CB Meeting

22 July 2011
LDP Room MVP 217-218

Attendance/People in the Meeting:

Drew Copuyoc Nicole Reyes
Gio Alejo AJ Elicaño
Ian Agatep—proxied by Gio Alejo 2nd Yr SOH CB is now vacant
Steph Gumaru Ken Abante
Alwyn Chua Justin Tan
Alvin Yllana
Joben Odulio Claudia Vega - late
Cheth Mundin Ana Raymundo
Charm Chan Alyssa Gaisano
Cate Sison – proxied by Cam Mamaril Lance Viado
Moses Albiento
Dan Remo Nick Lucero
Felix Mintu
Kyla Javellana
Jiggy Villamin
Fara Supetran
Guidon

Video Recording? No
*Audio Recording? Yes
Time Start: 6:28pm
Time End: 8:40pm

Agenda:

1) Approval of minutes CB_071511 (5 mins)

2) World Vision Project Approval c/o SOSS 2nd Yr Exec (15 mins)
3) GC Wave 2 discussion c/o CAA (30 mins)
4) Trike Matrix update c/o CAA (15mins) Security Guard Contract Issue c/o COA
President (15mins)
5) COA Updates c/o COA President (20 mins)
6) Reporting on external engagements c/o DEA (30 mins)
7) Important Reminders c/o OSG (5 mins)
8) Budget Committee Reminders c/o FO (5 mins)
Minutes:

Opening prayer was led by Gio Alejo

National anthem was led by Ken Abante

Motion to postpone Trike Matrix update to next week as made by Alwyn Chua and
seconded by AJ Elicano. There were no objections from the CB. Status: Passed.

Motion to add the Security Guard Contract Issue to the agenda was made by Ken
Abante, and seconded by Gio Alejo. There were no objections from the CB. Status:
Passed.

Motion to add the Budget Committee Reminders was made by Steph Gumaru, and
seconded by . There were no objections from the CB. Status: Passed.

Motion to approve agenda was made by Dan Remo and seconded by AJ Elicano.
There were no objections from the CB. Status: Passed.

1) Approval of minutes CB_071511 (5 mins)

 Eleazar: Still to be edited by Ian

Motion to approve the minutes of the CB 071511 meeting was made by AJ Elicano, and
seconded by Dan Remo. There were no objections from the CB. Status: Passed.

2) World Vision Project Approval c/o Kyla (15mins)

 Important points of the presentation (Javellana)
o About World Vision: Christian relief, development and advocacy
organization dedicated to working with children, families and
communities to overcome poverty and injustice
o Work with the poor through sustainable development, emergency
response and disaster relief, raising public awareness and
advocating for justice
o Core values: Christian, committed to the poor, value for people,
stewardship, partnership and responsiveness
o SOSS Sophomores are sponsoring 30 kids; first collection was
yesterday
o 12 hour famine: 12-hour fasting event as a sign of protest, and as a
symbol of sacrifice
 To gain a deeper understanding of going hungry
 Register for P300 (15-21 y.o.), raise funds, send donation
pledges collected or go w/o solid food for 12 hours
o Reg fee includes famine kit (famine manual, info
sheets, official pass to event)
  Sometime in November, 9am-9pm
 Flying V Arena (San Juan) or Ateneo Blue Eagle
Gym/College Covered Courts
o BEG: for size
o CovCourts: more accessible to us
o Flying V: they can get for free; sponsored by mayor;
but they need to spend for electricity (70k++)
o Funds go to areas in dire need where WV programs are working
o When Drew and I talked to Sir Chris, he’s okay with it but he wants
to integrate Ateneo values in the event. Talked to WV if it’s possible
for us to have a hand in the event so it won’t look like they’re just
using us for the venue
 N.Reyes: If they get Ateneo, we give it to them free?
 Javellana: Depending on the negotiations, we’re willing to subsidize a
part of it
 Copuyoc: It’s not for free.
 Alejo: It’s a concert with other schools?
 Javellana: Other people who are interested. Also promote to our
community for support.
 Albiento: What’s in it for the Sanggunian? What else can we give them?
 Javellana: Do we really have to get something out of it as Sanggu
because it’s a good cause.
 Gumaru: Not convinced. I think they’re just using us for the venue. I don’t
think we need this one.
 Odulio: It’s a big event and we already have college fair. They’re not the
same, but they’re both really big events
 Javellana: It’s not limited to our community; encourage our community to
participate. World Vision has thezir own target audience.
 A.Chua: Integrate what Atenean values?
 Copuyoc: As of now, none yet. Plan is to talk to Sir Chris and WV to find a
way to make it more Atenean.
 A.Chua: Rough ideas?
 Javellana: None yet.
 Yllana: Have they shown specific feedback? Like kids they’ve brought to
school or fed? How can we assure that it goes somewhere?
 Javellana: They document it in their website.
 Gumaru: Ateneans can still get something from this even if you don’t hold
it in Ateneo. Having it here, we’ll have a lot of liabilities like security.

