Professional Documents
Culture Documents
TiTAN 6.0
English Edition
Published by AVECS Corporation AG Ahornstrasse 10 14547 Fichtenwalde Germany Copyright 2002 by AVECS Corporation AG All rights reserved. No part of the contents of this book may be reproduced or transmitted in any form or by any means without the written permission of the publisher. Microsoft, Windows, and Windows NT are trademarks of Microsoft Corporation. Other product and company names mentioned herein may be the trademarks of their respective owners. For further information about international editions, contact our customer support directly at fax +49 33206 592 22 or visit our website at www.avecs.com.
Contents
Component Details Job Details 1 3
Open the Component Details...............................................................................................1
Open the Job Details ............................................................................................................3 Delaying Jobs ......................................................................................................................3 View a list of assigned internal forms..................................................................................3 View a list of assigned external forms .................................................................................3 Print Report..........................................................................................................................4
Maintenance Report
General.................................................................................................................................5 Add Findings .......................................................................................................................6 Link an external document ..................................................................................................7 Open a linked document ......................................................................................................7 Use of spare parts.................................................................................................................7 Add used spare parts in Maintenance Report ........................................................7 The Survey Form .................................................................................................................7 Create a survey ......................................................................................................8 Open a Survey Form..............................................................................................8 Create a new entry for Chief Engineer ..................................................................8 Delete personnel data of the engineer....................................................................8 Order used spare parts .........................................................................................................8
11 13
General...............................................................................................................................11
General...............................................................................................................................13 Create a Service Order.......................................................................................................13 Service Order Center .........................................................................................................13 Report a Service Order as executed.....................................................................14 Reject a Service Order.........................................................................................14 Set the timescale in the Service Order Center .....................................................14 Closed Service Orders .........................................................................................14 Executed Jobs ......................................................................................................14
Maintenance List
15
General...............................................................................................................................15 View details of a maintenance or document ......................................................................15 Convert a planned maintenance into a service order .........................................................15 Report an execution of a maintenance ...............................................................................15 Calculate a new maintenance list.......................................................................................16 View all delayed jobs.........................................................................................................16 Open Service Order Center................................................................................................16
Contents i
Special Reports
17
General.............................................................................................................................. 17 Machinery Report ............................................................................................................. 17 View Print Preview............................................................................................. 17 Create a Report From a Saved Layout................................................................ 17 Show a Saved Machinery Reports ...................................................................... 17 Equipment Report ............................................................................................................. 18 View Print Preview............................................................................................. 18 Survey Form ..................................................................................................................... 18
Delayed Jobs
19
General.............................................................................................................................. 19 View details of a delayed job............................................................................................ 19 Reset a delay ..................................................................................................................... 19 Create a redelay for a maintenance ................................................................................... 19 Print a Delayed Jobs List .................................................................................................. 19
Counter Center
21
General.............................................................................................................................. 21 Create a printed counter list .............................................................................................. 21 Type the counter in the list................................................................................................ 21 Reset counter (assign new value)...................................................................................... 22 Adjust Average Running Time (ART).............................................................................. 22 Overview of affected components .................................................................................... 22 Counter history ................................................................................................................. 22
Component Finder
23
Stock Control
25
Store.................................................................................................................................. 25 Inventory List ..................................................................................................... 25 View the Spare Part Details................................................................................ 25 Spare Part Tracking ............................................................................................ 25 Change the Spare Parts List................................................................................ 26 Use the Quick Finder in the Spare Parts List...................................................... 26 Put a spare part in the basket .............................................................................. 26 Use of spare parts ............................................................................................... 26 Spare Finder...................................................................................................................... 26 General search .................................................................................................... 26 Combined search ................................................................................................ 26
Requisition Center
29
