Employee Resources Organizer A Project on

EMPLOYEE RESOURCES ORGANIZER

Employee Resources Organizer

ACKNOWLEDGEM ENT

Employee Resources Organizer

ACKNOWLEDGEMENT

We am greatly pleased to take this opportunity to acknowledgement the co-operation and assistance of few people without whom this endevour would not have been a success. Firstly, we am indebted to my guide miss vidhya for having shown confidence in us, and giving us an opportunity to debut in the world of software development under her aegis. Also, she has been extremely patient in the initial phase of the work and has given us ample opportunity to learn and imbibe the rudiment of the subject. Futher, we would like to express our gratitude toward all staff of balaji college for their co-operation in all required matter. We are greatly thankful to the entire ancache technologies staff who has helped us in the completion of this project directly or indirectly.

Employee Resources Organizer

INDEX

N O 01 02 03 04 05 06

SUBJECT COMPANY PROFILE PROJECT PROFILE PROJECT DEFINATION TOOLS AND TECHNOLOGY SYSTEM ANALYSIS AND DESIGN SYSTEM DIAGRAM E-R DIAGRAM CONTEXT DIAGRAM FIRST LEVEL DFD SECOND LEVEL DFD

PAGE NO

07 08 09 10 11 12 13

DATA DICTIONARY FORMS LAYOUT REPORTS LAYOUT CODING CONVENTIONS TESTING AND DEBUGGING FUTURE ENHANCEMENT BIBLOGRAPHY 4

Employee Resources Organizer

PROJECT PROFILE
Project Title: Employee Resources Organizer. Front End Tool: Visual Basic .Net 2005 Version. Back End Tool: Microsoft SQL Server 2005. Platform: Windows XP. Report: Data Report.

Project detail:
Objectives: The objective behind developing enterprise organizer is to maintain the hierarchy of the employees within an organization. It provides the manger and administrative department an overall hierarchical view of the complete enterprise and helps them in managing employees.

Description: Our Organization has many managers, who are responsible for all the activities in the organization. These managers manage 5

different aspects of the organizational management issues, such as manufacturing, production, Marketing, etc; one such essential management issue is Employees Resource Organizer. As years progressed, the approach of the management changed towards the human capital. Now Hierarchical Organization is part of every organization, and has its own identity and importance. In this scenario, the bigger organizations need to put lot of effort in the management of human Resources, as they are underlying capital asset to the organization. In doing so, along with times, the Organization Information changed from its basic operations to more strategic approach.Some of the features are:

Employee Resources Organizer Finding ground level employee performance by the topmost manager. Maintenance of profile details of the employees, and retrievals as and when required. Overall & detailed view of the organization hierarchy, which is very much essential in making effective decisions. Judging the potentiality of the employees. Maintenance of the data when the organization has many branches spread over wide geographical area. Accessing one branch information from another branch. Future planning issues based on the current HR information. Employees success planning. Vacancy situations and their priority /effect on the organizations performance.

Employee motivational & conflict resolving issues.

Employee Resources Organizer Modules:

1. Employee Address Book:

When any applicant come for interview, he/she have to register to receptionist. If any new candidate applying for job, then receptionist fill all candidate information including resume in job candidate table. Then HR MANAGER get all information about candidate & check history of previous 6 month interview, if candidate was not applied Employee Resources Organizer in last six month, then manager give him interview date and on that particular date he takes interview of new job candidate according to vacancy in organization & recruits the job candidate at specific department. This module also contain whole information or detail of existing & previous employees within an organization. Employee also see own all information or own profile from this system. Employee can only change his login password but not modify any detail only see it.

2. Employee Performance System:

This module measure the performance of employees Increment and bonus will depend on performance base By using this module Manager decide salary increment and performance incentive. It will help the manager to count yearly performance bonus of each employees of each department Manager check performance of employee from performance master and depending on performance will give promotion to the next level. Administrator check performance and submit to the top management of company as annual report of employees performance department wise.

Employee Resources Organizer

3. Employees billing System:[ date wise/ month wise/ year wise]

This module contain the detail of employees salary This will help the account manager to measure incentive & yearly performance bonus This module count extra working hours of employees & add overtime salary It will count gross salary & deduct the P.F It will add DA TA HRA & medical allowance according to grade of employees It will generate date wise/month wise/year wise salary of employees

4. Employees annual report System:

This module contain various reports of employees such as i. Employee detail ii. Employee performance iii. Employee salary etc.

Employee Resources Organizer

PROJECT DEFINATION

EMPLOYEE RESOURCE ORGANIZATION

Employee Resources Organizer

EXISTING SYSTEM
Presently in this organization, employee information is maintained using the Excel Sheet,which is not feasible for the organization as it leads to many difficulties, major among them are as follow. Data Redundancy: Existing system is not integrated,so redundant data has to be enterned in different sheet. The organization doesnt want redundancy of data due to following reasons discussed on next two points. Performance:

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Due to data redundancy there is more utilization of more man hours. Consistency and maintainability: Due to data redundancy its very difficult to preserve consistency in database and also its difficult to maintain system, as change in one data has to be done manually in various sheets. Due to these reasons the company wants consistency of data and easy maintainence. Security: HR department data are very sensitive as such as and no effective security of data is there right now. So access of data has been constrained to few of the persons only to get freedom from the limitation of the access of insensitive part of data to those concerned there is need for multilevel security, access should be as per need basis.

Employee Resources Organizer

Problems in generation of reports: One of the major problem in existing system is when an ad hoc report has to be asked for it is very tedious to collect and present it to the concerned authorities. The organization wants this process to be less time consuming and accurate at the same time.

