payment Students can pay their course fees using Cash or Cheque. To ensure that cheques presented for payment of fees are properly drawn, students will have to pay an administrative fee of S$30 for every cheque that is dishonored. Cheques must be crossed and made payable to Purchasing and Supply Association (Singapore). Student Name, Student NRIC No. and Course Name should be written on the reverse of your cheque and put in the cheque deposit envelope available at our office.

3.4

De-registration Students who do not pay their term fees within 2 weeks of term commencement will be de-registered and can only be re-instated the following term. A reregistration fee of $80.00 will be imposed together with the outstanding term fee.

3.5

Re-instatement Students who wish to re-instate their course will have to duly fill in or submit the re-instatement form 2 weeks before the new term commenced. Any application received after the required date will not be entertained. Students who exceed the 6 months re-instatement period and who wish to resume the course will be regarded as a new applicant.

3.6

Re-registration Fee A re-registration fee of S$50/S$100 (depending on course enrolled for) will be imposed if: i. Fees are not paid within the stipulated date, or ii. Permission to delay payment has not been obtained from the Academic Director prior to the due date. (A student is liable to have his/her name removed from the Class Register if his/her fees are not paid).

4.0 4.1

STUDENT DISCIPLINE Student Conduct 1) No smoking, eating, drinking and listening to music in the classrooms. 2) No littering in the classrooms.

3) 4)

No playing of electronics games in the classrooms. Do not remove any equipment out of the classroom without authorisation.

5)

Do not tamper with the equipment. Please report any system problem, virus attack or missing equipment immediately to the PASAS Office.

6)

All students must maintain proper conduct and refrain from disruptive behavior during lectures. 7) Switch off your pagers and/or mobile phones during all lessons and examinations.

4.2

Vandalism The Association has provided facilities and services to enable you to study effectively and to achieve good results. As such, the facilities are for you to use and not to damage. Hence, students are warned not to write on the tabletops in classrooms, and/or commit any other form of vandalism while in the premises.

4.3

Plagiarism Academic malpractice includes plagiarism, to take and use another persons thoughts, writings etc, and to present it as ones own. Plagiarism includes such acts as not detailing any or all relevant information concerning a published (or any form of information dissemination) authors work as well as using the work of a fellow student or students from the same course. While it is acceptable to discuss problems and share ideas, these ideas should be applied to the problem/assignment by yourself to achieve your own solution. Substantiated plagiarism or cheating in a formative assessment will result in, at least, the loss of ALL marks in that component of the subject and possible exclusion from the course.

4.4

Student Card

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1. All students when admitted to the courses are issued an identification

card, referred to as the student card. 2. The student card must be produced when entering and leaving the classroom, for identification at examinations and class-tests. 3. Students must report the loss of their student card to the PASAS Office. The cost of the first replacement is S$5/- and subsequent replacements will be S$10/-.

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5.0 ASSIGNMENT ADDRESSES 5.1 Absence from In-Course Assessment A student who is absent from any in-course assessment component (coursework or class-test) shall be deemed to have sat and failed that component and will be awarded a F-NF grade unless the Academic Director is satisfied that there is a valid and acceptable reason(s) for the absence. All documentary evidence in support of the students failure to take the in-course assessment component must be submitted to the Office. 5.2 Late Assignments Any request for extension of submission date for assignments must be forwarded in writing with appropriate reasons on the prescribed form to the Student Administration Office five (5) working days prior to the due date. Extension is not automatically granted. In the absence of an approved extension date for submission, a LATE SUBMISSION WITH DATE will be stamped on their scripts if assignments are handed in late. In addition, a penalty of 5% of the total marks will be deducted for each day the assignment is late. This applies for a maximum of three (3) days, after which the assignment will not be accepted. 5.3 Submission of Assignments/Project Students are required to submit their assignments/projects together with the form Assignment Acknowledgement Slip which can be obtained from the Office. The white copy of the Assignment Acknowledgement Slip will be returned to the student for record. The assignments/project can be submitted to the Academic Director. Upon marking, the yellow copy of the Assignment Acknowledgement Slip will be returned to the students as feedback via mail within 5 working days. All assignments should be in A4 size paper. For large documents students can use A3 size paper folded into two A4 size. The assignment must be bound securely and stapled. For the final integrative project, two copies of the project report are required and must be securely bound in an A4 ring binder.

