Month End Closing Operations

Module

Sr. No.

Process Description

T Code / Menu-path

Periodicity(D/W/M)

Person Responsible / Location

MM

Inventory balance

Programm ZBIL

Monthly

Logistic

MM

Inventory Revaluation

MR22 Logistics > Materials Management > Valuation > Change in Material Price > Change Material Prices

Monthly

Corporate Accounts

MM

Physical Inventory Differences-Post , after Physical counting

MI07 Logistics > Materials Management > Physical Inventory > Difference > Post (+ MI01 MI04 )

Monthly

Depot/corporate accounts after prior approval from head of finance

MM

PO Closure

ME22N Logistics > Materials Management > Purchasing > Purchase Order > Change

Monthly

Purchase dept

SD

Check Billing Due List for the last days in the month

VF04 * *Logistics > Sales and Distribution > Billing > Billing Document > Process Billing Due List

Monthly

Logtistics/Sales Admin.

SD

General check of SD billing flows of Goods Issues without invoices

VL06F Information Systems > General Report Selection > Sales and Distribution >Shipping > Delivery Monitor

Monthly

Logtistics/Sales Admin.

FI

General account manual FI postings

FB50 / KE21N

Monthly

Corporate Accounts

SD

Release SD billing to Accounting

VFX3 Logistics > Sales and Distribution > Billing > Billing Document > Blocked Billing Docs

Monthly

Logtistics/Sales Admin.

COPA

Reconciliation between CO/FI/SD

KEAT Accounting > Controlling > Profitability Analysis > Tools > Analyze Value Flows

Monthly

Reporting

FI & COPA

10

Invoicing Regularisation of deliveries non invoiced

FB50 Accounting -> Financial Accounting-> General Ledger -> Document Entry -> FB50 - Enter G/L Account Document

Monthly

Reporting

FI-CO-SD

11

Ensure Return sale order -credit memo and transfer posting tally

KE24/MB51

Monthly

Sales Admin/Reporting/Accounts

Payroll

12

Running of payroll interface

NON STANDARD

Monthly

IT/Corporate Accounts

MM

13

Open next MM Period

MMPV Logistics > Material Managements > Material

Monthly

Manual orAutomated back

Master > Other > Close Period

ground job

FI

14

Open FI Posting Periods

OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods

Monthly

Corporate Accounts

CO/IM

15

Settlement of Investment Orders to AUC

KO8G Accounting > Controlling > Internal Orders > Period-End Closing > Single Functions > Settlement > KO8G Collective Processing

Monthly

Reporting /Corporate Accounts

CO/IM

16

Settlement of Investment Orders to Fixed Assets

KO8G Accounting -> Investment Management -> Internal Orders ->Period-End Closing->Single Functions > Settlement > KO8G - Collective Processing

Monthly

Reporting/Corporate Accounts

FI

17

Depreciation Run

AFAB -Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Depreciation Run -> AFAB Execute

Monthly

Reporting/Corporate Accounts

FI

18

Maintain Exchange Rates

OB08 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_BCE_68000174 Enter Translation Rates

interface MEDECO

FI

19

Post Accrual / Deferral Entries

FBS1 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> FBS1 Enter Accrual/Deferral Doc.

Monthly

Corporate Accounts

FI

20

Post Recurring Entries

F.14 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Recurring Entries -> F.14 Execute

Depends on Nature of entry and target accrual dates

Corporate Accounts

FI

21

Reverse Accrual / Deferral Entries

F.81 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.81 Reverse Accrual/Deferral Document

Monthly

Corporate Accounts

FI

22

Receivables and Payables Regroupements

F101 Accounting -> Accounts Receivables -> Periodic Processing -> Closing -> Regroup -> F101 Receivables/payables

Monthly

Corporate Accounts

FI

23

GR/IR Clearing

F.13 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Automatic Clearing -> F.13 - Without Specification of Clearing Currency

Monthly

Corporate Accounts

FI

24

Revaluation of Foreign Currency Balances

F.05 Accounting -> Financial Accounting-> General

Monthly/Weekly

Corporate Accounts

Ledger -> Periodic Processing -> Closing -> Valuate -> F.05 - Foreign Currency Valuation

COCCA

25

Correction of FI documents for wrong cost centre entries

KB61 Accounting > Controlling > Cost Center Accounting > Actual Postings > KB61 Repost Line Items

Weekly/Monthly

CO

26

Period close in CO

OKP1 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment

Monthly

Reporting

CO-FI

27

CO-FI Reco

S_ALR_87013603 Accounting > Controlling > Cost Element Accounting > Information System > Reports for Cost and Revenue Element Acc > Reconciliation > CO/FI Reconciliation in CoCd Currency

Weekly/Monthly

Reporting

COPA

28

CO - PA assessment

KEU5 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment

Monthly

Reporting

COPA

29

Reconciliation between CO - CCA - COPA

GR55 ZTL8 Accounting > Controlling > Cost Center Accounting > Information System > Tools > Report Painter > Report Writer > Report Group ZTL8 > Execute

Monthly

Reporting

COPA

30

RES1 Report execution and validation

KE30 Accounting > Controlling > Profitability Analysis > Information System > Execute Report

