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User Guide

TiTAN 6.0

English Edition

Published by AVECS Corporation AG Ahornstrasse 10 14547 Fichtenwalde Germany Copyright 2002 by AVECS Corporation AG All rights reserved. No part of the contents of this book may be reproduced or transmitted in any form or by any means without the written permission of the publisher. Microsoft, Windows, and Windows NT are trademarks of Microsoft Corporation. Other product and company names mentioned herein may be the trademarks of their respective owners. For further information about international editions, contact our customer support directly at fax +49 33206 592 22 or visit our website at www.avecs.com.

Contents
Component Details Job Details 1 3
Open the Component Details...............................................................................................1

Open the Job Details ............................................................................................................3 Delaying Jobs ......................................................................................................................3 View a list of assigned internal forms..................................................................................3 View a list of assigned external forms .................................................................................3 Print Report..........................................................................................................................4

Maintenance Report

General.................................................................................................................................5 Add Findings .......................................................................................................................6 Link an external document ..................................................................................................7 Open a linked document ......................................................................................................7 Use of spare parts.................................................................................................................7 Add used spare parts in Maintenance Report ........................................................7 The Survey Form .................................................................................................................7 Create a survey ......................................................................................................8 Open a Survey Form..............................................................................................8 Create a new entry for Chief Engineer ..................................................................8 Delete personnel data of the engineer....................................................................8 Order used spare parts .........................................................................................................8

Additional Maintenance Report Service Orders

11 13

General...............................................................................................................................11

General...............................................................................................................................13 Create a Service Order.......................................................................................................13 Service Order Center .........................................................................................................13 Report a Service Order as executed.....................................................................14 Reject a Service Order.........................................................................................14 Set the timescale in the Service Order Center .....................................................14 Closed Service Orders .........................................................................................14 Executed Jobs ......................................................................................................14

Maintenance List

15

General...............................................................................................................................15 View details of a maintenance or document ......................................................................15 Convert a planned maintenance into a service order .........................................................15 Report an execution of a maintenance ...............................................................................15 Calculate a new maintenance list.......................................................................................16 View all delayed jobs.........................................................................................................16 Open Service Order Center................................................................................................16

User Guide TiTAN 6.0

Contents i

Job Description ................................................................................................................. 16

Special Reports

17

General.............................................................................................................................. 17 Machinery Report ............................................................................................................. 17 View Print Preview............................................................................................. 17 Create a Report From a Saved Layout................................................................ 17 Show a Saved Machinery Reports ...................................................................... 17 Equipment Report ............................................................................................................. 18 View Print Preview............................................................................................. 18 Survey Form ..................................................................................................................... 18

Delayed Jobs

19

General.............................................................................................................................. 19 View details of a delayed job............................................................................................ 19 Reset a delay ..................................................................................................................... 19 Create a redelay for a maintenance ................................................................................... 19 Print a Delayed Jobs List .................................................................................................. 19

Counter Center

21

General.............................................................................................................................. 21 Create a printed counter list .............................................................................................. 21 Type the counter in the list................................................................................................ 21 Reset counter (assign new value)...................................................................................... 22 Adjust Average Running Time (ART).............................................................................. 22 Overview of affected components .................................................................................... 22 Counter history ................................................................................................................. 22

Component Finder

23

General Search.................................................................................................................. 23 Combined search............................................................................................................... 23

Stock Control

25

Store.................................................................................................................................. 25 Inventory List ..................................................................................................... 25 View the Spare Part Details................................................................................ 25 Spare Part Tracking ............................................................................................ 25 Change the Spare Parts List................................................................................ 26 Use the Quick Finder in the Spare Parts List...................................................... 26 Put a spare part in the basket .............................................................................. 26 Use of spare parts ............................................................................................... 26 Spare Finder...................................................................................................................... 26 General search .................................................................................................... 26 Combined search ................................................................................................ 26

