GULISTAN GROUP OF COMPANIES.

Doc. # GGC/AD/001
Rev. No. 0
Date: 01/08/2006

ADVISORY SLIP
To: __________________________

Date:_______________

From: ________________________
_______________

Time:

Location: ___________________________________________________________
Problem/Situation

Description:
_____________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Group General Manager (HR) Advise:
____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Status:
Accepted as it is
Not Accepted
Accepted with following alteration
__________________________________
__________________________________
__________________________________
__________________________________

Approved by:_______________

GULISTAN GROUP OF COMPANIES.

Doc. # GGC/AD/002
Rev. No. 0
Date: 01/08/2006

DIRECTIVE SLIP
To: __________________________

Date:_______________

From: ________________________
_______________

Time:

Designation: _________________
Issue
&
Details:
______________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Directive
Issued:
_____________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Status:
Any further Assistant Required
Matter Resolved, keep the record

Approved by:_______________

GULISTAN GROUP OF COMPANIES

Doc. # GGC/JCL/003
Rev. No. 0
Date: 01/08/2006

JOB CODES
S.No
.

Job Name

Location

Codes

Permanen
t/
Contract

Doc. #GGC/JCM/004
Rev. No. 0
Date: 01/08/2006

DIRECTIVE SLIP

To: __________________________
From: ________________________
_______________
Designation: _________________

Date:_______________
Time:

GULISTAN GROUP OF COMPANIES

1.

New post
Old post-but-vacant

2.

Hiring with in 15-days

Hiring with in one week
Hiring with in one month

3.

Permanent
Temporary

4.
The
post
is
to
__________________________________________

be

filled

Start the procedure and do the needful in accordance with the

captioned instructions.

Signature __________________

Date: _______________

Doc. # GGCJAF/005
Rev. No. 0
Date: 01/08/2006

JOB ANALYSIS
A.

Job Analysis Status:

1.

Date
of
Job
Analysis
____________________

for

specified

2.

Job
analysis
is
____________________________

3.

Verified
by
_____________________________________________

conducted

job:
by:
:

GULISTAN GROUP OF COMPANIES

B.

Job Identification:
1.
2.
3.
4.
5.

Job Title: _______________________________________________

Other Title: _____________________________________________
Divisions:
_______________________________________________
Department(s): _________________________________________
Supervisor(s)
Title:
_______________________________________

C.

Job Summary:
Briefly describe purpose of job, what is done and how
_________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________

D.

Describe
any
safety/health
hazard
with
this
job:
_______________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________

Doc. # GGC/JDF/006
Rev. No. 0
Date: 01/08/2006

JOB DESCRIPTION
Job Title: _____________________
______________________

Job

Date: ________________________
_______________________

Location:

Code:

GULISTAN GROUP OF COMPANIES

Job
Summary:
______________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Job Duties:
a) __________________________________________________________________
b) __________________________________________________________________
c) __________________________________________________________________
d) __________________________________________________________________
e) __________________________________________________________________
f) __________________________________________________________________
g) __________________________________________________________________
h) __________________________________________________________________
Working
Conditions:
_________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
The
above
information
____________________

is

correct

as

approved

by:

General Manager

Doc. #GGC /JSF/007

Rev. No. 0
Date: 01/08/2006

JOB SPECIFICATION

GULISTAN GROUP OF COMPANIES

Job Title: _____________________
______________________

Job

Code:

Date: ________________________
___________________

Job

Location:

Skill Factors:
1.

Education: ___________________________________________________
______________________________________________________________

2.

Experience: __________________________________________________
______________________________________________________________

3.

Communication:______________________________________________
______________________________________________________________

4.

Working Conditions: __________________________________________

______________________________________________________________

Prepared by:

Doc. # GGC/CLF/008
Rev. No. 0
Date: 01/08/2006

CALL LETTER
To,
Mr./Miss./Mrs. ___________
_________________________
_________________________

GULISTAN GROUP OF COMPANIES

_________________________
_________________________
SUBJECT:

APPLICATION FOR THE POST OF

______________________.

Dear ________,
With due regards, you are hereby informed that we have received
your CV for the above captioned post and you are requested to
come for preliminary interview as:
1.
2.
3.
4.
5.