General.............................................................................................................................. 29 Fill the basket.................................................................................................................... 29 Automatic Orders.............................................................................................................. 29 Create a requisition ........................................................................................................... 29 Expand a requisition ......................................................................................................... 30 Specify amount of items ................................................................................................... 30 Set date range.................................................................................................................... 30 Add free items to the basket.............................................................................................. 31 Assign title and detailed information to a requisition ....................................................... 31 View requisitions history.................................................................................... 31
ii Contents
View requisitions receipts ...................................................................................31 Activate requisitions ..........................................................................................................32 Confirm the receipt of requisition items ............................................................................32 View status of an activated requisition ..............................................................................32 Reject a requisition ............................................................................................................33 Create a new requisition as copy from an older requisition...............................................33 Search for requisitions in Open Requisitions and Closed Requisitions .............................33 Requisition Finder .............................................................................................................33 Spare Part Transactions .......................................................................................33 Transaction Details..............................................................................................34 Printing in the Requisition Center......................................................................................34 Print a list of all items in the Ware Basket ..........................................................34 Print a list of all requisitions (Open and Closed Requisitions) ............................34 Print the selected requisition (Open and Closed Requisitions)............................34
Offload Center
35
General...............................................................................................................................35 Fill the offload basket ........................................................................................................35 Kind of offloads.................................................................................................................35 Select what offloads should be displayed ..........................................................................35 Overview List ......................................................................................................36 Details List ..........................................................................................................36 Assign Title and detailed information to a requisition.......................................................36 Activate an offload ............................................................................................................36 Re-expected Offloads ........................................................................................................37 Receive an Offload ............................................................................................................37 Closed Offloads .................................................................................................................37
Addresses
39
General...............................................................................................................................39 Enter a new address ...........................................................................................................39 Edit an address...................................................................................................................39 Assign Discount Values.....................................................................................................39 Delete an address ...............................................................................................................39 Copy an address to clipboard.............................................................................................40 Set Address Filter ..............................................................................................................40 Kind of Address and QA Marks ........................................................................................40 Print a list of addresses ......................................................................................................40
41 43
Contents iii
Component Details
Component Details 1
Job Details
Delaying Jobs
If a job is due and you currently don't have the time to execute this job you can delay this job. 1. 2. 3. Open the Component View in Work Mode and click Details. The window Job Details appear. In the Job Details click Delay. The dialog box Date Selection appears. Enter the date until you want to delay the maintenance and type a remark in the field Reason. Note, that only dates in the future are allowed. Click OK to save the changes.
4.
Job Details 3
3.
In this dialog box you can only view the assigned forms, you can't assign new forms or view the content of this form. To assign an External Form see the appropriate chapter in this manual.
Print Report
1. 2. 3. Open the Component View in Work Mode and click Details. The Job Details appear. Click Print to open the Print Preview. In the Print Preview click on the printer symbol and follow the instruction of the Print dialog of your installed printer.
4 Job Details
Maintenance Report
General
In the Maintenance Report you can report an executed maintenance. This report is useful to proof the necessary activities on components. You can report an executed maintenance from Schedules List, Component View, Component Details, and Service Order Center. In your daily work you usually open the Maintenance Report in the Maintenance List. 1. 2. Click Report in one of the views listed above. The window Maintenance Report appears. To report the selected maintenance, type the data in the fields of this window and finally click OK. Hierarchy This field shows you the component the selected maintenance is assigned to. Mark this field if the maintenance has to be executed earlier than the planned due date. Shows you the name and Job Code of the maintenance. The date of real execution of the maintenance. Enter here the responsible person for execution of this maintenance. Shows the planned due date of the maintenance. Shows the counter when the maintenance should be executed. Type here the duration in hours you needed to execute the maintenance. Type here the counter of the current component when the
Duration
Executed at counter
Maintenance Report 5
maintenance was executed. Hr(s) after last maintenance Findings This field indicates the time passed since the last execution for counter dependent jobs. Here you can type the maintenance report for the maintenance. You can also add findings, as well as the maintenance is reported.
Spare Part Usage In this section you can add spare parts used to execute the maintenance. The spare parts will be described by Spare Part Maker Int.-No. Amount Unit PPU Total Linked Forms and Applications This sections shows M Description Mandatory (has to be filled) Description of the linked document given in the dialog box while linking the document Done Name of the spare part Manufacturer of spare part The internal number of the spare part. Amount of used spare part. Unit of used spare part. Price per Unit Total cost of used spare parts (amount PPU)
D 3.
Add Findings
To add additional findings you have not inserted when the maintenance was reported as executed, you can use the Add Findings button in the Maintenance Report to do so. 1. 2. 3. Open the Component Details in Work Mode. In Component Details click Details. In the list of Last Executed Schedules select the maintenance you want to add a finding and click Show Details. The Maintenance Report appears. In the Maintenance Report click Add Finding and type in the dialog box Additional Remarks the text you want to add. Click OK.