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6.0 6.1

EXAMINATION MATTERS Examination Grades Generally, all examination grades will be moderated and issued by Examination Board of respective awarding bodies. The grade of award for a pass performance in a module within the Certificate, Diploma and Advanced Diploma courses are indicative as follows: Above 80% Higher Distinction 70% - 79% Distinction 60% - 69% Credit 50% - 59% Pass 45% - 49% Conceded Pass Below 45% Fail Fail Non Fulfillment Subject Exempted Supplementary Fail Withdrawn with academic penalty HD D C P PC F F-NF X FS WD

P* - Provisional Pass F* - Provisional Fail FE* - Pass in total but fail examination component only F-NF* - Fail Non Fulfillment 6.2 Deferment from Examination Any request for deferment from examination must be forwarded in writing with documentary proof on the prescribed form to the Student Administration Office at least five (5) working days prior to the examination date. Approval is not automatically granted. Requests for deferment will only be considered based on the following four (4) reasons: Reasons Reservist In-camp training Out stationed Medical Compassionate ground (e.g. death of next-of-kin, emergency cases, etc) Supporting Documents SAF 100A Flight tickets / Passport Medical Certificate Death certificate, hospitalization documents, etc.

In the absence of such approval, student must attempt the examination in accordance to the scheduled date. Students will be notified of deferred examination date.

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6.3

Absence from Re-sit Examination A student, who has enrolled for any examination or re-sits in-course assessment/examination and is absent, shall be deemed to have sat and failed the examination/re-sit in-course assessment unless the School is satisfied that there is valid and acceptable reason(s) for the absence. All documentary evidence in support of the students failure to take the examination/re-sit incourse assessment must be submitted to the Student Administration Office. Failing which, the student will be award F-NF grade. If absence is due to any emergency or other unavoidable circumstances, you must set out all the relevant circumstances which prevented your attendance and forward documentary evidence in support of your explanation, within 48 hours, to the Academic Director.

6.4

Conditions for Supplementary Examination There will be a supplementary examination four (4) weeks after the release of confirmed results. A referred candidate is required to sit a referred examination and/or submit referred coursework and must achieve a pass mark. The referrals must normally be completed successfully before proceeding to the next level. In determining a module performance, the module mark is derived by equally weighting the examination and in-course assessment components. A student who fails and has subsequently sat and passed the Supplementary Examination, will be awarded a Supplementary pass P grade, regardless of the score achieved. Students who obtain F-NF and WD grades are not entitled to a supplementary examination. This grade will eventually be changed to Fail grade. In this case, students will need to re-module of which payment must be made before enrolling.

6.5

Remodule Students receiving either a F-NF, E, WD grade or have failed a supplementary examination will need to redo the entire subject of which payment for the subject will need to be made. Students will be sent a re-module notification and must duly complete the Re-module Application Form.

6.6

Examination Notification The examinations are conducted around February/March, May/June, August/September and October/November each academic year and the supplementary examinations will be conducted four (4) weeks after the release of results. Notice of examination dates will be published on the notice board and our website two (2) weeks prior to the first examination date. It is important for all students to refer to the notice boards or the website for their respective examination dates.