Motion to extend the time allotted to three minutes was made by Dan Remo, and
seconded by AJ Elicano. There were no objections from the CB. Status: Passed.

 Villamin: Did they offer alternatives? People will be willing to join, but not
willing enough to go hungry for 12 hours. PhP300 is a big amount.
  Javellana: There are other things you can do, raise funds, etc.
 Abante: The advocacy is okay. Be wary of what they have in the program.
There has to be Atenean parts of it.
 Tan: Tendency at the start, it sounds nice; straighten out boundaries.
 Copuyoc: Ideally, we’re not using Sanggu budget. They just want to have
it in Ateneo with our support.
 Remo: It’s very unstrategic for us, if we were to negotiate further. It’s a
response to an offer given to us. I suggest we kill it.
 Copuyoc: Let’s have the voting next week but discuss it first.

Motion to postpone voting for the World Vision project approval to next week was made
by Dan Remo, and seconded by AJ Elicano. There were no objections from the CB.
Status: Passed.

3) GC Wave 2 discussion c/o CAA (30 mins)

 Important points of presentation (N. Reyes)
o Clarify roles with DRS
o How responsible is CAA with Wave 2?
 Finalize surveys and coordinate with program leaders and
others like DPR, DRS, OSG
 Finalizing encoding systems
 In charge of updating CB and SBs
o Program leaders: bulk of execution of wave 2; coordinate with reps;
ensure that surveys are answered; updating CAA
o Reps: Distributing and collecting hard copies
o DRS: Ensuring the quality of survey questions before the launch,
analyzing wave 1 data
o DPR: Promo materials
o OSG w/ OVP: Produce online and hard copy surveys
o CB and SB: To support
o LAUNCHING ON MONDAY
o Surveys are per course
o Updates to come from CAA and DRS
o Target is 55% per course, per batch
o No incentive system for reps
 Lucero: Are all the CAA reps aware?
 N.Reyes: Yes, emailed them already. Talked to them about this as
curriculum review not GC.
 Abante: We’ll help push this. Earlier text blasts please.
 Alejo: Complaints - blocks or courses who haven’t received anything.
Remind execs that the bulk of the work relies on them. No incentives, but I
know you can formulate something to encourage them.
 N.Reyes: No incentives meaning no budget; not official
  Copuyoc: At the start of the year, Moses and I presented survey data to
OSCI during their planning session. It was good that we were a part of it.
But we still lack data. Last year was not as substantial as now. It’s a good
start, big improvement. Also improve quality of data. We need that 55%.
 Lucero: Do we have a plan B? What happens if there’s a lull in getting
data?
 Raymundo: Keep pushing our reps.
 Copuyoc: Lead by example. Hindi lang tayo taga-utos.
 Odulio: What I did is to appoint a co-program leader.
 N.Reyes: Our biggest hindrance now is standardizing the questions.
Content wise, we’re okay; form wise, it really has to be fixed.
 Remo: Timeline? Target date?
 N.Reyes: August 7, that’s two weeks.
 Gumaru: I hope we don’t stop after getting all the surveys. Hopefully we
can report to the students after. My concern is also that we want to do
FGDs after. We end on August 7 and sem break is in October. I don’t know
how feasible it is.
 Alejo: Last year, different schools had different techniques. This year, let’s
consolidate on what we’ll do and how we’ll do it. I echo what Steph said:
what’s more important is for them to what they said, hold ourselves
accountable for that and try to do something about it.

4) Security Guard Contract update c/o 15mins

 Important points of the report (Abante):
o Contract of the security guards on campus expired last April
o Verify info with admin
o All SGs will be replaced by September 1
o Leopard, current agency, to be replaced by Megaforce, new
agency
o Drew, Alvin and I met with Sgt. Edgar, the higher officers of Leopard
 They want to know the opinion of the students
 Lost bidding
 Asking for help with the welfare of their employees
 What is the best for the community; transition might be a
problem
 Integrity of their replacement, Megaforce
o Consult with the admin about this
o Contract change is final
 Copuyoc: Their concern is the welfare of the community. How can you
ensure that they will do a better job? AGS head of security, Mrs. Borromeo,
is against the new contract. We can’t have a statement to support this
because we haven’t consulted the admin.
 Alejo: Some employees are carried over to the new agency?
  Abante: If they are absorbed again in Ateneo, they will lose their benefits
from Leopard for loyalty.
 Alejo: Interested in the side of the school; why choose Megaforce instead
of Leopard? There might be complaints in the service.
 Mundin: Clarify the reason with the admin. At bakit hindi nakarating sa
atin.
 Gaisaino: I didn’t like the fact that we weren’t formally informed.
 Tan: ARSA initially wanted a petition against the replacement. Residence
hall admin is willing to absorb them and the SGs are fine without the
benefits.
 Villamin: What is our role? Mediators? And who will we be up against?
Board members?
 Remo: We have to approach this carefully, given that there is a bidding
process. Before we make a stand, we have to know the overall short term
and long term implications.
 N.Reyes: Are we against it because we’re attached?
 Copuyoc: Sanggu is not against it yet. There are people with affiliations
with the SGs and they want to do something.
 N.Reyes: I don’t think quality should be a concern. Other than losing their
benefits which can be fixed, I don’t see anything wrong with changing.