Requisition Center

29

General.............................................................................................................................. 29 Fill the basket.................................................................................................................... 29 Automatic Orders.............................................................................................................. 29 Create a requisition ........................................................................................................... 29 Expand a requisition ......................................................................................................... 30 Specify amount of items ................................................................................................... 30 Set date range.................................................................................................................... 30 Add free items to the basket.............................................................................................. 31 Assign title and detailed information to a requisition ....................................................... 31 View requisitions history.................................................................................... 31

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User Guide TiTAN 6.0

View requisitions receipts ...................................................................................31 Activate requisitions ..........................................................................................................32 Confirm the receipt of requisition items ............................................................................32 View status of an activated requisition ..............................................................................32 Reject a requisition ............................................................................................................33 Create a new requisition as copy from an older requisition...............................................33 Search for requisitions in Open Requisitions and Closed Requisitions .............................33 Requisition Finder .............................................................................................................33 Spare Part Transactions .......................................................................................33 Transaction Details..............................................................................................34 Printing in the Requisition Center......................................................................................34 Print a list of all items in the Ware Basket ..........................................................34 Print a list of all requisitions (Open and Closed Requisitions) ............................34 Print the selected requisition (Open and Closed Requisitions)............................34

Offload Center

35

General...............................................................................................................................35 Fill the offload basket ........................................................................................................35 Kind of offloads.................................................................................................................35 Select what offloads should be displayed ..........................................................................35 Overview List ......................................................................................................36 Details List ..........................................................................................................36 Assign Title and detailed information to a requisition.......................................................36 Activate an offload ............................................................................................................36 Re-expected Offloads ........................................................................................................37 Receive an Offload ............................................................................................................37 Closed Offloads .................................................................................................................37

Addresses

39

General...............................................................................................................................39 Enter a new address ...........................................................................................................39 Edit an address...................................................................................................................39 Assign Discount Values.....................................................................................................39 Delete an address ...............................................................................................................39 Copy an address to clipboard.............................................................................................40 Set Address Filter ..............................................................................................................40 Kind of Address and QA Marks ........................................................................................40 Print a list of addresses ......................................................................................................40

Glossary of Terms Index

41 43

User Guide TiTAN 6.0

Contents iii

Component Details

Open the Component Details


1. 2. 3. Open the Component View in Work Mode. Select a component. Click View. The window Component Details appears.

User Guide TiTAN 6.0

Component Details 1

Job Details

Open the Job Details


1. 2. Open the Component View in Work Mode. Select a component with associated maintenance jobs in the Component Tree and click Details. The window Job Details appears.

Delaying Jobs
If a job is due and you currently don't have the time to execute this job you can delay this job. 1. 2. 3. Open the Component View in Work Mode and click Details. The window Job Details appear. In the Job Details click Delay. The dialog box Date Selection appears. Enter the date until you want to delay the maintenance and type a remark in the field Reason. Note, that only dates in the future are allowed. Click OK to save the changes.

4.

View a list of assigned internal forms


1. 2. 3. Open the Component View in Work Mode and click Details. The Job Details appear. In the Job Details click Internal Forms. The dialog box Internal Form Assignment appears. In this dialog box you can only view the assigned forms, you can't assign new forms or view the content of this form. To assign an Internal Form see the appropriate chapter in this manual.

View a list of assigned external forms


1. 2. Open the Component View in Work Mode and click Details. The Job Details appear. In the Job Details click External Forms. The dialog box External Form Assignment appears.

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Job Details 3

3.

In this dialog box you can only view the assigned forms, you can't assign new forms or view the content of this form. To assign an External Form see the appropriate chapter in this manual.

Print Report
1. 2. 3. Open the Component View in Work Mode and click Details. The Job Details appear. Click Print to open the Print Preview. In the Print Preview click on the printer symbol and follow the instruction of the Print dialog of your installed printer.