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Results will be posted on the notice board for four (4) weeks before being taken down. It is the responsibility of the students to read the notices and comply with the examination regulations. 6.7 Eligibility for Examinations A student is allowed to sit the examinations provided he/she: 1. Completes all assignments. 2 3 4 2. Shows satisfactory progress in assignments or class-test. 1. Has a record of good conduct. 2. Has cleared all his/her outstanding fees. Failing which he/she will be debarred from the examinations. 6.8 Meaning of Grades HD High Distinction Work of outstanding quality, broadly speaking, which may be demonstrated by means of criticism, logical argument, and interpretation of materials or use of methodology. This grade may also be given to recognise particular originality or creativity. D Distinction Work of superior quality demonstrating a sound grasp of content, together with efficient organisation and selectivity C Credit Work of good quality showing more than satisfactory achievement P Pass Work showing satisfactory achievement PC Conceded Pass Work showing at least satisfactory achievement in more important aspects, but with unsatisfactory (though close to satisfactory) achievement on some other aspects. A Conceded Pass is deemed to satisfy pre-requisite knowledge requirements. Students must not obtain more than 2 Conceded Pass grades in one particular course. However students who have PC can request for supplementary examination, but the final result will only reflect P or F. F Fail Unsatisfactory performance in cases where a Conceded or Terminating Pass may not be appropriately awarded F-NF Fail Non Fulfillment Students fail to complete all unit assessment requirements. Students awarded a F-NF will not be eligible for a supplementary examination

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F@ - Fail Supplementary Re-assessable fail. WA Results With-held Results with-held due to non payment of fees or other reasons deemed fit by the University of institution. In this case, please contact the institution immediately for clarification. WD Withdrawn with academic penalty Students who are enrolled in the course but have been de-registered due to non payment of fees will be considered as having withdrawn from the course and WD grade will be awarded. All marks awarded in the module for various assessable components will be regarded as null and void and students will need to redo the module. X Exempted Academic credit or advanced standing given 6.9 Application for Review of Grade A student may apply for a review of a final grade if they have reason to believe that an error has been made, an injustice done, or circumstances of misadventure have not been taken into account. All applications must be lodged on the appropriate request form available at the front desk. In the first instance, it is advisable to speak with your subject lecturer before you lodge your application. All applications must be lodged within 14 days of the official release of results. 6.10 Progression Progression is a status that you hold after completion of one academic semester. If your academic performance has been below pass standard, your progression may be conditional upon future performance or you may be invited to write to the Association and show cause as to why you should be allowed to continue with your studies. TO PROTECT PRIVACY AND ENSURE ACCURACY OF INFORMATION, RESULTS WILL NOT BE GIVEN OVER THE TELEPHONE.
Results can also be viewed from our Associations website at www.PASAS.org.sg For further information, info@PASAS.org.sg. please contact the Academic Director at

8.0

RULES & ACADEMIC BY-LAWS AT TESTS & EXAMINATION

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8.1

Examination Standard Instructions

1. Be punctual for the examination. You must be present at the examination

room at least 15 minutes before the examination begins. No candidates will be admitted to the examination room later than 30 minutes after the start of the examination.

2. Place your student card on the right hand corner of your desk for
identification. 3. 4. Do not take into the examination room any equipment, book, paper, written document, drawing, walkman, pager, mobile phone etc. unless otherwise authorized. If you are found handling unauthorized material, this will be confiscated. If you have inadvertently taken any unauthorised material into the examination room, you are reminded to surrender it immediately without any penalty. do not communicate by word of mouth or otherwise with other candidates during the examination. You are not allowed to leave the examination room during the first 45 minutes after the examination has commenced and also during the last 15 minutes of the examination.

5. Do not smoke, drink or eat in the examination rooms and adjacent vicinity;

6. You are required to check the set of question papers to make sure that the
question paper is the correct and complete set with no missing pages.

7. On completion of the examination, you are not permitted to remove any

written paper, unused stationery or any examination material supplied for use in the examination. If you remove your answer booklet or paper from the examination room and subsequently return to hand it in, irrespective of the length of time, the answer booklet or paper will not be accepted for grading.

8. Any attempt to cheat will be referred to the Association Disciplinary

Committee. Punishment includes expulsion from the Association. 9. Students are required to place all books, bags, lecture notes, etc. at the front of the Examination Room.

Every student should know the Association rules and observe them at all times so that the premises is clean, quiet, safe, orderly and a conducive place to work and study. Above all it is the duty of every student to create an atmosphere, such that the Association can be proud of its students and the students in turn can be proud of the Association.

We begin with your objectives and end with your achievements!

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