POSITION DESCRIPTION 1.

mency PDCN 70320000

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Official Title of Position I Pay Plan I CFaputiaMl W I Gr& 1 Initials I Date

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B u s i n e s s Manager I
I

I
GS I
I

I
1101 1
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12 1
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11 Cct 01
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a. Qpd Nfie ard Title of mrdiate Spervisor b. Qpd bhm a d Title of Spervisor- ((qitimal)

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this p s i t i o n has b c l a s s i f i e d / y r a ~a s reguired b$ UWFM/PCS £01 the tlandbook of Occupational Gmups
Title 5 USC, in mnfomnce with USOEMpublished s t a n r h d s & M e s , h f i n i t i m for "GS-1101, General
or, if no published s m d s a m l y d-y, amistently Business & Industry Series," Jan 99; Contracting
with the most afpLicable star&&. Series, ffi-1102, h c 83.

TypiELw a r d T i t l e o f O E f i c i a l T a l d r g ~
M Y R A LOCKIE m&mrathIEhrm. ~ s ~ a m i M o o m t i m m
P e r s o n n e l Management S p e c i a l i s t t h e i r i p p l i m t i m a r e w a i b h k i n t h e ~ o f f i c e . rn
~ i o a t i m o E t k p i ~ m y b e ~ a m i m m c t E d b y
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//signed// 11 Cct 01 f m the prmm.4 office.
23. F c c i t i m w Initials thte Initials Cbte Initial= Date Ininitials mte Initial= [Bte

a. W y e e lcptl
b. Slpervisar

c. Wsifier

24. Pssm&s:
Released f m ~~HRXlassification Activity, CRA 01-1036, dated 11 Cct 01

25. D M c d g b of mjor Duties and

. . 'ties(SEE ATTACHED)
E ~ N7 5 4 m a 4 - 4 2 ~~rwiol. mi& rsahle ma-106 Qtma Form 8 rs of F=I- mwamt I~I+J), MRPW 295 w-I
DUTIES:

This position is located in ARNG

...
s
USPFO. The primary purpose of this position is to analyze
and direct supply, service, cooperative agreements, and/or construction contract programs
characterized by high dollar costs and extending over long time periods. The magnitude and
terms of the contracts substantially impact the mission of the state ARNG. Provides
oversight of federal funds used to execute state ARNGIANG cooperative agreement
fad%&, programs contractual expenditures. Provides programmatic analysis and oversight
of the state's execution of contracts reimbursed with federal funds. Sqxwtmx Oversees
the work of the function.

----
-- Plans, organizes, directs, controls and reviews the full spectrum of complex purchasing
and contracting operations and resources; to assure that all required services and materials
are acquired for new and existing cooperative agreement programs.-
...
.. . . ..
EPn,lrc.r. The nature of services and
products acquired include major and minor facility construction; maintenance and repair;
Architect and Engineer (A&E) services; professional and technical services; specialized and
common material items; specialized and routine services; and a wide variety of other
materials and services. Work includes all contract actions necessary in support of the
Master Cooperative Agreement and Military Construction Cooperative Agreements.
Responsible for coordination between Contract Management Branch, Federal and State
agencies (i.e., Attorney General, U S P F O O

- Analyzes and oversees the full range of contract management duties for pre-award
through post-award and contract close-out. Manages or administers the most complex or
sensitive procurement issues or problem areas that may arise in the organization. AF&GS
hid 4
. .
4 . .. Coordinates the
state's sovereign contracting effort in tandem with the mission of the ARNG in each state, its
programs and objectives by providing evaluation, planning and analytical expertise to all
aspects of contracting in support of the facilities program.

-- Prepares for, conducts or attends numerous meetings with high-level officials throughout
all phases of assignments. Manages federally funded contracts awarded through state
contracting procedures to determine compliance with terms of the controlling Master
Cooperative Agreement and Military Construction Cooperative Agreements. Establish
2
 70320000
policies and procedures to comply with state and Federal laws and regulations. Responsible
for the development of contracting, operational and business procedures and processes.
Furnishes information to function personnel relative to changes in policies and trends that
may affect future contracting actions. Ensures implementation of directives from higher
echelons and formulates andlor assists in the formulation of overall policies and procedures
for the state. Provides technical review of documents such as justifications and approvals,
requests for contract modifications, and scope of work. Recommends approval or
disapproval to the USPFO in those cases requiring approval or endorsement. Responsible
for achieving the objectives and goals for socio-economic programs.