4.
6 Maintenance Report
Additional Findings for a Maintenance Report can only be added by opening the Maintenance Report from Job Details and Maintenance List (All Closed).
2.
Maintenance Report 7
1. 2.
In the Maintenance Report click Survey Form. If you want to insert some of the maintenance report data automatically click Yes in the dialog box Open Survey Form.
Create a survey
1. In the Survey Form type the required information in the field of the form. Fields in the upper part of the form are automatically filled with data available in component data and settings in the program options of TiTAN (company and vessel). Enter your name in the field Name of Chief Eng. and click Print Form. The Print Preview appears. In the Print Preview click Print and follow the instruction of the Print dialog of your installed printer. After printing the report in the Survey Form you can click Save Form to save this form for future use. In the Save As dialog box select the destination directory and a file name and click OK.
2. 3. 4.
8 Maintenance Report
2. 3.
In this list select the spare part you want to order and click Put into Basket. In the dialog box Spare Part Handling type the amount of spare parts you want to order and click Order.
Maintenance Report 9
General
Some maintenance jobs especially acts of mending or changing of faulty components cannot be planned or defined. But you can report such maintenance jobs in TiTAN. The procedure to report such maintenances is the same like regular maintenance jobs described in chapter "Maintenance Report". The difference between these to kind of reports is that no Job Code and Job Description is needed for Additional Maintenance Reports. Instead of the Job Code and Job Description you have to assign a title for the maintenance and add findings for this report. The other functions are same like for Maintenance Report. To report Additional Maintenance Report: 1. 2. Open the Component View in Work Mode, select a component and click Additional / SO. The Maintenance Report appears. Type the data in the fields of this window. For details regarding the function of fields and processes in this window see "Maintenance Report".
Service Orders
General
Service Orders are operations you can't execute with own staff or own capacities and you wish to order an external service.
Service Orders 13
3.
After viewing the Service Order you can mark this Service Order as checked by clicking Check. In the list of Service Orders in column S (Status) a C for checked will be displayed. The next step is to approve a Service Order. Click Approve and a P for approved will be displayed in column S. The final step is to activate a Service Order by clicking Activate. During this process the service order will be printed. In column S an A for activate will be displayed.
4. 5.
The access to the functions Check, Approve and Activate is depending on the user rights given to your account of using the program.
Executed Jobs
Click this button in the Closed Service Order details to view the details of the attached executed mainetance job.
14 Service Orders
Maintenance List
General
The Maintenance List gives you an overview of queuing maintenance jobs. The standard view of the list is sorted by date Due On. To open the Maintenance List click All Schedules in the Component View.
The maintenance is now converted to a service order. This is only possible for the next maintenance of that kind (for weekly jobs only the next job due).
Maintenance List 15
If you have selected a document from the Maintenance List and click Report, the window is a something different to the Maintenance Report for a component.
3. 4.
If you have calculated a Maintenance List with specifically values the date filter settings can only be applied for this range. Example: You calculate a Maintenance List with start date 01.01.2000 and end date 31.12.2001 the Maintenance List will only show maintenance during this range. If you select a filter with end date out of this range (e.g. end date 01.02.2002) the program will use the maximum available value. The end date is the calculated 31.12.2001.
Job Description
You can view directly the Job Description for a maintenance displayed in the Maintenance List. 1. 2. Select the maintenance in the Maintenance List. Click Job Description to view the document linked as detailed job description to the maintenance.
16 Maintenance List
Special Reports
General
In the Maintenance List click Special Report to create, open or print a Special Report. The dialog box Special Report appears.
Machinery Report
View Print Preview
1. 2. 3. In the dialog box Special Report click the Machinery Reports tab. Select the layout you want to view and click Show Printout. In the Print Preview click Print for a printout of the selected layout or Close to go back to the Special Reports dialog box.
A print preview is always generated with the current counters and values.
Special Reports 17
In contradiction to the Print Preview of a Layout for Machinery Report in this Print Preview always shows the counter and values displayed at the moment of creating the report.
