University of Hawaii Student Caucus 2011-2012

Agenda for Delegation Meeting 11-004 Date of Meeting: Saturday, December 3, 2011 @ Leeward CC Call to order: 0920hrs Roll Call Executive Board
Executive Chair: Vice Chair: Data Director: Treasurer: Oahu at-Large: Neighbor Island atLarge: Ryan Adverderada Martin Trevino Stacy Garcia Jr. Adrienne Copeland Tracey Imper Lyle Ueunten Present x x x x x x Tardy Excuse d Absent

Caucus Delegates
Anna Koethe Sianha Gualano Adrienne Copeland Tom Robinson Sam King Sommerset Wong Melequini Gaisoa Martin Trevino Stacy Garcia Palika Bell-Cockett Allan Pan-Takase Ryan Adverderada Brian Kaleo Gagne Jessica Lum Mathew Davis Bethany Compton Lyle Ueunten Tracey Imper Stephanie Carranza Daniel Kamalu-Grupen Peter Han Advisor:

UH System Campuses
UH Mnoa ASUH: UH Mnoa GSO: UH Mnoa WSR-SBA: UH Hilo: UH West Oahu: UH Maui College: Hawaii CC: Honolulu CC: Kapiolani CC: Kauai CC: Leeward CC: Windward CC: TOTAL: Lui Hokoana

Present x x x

Tardy

Excuse d x(Siahna)

Absent

x(0930) x x(Martin) x

x x x x x x x(Jessica) x(Bethan y)

Establish Quorum

3.1 Quorum Established?

Yes

Open Forum Guest 1. 2.

Stephanie Kim Howard Toto

Approval of Agenda and Minutes

Minutes for Meeting 11-003 Motion: Tracey Second: Kaleo Vote: Unanimous

Motioned to amend Agenda by Tracey Second: Anna Vote: Unanimous Agenda for Meeting 11-004 Motion: Tracey Second: Mathew Vote: Unanimous

Internal Reports 3.
Chairperson Make sure we turn in travel request forms ASAP to Carol. If forms are needed, contact him or get form from website. Relay to SG about sending representatives to share campus issues with the BOR. Vice Chairperson Data Director Treasurer $4270.59 left in treasury. Sam: Asked if we have the remainder from last year. Adrian: Replied that that she doesn't know if the account is revolving, thinks that the remainder is sent back. Ryan: Asked Melequini if Lui was here to give us that info. Melequini: Answered he went back to the office and will be back. Ryan: Announced that we are not hiding the budget, and says Adrienne will put the information on the website. Tom: Added we are currently working out website permissions issue. Neighbor Islands At-Large Asked who was attending the leadership conference in Kauai, and apologizes for the slow start but says he is working on it. Oahu At-large Reiterated that delegates from O'ahu need to respond to her e-mails to set up a get-together to express campuses concerns. Sam: Appreciated Tracey's efforts. Advisor Ad-Hoc Committee U Pass Anna: Says if anyone wants to meet up with her, feel free to contact her. Constitution & Bylaws Tracey: Looked over the Constitution and says she has some questions about the Constitution that need to be researched on the BOR website. PR Advocacy & Awareness Kaleo: The Advocacy and Awareness Committee at this time is not making

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11.

