Professional Documents
Culture Documents
MoERI/ NCDTVET-PIU
Activity 04
Training and advice for the staff of the 16 regional support centres for e-learning MONITORING THE IMPLEMENTATION OF ELEARNING MATERIALS IN TVET SCHOOLS
Training and Advice for Further Development of the TVET Sector, Romania, PHARE TVET RO 2006/018-147.04.01.02.01.03.01
January 2009
2009
The content of this material does not necessarily represent the official position of the European Union
Material produced under Phare 2006 financial support Phare TVET RO 2006/018-147.04.01.02.01.03.01
January 2009
Content
INTRODUCTION..........................................................................4 WHY MONITORING?....................................................................5 GUIDELINES FOR MONITORING....................................................6 DEVELOPING A MONITORING STRATEGY.......................................................6 DETERMINE QUESTIONS......................................................................................6 NECESSARY METHODS TRAIN
INFORMATION...................................................................................6 AND TOOLS FOR MONITORING...................................................................7 SAMPLE........................................................................................ 7
MONITORING PERSONS................................................................................7 BASELINE DATA..................................................................................... 8 MONITORING TARGETS ARE BEING MET............................................................ 8 LEARNED FROM IMPLEMENTATION.................................................................8 AND
REPORTING
DISSEMINATING DATA....................................................................8
Material produced under Phare 2006 financial support Phare TVET RO 2006/018-147.04.01.02.01.03.01
January 2009
Introduction
Executive Summary This material is planned to provide guidance on importance and necessity of monitoring the process of implementation of e-learning materials in schools. It is essential that a monitoring plan is put in place to ensure that the activities undertaken using each of the e-learning materials are reviewed for progress, consistency, results and benefits. It is advised that a dedicated results-based monitoring system is devised and introduced to track the effectiveness of the activities and to identify the decisions required to be made by the regional centres on an ongoing basis. Monitoring plan/strategy needs to define necessary information, questions that will be asked, methods and tools to be used in gathering data, who and when will monitor and who will be monitored. Monitoring process can include different activities based on priorities defined to be monitored, but everything should be defined very clearly at the beginning prior monitoring process should start. How the collected data will be analyzed and what will be the presentation document is also important to know at the beginning so that the planning process can be successful and monitoring will give results. A sound monitoring strategy consists not only from documents what has been done (activities, outputs) but pays particular attention to what changes this has brought about (use of output outcomes).
Material produced under Phare 2006 financial support Phare TVET RO 2006/018-147.04.01.02.01.03.01
January 2009
Why monitoring?
Monitoring is an important tool because it is used in parallel with the monitored process, and can propose corrective measures if necessary. The monitoring process looks at what is being done and how it is done till the monitored moment. It could involve continuous tracking of activities, review of the flow of services and activities provided by the program, people trained, equipment used, frequency of usage, etc. Much of the information gathered through monitoring process is also valuable for the evaluation component. Monitoring and evaluation determine the way of program implementation and its success. A formal evaluation process using predetermined tools and methods for data collection allows objective and complete information about what the programme did and did not accomplish. Monitoring and evaluation are conducted for three primary purposes: To ensure that activities are completed and targets are met. Monitoring the progress and achievements of the programme as it is implemented creates accountability by making sure that programme activities take place as planned. In addition, programme monitoring ensures that the activities reach their targets and that sufficient data are collected for final outcome evaluation. To determine the outcome of the programme. Although informal participant feedback and other anecdotal evidence about the effects of a programme can create perceptions about its success or failure, a true measure of its outcomes can only be made through structured monitoring and evaluation. It is essential to know whether or not the programme makes a difference in order to justify its continuation. To adapt further program activities as needed. Monitoring allow staff to examine which programme components were more successful and which need improvement, and adapt future programme activities accordingly in order to better reach final goals.
Material produced under Phare 2006 financial support Phare TVET RO 2006/018-147.04.01.02.01.03.01
January 2009
Determine questions
To start planning monitoring process you need clearly to decide what programs priorities are and what outcomes the program is aiming to. Consider questions that examine how well the programme is meeting its stated outcomes as well as questions that measure programme effects, both on shorter and longer terms. In this way, whether the programme outcomes are positive or less than anticipated, you can go back and examine the process in order to determine possible reasons for the outcome. And then you can propose corrective measures, so that final outcomes should be as close as possible to the anticipated. Questions about the delivery aspects of the programme are answered by process monitoring. Process monitoring helps you keep a record of what has happened so far. For example, are activities being carried out as planned? How many participants? How many days? What is the level of satisfaction of participants? Are targets being met in terms of numbers of people reached and quantities of educational materials distributed? Process monitoring can also suggest areas of strength or weakness in the current programme activities. For example, are learners satisfied with the information delivered in the e-learning material? Are there immediate changes that can be made to the curriculum based on this information? Monitoring questions will receive answers about programme delivery.