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Maintenance Report

General
In the Maintenance Report you can report an executed maintenance. This report is useful to proof the necessary activities on components. You can report an executed maintenance from Schedules List, Component View, Component Details, and Service Order Center. In your daily work you usually open the Maintenance Report in the Maintenance List. 1. 2. Click Report in one of the views listed above. The window Maintenance Report appears. To report the selected maintenance, type the data in the fields of this window and finally click OK. Hierarchy This field shows you the component the selected maintenance is assigned to. Mark this field if the maintenance has to be executed earlier than the planned due date. Shows you the name and Job Code of the maintenance. The date of real execution of the maintenance. Enter here the responsible person for execution of this maintenance. Shows the planned due date of the maintenance. Shows the counter when the maintenance should be executed. Type here the duration in hours you needed to execute the maintenance. Type here the counter of the current component when the

Maintenance was planned but unexpected

Description Executed on Responsible

Maintenance due on At counter

Duration

Executed at counter

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Maintenance Report 5

maintenance was executed. Hr(s) after last maintenance Findings This field indicates the time passed since the last execution for counter dependent jobs. Here you can type the maintenance report for the maintenance. You can also add findings, as well as the maintenance is reported.

Spare Part Usage In this section you can add spare parts used to execute the maintenance. The spare parts will be described by Spare Part Maker Int.-No. Amount Unit PPU Total Linked Forms and Applications This sections shows M Description Mandatory (has to be filled) Description of the linked document given in the dialog box while linking the document Done Name of the spare part Manufacturer of spare part The internal number of the spare part. Amount of used spare part. Unit of used spare part. Price per Unit Total cost of used spare parts (amount PPU)

D 3.

In the dialog Execution Confirmation click OK to mark this maintenance as executed.

Add Findings
To add additional findings you have not inserted when the maintenance was reported as executed, you can use the Add Findings button in the Maintenance Report to do so. 1. 2. 3. Open the Component Details in Work Mode. In Component Details click Details. In the list of Last Executed Schedules select the maintenance you want to add a finding and click Show Details. The Maintenance Report appears. In the Maintenance Report click Add Finding and type in the dialog box Additional Remarks the text you want to add. Click OK.

4.

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User Guide TiTAN 6.0

Additional Findings for a Maintenance Report can only be added by opening the Maintenance Report from Job Details and Maintenance List (All Closed).

Link an external document


Use this function to link external forms or documents to the maintenance. All files can be linked, for use it is necessary that the application associated to the document be installed on the system (e.g. Microsoft Word for .DOC files). 1. 2. 3. 4. In the Maintenance Report click Link File. The dialog box External Maintenance Form or Application appears. Click Browse to select the desired file. Type a short description of the document in the field Description of the form/application and click OK. If you want to link to a file that already is linked to another maintenance, TiTAN will ask you for action: Keep and use, if you want to use the file that is linked to TiTAN; Overwrite, if you want to use the current linked file and overwrite the existing file in TiTAN with this new document; or Enter a new file name if you want to use both documents.

Open a linked document


1. In the Maintenance Report select from the list of document in section Linked Files and Applications the document you want open and click Open Form. The document will be opened.

2.

Use of spare parts


When there are maintenance jobs, sometimes you need to use some spare parts of a component. To register these used spare parts TiTAN has included the section Spare Part Usage in the Maintenance Report.

Add used spare parts in Maintenance Report


1. 2. 3. 4. In the Maintenance Report click Used SP. The window Spare Parts of [name of component] appears. Switch to Work Mode. Select a Spare Part from the list and click Used for Maintenance. In the dialog box Specify Amount type the amount of used spare parts and click OK.

The Survey Form


The Survey Form is used to check the components given by your certification authority.

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Maintenance Report 7

1. 2.

In the Maintenance Report click Survey Form. If you want to insert some of the maintenance report data automatically click Yes in the dialog box Open Survey Form.

Create a survey
1. In the Survey Form type the required information in the field of the form. Fields in the upper part of the form are automatically filled with data available in component data and settings in the program options of TiTAN (company and vessel). Enter your name in the field Name of Chief Eng. and click Print Form. The Print Preview appears. In the Print Preview click Print and follow the instruction of the Print dialog of your installed printer. After printing the report in the Survey Form you can click Save Form to save this form for future use. In the Save As dialog box select the destination directory and a file name and click OK.