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Employee Resources Organizer

PROBLEM AREA

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Presently in this organization, employee information is maintained using the Excel Sheet,which is not feasible for the organization as it leads to many difficulties, major among them are as follow. Data Redundancy: Existing system is not integrated,so redundant data has to be enterned in different sheet. The organization doesnt want redundancy of data due to following reasons discussed on next two points. Performance: Due to data redundancy there is more utilization of more man hours. Consistency and maintainability: Due to data redundancy its very difficult to preserve consistency in database and also its difficult to maintain system, as change in one data has to be done manually in various sheets. Due to these reasons the company wants consistency of data and easy maintainence. Security: HR department data are very sensitive as such as and no effective security of data is there right now. So access of data has been constrained to few of the persons only to get freedom from the limitation of the access of insensitive part of data to those concerned there is need for multilevel security, access should be as per need basis.

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Employee Resources Organizer

Problems in generation of reports: One of the major problem in existing system is when an ad hoc report has to be asked for it is very tedious to collect and present it to the concerned authorities. The organization wants this process to be less time consuming and accurate at the same time.

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Employee Resources Organizer

NEED FOR THE NEW SYSTEM

Motivation behind the problem statement is driven from organization &curriculum needs described below. The current organization requires an integrated system, which can manage the employee attributes like personal information, payroll system, leave management system & time keeping etc. ERO can provide an accurate picture of employee resource allocation . Also the system should manage all in centralized way to maintain consistency of information. Such system if designed as modular in nature will be effective,efficient. Extendibility of ERO towards training, appraisals will be added advantage for future enhancements. Mainly, development of such an integrated system will be provide valuable experience during curriculum & for career further.

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Employee Resources Organizer

TOOLS AND TECHNIQUE USED IN PROJECT

HARDWARE REQUIREMENT:256 MHZ or above processor speed.

64 MB RAM. 20 GB HARD DISK.

40 X CD ROM. 14 inch color monitor. Standard keyboard(with 104 keys). PS/2 Mouse.

Software Requirement:Plat form Windows XP Front end tool- Microsoft visual basic .net 2005 Back end tool- Microsoft SQL server 2005

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Employee Resources Organizer

SYSTEM ANALYSIS AND DESIGN

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Employee Resources Organizer

SYSTEM ANALYSIS AND DESIGN EXISTING SYSTEM

In existing system all works is done manually which requires maintaining excel sheets to record all the details of the system.

Following are the list of work currently done manually:

Whenever a employee join the company the information regarding the same is enterned in the excel sheet. Maintain separate sheets for different type of employee information. Maintain separate list for skills detail, which contain required skills and list of the employee having that skill. Currently there is no facility to view the employee previous records like detail of designation, department , etc.before increment or promotion. Current there is no different like (read\write)security for different users. Due to maintainence of the record in excel sheet the time to access a particular set of information is too high. One of the major problem in existing system is when an ad hoc report has been asked for it is very tedious to collect present it to the concerned authorities

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Employee Resources Organizer

Feasibility study
After identifying the scope of the system, one question always aries in the mind of the software developer i.e can we build the software to meet this scope? And is the project feasible? Feasibility study of the system is the answer of the above question because feasibility study determine that wheather the system is really feasible to fulfill user requirement and provide the facility for which it is intended or not. The objective of the feasibility study is to acquire sense of its scope not to solve problem in feasibility study problem defination is crystallized and cost and benefits of the system are estimated with greater accuracy. Outcomes of the feasibility study is a formal document which contain information about nature and scope of the proposed solution. During feasibility study, following aspect are considered: Technical feasibility Economical feasibility Operational feasibility

Technical feasibility:
The organization has lisenced copy of Microsoft office and suite and windows 98. Also access will be able to handle the amount of the data that an organization will require. Technical feasibility determines that development of the system can be done with the available human resource, present equipment,existing system?

Economical feasibility:
Economic feasibility determines the benefits and costs that are expected from a proposed system and compare them with cost. If benefits outweigh costs,then system is said to be economical feasible.

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Implementation of the system is extremely cost effective because the system the system is developed for the existing in the organization operating system and database are used in the system. The tools used in the system are one of the best tools available in the area of development and also the most advance one. Employee Resources Organizer

OPERATIONAL FEASIBILITY:
Operational feasibility estimated how strong will be the reaction of user towards the system development. Introduction of new system will also require training and education users. The staff of the organization is young highly qualified and talented so that they will require very little time to learn the operation of new computerized system. Thus the system is operational feasible.

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Employee Resources Organizer

Proposed System
The proposed EMPLOYEE RESOURCE ORGANIZER is designed and developed to overcome the problem present in the existing system. The system is designed to make work of organization easy and precise by allowing the HR staff to enter the data at a single place and using same for further use. Due to this consistency of the data will be maintained and data redundancy will also be avoided. Thereby propose system will improve work of the organization as well as it will improve efficiency of organization staff upto great extent. The proposed has the following important modules: Master module Skill tracking Apprasial Security

Master
This module cover all such information which are relatively stable. The employees personal information regarding the department,designation etc. are less prone to change and so are included in the master module.

Skill tracking
This module keep the track of employees skill so that proper allocation of the most vital human resources can be done efficiently. This module provides vital data to appraisal as one of the important thing to be considered during decision for appraisal is that what skill employee has acquired through tranning and how effectively those skill are applied for the organizations benefits.

Appraisal
The employee appraisal module keep track of all the information related to the performance of employees by keeping detail of the appraisal promotion and memo given to the employee.

Security

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This module is administrative tool and allow the administrator to change, include and delete usersfrom the system. This module allow the administrator to access this module only if he has right to do that.

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