Equipment Report
Figure 4: Equipment Report
Survey Form
The Survey Form is used to check the components given by your certification authority. For details how to use this form see chapter "The Survey Form".
18 Special Reports
Delayed Jobs
General
If you have delayed a maintenance until a defined due date, you will find the maintenance in the Delayed Jobs List. You can reach the Delayed Jobs List by clicking Delayed Jobs in the Maintenance List.
Using the Job Details see the instructions given in the chapter "Job Details"
Reset a delay
1. 2. 3. Open the Delayed Job List and select the maintenance you want to reset. Click Reset Delay. In the dialog box Reset Delay click Yes.
Delayed Jobs 19
3.
In the Print Preview click on the printer symbol and follow the instruction of the Print dialog of your installed printer.
20 Delayed Jobs
Counter Center
General
In the Counter Center you can edit the counter of several components. This list shows only components they run independently and the check box Show Counter in Counter Table in the Component Details was marked. You can use this list to check the counter of listed components directly on spot at the components. To open the Counter Center, click Counter List in the Component View. Note: All changes taking effect on clicking the OK button in the Counter Center. To reject the changes click Close and answer the dialog box Save Changes with No.
3.
2. 3. 4.
Counter Difference (Cntr diff) means the changed counter since last counter update (displayed in column Updated). Example: The last counter on 30.06.2000 was 2000 and the current counter has a value of 2500. You have now to type the value 500 in the column Cntr diff and
Counter Center 21
the value for New cntr will be updated. Otherwise you can type the counter "2500" in column New cntr and the column Cntr diff will be updated.
In this dialog box you can see all dependent components of the selected component.
Counter history
In TiTAN you can view a chart with the counter history. 1. 2. Open the Counter Center and select the component you want to view the counter history. Click Counter History. The chart with the counter history appears.
The chart shows you the Average Running Time (ART) during the last seven months.
22 Counter Center
Component Finder
General Search
1. 2. 3. 4. 5. Open the Component Finder by clicking the Component Finder button in several windows of TiTAN. Select from the list Field the field name of Component Details you want to search for. In the field Text type the search criterion (e.g. camshaft). To find a component named exactly the typed search criterion in field Text, mark the check box Exact match. Click Search to start the search for the component. Results will be displayed in the list Matching Results. You can select a component from the list and switch direct to the Component View by clicking Go to Component.
Combined search
1. 2. 3. 4. 5. 6. 7. Open the Component Finder by clicking the Component Finder button in several windows of TiTAN. Select from the list Field the field name of Component Details you want to search for. In the field Text type the search criterion (e.g. camshaft). To find a component named exactly the typed search criterion in field Text, mark the check box Exact match. Now click the option Field Combined Search and select the option And or Or depending of your desired combination. Select the field and type the search criterion for the second component. Click Search to start the search for the component. Results will be displayed in the list Matching Results. You can select a component from the list and switch direct to the Component View by clicking Go to Component.
Component Finder 23
Stock Control
Store
In the window Store you can find an overview of all locations on your vessel. They will be displayed in a tree view. The right part of the window shows you a list of spare parts stored in the selected location in the tree view. Clicking the View button shows you the Spare Part Details of the selected spare part. To get a list of components the selected spare part is linked to click Show Linked. To order or load off the selected spare part click Put into Basket.
Inventory List
1. 2. 3. Open the Stock Control by clicking Stock Control in the Component View. In the Stock Control switch to Work Mode and click Inventory List. The dialog box Kind of Inventory List appears. Select the kind of Inventory List by clicking the buttons in the dialog box. The program calculates the Inventory List, depending on selected kind this process takes some minutes.
This list contains receiving, usage, exception report, and offload of the spare part. The list contains further the name of the person who reported the stock change and the date when the change was reported. All entries marked with colour: receipts displayed in green, deductions displayed in red.
Stock Control 25
Spare Finder
General search
1. 2. 3. 4. 5. Open the Spare Finder by clicking the Spare Finder button in several windows of TiTAN. Select from the list Field the field name of Spare Part Details you want to search for. In the field Text type the search criterion (e.g. camshaft). To find a spare part named exactly the typed search criterion in field Text, select the check box Exact match. Click Search to start the search for the spare part. Results will be displayed in the list Matching Results. You can select a spare part from the list and switch direct to the Spare Part Details by clicking View in the Work Mode. If you want to edit the selected spare part, switch to Edit Mode and click Edit.
