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COMPANY PROFILE Company Name Address 1 Address 2 City State Zip Contact Name Phone Number E-Mail OVERVIEW & INSTRUCTIONS This survey consists of 11 sections (user definable section included), that pertain to areas of your business where you may be incurring cost. For each item, estimate your cost on an Daily, weekly, bi-weekly, semi-monthly, monthly or annual basis. In some cases it may be easier to estimate the total cost of an item by breaking apart frequencies (i.e. If you have a weekly and a bi-weekly payroll, enter the weekly cost in the weekly column and the bi-weekly cost in the bi-weekly column.) EQUIPMENT COSTS Daily Input Hardware (data entry & verification equipment) Processing Hardware (computer system and use of peripherals) Communication Hardware Printers (Impact, laser, etc.) Bursters Check Signer Decollator Check stuffer/sealer Other TOTAL EQUIPMENT COST EQUIPMENT MAINTENANCE CONTRACT COSTS Daily Weekly Input Hardware (data entry & verification equipment) Processing Hardware (computer system and use of peripherals) Communication Hardware Printers Bursters Check Signer Decollator Check stuffer/sealer Other TOTAL EQUIPMENT CONT. COST Weekly Bi-Weekly S-Monthly Monthly
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Annual
Bi-Weekly S-Monthly
Monthly
Annual
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Annual
Annual
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Daily Data Processing Management System Analysis Programming Report/Tape maintenance & changes Documentation Editing & Balancing Personnel Data Entry Operations Computer Operations Output Quality Control Personnel Distribution Personnel Other personnel costs P/R interface with other systems Manual Check distribution and updates
Weekly
Bi-Weekly S-Monthly
Monthly
Annual
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TAX REPORTING Daily Process of making Federal, State, and Local tax deposits Cost of annual subscription services to insure payroll, tax filing accuracy Track & maintain tax regulation changes and filing requirements Check generation for tax payments Reconciliation of quarterly/annual returns Potential liability for late/incorrect payment TOTAL TAX REPORTING COSTS CONVERSION COSTS Daily Planning time Initial training Documentation Software Load (Machine & manpower cost) Customizing Report Specification determination Report set up Tape Specification determination Tape set up (Third party, check recon, EFT) Conversion of master data Deduction Conversion Vacation/Sick balance conversion Tax rate set up EFT conversion Verification/Audit of data Hardware set up Parallel Runs Initial vendor selection and specifications for supplies Other Weekly Bi-Weekly S-Monthly Monthly Annual Weekly Bi-Weekly S-Monthly Monthly Annual
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TOTAL USER DEFINED ITEMS ESTIMATED TOTALS Segment Totals Daily Weekly Bi-Weekly Semi-Monthly Monthly Annual TOTAL ANNUALIZED COST TOTAL ANNUALIZED PAYS PER CHECK COST COMMENTS Annualized
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