D/W/M

Reporting

FI

31

Balance Audit Trail

S_ALR_87100205 General Ledger >Periodic Processing > Closing > Document > Balance Audit Trail > All Accounts > S_ALR_87100205 - General Ledger from the Document File

Monthly

Corporate Accounts

FI

32

Compact Journal

S_ALR_87012289 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing ->Closing > Report > General Ledger Reports >Document > General > Compact Document Journal

Monthly

Corporate Accounts

FI

33

VAT Liability

F.38 General Ledger >Periodic Processing > Closing > Report > F.38 - Transfer Deferred Tax

Monthly

Corporate Accounts

FI

34

VAT Liability

F-32 Accounting -> Financial Accounting-> General Ledger -> Document Entry -> F-02 - General Posting

Monthly

Corporate Accounts

FI

35

Analyse GR / IR a/c to crystalise and close the liability in the GR / IR a/c to chase up invoices

FBL3N / F.13 (TEST run and without tick " only docs which can be cleared"

Monthly

Corporate Accounts

FI

34

Review and download the p& l and balance sheet

S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General > Actual/Actual Comparisons ->S_ALR_87012284

Monthly

Corporate Accounts/ Reporting

IM

35

Investment Management Report

S_ALR_87013019 Accounting -> Investment Management -> Internal Orders ->Information System ->Reports for Internal Orders ->More Reports S_ALR_87013019 S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 :

Monthly

Reporting

IM

36

Investment Management Report

AW01N Accounting > Investment Management > Fixed Assets >Asset > AW01N Asset Explorer

D/W/M

Reporting

YEAR END CLOSING OPERATIONS

Module

Sr. No.

Process Description

T Code / Menu-path

Preceding Dependency

Subsequent Process Impacted

Periodicity(D/W/M)

Person Responsible / Location

FI

Open FI Posting Periods

OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods

Open period 13 close Normal periods 1 to 12 initially. Open Special Period 13 , only for non sales accounts ( exclude accounts 7*)

Allows all specific en year postings

Annual

Corporate Accounts

FI

End year Manual FI Postings

FB50 Accounting -> Financial Accounting-> General Ledger -> Document Entry -> FB50 - Enter G/L Account Document

All specific postings for regularisation involving generation of and FI and non sales imapct -commissions on sales

Annual

Corporate Accounts

FI

Fiscal Year Change for Fixed Assets

AJRW Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> AJRW - Fiscal Year Change

None

1/Calcul evaluation on next period 2/Posting to Assets Accounting in next Fiscal Year 3/reporting Budget

Annual

Corporate Accounts

FI

Open FI Posting Periods

OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close

Close Special Period 13 to 16 to be closed after full & complete finalisation. of trial balance.

All processing involving generation of and FI Document not allowed in next

Annual

Corporate Accounts

Posting Periods

posting period.

FI

Fixed Assets YearEnd Closing

AJAB Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> AJAB - Execute

After END closing period 13 =>Completion of Capitalization Activities and Posting of Final Depreciation Run for the Fiscal Year.

Posting to Previous Fiscal Year can not be continued after the year- end closing

Annual

Corporate Accounts

FI

Account Reconciliation for Fixed Assets

ABST2 Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> ABST2 - Account Reconciliation

After END closing period 13 => Completion of Capitalisation Activities and Posting of Final Depreciation Run for the Fiscal Year.

Rectification of reported errors on account of Capitalisation or depreciation

Annual

Corporate Accounts

FI

Vendors & Customers

F.07 Accounting -> Financial Accounting-> Accounts Payable -> Periodic Processing -> Closing -> Carrying Forward -> F.07 - Balance Carry Forward

Scrutiny and closing of all Vendor & Customer accounts

Annual

Corporate Accounts

FI

Balance Sheet GL

F.16 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward

Scrutiny and closing of all GL Balance Sheet accounts

Annual

Corporate Accounts

FI

P & L Items

F.16 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward

Scrutiny and closing of all GL P & L accounts

Annual

Corporate Accounts

CO

10

Period close in CO

OKP1 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment

FI closing done and FI period is closed for last month.

CO process and assessment cycle run,RES1 reporting

Annual

Reporting

CO-IM

11

Carry forward of open commitments for investment

KOCF Accounting > Controlling >Internal Orders > Year-End Closing > Commitment Carryforward

Budgetory control on investment in next year

Annual

Reporting

COCCA

12

Checking overhead report(before and after assessment run)

S_ALR_87013611 , S_ALR_87013634 , S_ALR_87013635 , S_ALR_87013625

MIS reporting ????

Annual

Reporting

FI

13

Review and

S_ALR_87012284 Ledger - Reporting

Scrutinise & Download P& L and

Year end

Annual

Corporate Accounts

download the p& l and balance sheet

-> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General > Actual/Actual Comparisons ->S_ALR_87012284

Balance Sheet

IM

14

Investment Management Report

_ALR_87013019 List: Budget/Actual/Commit: Accounting -> Investment Management -> Internal Orders >Information System ->Reports for Internal Orders ->More Reports : S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 :

Special FI periods closed

Reporting

Annual

Reporting