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MILLENNIUM TOWERS HARMONY CO-OP. HSG. SOCIETY LTD.

(TOWER A-1, A-2, A-3)

Regd. No. NBOM/CIDCO/ HSG/IH/2013 JTR-2005-2006


OFFICE: Ground Floor, Tower A-3, Millennium Towers, Plot No. 4, Sector-9 Sanpada, Navi Mumbai 400705. Tel.: 27750318

E-mail:- harmonychsltd@gmail.com

Minutes of the AGM held on 10/07/2011


AGENDA NO.1 ROLL CALL As notified in society notice DT. 22.06.2011, the 7th AGM of our housing society was held on 10.07.2011 at the Millennium Towers Club house. The meeting was adjourned for want of quorum for half an hour and the same commenced at 10.30 A.M, on the same day and at the same venue. Total no of members present were 47. The members present were welcomed by the Chairman Dr. Pramod Kale. Being the last meeting of the present committee, he thanked all the members for their cooperation during last 5 years. He expressed special thanks to secretary, Mr. K.G.R. Rao for his sincerity, dedication and voluminous work he did for welfare of the society. Chairman also assured full support to new managing committee members for smooth functioning of society. AGENDA NO.2 CONFIRMATION OF THE MINUTES OF LAST AGM HELD ON
04.07.2010

The secretary read the minutes of the last AGM and then asked the members about their views about any deviation from the actual deliberations and decisions of the last AGM and the present minutes read out. Mr. Narayan expressed his dissent on point no.4 of the minutes which is mentioned below: It was also resolved that the society will bear all the expenses legal or otherwise for any society related liabilities put on past or present managing committee members of the society. Mr.Narayan expressed his opinion that the committee members shall be indemnified by the society and pay all bonafide costs, losses, expenses which such member may incur or become liable to by reason of any contract entered in to or act or thing done or omitted by him in any way in discharge of his obligations/ duties and in particular so as not to limit the generality of the foregoing provisions , against any liability incurred by such committee members in defending any bonafide proceedings whether civil or criminal in which judgments is given in his favor or in which he is acquitted or discharged or relief is granted to him by the court.

MILLENNIUM TOWERS HARMONY CO-OP. HSG. SOCIETY LTD.


(TOWER A-1, A-2, A-3)

Regd. No. NBOM/CIDCO/ HSG/IH/2013 JTR-2005-2006


OFFICE: Ground Floor, Tower A-3, Millennium Towers, Plot No. 4, Sector-9 Sanpada, Navi Mumbai 400705. Tel.: 27750318

E-mail:- harmonychsltd@gmail.com

There was lot of debate on this issue. Majority of the members had opinions that committee members carry out these duties as social service without any remuneration. So long as there are no malafied intentions like financial gains, personal motives etc, the committee members should not be held individually responsible. In such cases all such penalties levied by the court should be paid from society accounts. This was approved by majority.

There were no suggestions/ objections from members for the rest of the minutes of the last AGM and were taken as passed unanimously. The secretary also read the minutes of special AGM held on.02.01.2011 and put them for confirmation. It was brought to the notice that in the agenda of this AGM there is no mention of confirmation of minutes of special AGM. Secretary accepted this which occurred by oversight. After his explanation the laps was regretted and minutes of Special AGM were confirmed. AGENDA NO.3 - Appointment of auditor & fixing the remuneration 1. It was proposed by the committee that Shri. Vilas Jadhav be appointed as statutory auditor for the co-op year 2011-2012, on the same terms and conditions and remuneration as per the F.Y. 2010-2011 ,the same was approved unanimously. AGENDA NO.4 - Presentation of report of the year F.Y. 2010-2011. Secretary Mr.Rao presented his annual report for the year 2010-2011. He spoke on all major activities carried out by the society like- pest control, updating fire fighting system and gave details of ongoing painting work of society building. He appealed all those flat owners who are not yet members of the society, to fulfill all requirements and get society membership at the earliest. It was also

MILLENNIUM TOWERS HARMONY CO-OP. HSG. SOCIETY LTD.


(TOWER A-1, A-2, A-3)

Regd. No. NBOM/CIDCO/ HSG/IH/2013 JTR-2005-2006


OFFICE: Ground Floor, Tower A-3, Millennium Towers, Plot No. 4, Sector-9 Sanpada, Navi Mumbai 400705. Tel.: 27750318

E-mail:- harmonychsltd@gmail.com

resolved that necessary communication of such non member flat owners be made to CIDCO/NMMC/Register of Housing Society. AGENDA NO.5 - Approval of A/c for the F.Y. 2010-2011. The statement of accounts showing the income & expenditure during the preceding co-operative year and Balance Sheet at the close of preceding cooperative year was presented and was passed unanimously. AGENDA NO.6 Declaration of results of election to Managing Committee for the period 2011-2016 Secretary declared the results of election to managing committee on behalf of election officer. The following members are elected unopposed. 1. 2. 3. 4. 5. 6. 7. 8. 9. Mr. Sudhakar Balkrishna Patil (A-3/5-5) Mr. Shriram Chandrasen Karnik (A-1/13-5) Mr. Sanjay Krishana Parab (A-3/4-6) Mr. Ramesh Chandra Mishra (A-2/7-5_ Mr. Sudam N. Latpate (A-1/14-5) Mr. Sunil R. Raut (A-1/5-2) Mr. Ajay Vidaybhushan Mudpe (A-2/14-3) Dr. Pramod Ingale (A-1/10-2) Mrs. Umamaheswari (A-3/2-1)