-- Serves as the CFMO's principal authority in all contracting matters and advises the
CFMO and other senior officials and staff on procurement matters concerning current and
future plans regarding complex contracts and their effect on long term projects and
programs.

-- Administers, plans, coordinates, and directs the activities of subordinate personnel.

These individuals may be on various types of employment status such as technician, AGR,
or state employees. Performs the full scope of supervisory personnel functions including
the assignment of duties, participates in the interviews and selection of employees,
schedules and approves leave, ensures indoctrination of new employees, provides training,
evaluates performance, initiates action to upgrade positions, and resolves disciplinary
problems. Establishes shift schedules and assigns personnel based on workload to ensure
adequate coverage of operations. Supports and takes affirmative action with consideration
of Equal Employment Opportunity in all aspects of personnel actions. Keeps employees
informed of NGB goals, objectives, and policies, and informs management of employee
input and concerns.

- Performs other duties as assigned.

FACTOR I - KNOWLEDGE REQUIRED BY THE POSITION FLI-7 1250 Pts.

- Knowledge of state and Federal contracting laws; DOD, Army, NGB, and local purchase
and contracting regulations and procedures; governing contracting activities. Knowledge of
expert analytical techniques applicable to various contracting and contract law situations
that may arise. Must use knowledge to analyze various legal and contractual situations as
they occur or before they occur. Analysis must take into account the other state and federal
requirements and be able to reconcile legal and problematic differences that frequently
occur. Expert knowledge, skills and abilities are required to interpret State contracting and
fiscal legislation for projected impacts on large federal grant programs.

- Knowledge of contracting principles, to include technical or program requirements such as

sealed bid, negotiated, architect-engineer design, and other special contracting techniques
and procedures. Required to have a complete knowledge of pre-award and post-award
administrative actions incorporating a wide range of supply, service, construction and A&E
services as well as automatic data processing equipment. Ability to perform broad technical
reviews of contractor proposals to insure compliance with solicitation provisions.

- Familiarity with applicable accounting business practices and market conditions sufficient
to perform or direct in-depth evaluations of the financial and technical capabilities, as well as
3
 70320000
the performance of contractors. Knowledge of detailed contract administration functions
required to monitor contractor performance, negotiate necessary changes, and resolve a
variety of complex or sensitive contract administration problems.

-- Knowledge of contract termination techniques sufficient to administer and close out

contracts.

-- Knowledge, and skill sufficient to manage all contractual aspects of state level,
procurement programs involving coordination of a number of contracts of a wide variety of
types requiring long-range planning, a thorough knowledge of program objectives, and skill
in interpreting or establishing policies to solve unprecedented problems.

FACTOR 2 - SUPERVISORY CONTROLS

- The GWQ USPFO provides administrative direction and makes assignments in terms of
broadly defined programs or functions, or long-range acquisition and agency objectives. The
incumbent is typically delegated complete responsibility and authority to plan, schedule and
carry out major projects via the ARNG execution effort. Management typically accepts
analysis without recommendations for change given the expert knowledge required.
Individual routinely and with the authorization of the F A 4 0 USPFO deal directly with the
Adjutant General, legal counsel, and other state officials to improve and streamline the
contracting effort on behalf of the Federal government. Requirements frequently stem from
mission or program goals and objectives, or from national, departmental, or agency policy.
Determines the approaches and methods necessary to carry out the assignment, including
the design of overall plans and strategies for the projects, in order to meet mission or
program goals, requirements, and time frames. Independently carries out the work,
including continual coordination of the various elements involved. Work products or
advisory services provided to management or to field activities are considered to be
. ..
technically authoritative. j

Recommendations for new

procurement approaches or policies, or for modifications of contractual arrangements, are
usually f e
. ..
v i e w
. . e u

are accepted without recommendations for change given the expert knowledge
and exerience.

FACTOR 3 -GUIDELINES

- Guidelines consist of Federal and state contract laws, regulations and policies, Guidelines
provide general contracting methods and requirements, but do not have specific applicability
to the particular procurement and the wide variety of situations encountered. Frequently
develops new approaches and writes new conditions or clauses to resolve specific
situations as a result of legislative changes or state executive level policy or regulatory
guidelines. Analysis is done in the broadest of terms and reduced to operational guidelines
consistent with Federal and state statutes.

