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SOLARIEGA HOMEOWNERS ASSOCIATION, INC.

Solariega Clubhouse, Puan, Talomo, Davao City

Managed by: LAND NET Property Management, Inc.

SHOAI-CIRCULAR O4-003 May 2, 2004 GLEN HOMEOWNERS ASSOCIATION, INC. MEMBERS Sir/Madam, Greetings! We wish to inform you that the Annual General Membership Meeting and Election for the New Set of Board of Directors for Year 2005 2006 will be on May 22, 2004. Please see attached Election Program and Schedule, Election Rules and Regulations, Nomination Form and Proxy Form for your references. Your attendance will be highly appreciated. Thank you.

Yours Faithfully For and on behalf of

THE BOARD OF DIRECTORS GLEN HOMEOWNERS ASSOC., INC.

Mr. Gilbert J. Laureano


SHOAI PRESIDENT

ELECTION RULES AND REGULATIONS


For SGHOAI New Set of BOARD OF DIRECTOS Year 2011-2012
DATE OF ELECTION VENUE TIME : : : Nov 6, 2011 (Glen Clubhouse) 8 Am TO 5 PM

1. NUMBER OF BOARD OF DIRECTORS (BOD) TO BE ELECTED FIVE (5) BOD. (Article V, Section 2 of the By-Laws of Glen Homeowners Association, Inc.) a. Only members In Good Standing* shall be eligible for the office of Director. (* - A member in In Good Standing is one who complies with all the duties and obligations of a member as determined by the Board of Directors (Article 3, Section 2 of the By-Laws of Glen Homeowners Association, Inc.) Note: A member is considered Delinquent or Not in Good standing if he does not pay one (1) quarterly billing statement Paragraph 3 of the SGOAI Amended Board Resolution No. 01-003-A) 2. QUALIFICATION OF CANDIDATES: a. Only duly registered members of Glen Homeowners Association, Inc. that meets the following criteria pre qualify as Candidates: i. A member In Good Standing. Candidates must secure certifications of good standing from the administration office. ii. A member with 18 years of age or above b. NOMINATION: Oct 17, 2011 (Monday) to Oct 23, 2011 (Sunday) i. Not less than seven (7) days nor not more than fourteen (14) days before the annual meeting at which the directors are to be elected, any ten (10) or more members, may, by written petition, nominate candidates to the Board and post the name In the Bulletin Board of the Association. (Article V, Section 3 of the By-Laws of Glen Homeowners Association, Inc.) 3. QUALIFICATION OF VOTERS: a. Only duly registered members (homeowners or lot owners, co-owners or spouses, sons daughters) of Glen Homeowners Association, Inc. that meet the following criteria pre qualify as Voters: i. A member In Good Standing ii. A member with 18 years of age or above b. Each qualified member shall be entitled to One (1) vote per household.

c. Voters are required to present any of the following Identification Cards: i. Drivers License ii. Passport iii. PRC Card iv. Current Company or Student ID v. SSS/TIN ID with picture d. Proxy is allowed provided that it is in writing, dated and properly authorized/signed by the duly registered member and filed at the Administration Office located at the Club Sola on or before the scheduled Annual General Membership Meeting. (On or before Nov 6, 2011) See attached Proxy Form. e. Voters are required to present any of the following Identification Cards: i. Drivers License ii. Passport iii. PRC Card iv. Current Company or Student ID v. SSS/TIN ID with picture 4. OFFICIAL BALLOT a. The Official Ballots are pre-numbered and bears the signatures at the opposite side the signatures of the three (3) members of the ELECTION COMMITTEE (for control purposes). The control number signifies and preassigned on the actual number of qualified voters from the official voters list. The main purpose of this is to safeguard the integrity of each casted vote as well as each homeowners privacy to vote. To simplify, the total number of pre numbered official ballots is equal to the total number of qualified voters screened by the members of the ELECTION COMMITTEE. b. Official Ballots will be provided by the Administration Office and to be checked by the ELECTION COMMITTEE. 5. ELECTION a. Directors should be elected by secret ballot at the annual meeting of the Association, which will be held on the 6th of November 2011.

SOLARIEGA HOMEOWNERS ASSOCIATION, INC.


Solariega Clubhouse, Puan, Talomo, Davao City

Managed by: LAND NET Property Management, Inc.

