WEB KIOSK FUNCTIONALITY

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

TABLE OF CONTENTS
1. Features of the Web Kiosk ............................................................................................................................................................. 3 2. My HR Personal Details menu........................................................................................................................................................ 4 a. b. Personal Contacts menu ................................................................................................................................................. 4 Emergency Contacts ........................................................................................................................................................ 5

3. My Pay Payroll Details.................................................................................................................................................................... 6 a. b. c. Payslip View ..................................................................................................................................................................... 6 Payslip List ........................................................................................................................................................................ 7 Maintain Disbursement ....................................................................................................................................................... 7

d. Payment Summary .................................................................................................................................................................. 8 e. Payment/Deduction History Enquiry..................................................................................................................................... 8 4. My HR Employment Details ........................................................................................................................................................... 9 a. Occupancy Display ........................................................................................................................................................... 9

5. My HR Skills and Development .................................................................................................................................................... 11 a. Training Nomination ............................................................................................................................................................. 11 6. Whats on Web Kiosk ................................................................................................................................................................... 14

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

1. FEATURES OF THE WEB KIOSK

There are many useful areas and functionality within the Web Kiosk that should find helpful. These features are accessed via the Global Menu:

The User panel:

And the Menu Tabs:

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

2. MY HR PERSONAL DETAILS MENU

The Personal Details menu contains personal information, such as your personal and emergency contact details.

a.

Personal Contacts menu

The first screen will provide you with a summary of your contact information. If you click on the Contact Details link you can update your personal details through the web Kiosk.

It is a fairly simple process of adding or adjusting your information in the appropriate fields then clicking the update button.

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

b.

Emergency Contacts
This screen will display your emergency contacts and their contact information.

If there arent any contacts displayed you can add contacts by clicking the Add new Emergency Contact record link. A blank contact form will open. Complete the necessary information and then click the insert button.

Contact information can also be updated by clicking on the Contacts name. A similar form to the form above will appear with pre-populated information. Make any necessary changes, and click the update button. You will be informed at the top of the window whether the update has been successful. To return the Emergency Contacts summary screen, click the Emergency Contacts menu item on the left hand side, at anytime.

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

3. MY PAY PAYROLL DETAILS

The payroll details section contains all your payment and disbursement information.

a.

Payslip View
Displays your current payslip

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

b.

Payslip List
Lists your previous payslips. A summary of your payslip is displayed on each line. You can view a complete payslip by clicking on the appropriate date under the Period End column. You can also view the Disbursements for that pay by clicking on the ID number in the Disburse column.

c.

Maintain Disbursement
You can view and add disbursement details in this section of the Kiosk. Your current disbursement details will be displayed after clicking Maintain Disbursement menu item

To add or change disbursement details click either Edit or Add new record. Edit will edit the current record. Add will allow to you put a new disbursement record. The Edit and Add screens are essentially the same, except the Edit screen already has your information in the fields. Complete the appropriate fields and click Insert or Update.

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

d. Payment Summary
Displays all of your payment summaries. The first screen provides a summary of all your Payment Summaries. You can then click on the number in the Serial# column, to display the full payment summary. Depending on the Payment Summary, there may be an extra ATO screen to click through before your Payment Summary is displayed.

More recent payment summaries will be opened in a separate window. Older Payment summaries will be displayed within the Web Kiosk.

e. Payment/Deduction History Enquiry

You can view your payment history between specific dates in this section of the Web Kiosk. Choose a Start Date and a To date then click Submit.

After clicking Submit your payment history summary, for the selected dates, will appear.

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

4. MY HR EMPLOYMENT DETAILS
The Employment Details section displays information on your employment while at Charles Sturt University.

a.

Occupancy Display
Displays all of the occupancies you have held during the selected dates. Select a Start Date and To Date or use the default dates to select all occupancies. Then click the Show Occupancy button.

All the relevant changes to your occupancy will be summarised in table, similar to those below.

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

For further information on a particular occupancy, you can click on the date in the Active From column. A new screen will open giving you more detail on the occupancy you selected from the list.

For further information on the Position, relating to the occupancy, you can click on the Position Number within this screen, which will open a position information screen.

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

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5. MY HR SKILLS AND DEVELOPMENT

The Skills and Development folder contains information on your qualifications and memberships. It also allows you to nominate for any available training and view any training you might have completed, within the University.

a. Training Nomination
To view available training courses, click on the Training Nomination menu item. This will open the Training Nomination form. Click the View Available Courses link to view all available courses.

If there are any course available the will be displayed in the format shown below. Courses will initially displayed in various categories. To view further information on Courses in the categories, click on the particular category.