FACTOR 4 - COMPLEXITY
 70320000
-- Assignments involve many varied and unrelated contractual actions performed on the full
range of contracting activities from pre-award through post-award. Contracting procedures
utilized include sealed bidding, professional services selection, and other specialized
techniques. Price andlor cost analysis is performed on proposals from contractors
representing varying business types and sizes to include A&E firms, construction firms,
service firms, and small and disadvantaged firms. Contracts are further complicated by the
variations in contractual methods that must be administered simultaneously. Contracts are
in various stages of progression and may be multi-year andlor multi-appropriation
documents. lssues arising from monitoring Federallstate agreements normally require a
unique andlor innovative approach to be resolved because each state has varying laws that
must be considered in relationship to Federal requirements. Because of the lack of
precedent, new techniques may need to be developed with regard to the application of cost
and price analysis in the acquisition of service, supplies, and construction. Fwkbef
&-

S t a b Procurements are complex because acquisitions are made for ARNG requiring
familiarity with both Federal and state finance, contracting and administrative procedures.

FACTOR 5 - SCOPE AND EFFECT FL 5-4 225 Pts.

-- The purpose of the work is to plan, develop, and oversee critical state procurement
programs that are essential to the mission of NGB. Procurements or policies have the
potential for affecting the economics of a major industry or class of industries whose
economic position affects the stability of the general economy. Procurements also typically
could have the effect of significantly escalating the federal involvement in the execution of
ARNG construction and services provided. Analysis involves significant amounts of
potential federal funds consistent with military construction appropriation levels by
Congress. Congressional oversight and interest are continuous and numerous.

FACTOR 6 --PERSONAL CONTACT FL 6-3 60 Pts.

- Personal contacts include a variety of specialists, managers, officials or groups from

outside the employing agency in a moderately unstructured setting, e.g., the purpose and
extent of each contact is usually different, and the role and authority of each party is
identified and developed during the course of the contact. Contacts at this level include
contractors, specialists at contractors' plants, manufacturers' representatives, attorneys,
auditors, and representatives of universities, State and local governments, professional
organizations, laborlmanagement organizations, , or
other Federal agencies, e.g.. high-rankingesict-io
ff
outside the chain of command. Meetings and conferences often require extensive
preparation of briefing materials or up-to-date technical familiarity with complex subject
matter.

FACTOR 7 - PURPOSE OF CONTACTS

-- Contacts are to justify, defend, negotiate, or settle matters involving significant or

controversial issues, or problems that require escalation because established channels and
procedures have failed to resolve the problem. The individuals or groups are frequently
uncooperative, have different negotiation objectives, or represent divergent interests, The
 70320000
emolovee must be skilled in dealina with such Dersons to obtain the desired effect. such as
obtaining compliance with procur&-nent requirements through persuasion, or bbtaining
reasonable prices, term, o t settlements for the Government through negotiation. Typical
contacts at this level include working with project officers to plan a procurement strategy for
program objectives; negotiating with contractors to meet objectives established in a pre
negotiation plan or to obtain a contractual agreement that is in the best interest of the
Government; or negotiating post-award modifications, termination settlements, pricing or
other actions; influencing contracting officers or other specialists to adopt contractual
positions about which there are conflicting or interests; or justifying contractual approaches
to higher level reviewing officials. Contacts are critical to insure the appropriate levels of
federal involvement on large and expensive are adequate and justifiable.

FACTOR 8 - PHYSICAL DEMANDS

-- The employee visits construction sites as required to evaluate claims pertaining to

changed site conditions, and resolve differences. Site visits require working around
machines, moving equipment, construction in progress, and involves walking, bending and
climbing. Work requires ability to handle heavy workload, extreme pressure,

FACTOR 9 -WORK ENVIRONMENT FL 9-2 20 Pts.

-- Although the majority of work is performed in an office setting, the employee may visit
construction sites to evaluate progress and performance, The employee is required to use
protective clothing or gear, such as masks, gowns, coats, boots, hard hats, goggles, gloves,
or shields.

