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Method for restricting color copying on the Pastel2 using Authority Group restrictions applied to the default logged-in user.
When the Authentication mode is enabled, the Pastel2 can be set to allow the automatic log in of a selected user. This user is logged in automatically at power on and immediately after the log out of other users when the LOGOUT button is pressed. In addition to other restrictions, the Pastel2 can be set to prevent COLOR copying by walk-up users while allowing BW copying. In this method, a user is created and then restricted to BW copying only. This user is then set as the default logged in user. This user will always be logged in, even if the power is cycled off/on. A walk-up user can operate the machine as-is or use their individual log-in to obtain functionality that has been assigned to them.

MX-2600N/3100N
FUNCTION TEST use this test after performing the set-up steps on pages 2 ~ 6. 1. The BW button will be lit and you can make BW copies with no separate user action required. (The machine is always logged in with the default user) 2. The COLOR button will not be lit. When the COLOR button is pressed, a warning pop-up message will appear in the display. You do not have the authority to operate the selected function. Please contact your administrator. 3. Press the LOGOUT button on the MFP Control Panel. You will be prompted to log in. 4. Log-in with the SHARP user. The MFP will be fully operational including both COLOR and BW copying capability. 5. Press the LOGOUT button on the MFP Control Panel. The SHARP user will be logged out and the default user will log back in automatically. The COLOR button will again be disabled. NOTE: If a walk-up user wants to use their individual log-in they must first press the LOGOUT button. This will log out the default user and display the log in prompt.

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C reat i ng t h e A ut ho r it y G r ou p Here you will create an Authority group to restrict COLOR copying. To begin, expand the User Control link on the left menu by clicking on it. Then click on the Authority Group List link.

1. Click Add(Y) to add an Authority group. NOTE: You will need to log-in as the Administrator on the web-pages when prompted. The default Administrator log-in and password is admin.

2. Name the group BW Only 3. Set these 3 color settings to Prohibited. 4. Click Submit(U) to accept.

5. After clicking Submit(U), the group is registered.

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C reat ing th e Us ers BW Us er Here you will create the user for the default log-in and assign to it the color restricted Authority group. To begin, click on the User List link.

1. Click Add(Y) to add a User.

2. Create the User Name BW User with a Login Name of BW User and a password of test (case sensitive). NOTE: Be sure to to give the user a Login Name! Otherwise the user will be greyed out on the display. 3. Use the Authority group drop down list and choose BW Only. 4. Click Submit(U).

5. The BW User is now registered.

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C reat ing th e Us ers SHAR P Here you will create a user with no restrictions.

1. Click Add(Y) to add a User.

2. Create the User Name SHARP with a Login Name of SHARP and a password of sharp (case sensitive). No restrictions are applied to this user. 3. Click Submit(U).

4. The SHARP user is now registered.

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Enabling Authentication main settings Here you will make the needed settings to enable Authentication and initiate the settings for operation of a default logged-in user. To begin, click on the Default Settings link.

1. Make the indicated selections. 2. Click User Selection(C). The Device Account Mode User Selection page will pop-up.

En ab ling Au the nt ica tion Devic e Ac cou nt Mo de Us er Se lect ion Here you can choose the user that will be the default logged-in user. This page should have opened up automatically from the previous step.

1. Select BW User. 2. Enter test as the password and click Confirmation(P). The OK(O) button will change from grayed-out to active. 3.Click the OK(O) button to accept and to close this page.

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Enabling Authentication main settings Here you will make the final submission to activate Authentication, allow for the use of a default logged-in user, and allow log-ins by different users.

1. Confirm the settings and click Submit(U). User Authentication is now activated. 2. Perform the Function Test.

FU NCTION TEST 1. The BW button will be lit and you can make BW copies with no separate user action required. (The machine is now logged in with the default user.) 2. The COLOR button will not be lit. When the COLOR button is pressed, a warning pop-up will appear in the display. You do not have the authority to operate the selected function. Please contact your administrator. 3. Press the LOGOUT button on the MFP Control Panel. You will be prompted to log in. 4. Log-in with the SHARP user. The MFP will be fully operational including both COLOR and BW copying capability. 5. Press the LOGOUT button on the MFP Control Panel. The SHARP user will be logged out and the default user will automatically be logged back in. The COLOR button will be disabled again.

NOTE: If a walk-up user wants to use their individual log-in they must first press the LOGOUT button. This will log out the default user and display the log in prompt.

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