2. 3. 4.

Open a Survey Form


1. 2. 3. To open a saved survey form click Open Form in the Survey Form. Select the directory where the file is located, select the file (Survey Forms are saved as GLF-Files) and click Open. The Print Preview appears and you can print the Survey Form again.

Create a new entry for Chief Engineer


1. 2. 3. 4. 5. In the field Name of Chief Eng. select New Entry. Type the name of the engineer in the field Name of Chief Eng. Type the required data in the fields. You can save the data for future use by clicking Save Pers. Data. From now you can select the name of the engineer in the field Name of Chief Engineer directly.

Delete personnel data of the engineer


1. 2. 3. Select the engineer you want to delete in the field Name of Chief Eng. Click Delete Pers. Data. The name and personnel data of the engineer are being deleted.

Order used spare parts


If you used spare parts for maintenance you can order the used spare parts directly from the Maintenance Report. 1. In the Maintenance Report add used spare parts to the list Spare Parts Usage.

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User Guide TiTAN 6.0

2. 3.

In this list select the spare part you want to order and click Put into Basket. In the dialog box Spare Part Handling type the amount of spare parts you want to order and click Order.

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Maintenance Report 9

Additional Maintenance Report

General
Some maintenance jobs especially acts of mending or changing of faulty components cannot be planned or defined. But you can report such maintenance jobs in TiTAN. The procedure to report such maintenances is the same like regular maintenance jobs described in chapter "Maintenance Report". The difference between these to kind of reports is that no Job Code and Job Description is needed for Additional Maintenance Reports. Instead of the Job Code and Job Description you have to assign a title for the maintenance and add findings for this report. The other functions are same like for Maintenance Report. To report Additional Maintenance Report: 1. 2. Open the Component View in Work Mode, select a component and click Additional / SO. The Maintenance Report appears. Type the data in the fields of this window. For details regarding the function of fields and processes in this window see "Maintenance Report".

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Additional Maintenance Report 11

Service Orders

General
Service Orders are operations you can't execute with own staff or own capacities and you wish to order an external service.

Create a Service Order


1. 2. 3. 4. 5. 6. 7. 8. 9. Open the Component View in Work Mode. Click Additional / SO and in the dialog box Additional / SO click Service. The window Create Service Order appears. Select a Cost Department and Cost Account from the list boxes. Type in the field Short service description a description for this Service Order. In section Executive click Select to select an address for the executive company from your database. In section Invoice click Select to select an address for invoice from your database. Enter a date when the service should be done and in field At type the port, where the service should be executed. Type in the field Work Description a detailed description of the work you want to order. If you have all fields filled in, click OK to add this Service Order to the list of Open Service Orders. You can view the list of All Service Orders by clicking Show All SO in the Component View.

Service Order Center


In the Service Order Center you have a list of all open or closed Service Orders. Here you can see the status of a service order (checked, approved or activated). The workflow of a service order: 1. 2. Open Service Order Center and click Open SO. Select a service order from the list and view the Service Order by clicking Details.

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Service Orders 13

3.

After viewing the Service Order you can mark this Service Order as checked by clicking Check. In the list of Service Orders in column S (Status) a C for checked will be displayed. The next step is to approve a Service Order. Click Approve and a P for approved will be displayed in column S. The final step is to activate a Service Order by clicking Activate. During this process the service order will be printed. In column S an A for activate will be displayed.

4. 5.

The access to the functions Check, Approve and Activate is depending on the user rights given to your account of using the program.

Report a Service Order as executed


To report a service order as executed, follow these instructions: 1. 2. 3. 4. 5. Open the Service Order Center and click Open SO. Select a service order from the list and click Report to report the execution. The window Maintenance Report appears. Follow the instructions given by the chapter "Maintenance Report". After reporting a Service Order as executed the Service Order will be moved from the list Open SO to Closed SO. Reporting a SO is available only after its activation.