Motion to extend the time allotted to five minutes was made by AJ Elicano, and
seconded by Dan Remo. There were no objections from the CB. Status: Passed.

 Gumaru: For me, the SGs are using our emotions to react this way. This is
the best way to get them to stay. We need to get the side of the admin
first.
 Albiento: This is a legal issue. Why is Sanggu stuck with legal issues? We
can’t do anything. We have to think as legislators.
 Raymundo: This is a matter of security, with the transition and SGs who are
unfamiliar of the area
 Remo: Since we’re fighting for transparency and accountability, the best
thing we can do is demand for transparency in how the bidding process
went. The stand we should take is that how is it that this major process
happened without due consultation. We have to be able to detach
ourselves and be objective.
 Guevara: Also a matter of security; if it’s always the same SGs, it’s more
liable to outside strategies. It really changes every so often.
 Copuyoc: CS to investigate with the trike matrix; coordinate with CSPA

5) COA Updates c/o COA President 20 mins

 Important points of the presentation (Abante):
o Performance Management Forum, August 3, 4:30-6pm
 o COA Formation Program
 To include LIONS and applying orgs
o RecWeek by the numbers
 Foot traffic
o Height: 1pm
o MWF is higher than TTh
o Our next promos can be focused on TTh
o High in day 1 and day 5
 Final count of org members
o High numbers across all years
o 92.3% of Ateneans are org members
o 5% increase
 How do we make these org members active?
 Alejo: Was scolded by OAS because of noise level. How can we solve that
problem? Noise is necessary.
 Abante: We have levelling off sessions. Minimize noise as much as possible.
 Raymundo: I have no problem with the noise.
 Abante: Admin side of it, Dela Costa and Kostka are nearby
 Yllana: Maybe you ask the speakers to talk in a certain level only.
 Gumaru: Concern – lack of ventilation; add more fans?
 Albiento: Promos were effective; it added to the people coming.
 Chan: Possible to add during TTh?
 Abante: Will look into for next year because of low attendance

6) Reporting on external engagements c/o DEA 30 mins

 Important points of the presentation (Guevara):
o Overview of the DEA events
o Last Monday, I attended the Development Round Table Series
 Project by Focus NGO
 Democratic process, where various sectors in the
communityh are invited to discuss about pertinent issues
 Attended with DevSoc members, the only youth reps

o
 Public private partnership - 0
 Spratly islands - 0
 CARPer updates – 5 on hold
 Pantawid Program (conditional cash transfers) - 0
 STRAW - 13
 Security of Employment - 2
 Education K12- 3
 RH Bill – 5 on hold
Motion to caucus for five minutes was made by Moses Albiento, and seconded by Dan
Remo. There were no objections from the CB. Status: Passed.


 Motion to approve STRAW as Second Tan
 FOI

Motion to extend the time allotted for five minutes was made by Gio Alejo, and
seconded by Alvin Yllana. There were no objections from the CB. Status: Passed.

 Motion to prioritize discussions in CB Remo second Yllana unanimous

 Motion to require CB reps to attend 2 external agendas

7) Important Reminders c/o OSG 5 mins

 No classes during 930-1130 July 29, In lieu of St. Ignatius Mass—Church of
the Gesú
 No classes on August 1, 2011 in celebration of the Feast Day of St. Ignatius
(July 31)
 Confirm announcement of no classes on Monday, July 25, 2011 (SONA)
8) Budget Committee c/o FO 5 mins


Prepared By: Endorsed By:

Mikaela Viktoria Eleazar Francis Ian L. Agatep

Office of the Secretary-General Secretary-General
Sanggunian ng mga Mag-aaral ng mga Sanggunian ng mga Mag-aaral ng mga
Paaralang Loyola ng Ateneo de Manila Paaralang Loyola ng Ateneo de Manila