Emergency CB Meeting

19 May 2011
Sanggunian Room MVP 200

Attendance/People in the Meeting:

Drew Copuyoc – Absent, LOA Nicole Reyes – Absent
Gio Alejo AJ Elicano
Ian Agatep Nick Lucero
Steph Gumaru – Late Ken Abante
Alwyn Chua Justin Tan – Proxy: Francis Garrido
Alvin Yllana – Absent
Joben Odulio – Absent Claudia Vega
Cheth Mundin Ana Raymundo
Charm Chan Alyssa Gaisano
Cate Sison Lance Viado
Moses Albiento – Proxy: Glenda Yano
Dan Remo – Proxy: Bella Biscocho Fara Supetran
Chris Reyes
Carlos Arrelano
Zee Suarez (DSLD Finance Officer)

*Video Recording? No
*Audio Recording? No
Time Start:
Time End:

Agenda:

1) Budget Approvals
 SOM
 SOH
 SOSE
 OSG
 DIA
 DSLD
2) Blue Residences
3) PlanSem and OrSem concerns

Minutes:

Gio Alejo introduces the guests and presenters.

1) Budget Approvals (5 mins)
 JGSOM
o Tokens for School Night: Totems
 Budget Requested: P5,740
 Total Cost of Tokens: P16,400
o Abante: Entire token costs P16,400? Why are you only requesting
P5,740?
 Supetran: SOH proposed P7.50/token last time, and they
were the standard since no one else proposed.
 Alejo: You think you can fill up the rest?
 Supetran: Hopefully, yes, through food sponsors and SOM
Night shirt sales.
 Chan: Can we at least subsidize the P10,000?
o Alejo: Approve initial first.
o Sison: Is the OFO strict with the transfer of money especially the food
sponsors?

Motion to approve the JGSOM budget for School Night Tokens

(P5,740) was made by Ken Abante, and seconded by Charm Chan.
Voting was done by show of hands. Results are as follows:

YES-11 NO
Ian Agatep
Alwyn Chua
Cheth Mundin
Charm Chan
Cate Sison
Moses Albiento
Dan Remo
AJ Elicaño
Nick Lucero
Ken Abante
Justin Tan

Budget Status: Approved.

 SOH
o SB PlanSem
 Budget Requested: 16,800
o Reyes, Chris: Fun and Sun Resort is the venue. 30 people confirmed
for SB Plan Sem.
o Alejo: Cap costs are met. Comments?
o Agatep: Main difference from previous budget?
  Reyes: Originally, we were going to use the previous venue.
We changed it this time.
o Chan: Can you clarify the gas?
 Reyes, Chris: Top 8 will get gas.
 Training module is important in relation with the pool
o Aagtep: Make sure all of you are safe, in terms of the venue,
especially reps

Motion to approve the SOH budget for SB Plan Sem was made by AJ
Elicano, and seconded by Charm Chan. Voting was done by viva
voce. The ayes have it. Budget Status: Approved.

o Note: SOH will spend 7.50 for ballers as tokens and total of P70/head
for 226 people for food for their Freshmen Night.
 SOSE
o Freshmen Night Food
 Budget Requested: P56,300
o Containers disapproved by FQA, plus increase in
containers needed.
o P80/ head x 700 + P300 delivery
o The 620 count was Freshmen only. We went for 700.

Motion to approve the SOSE budget for Freshmen Night Food was
made by Steph Gumaru, and seconded by Ian Agatep. Voting was
done by show of hands. Results are as follows:

YES-12 NO
Ian Agatep
Steph Gumaru
Alwyn Chua
Cheth Mundin
Charm Chan
Cate Sison
Moses Albiento
Dan Remo
AJ Elicaño
Nick Lucero
Ken Abante
Justin Tan

Budget Status: Approved.

 OSG
o Calling Cards for Buklod Atenista
  Budget Requested:
 For Top 4, Joben Odulio and Cate Sison.

Motion to approve OSG Budget for Calling Cards for Buklod Atenista
was made by Ian Agatep, and seconded by Steph Gumaru. Voting
was done by show of hands. Results are as follows:

YES-12 NO
Ian Agatep
Steph Gumaru
Alwyn Chua
Cheth Mundin
Charm Chan
Cate Sison
Moses Albiento
Dan Remo
AJ Elicaño
Nick Lucero
Ken Abante
Justin Tan

Budget Status: Approved.

 DIA
o Top 44 PlanSem
 Budget Requested: P19,900
o Supplier for food is Aling Selya.
o Food: P380 x 35 (from 32): P13,300
o Accommodation: 32 x P200 = P6,400
o Token for Cultural Night: P200
 Garrido: P200 is per room? Sure?

Motion to approve the DIA Budget for the Top 44 PlanSem (with
P200/person and 35 people for food) was made by Steph Gumaru,
and seconded by Charm Chan. Voting was done by show of hands.
Results are as follows:

YES-12 NO
Ian Agatep
Steph Gumaru
Alwyn Chua
Cheth Mundin
Charm Chan
Cate Sison
 Moses Albiento
Dan Remo
AJ Elicaño
Nick Lucero
Ken Abante
Justin Tan

Budget Status: Approved.