TOTAL POINTS: 2820

GRADE: GS-12
 FACTOR EVALUATION SYSTEM
POSITION EVALUATION STATEMENT

1. KNOWLEDGE REQUIRED

2. SUPERVISORY CONTROLS

3. GUIDELINES

4. COMPLEXITY

5. SCOPE AND EFFECT

6. PERSONAL CONTACTS
and 6-3 60
7. PURPOSE OF CONTACTS 7-3 120

8. PHYSICAL DEMANDS 8-2 20

9. WORK ENVIRONMENT 9-2 20

TOTAL POINTS ASSIGNED: 2820 GRADE: 12

FINAL CLASSIFICATION: Business Manager, GS-I101-12

CLASSIFIER: MYRA LOCKIE DATE: 11 Oct 01

NGB Pers Mgrnt Spec
 EVALUATION STATEMENT

A. Title, Series & Grade: Business Manager, GS-1101-12

B. References: USOPM/PCS for:

1. Handbook of Occupational Groups & Families, Definition for the "GS-I 101,
General Business & Industry Series," January 1999.

2. Contracting Series, GS-1102, December 1983.

3. General Schedule Supervisory Guide, January 1999.

C. Backqround Information: This PD is a result of an ARNG Manpower reorganization of

structure, mission, and functions in the ARNG Construction & Facilities Management OfFice
(CFMO). The classification of this position is based, in part, on projected duties.

D. Series, Title, and Grade:

1. Series: The primary purpose of this position is to direct and analyze supply,
services, and/or construction contract programs for the CFMO. This work primarily involves
contracting work for the state. The GS-1102, Reference B.2., is for federally warranted
contracting positions and this position deals exclusively with state contracting. Therefore, it
is classified to the GS-1101 using grading criteria contained in the GS-1102 series,
Reference B.2.

2. Title: Supervising duties are required as described. The size and nature of workforce
varies from location to location, but is considered inconsequential since program
management, not supervision, is the controlling aspect for grading purposes. Therefore, in
the absence of titling instructions for the GS-1101 series and it involves a mix of business
related work, this position is assigned the generic and descriptive title of Business Manager.

3. Grade: In the absence of grading criteria for the GS-I101 series, this position was
cross-compared to grading criteria contained in the GS-I 102 series, Reference 8.2. The
grade of this position is based, in part, on projected duties, and as such, audits revealed
contracting work funded by dollars controlled by the state. The attached Factor Evaluation
System (FES) Statement shows duties evaluated at GS-12. Supervisory duties are not
grade controlling.

E. Conclusion: Business Manager, GS-1101-12

CLASSIFIER: MYRA LOCKIE DATE: 11 Oct 01

NGB Pers Mgmt Spec
 POSITION ADDENDUM

Position Title, Pay Plan, Series, Grade and PDCN: Business Manager, GS-1101-12,7032000

Incumbent of Position: Lynn D. Etchison

Organizational Location of Position: USPFO,

Amend Section 25. DUTIES as follows:

Noted pin & iilk cltanges 011 PDCN

&
Replnce secondparngrnph wit11NDS statement:

This position description is for a National Guard non-dual status W S ) technician, cu~~ently
incumbency only. This position meets the criteria of the NDS Management Plan as follows: Tl~e
position resides within the inkstructure and support functions of the state National Guard; the
incumbent is not subject to mobilization nor is the work described part of the military mission,
and the incumbent does not perform a key advisory or essential administrative role that is
inherently military. In addition, the position must meet one of the following: It does not have a
comparable military function; or the position is required in the full-time (civilian) role when the
organization, or similar military position, is mobilized to perform continuing post-mobilization
functions; or the position requires a skill or competency that necessitates a technical expertise or
professional qualification that cannot be readily found in the military structure of the state
military force.

Add new as follows:

-- Reviews, coordinates, and monitors ArmyIAir Cooperative Agreements and

modifications. Develops and manages a system for administrative control of appropriations and
funds. Determines the effect of new statutes, regulations and policies and evaluates
organizational compliance with proposed and existing guidance. Executes and reviews ISAs.
Plans and conducts related staff studies for the USPFO. Conducts briefings and coordinates
working groups. Reviews and analyzes MOUIMOA for long-term adequacy. Develops a
hancial resource plan for reimbursement of support and services. Develops provisions,
performance criteria, and supporting documentation for MOUMOA, Reviews conditions,
validates actions and documents processes for LoanILease. Prepares required reports and
supporting analysis as appropriate. Develops and plans program improvement to management.

-- Oversees the work activities of other employee(s). Assigns work, establishes priorities,
and ensures technical quality and compliance of work products, initiates personnel actions, and
approves leave.