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

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After choosing a Course Category, a list of available courses for the particular category will be displayed (see below).

By clicking the Details link, further general information will be displayed. To nominate for a course, click on the course and then nomination screen will open. The Training Nomination screen allows you to nominate for a particular course. Things to note are: There can be more than one session of each course You can view further details by clicking the Details link for a particular course number (Course#) Displays whether a course is still available Number of remaining places for a course is displayed under the Vacancies heading

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To nominate for a course click the Nominate link and the nomination form will appear. The Training Nomination form summarises the course information and it also allows you to enter some specific information (eg contact phone number and special dietary requirements). There are also some optional questions you can answer. After completing the form click Submit button.

If you successfully nominate for the course you will receive a Success message at the top of the screen, with a summary of your nomination form.

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

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6. WHATS ON WEB KIOSK

Theres an ever increasing amount of important information available on Web Kiosk for managers and all CSU staff. Heres a brief overview:
What do you want to know? Web Kiosk Tab Group Web Kiosk 1 Level Menus
st

Web Kiosk SubMenus Personal Contacts Emergency Contacts

What youll find

+Personal Details

EEO Information Employee Attributes Employee Calendar Leave Requests

Manage your personal information including contact and emergency contact details, discipline codes and FoR codes.

+Leave

Leave Balances Leave History Roster Appointment Details Roster Performance Review Calendar Training Requests Training History

Apply for leave, access leave calculators to assist in planning leave, balances and view transactions.

Information about you

My HR

+Employment

Details of occupancy held.

+Personal Development

Qualifications Memberships Work Functions and Disciplines SRE Data Collection

List of current qualifications, nominate for inhouse training programs and view training scheduled and completed.

+Organisation Chart +Jobs @ CSU

Organisation Chart General Vacancies

Explore CSU org chart View and apply for CSU jobs by category. 14

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

What do you want to know?

Web Kiosk Tab Group

Web Kiosk 1 Level Menus

st

Web Kiosk SubMenus Academic Vacancies Internal Vacancies Senior Vacancies Casual Vacancies Current Payslip Payslip History

What youll find

Change banking details, Print payslips, payment summaries and maintain disbursements

+Payroll Details My Pay

Bank Accounts Payment Summary Employee Payment History General Timesheet Submit on-line timesheets for casual staff

+Timesheets

Academic Timesheet Timesheet History Team Calendar Team Appointment Summary Team Birthdays Access team and individual employment information.

+Team Details

Organisation Chart CSU Disciplines

Information about your team

My Team

Team Length of Service Team Appointments Probations +Management Increments Manager Email Prompts +Leave Team Leave Calendar Manage probation, increments and reminders.

Access details about team leave bookings and balances.

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

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What do you want to know?

Web Kiosk Tab Group

Web Kiosk 1 Level Menus

st

Web Kiosk SubMenus Team Leave Balances Team Leave Bookings Team Review Calendar

What youll find

+Training

Team Training and Development Training and Development Approve Requests

Manage performance reviews, training and development for individuals and the team.

My Approvals

+Approvals

Approval History Approval Delegation Vacancy Monitor Select Vacancy Vacancy Requests Advertising Details Recruitment Source

Manage approval requests and delegations.

+Recruitment

Selection Panel Selection Criteria

View and manage details of advertised positions and applications when you are involved in interview panels.

Staff Administration

My Administration

Applicant Progression Vacancy Progression Applicant Search Bulk General Timesheet +Timesheets Bulk Academic Timesheet Bulk Timesheet History Manage bulk timesheet entries.

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

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What do you want to know?

Web Kiosk Tab Group

Web Kiosk 1 Level Menus

st

Web Kiosk SubMenus Timesheet Unit Check Snapshot

What youll find

Discoverer Reports +My Details

Launch Discoverer My Details Set View Refresh Team View Show Position Columns Search Expand List

Access Oracle Discoverer reporting tool for reporting information.

User Panel

+My View

Manage the context in which you are viewing Web Self Service view selected jobs or team members occupancy details.

More information about you +My Favourites

Collapse List My Favourites Home Print Global Menu +Global Menu My Requests User Preferences Logout View pending transactions, change user preferences, print page data, return to the home page and logout using this menu. Customise and maintain quick link favourites to your most commonly used Kiosk pages.

The Division of Human Resources is continually refining and improving Web Kiosk. The best way to find out what is available now is to log onto Web Kiosk and explore the menus:

https://webkiosk.csu.edu.au/

Charles Sturt University Human Resources | Web Kiosk Functionality Guide

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