He congratulated and welcomed all new members and expressed full support to new managing committee. AGENDA NO.7 Ratification of flat transfers of the F.Y. 2010-2011. The documents received from under mentioned flats were in order and the decision of the managing committee in transferring flat to the purchasers were ratified. Sr. No. Flat No. Sr. No. Flat No.

MILLENNIUM TOWERS HARMONY CO-OP. HSG. SOCIETY LTD.


(TOWER A-1, A-2, A-3)

Regd. No. NBOM/CIDCO/ HSG/IH/2013 JTR-2005-2006


OFFICE: Ground Floor, Tower A-3, Millennium Towers, Plot No. 4, Sector-9 Sanpada, Navi Mumbai 400705. Tel.: 27750318

E-mail:- harmonychsltd@gmail.com

AGENDA NO.8 To discuss about the reduction in the tenure of Managing Committee from 5 years to 3 years Secretary Mr.Rao and few other committee members expressed their opinion to reduce term of managing committee from 5 years to 3 years. Mr.Shinde suggested that this issue may be discussed by new managing committee and if decided may be put for approval in next AGM. This was unanimously approved. AGENDA NO.9 To discuss about deficit with a view to increase the maintenance charges to cover the deficit. Secretary proposed to increase the monthly maintenance charge to compensate for increasing expenses and also to appoint property manager. After thorough discussions it was unanimously approved to increase the maintenance charges by Rs.200/- per month w.e.f 1/10/2011. AGENDA NO.10 - Discuss the present state of pipeline gas including MGL and LPG. The General Body was informed about the stoppage of LPG supplies by BPCL. It was also informed that Mahanagar gas has already commenced the work of providing pipeline gas. Opinions were asked from the members regarding the present LPG system provided by CIDCO for which all members have paid Rs.8000/-. After discussion the following decision was taken. It was resolved to inform federation to take necessary steps to scrap this system and amount received may be paid to members proportionately. However, this has to be done within the frame work of rules and regulation of CIDCO or any other concerned authority. AGENDA NO.11 - To discuss about the changes required in security system in view of shortage of manpower.

MILLENNIUM TOWERS HARMONY CO-OP. HSG. SOCIETY LTD.


(TOWER A-1, A-2, A-3)

Regd. No. NBOM/CIDCO/ HSG/IH/2013 JTR-2005-2006


OFFICE: Ground Floor, Tower A-3, Millennium Towers, Plot No. 4, Sector-9 Sanpada, Navi Mumbai 400705. Tel.: 27750318

E-mail:- harmonychsltd@gmail.com

Issue of inefficient security services was discussed and it was decided to find out alternative option at reasonable price. Mr.Jadon and Mr.Narayan volunteered to work on this issue to find out a suitable solution. AGENDA NO.12 - To discuss about website for society. Dr. Ingale informed the AGM about the proposal of providing free website for our society. Mr. Shirhatti and Mr.Jadon expressed concern over the confidentiality of members information and likely misuse of the same. So it was decided not to accept this proposal for the time being. AGENDA NO.13 - To consider any other matter with permission of the Chair excepting those requiring proper notice, after the regular agenda is over. Mr. Shirhatti raised issue of pest control being not effective for rats. Managing committee assured General Body of necessary action. All the members appreciated working of managing committee for last 5 years. Members expressed special thanks to Mr. Rao for his dedicated services and wished him all the best. Members also welcomed new managing committee members and assured full support. The meeting concluded after singing National Anthem.

Hon. Secretary.

MILLENNIUM TOWERS HARMONY CO-OP. HSG. SOCIETY LTD.


(TOWER A-1, A-2, A-3)

Regd. No. NBOM/CIDCO/ HSG/IH/2013 JTR-2005-2006


OFFICE: Ground Floor, Tower A-3, Millennium Towers, Plot No. 4, Sector-9 Sanpada, Navi Mumbai 400705. Tel.: 27750318

E-mail:- harmonychsltd@gmail.com

Mr.Narayanan expressed his opinion that the committee members shall be indemnified by the society by the society and pay all benefited cash, losses, expenses which such member may new or become liable and by occur of any contract entered into or act or thing done or omillid by him in any way in discharge of his obligation/duties and in particular so as not to limit the generality of the foregoing provisions, against any liability inverted by seven committee members in depending any benefited proceedings whether civil or carmine in which to ligament is given in his favor or in which he is acqusicated or discharge or relief to granted to him by convert.