Combined search
1. Open the Spare Finder by clicking the Spare Finder button in several windows of TiTAN.
26 Stock Control
2. 3. 4. 5. 6. 7.
Select from the list Field the field name of Spare Part Details you want to search for. In the field Text type the search criterion (e.g. camshaft). To find a spare part named exactly the typed search criterion in field Text, select the check box Exact match. Now click the option Field Combined Search and select the option And or Or depending of your desired combination. Select the field and type the search criterion for the second spare part. Click Search to start the search for the spare part. Results will be displayed in the list Matching Results. You can select a spare part from the list and switch direct to the Spare Part Details by clicking View in the Work Mode. If you want to edit the selected spare part, switch to Edit Mode and click Edit.
Stock Control 27
Requisition Center
General
The Requisition Center shows you in the Ware Basket all spare parts you want to order and have to be putted into basket in other windows of the program. So you are able to collect in other parts of program the spare parts you need and order them from one place: Requisition Center.
Automatic Orders
You can fill the Ware Basket automatically. Before you fill the Ware Basket automatically, all spare parts will be removed from the basket. To start an automatic order you have to note the following conditions: 1. 2. Only spare parts with marked check box Order if necessary will be considered. Depending on the program options the basket can be filled with spare parts 3. Whose quantity is below maximum; Whose quantity is below or equal to minimum; or Whose current quantity is zero.
By clicking Automatic max/min in the Requisition Center you can check the basket automatically against Maximum; Minimum; or Mean value between maximum and minimum.
Create a requisition
1. Open the Requisition Center.
Requisition Center 29
2.
In the Ware Basket select the spare parts you want to include the requisition by marking the check box in the column R. You can also select or deselect all spare parts for a requisition by clicking Set/Reset all items. Click Create Req. and in the dialog box Create Requisition with marked items click Yes. The marked spare parts will be removed from the Ware Basket and the created requisition is available by clicking the Open Req. button.
3. 4.
To every requisition a Transaction-Number (TAN) will be assigned. The format of a Transaction-Number can be modified in the program options. Depending on the program options a requisition can be splitted into several requisitions grouped by supplier (one requisition per supplier) or cost department (one requisition per cost department).
Expand a requisition
If you want to add spare parts to an existing requisition, follows this procedure: 1. 2. Open the Requisition Center. In the Ware Basket select the spare parts you want to add to a requisition by marking the check box in the column R. You can also select or deselect all spare parts for a requisition by clicking Set/Reset all items. Click Expand Req. The dialog box Expand Requisition appears. Select a requisition from the list and click OK.
3. 4.
Note, that spare parts can only be added to requisitions they are open and not activated. If you add spare parts to checked requisitions, you have to check the requisition again after expanding the requisition.
3.
You can only specify amount for requisitions they are not activated.
In the Requisition Center for Ware Basket, Open Requisitions and Closed Requisitions only entries in this date range will be displayed.
30 Requisition Center
To remove the date range open the dialog box Date Selection and click No Range.
4. 5.
2. 3. 4.
2. 3.
Requisition Center 31
Activate requisitions
Before you can activate a requisition you have to check the requisition. If you have checked the requisition and everything is ok click the Check button in the Open Requisition window. Now you are able to activate the requisition. An activation of a requisition means the requisition can now send to the office and there the requisition becomes an order. To activate a requisition, click the Activate button in the Open Requisition window. 1. 2. 3. In the Open Requisition window click Activate. The dialog box Prepare Printout appears. Select the columns you want to show in the printout of requisition and click OK. The Print Preview appears. Click Print to print the requisition. After printing close the Print Preview by clicking Close.
2.
3. 4.
5.
6.
7.
If there are no more items expected for the requisition, the open requisition will be changed to a closed requisition.
32 Requisition Center
Reject a requisition
1. 2. In the Open Requisitions select the requisition you want to reject and click Reject. The selected requisition will be rejected and changed to a closed requisition. In the list of closed requisitions (button Closed Requ.) rejected requisitions will be indicated by a symbol in front of the requisition title.
All items and the same amount of these items of the template requisition are included in the new requisition. Offloads and Service Orders can't be used as a template.