ELECTION PROGRAM AND SCHEDULE


For SHOAI New Set of Board of Directors Year 2005 2006

PROGRAM Acceptance of Nominations

SCHEDULE May 9, 200 (Monday) to May 15, 2005 (Sunday) May 16, 2004 (Monday) Official Candidates Posting at the SHOAI Bulletin Board On or before (Sunday) May 22, 2004

Official Candidates Posting

Acceptance of Proxy Forms

General Membership Meeting and May 22, 2004 (Sunday) Election of New Set of BOD for 12:00NN to 3:00PM Registration & SHOAI year 2005 2006 General Membership Meeting 3:00PM to 4:00PM Election of New Set of BOD 4:00PM to 4:30PM official canvassing of votes 4:30PM to 5:00PM Official Declaration of New Set of BOD for 2005-2006 5:00 PM Adjournment

GLEN HOMEOWNERS ASSOCIATION, INC.


Glen Clubhouse, Puan, Talomo, Davao City

PROXY FORM SHOAI GENERAL MEMBERSHIP MEETING & ELECTION OF NEW SET OF BOARD OF DIRECTORS FOR YEAR 2005-2006
Venue: Club Sola (Glen Subdivision)

May 22, 2005 (Sunday) ______ HOMEOWNER ______ LOT OWNER

( Please check corresponding line) Name : _______________________________________________________ Block No. _______ Lot No. _______ Home/Provincial Address : ________________________________________________ _________________________________________________ Telephone No. : _______________________ Office/Business Name ; ___________________________________________________ Address : ______________________________________________________________ Telephone No. : _______________________ Fax No. : ____________________

Authorized Representative ; (In your Absence)


Name : ___________________________________________________

Home/Provincial Address : ________________________________________________ ________________________________________________ Telephone No. : ________________________ Office/Business Name : __________________________________________________ Address : _______________________________________________________________ Telephone No. : ________________________ Fax No. : ____________________

Authorized Signatures : ( Signed over printed name)

___________________________ Homeowner

___________________________ Representative

SHOAI President
SOLARIEGA HOMEOWNERS ASSOCIATION, INC.
Solariega Clubhouse, Puan, Talomo, Davao City

Managed by: LAND NET Property Management, Inc.

Dear SHOAI Members: This is to inform you that for the past year our term as your Board of Directors of SHOAI we have accomplished the following programs and activities for the betterment of our community here at Glen. June 2004 Installation and repair of . streetlights around the subdivision. July 2004 Bayantel Telephone Connections to phase 1.

August 2004 KADAYAWAN SA An event participated by SHOAI GLEN members and their guest that aims to develop camaraderie and enjoyment for members and their guest during this local holiday of Davao. September 2004 Repainting of Coordinated by the BOD. This is a Clubhouse, Gates 1 & 2. part of the developers project to ensure that HOA enjoy to the utmost clubhouse facilities of Glen. October 2004 Repair of 13 units of BOD coordinated with ESSAC for the defective & busted streetlights. repair. October 2004 Operation HAKOT Through World Globe Maintenance team, all dumped trashes, dead tree branches, dried grass and leaves along the streets and vacant lots were collected and dumped at the subdivisions dumping site.

October 2004 Relocation nursery to a better site.

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October 2004 Improvement of the We have improved the dumping site dumping site. of the subdivision. Two(2) compartments were made, 1 for nonbiodegradable & 1 for nonbiodegradable wastes. 2 holes for compost pit were biodegradable wastes are being dumped. October 2004 Kids Halloween Highlighted by the search for the Party best in superhero costumes, it was a well attended event. November 2004 Operation Grasses which have grown within the Sidewalk Cleaning sidewalks are cut 1meter after sidewalks are cleaned. December 2004 Separate Christmas party for kids and adults. December 2004 Search for best Christmas Decorated House. January 2005 Monitored and With the 1 meter margin from the initiated spraying of herbicide on sidewalk of vacant lots of phase 1. cogon grasses. February 2005 BOD Valentine Free use of swimming pool for the Treat entire day, a valentine treat to all homeowners. February 2005 1 Handyman Staff was hired. February 2005 Kids Poster Making A very well attended affair for the Contest kids with theme Spreading Love to my Glen Neighbors February project 2005 Beautification A Bayanihan project among Glen homeowners along Talomo street. Prevention Conducted by Fire coordinated by BOD. Department

March 2005 Seminar

Fire

March 2005 Hydrant Audit.

Conducted Fire Repair and checking of functional hydrants.

March 2005 Installation of HOA signages. March 2005 Think Green Tree Spearheaded by the developer and Planting Program coordinated by the BOD. March 2005 Deed of Restrictions Review April 2005 Opening of Summer To promote Basketball League 2005 for kids sportsmanship participants. April 2005 Swimming Lesson for SHOAI kids.

camaraderie among

and its

Note : The TEXT ME program which was launched October 2003 is still in effect. With the constant looking of our BOD for innovations and ways to serve you better, the TEXT ME program is aimed for your immediate security assistance and other needs. We also increased or collection efficiency by 17.63% for 2004-2005 compared to 2003-2004.