 DSLD
o DSLD Plan Sem
 Budget Requested: P15,060
 P300/person per night
 Gumaru: Cap costs is P31,500 for PlanSem. Check Cap Costs.
Breakfast should be P60/person and lunch and dinner
P80/person.
o Training and Development Plan Sem
 Budget Requested:
o Form Sem for Comm IT
 Budget Requested: P1,600
o P80/head x 20

Omnibus motion to approve the DSLD budget (edited to follow Cap

Costs) was made by Steph Gumaru, and seconded by Ian Agatep.
Voting was done by show of hands. Results are as follows:

YES-12 NO
Ian Agatep
Steph Gumaru
Alwyn Chua
Cheth Mundin
Charm Chan
Cate Sison
Moses Albiento
Dan Remo
AJ Elicaño
Nick Lucero
Ken Abante
Justin Tan

Budget Status: Approved.

 BUDGET SUMMARY

EVENT / PROJECT / ACTIVITY AMOUNT (in Php) COMMENTS

SCHOOL OF HUMANITIES
SB Plan Sem 16800
TOTAL 16800
SCHOOL OF SCIENCE AND ENGINEERING
Freshmen Night Food 56300
TOTAL 56300
SCHOOL OF MANAGEMENT
Totems (P7.50
School Night Tokens 5740
subsidy/piece)
TOTAL 5740
DEPARTMENT OF INTERNAL AFFAIRS
P200/person and 35
Top 44 Plan Sem 19900
people for food
TOTAL 19900
DEPARTMENT FOR STUDENT LEADERSHIP AND DEVELOPMENT
DSLD Plan Sem Follow Cap Costs!
Training and Development Plan Sem
Form Sem for Comm IT 1600
TOTAL
OFFICE OF THE SECRETARY-GENERAL
Buklod Atenista Calling Cards For Top 4 and 2 CB Reps
TOTAL
TOTAL APPROVED BUDGET 100340

2) Blue Residences
 Alejo: Meeting re: issue House and Land Use Regulatory Board (HLURB) 
Main agency in charge for permits and licenses to sell.
 SM applied for a temporary license to sell to sell BR  expired already 
March.
 SMDC is applying for a permanent one. Once issued, they can sell units
anytime they want for occupants.
 SMDC’s applications to Atty. Bernando are on hold now in HLURB 
Stakeholders gave reasons on why.
o Reasons given by stakeholders: were not in the jurisdiction.
o Only those regarding permits  SM gave complete documents.
o Mandate of Atty. Bernando is to approve. Options for him are the ff:
 1) Approve
 2) Do not approve and get SM mad
  3) Put on hold only until a said time, given that a document:
o Remove exception
o Temporary Restraining Order
o July 15 deadline
 Dr. Franco asked the school to convince the City Counselors to revoke the
resolution on the exception.
o This is the last push.
 Orgs and groups present: AtsCA, Matanglawain, CRUSDA
willing to help but waiting for order from Sanggu.
o We need a task list on what to do  Action Plan
 Division of Labor  SBs and orgs to lobby to city counselors to
revoke
o Lucero: Even before, we already did this right? Suggestion is to go to
our constituencies. We need a task list  mandate from the
Sanggunian.
 Basic Blueprint
o Abante: How feasible would it be for officers to meet by Monday?
 Xave is in charge for CSI in COA.
o Sanggu –COA- ARSA- COP meeting on Monday
 Monday May 23, 2011  Check attendance
 Sison: Based on last month’s action plan - still not fulfilled.
 Abante: We have models on lobbying from AtSCA and push
for involvement.
o Abante: Currently, our committees and student groups are being
tapped for social involvement, especially on various pieces of
legislation.
 ATF 2010 for Social Involvement  convene before Summer
Sem ends.
o Alejo: Permanent coalition on social involvement
 Get rough number of people for the meeting on Monday on
Saturday.

3) PlanSem and OrSem

 PlanSem
o Prepare project proposals with budgets.
 Budgets at least for projects happening from June to August
o Gaisano: Let’s check our commitments again and see the validity of
the excuses/reasons of those who are not going.
 OrSem
o 50 minute presentation to the students at Irwin Theatre.
o Booth will be located at the back of the Covered Courts.
 Entice freshmen to join Sanggu.
 We need a good breed of freshmen.
 Tours’ booths: DSWS, DSLD, SJC, COMELEC
 o ASCC cards will be distributed.
o “Fast 55” shoot details TBA.

4) Other Reminders
 Chairs’ Meeting on Saturday May 21
 Resolutions
o Print out and post on boards.
o Use promo boards.
o OSG will fix the Sanggu room.

Motion to adjourn was made by AJ Elicano, and seconded by Charm Chan. There were
no objections from the Central Board. Status: Passed.

Prepared By:

Francis Ian L. Agatep

Secretary-General
Sanggunian ng mga Mag-aaral ng mga
Paaralang Loyola ng Ateneo de Manila