Requisition Finder
In the Open Requisitions and Closed Requisitions you can also search spare parts by using the Requisition Finder. Do not identify this Finder with the search function in the Open or Closed Requisition. You can start the Requisition Finder by pressing F3 in the Requisition Center.
Requisition Center 33
Transaction Details
1. 2. 3. 4. Open the Requisition Finder and click the Transaction Details tab. Select from the Search Field 1 Title or TAN. Type in the field below this list the search criterion and click Find. Select from the match list the requisition you want to view and double-click this item to jump to the entry in Open or Closed Requisition.
34 Requisition Center
Offload Center
General
The Offload Center shows you in the Ware Basket all spare parts you want to remove from your vessel and they you have putted in the offload basket. So you are able to collect in other parts of program the spare parts you want to offload and remove them all from one place: Offload Center.
Kind of offloads
You can decide between four kinds of offloads: Return to Vendor (RTV): sends spare parts back to the vendor they are falsely delivered; Repair Request (RR): this option is for spare parts you send back for repair; Transfer Request (TR): swap spare parts between several departments (mostly activated from office); and Removal: removes spare parts without further controlling.
In all offloads the entered amount of the spare part will be removed from the current amount in your stock. If you have selected Return to Vendor or Repair Request and you have demanded a replacement, the program generates automatically a requisition. If this replacement arrives and you enter the receipt in the requisition, the associated offload will be closed.
Offload Center 35
3.
Replacement required: shows all offloads in process; and Closed: shows all closed offloads.
In the lists Overview you can see all offloads of selected view and of the selected kind of offload.
Overview List
You can see the Overview List in the upper part of the offload windows Return to Vendor, Repair Request, Transfer Request, and Removal with the following columns: TAN: Transaction-Number; Title: title of the offload (required); Address: address where the offload was sent to (required); Created: name of the person who created the offload; Date: date of creation of this offload.
Details List
You can see the Details List in the lower part of the offload windows Return to Vendor, Repair Request, Transfer Request, and Removal with the following columns: Name: title of the spare part; Supplier Ref.: order number; Component: linked component; Amount: number how many part should be removed; Open: number how many parts are open; Unit: unit (like ltr, pcs, etc.); and Re-expect: number how many parts of them are expected.
Activate an offload
1. Open the Offload Center, select the offload you want to activate and click Activate. The dialog box Offload Details appears.
36 Offload Center
2.
Mark the check box Print, if you need a printout of this offload. Click Send to activate the offload.
Re-expected Offloads
1. 2. 3. Open the Offload Center and open there the view Return to Vendor or Repair Request. In the field Show select Re-expected. The list Overview shows you all offloads you are expecting.
Receive an Offload
If you chose to re-expect an offload, i.e. when sending items for repair, this automatically will create a requistion containing the offload TAN as title. To receive an offload receive the appropriate requisitions and this finally will close the offload also.
Closed Offloads
1. 2. 3. Open the Offload Center and open there the view Return to Vendor or Repair Request. In the field Show select Closed. The list Overview shows you all closed offloads.
Offload Center 37
Addresses
General
All addresses you have entered in this window you can use in TiTAN where the modul will be opened (button Address). To open the window Addresses for entering data click Addresses in the Main View of TiTAN.
Edit an address
1. 2. 3. In the Addresses select the address you want to edit and click Edit. The fields in the window will be enabled for editing. Type in the fields the relevant data for the new address. Finally click Save.
2. 3.
Delete an address
1. 2. In the Addresses select the address you want to delete and click Delete. A message ask you for deleting the address. Click Yes.
Addresses 39
40 Addresses
Glossary of Terms
Glossary of Terms 41
Q
QA Marks 40
Index
R
Requisition Center 2930, 3334 Requisition Finder 3334
S
Survey Form 7, 18
W
Ware Basket 2930, 3435
A
Address Filter 40 addresses 31, 3940
C
Component Details 1, 56, 56, 21, 23
D
Discount Values 39
E
external forms 3, 7
F
Findings 6, 9
I
internal forms 3
J
Job Details 34, 6, 13, 1519
K
Kind of Address 40
M
Maintenance Report 58, 58, 9, 1214, 1214
O
Offload 25, 3536 Offload Center 3536
P
Print Report 4
Index 43