any decisions as of yet, in regards to the Gmail account that the University of Hawai'i System is using. One concern we have is that; we were not given a presentation on Gmail account conversion, and yet it is being presented that we have given an endorsement. We need more information in a making a decision, we are asking the caucus members to please send questions to Kaleo Gagnes email account at: bgagne@hawaii.edu. All questions that are being received will be collected and compiled then sent to ITS. Opening session for the State Legislature will be 18JAN12. For more information about the state legislature please visit: www.capitol.hawaii.gov. Tracey: Stated that she saw an old agenda that discussed the possibility of endorsing Gmail. Melequini: Asked if the reason why the UH system chose Google was because it was the most secure. Ryan: Uttered if last year's UHSC endorsed Google, we can't do anything. Kaleo: Declared that info given by Google is too biased and wants to know how ITS could go through with the conversion. Sam: Suggested putting meeting minutes on Google docs, and states that Gmail issue is less pressing. Tom: Sam: Proposed having data director put minutes on Google docs. Anna: Reaffirmed by saying we don't need to have publish version ready, just put on Google docs. Sam: Stacy: States that you will contact Mindy, the last data director for older meeting minutes. Mathew: Inquired if Stacy has the minutes. Stacy: Replies only the minutes that are on the website. Ryan: Committees - Academic Policy & Planning (APP) Tracey: Tries to convince Mathew to chair APP. Tom: Implied if there was not a chair, he would volunteer for the position. Ryan asked delegation to recognize Tom as chair for APP. Vote: Unanimous - Facilities & Budget (FaB) Sam: States that they are currently utilizing power conservation practices. Ryan: Advised that he will be meeting with good fellow on his campus. Mathew: States that he will send out info regarding meeting he will be attending today from 1830-2030hrs. - Student Life (SLif) Stephanie: LCC is jumping on the Star fish pilot program. Will focus on helping first year student transitions. - Student Government Operations (SGO) Tracey: Sent out e-mail and got some responses on other SG's credit requirements to participate in Student Government.

12.

Campus Reports 6.10.1 UH Mnoa ASUH Anna: They will be pushing for student fee increases to the BOR. Wondering why students aren't attending sports events. Lobbying on restoring old building. Ryan: Exclaimed that it's interesting that attendance in sports events dropped when they restricted CC's from attending.

Sommerset: Added that it might be time to consider allowing CC's attend again. Kaleo: Emphasized that there was less participation in this year's homecoming than last. Sommerset: 6.10.2 UH Mnoa GSO Tom: Supported Sam's proposal for a solar farm. 6.10.3 UH Mnoa WSR-SBA Sommerset: Informed UHSC that professor Vandiha died who was very involved in SBA. Sam: States that students have been busy studying. 6.10.4 UH Hilo Melequini: Received grant funds for Native Hawaiians to embark on a Thailand exchange program. Will start sending students next year. Second grant will be used for Asian and Pacific students to facilitate a better center. Many groups applying for CSO's. Wants to decrease bureaucracy. Expressing similar goals amongst CSO's as indicated from event responses. Working on new housing project, thinking of increasing residential housing to match nonresidential students. Will share proposal with BOR on 21JAN12. 6.10.5 UH West Oahu Stacy: Relayed that the SG executive board was dissolved by the Senate. Tracey: Added as a student at UHWO, the executive board was corrupt. Ryan: Asked if there was any update on new Campus. Stacy: Replied that we are still on schedule to open Fall 2012. 6.10.6 UH Maui College 6.10.7 Hawaii CC 6.10.8 Honolulu CC Kaleo: SG had their poker tournament, the new date was 02DEC11, which is only open to HCC students. This was in conjunction with the Hawaii food Bank. The tournament was a success. HCC student life and development have a Christmas tree decorating contests and was open to all clubs and organizations on campus. Event was a huge success. There will be HCC campus wide caroling on 05DEC11, 1130-1330hrs. All UH campuses are welcome to sing at HCC, along with faculty and staff. (Note: No talent necessary.) 6.10.9 Kapiolani CC Mathew: Stated that Tobacco task force have been successful in deterring cigarette butt problem. A lot of renovations being done by Johnson controls. SG planning on building a health center on campus. 6.10.10 Kauai CC Lyle: Campus is receiving major facelift. Will start having the first campus newspaper in 20 years. Currently planning to break ground on outside caf; a contractor is donating his services. Will initiate student toys for tots. Mathew: Inquired the reason why there was no publication. Asked about logistics. Lyle: Explained reason. 6.10.11 Leeward CC Tracey: Asked Ryan if she could have e-mail on sustainability sent to everyone. Queried if community service is a priority for UHSC. Ryan: Replied we can discuss this later. Tracey: Library on campus is undergoing construction, Librarian met with SG to create a committee for student input on the Library. Librarian apologized that students were not consulted on the library changes beforehand. But are attempting to at least get input from students now. Met with Vice Chancellor of Admin Services to ask about the enforcement of Designated Smoking Areas

on campus and was told that it is not Securitys job to enforce them since it is a health code. She has also met with the Chancellor and he said he would speak with the Vice Chancellor. Tracey emphasized that she went through the proper channels and doesn't know what to do now. Lui: Advised Tracey to go up the channel. 6.10.12 Windward CC

UH System Legislative Agenda

Tom: Asked Lui about UHSC website. Lui: Retorted that Jessica now has access. He controls website permission and has been set as admin. Adrienne: asked Lui about UHSC account being a revolving fund. Lui: Replied no. Sam: Discussed using Google Docs for access to meeting minutes. Lui: Suggested working with ITS to find a way to solve minutes issue.

