Office of the WHO Representative for Indonesia 9th Floor, Bina Mulia I Building, Jl. HR Rasuna Said Kav.

10, Jakarta 12950, Indonesia Tel: +62 21 5204349 (hunting line), Fax +62 21 5201164

Issue Date: 13 January 2012

Closing Date: 2 February 2012

Vacancy Notice No: WR/INO/12/02

Title: HR Assistant Duty Station: Jakarta (Indonesia)

Post No.: (GSM Position No)

5.2337 (152337)

Organizational Location:

WHO Country Office Indonesia, Jakarta

Grade:

G6

Duration:

Post of limited duration of two years

Contract type:

Fixed-term

Annual salary:

(Net of tax) In accordance with WHO salary scale for GS at GS 6 level

WHO has a smoke-free environment and does not recruit smokers or other tobacco users.

MAIN DUTIES TO BE PERFORMED: Under the overall direct supervision and guidance of the Administrative Officer, as first level supervisor, and WR Indonesia, as second level supervisor, the incumbent will perform the following specific duties: 1) Incumbent is responsible for handling all HR transactions in GSM. 2) As a leave administrator, the incumbent is responsible to maintain the administration of leave balance for all staffs and performs the necessary administrative duties related to this. 3) Coordinates and carries out the overall operations of the recruitment process including post descriptions, processing vacancy notices, both offline and in GSM, screening of CVs (long and short list), arrange written tests and interviews of candidates, reference checks and compile interview result matrix. Prepares all correspondence related to recruitment of personnel, and follow-up as needed. 4) Processing position classification requests. 5) Assists in conducting selection committee meetings; processes documentations for selection committee meetings, reviews selection proposals offline, ensures appropriate approvals have been obtained from concerned authorities as per the delegation of authority, completion of administrative formalities prior to formal recruitment, administration of recruitment/extension/separation HRAPs in GSM. Pre-screens submitted documents for completeness, retrieve and compile all requisite background information and documents required for administrative formalities

6) Processing staff entitlements and separation from service action for retiring/resigning /termination of staff members 7) Processing of all contract extensions and continuing appointments of fixed term and temporary staff 8) Processing on submission of Performance Management and Development System (PMDS) of all fixed-term staff 9) Maintaining HR matrix for staff and be fully responsible for personnel contract management in CO. 10) To calculate and prepare GS staffs overtime list to be settled by Finance 11) Takes action on all other personnel/recruitment/administration matters that may arise. 12) Participates in UN HR Working Group including assistance in the process of conducting Housing Survey, place-to-place Survey, Hardship Reviews, etc. 13) Completely responsible for all GSM HRAP actions as the HR focal point for WCO 14) Coordinates closely with Planning, Budget, and technical programmes on all issues relating to HR and recruitment 15) Be responsible for WHO pouch operations EDUCATIONAL QUALIFICATIONS, EXPERINCE, ETC. Competencies: 1. Communicating in a credible and effective way 2. Fostering integration and team work 3. Producing results 4. Creating an empowering and motivating environment 1. 2. 3. 4. 5. 6. Education Qualifications: Thorough knowledge of modern office procedures and ability to carry out a wide variety of office operations Ability to draft correspondences in the English language Extensive computer skills Knowledge of financial and personnel procedures Ability to process a large volume of correspondence and to meet deadlines Typing at 45 wpm

Functional Knowledge and Skills:

Essential: Completion of secondary education, supplemented by special training in secretarial and administrative practices Desirable: NA

Experience:

Essential: At least 6 years of progressive experience in administrative areas in an International Organization, preferably UN Agencies Desirable: 1. Familiarity with WHO policies and practices; 2. Working experience with WHO or other UN Agencies at the national level is an asset. Excellent knowledge of English and Indonesian Excellent command of Microsoft Office programmes and other software packages

Languages: Other Skills (e.g. IT):

LATE APPLICATIONS WILL NOT BE ACEPTED

Note: 1. Staff member applicants, including temporary staff, should submit 2 (two) copies of WHO 824 E and one copy of the WHO Personal History Form (PHF). 2. External applicants should submit a brief summary giving details of relevant work experience and qualifications. Vacancy Notice number should be mentioned on the application and separate applications are required for more than one vacancy. 3. Applicants from the United Nations or Specialized Agencies should apply through their Personnel Officers, and should attach completed personal history forms. 4. Applications should be addressed to the WHO Representative (Attention: Administrative Officer) at WHO Country Office, Bina Mulia 1, Jl. HR Rasuna Said, Jakarta 12950. 5. A written test, using computer, will be held for the short-listed applicants. The performance in written test will decide applicants eligibility to appear in the interview. WHO does not cover any expenses related to participation in tests and/or interviews 6. External candidates will be contacted only if under serious consideration. 7. WHO is committed to workforce diversity 8. WHO does not recruit smokers 9. Please contact the Personnel-Recruitment Unit, WCO Indonesia, Jakarta, for any further details.

10. This is a National General Staff position. Therefore, we only accept applications from
nationals of Indonesia. Please REFRAIN from applying if you are not a national of Indonesia.