Date: _____________________________
Time: _____________________________
Venue: ___________________________
Contact Person: __________________
Tel #: _____________________________

P.S. Please call the contact person (4) and get the location of the
vicinity in case if you need so.
Regards,

Signing Authority

Doc. # GGC/CLF/009
Rev. No. 0
Date: 01/08/2006

INTERVIEW FORMAT
Name of
Candidate:_________________________________________________
Position Applied: ___________________________ Client:
__________________

GULISTAN GROUP OF COMPANIES

Name of Client:
_____________________________________________________
Date and Time: ___________________
Qualitas Penalist:
____________________________________________________
Clients Penalist:
_____________________________________________________

1.0 PERSONAL TRAITS:(A)

1.1 PERSONALITY
Below Average
Excellent

Average

Good

Average

Good

Average

Good

Average

Good

Average

Good

Average

Good

1.2 FAMILY BACK GROUND

Below Average
Excellent
1.3 LEADERSHIP ABILITY
Below Average
Excellent
1.4 MANAGERIAL SKILLS
Below Average
Excellent
1.5 APPEARANCE
Below Average
Excellent
1.6 CONFIDENCE
Below Average
Excellent

GULISTAN GROUP OF COMPANIES

1.7 COMMUNICATION SKILLS
Below Average
Excellent

Average

Good

Class interval (p-c) = 7, Class Distribution (Ba=

0.35,A=1.05,G=1.4,E=4.2)
Average Frequency m/M
(m=class distribution total, M=7)
2.0 TECHNICAL SKILLS
2.1
2.2
2.3
2.4

Past Experience
Below Average Average Good

Excellent

Current Knowledge
Below Average Average Good

Excellent

Compliance Knowledge
Below Average Average Good

Excellent

Compliance experience
Below Average Average Good

Excellent

Class interval = (P-I) = 4 Class Distribution (Ba=

0.35,A=1.05,G=1.4,E=4.2)
Average Frequency m/M (m=class distribution total, M=4)
3.0

Emoluments
Salary Drawing =
Expected Salary =
Perks Receiving =

Remarks:

Filled by:_________________

Doc. # GGC/SLF/010
Rev. No. 0

GULISTAN GROUP OF COMPANIES

Date: 01/08/2006

SHORT LISTING
S.N
o.

NAME

QUALIFICATION

EXPERIENCE

EXPECT
ED
SALARY

Approved by:____________
Doc. # GGC/APL/011
Rev. No. 0
Date: 01/08/2006

APPOINTMENT LETTER
To,
__________________________
__________________________
__________________________

Subject:

APPOINTMENT LETTER

Dear _________,
The management is pleased to appoint you as _____________________ with effect
from __________________________________ on the following terms and Conditions.

GULISTAN GROUP OF COMPANIES

1. You will be paid a total monthly salary of Rs. __________/- as under:

Basic Salary
:
House Rent
:
Conveyance Allowance :

_________/_________/_________/-

1. You will be on probation for three months of your employment and during this
time you are not allowed to avail any leave. However emergency leave would
be allowed without pay but only with prior approval.
2. During probation period your service can be terminated with immediate effect,
mentioned either side after confirmation the notice period would be 3 months
on either side.
3. On satisfactory completion of probationary period your service will be
confirmed.
4. All the existing rules and policies of the company and any other rules which
may be introduced from time to time will be applicable to you.
5. You are expected to perform, observe and confirm to such duties and
instructions as may from time to time assigned or communicated to you by
the firm.
6. Your services may be transferred to any of our offices/company in Pakistan.
7. You will not perform any remunerative duties for any other organization and
keep all information in strict confidential and control.
8. This is a career opportunity where you have chances to grow according to
your performance. The criteria for your career advancement are not the
seniority but the ability, your success, achievement and continuous
improvement.
In case the above terms and conditions are acceptable to you, please sign the
duplicate copy of this letter of appointment in token of your acceptance and
return to us for our record.
Yours truly,
Group General Manager (HR)

Accepted by: ______________________

Doc. # GGC/SAS/014
Rev. No. 0
Date: 01/08/2006

JOB DESCRIPTION
To: __________________________
___________________________
Date: ________________________
___________________________

From:
Time:

GULISTAN GROUP OF COMPANIES

Venue: ______________________
________________________

Purpose:

Name of the Employee:

_____________________________________________
Current Designation:
________________________________________________
Department:
________________________________________________________
New Job Location: __________________________________________________
New Supervisor:
_____________________________________________________
Rationale for Suggestion:
____________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

_____________
Submitted by:
Remarks: (If any- by concerned General Manager)

_____________
Approved by