Unfinished Business 13.

SBA status on Caucus Sam: Explained stature of being SBA and sent to neighbor islands. Request funding by UHSC. Lui: Agrees with stature. Motions: Tom motions to budget money for travel for two ex efficio members

from the UH Law School to come to the UH student caucus meetings that are not on Oahu.
Second: Tracey Votes: Unanimous

Tracey motions for 10 minute break @ 1052hrs Second: Melequini Back in session @ 1104hrs Guest Speaker: Howard Toto presents Break @ 1205hrs Back in session @ 1210hrs Ryan calls for lunch recess @ 1215hrs Guest Speaker: Stephanie Kim presents Break @ 1317hrs Back in session @ 1400hrs

New Business

1. UHCC matriculation fee/ Noting college credentials Tracey: Described both UHCC matriculation fee/ noting college credentials. The LCC Faculty Senate allowed her to give a presentation providing feedback from students. Faculty Senate did not support the UHCC common academic policy motions after presentation from Tracey. States that Faculty Senate Chair stated that the Student Government did play an important part in their decision. DOAA will be coming to discuss policy with UHSC. Sommerset: Played devils advocate, the reason for these kinds of motions is to kick students out of the program since they may be taking away opportunities from other students. Students stay longer in their programs for the financial aid. Lui: Stated that's a different degree.

Tracey: Proclaimed that complications with financial aid is one reason why they do not support this policy. Accentuated that increasing financial aid isn't solving anything, just throwing money at the problem. Lui: Explained that Finance officers are now told to gauge if students can accomplish their degrees. Tracey: Suggested a system that will notify students if they are close to degree completion. Stephanie: Proclaimed that another reason that Leeward CC SG did not support these motions was because it does not give students a choice. Stephanie states that she does not like being told all the time what to do by the system. Tracey: Lui: Queried delegates whose SG's were notified of the policy. Will attempt to get someone to come to talk to us about the new academic policy. Lyle: Stated that students will automatically lose out if the motion are passed Lui: Says he will go to policy group. Ryan: Suggested discussing these motions later. Adrienne: Carol notified that if travel is changed, the person could be held responsible. If not, we need to change the policy. Lui: Suggested UHSC to pass a motion to use corporate plane tickets that cost $95 instead of $75. Adrienne: Sommerset: Depends on the situation. Kaleo: Recommended using the $95 so we aren't held financially responsible. Lui: Proposed that Carol sets up the time for flights, and everyone sets up their own thing. Ryan: Acknowledged that would be the best way. Lui: Praised Tracey for what she is doing. 2. January agenda and guests Lui: Reminded delegates that the meeting to present to the BOR is scheduled at 0900hrs on 20JAN12. Ryan: Asked what else needs to be done to prepare for January meeting. Lui: Replied just fill out the travel vouchers. Adrienne: Explained UHSC will cover flights. Lui: Emphasized that his office will cover lodging and transportation. The globally 3. Campus Reports for January BOR meeting Ryan: Asked Lui if each SG will be sending one of their representatives. Lui: Answered that it's up to your respective campuses. Sommerset: Asked Lui if SG could have delegates present on their behalf. Lui: Replied why not. Melequini: Ryan: Lui: Regent Dahlig will be at next meeting to do our service announcement. Ryan:

Announcements and Open Forum

Tracey: relayed that guest speaker Clint Nishida couldn't make it but wanted a list of other campuses LGBT interests groups to strengthen support. Adrienne: identify that a April meeting is the day before Easter Sunday.

Adjournment Meeting Adjourned @: 1445hrs