Necessary information
Think about the type of data you need to answer each monitoring question. Generally, there are two types of data that can be collected: Quantitative data are defined in numeric terms, including percentages, averages and increases. Quantitative data answer questions such as how many and how much and are gathered via monitoring forms, surveys and other means. Qualitative data can be described in terms of perceptions, feelings, opinions and reasons. Qualitative data address how and why, and are gathered via conversations with focus groups, in-depth interviews, anecdotes and other means. It is valuable to gather both quantitative and qualitative data when monitoring. Using a variety of methods provides a more complete picture of the outcome and compensates for the biases or other limitations of any single data collection method. For example, surveys with employees who have attended education sessions might reveal that they are now more knowledgeable, but they do not report using the gained knowledge in practice. Focus groups could provide an opportunity to explore more fully the reasons behind this. The ideas generated in focus groups can provide important guidance for modifying the program to make it more effective.
Material produced under Phare 2006 financial support Phare TVET RO 2006/018-147.04.01.02.01.03.01
January 2009
Try to define the most suitable monitoring method and tools that can easier answer your monitor question. Identify necessary number of items in the tool, but remember not to make it too big and impossible to answer.
Monitoring sample
Define how much monitoring information will be enough to draw conclusion. It depends on the number of beneficiaries and target groups for your program. Gather the least amount of information necessary to answer your research questions. Do not overload with the monitoring information that can be very difficult and time consuming to analyse later on. Try to use different monitoring methods and different groups of participants in order to receive as much as possible objective information. The interviews may be conducted individually or in small groups of persons with similar job titles (e.g. trainers, peer educators). In order to ensure that implementers are comfortable speaking frankly about the implementation process, it is recommended that outside researchers conduct the implementer interviews and compile the results
Material produced under Phare 2006 financial support Phare TVET RO 2006/018-147.04.01.02.01.03.01
January 2009
January 2009
One- or two-page executive summaries These documents, written in non-technical and concise language, are appropriate for distribution to worksite employees and community members who are curious about the results and implications of the programme in which they have or are participating. Visual presentation materials A visual presentation is another format in which employees and community members may be informed of the results and recommendations of the monitoring and/or evaluation. Like the summaries, presentations should avoid technical language and should include positive recommendations for further preventive action.
Material produced under Phare 2006 financial support Phare TVET RO 2006/018-147.04.01.02.01.03.01
January 2009
materials?
learning materials?
Material produced under Phare 2006 financial support Phare TVET RO 2006/018-147.04.01.02.01.03.01
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1. . 2. . 3. . What else do you need to improve the quality of e-learning process? o o o o o Management team training Teachers training Equipment Technical support for equipment and materials _________________________
YES
Do you need additional trainings for management teams? If yes, state which ______________________ ______________________ ______________________ NO
one?
YES
Do you need additional trainings for teachers? If yes, state which one? ______________________ ______________________ ______________________ NO
Material produced under Phare 2006 financial support Phare TVET RO 2006/018-147.04.01.02.01.03.01
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January 2009
Monitoring questionnaire for teachers in support centers This document will be used for monitoring purposes of the use of e-learning materials. Your open and sincere answer will help in getting clear picture of the situation in your support center and TVET sector in Romania. The answers from this questionnaire will be collected, analyzed and send back to you to be at your disposal. You can use them to improve the usage of e-learning materials in your center. Support center name: ____________________________________________ Date: ______________ What should be taken into consideration in future development of new e-
learning materials?
What is well/satisfactory in development process of e-learning materials: 1. __________ 2. __________ 3. __________ Learners are using e-learning materials _______ % of time at home (or
Material produced under Phare 2006 financial support Phare TVET RO 2006/018-147.04.01.02.01.03.01
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How many learners have asked for feedback or other type of support/help?
_________
___________________________________________________________
NO
YES
What else do you need to improve for better quality of e-learning process? o o o o o Teachers training Equipment Technical support for equipment and materials E-portal adjustment to your center needs _________________________
Do you need additional trainings for teachers? If yes, state which one? YES ______________________ ______________________ ______________________ NO
What is your information about satisfaction of learners after following the course?
What is your information how much e-learning learners have been able to find employment after finishing the course?
Material produced under Phare 2006 financial support Phare TVET RO 2006/018-147.04.01.02.01.03.01
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Material produced under Phare 2006 financial support Phare TVET RO 2006/018-147.04.01.02.01.03.01
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