Reject a Service Order


If you want to delete a service order from the list Open SO, select the Service Order in the Service Order Center (Open SO) and click Reject. In the dialog box Reject Service Order click Yes and the selected Service Order is deleted. This is only available if the Service Order was not been activated.

Set the timescale in the Service Order Center


If you have a lot of entries in the Service Order Center, you can restrict the time scale that will display. Standard view in Service Order Center is All Entries. To restrict the time scale click Define Period and enter the start and end date in the fields below.

Closed Service Orders


The list Closed SO shows you all service orders they are executed. To view the list click Closed SO in the Service Order Center.

Executed Jobs
Click this button in the Closed Service Order details to view the details of the attached executed mainetance job.

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Maintenance List

General
The Maintenance List gives you an overview of queuing maintenance jobs. The standard view of the list is sorted by date Due On. To open the Maintenance List click All Schedules in the Component View.

View details of a maintenance or document


1. 2. Open the Maintenance List and select a maintenance from the list. Click Details to open the Job Details (for maintenance jobs) or the dialog box Document Details (for documents).

Convert a planned maintenance into a service order


This function is to create a service order for a planned maintenance. This occurs when you can't execute the maintenance yourself and need assistance by a specialist. 1. 2. 3. Open the Maintenance List and select a maintenance from the list. Click Create SO. The dialog box Create SO appears. In this dialog click Yes. Type the data for the Service Order (see also "Create a Service Order") and finally click OK.

The maintenance is now converted to a service order. This is only possible for the next maintenance of that kind (for weekly jobs only the next job due).

Report an execution of a maintenance


1. 2. 3. Open the Maintenance List and select a maintenance job from the list. Click Report. The Maintenance Report appears. Type the data for the Maintenance Report (see also "Maintenance Report") and finally click OK.

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Maintenance List 15

If you have selected a document from the Maintenance List and click Report, the window is a something different to the Maintenance Report for a component.

Calculate a new maintenance list


If you have changed a counter for a component since last calculation of the maintenance list, TiTAN informs you that it would recommend recalculating the Maintenance List. 1. 2. In the Maintenance List click Calc. New List. The dialog box Schedule Range appears. In this dialog you have to set the range by entering the end date. You can set it directly by entering the date in the field End Date or you can choose the button Next Week, Next Month, or Next Year to set the end date automatically with one of the selected dates. The values selected in the other fields are automatically taken over to the filter settings of the Maintenance List. Finally click OK to calculate the Maintenance List.

3. 4.

If you have calculated a Maintenance List with specifically values the date filter settings can only be applied for this range. Example: You calculate a Maintenance List with start date 01.01.2000 and end date 31.12.2001 the Maintenance List will only show maintenance during this range. If you select a filter with end date out of this range (e.g. end date 01.02.2002) the program will use the maximum available value. The end date is the calculated 31.12.2001.

View all delayed jobs


To view a list of all delayed jobs click Delayed Jobs in the Maintenance List. The window Delayed Jobs appears. (See also "Delayed Jobs")

Open Service Order Center


In the Maintenance List you can directly switch to the Service Order Center by clicking the Show All SO button. See also "Service Order Center".

Job Description
You can view directly the Job Description for a maintenance displayed in the Maintenance List. 1. 2. Select the maintenance in the Maintenance List. Click Job Description to view the document linked as detailed job description to the maintenance.

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Special Reports

General
In the Maintenance List click Special Report to create, open or print a Special Report. The dialog box Special Report appears.

Machinery Report
View Print Preview
1. 2. 3. In the dialog box Special Report click the Machinery Reports tab. Select the layout you want to view and click Show Printout. In the Print Preview click Print for a printout of the selected layout or Close to go back to the Special Reports dialog box.

A print preview is always generated with the current counters and values.

Create a Report From a Saved Layout


1. 2. 3. 4. In the dialog box Special Report click the Machinery Reports tab. Select the layout you want to use as template and click Print Preview. Close the Print Preview and click Save Current. In the dialog box Report Name type the name for the report (e.g. "Main Engine 092001") and click OK.

Show a Saved Machinery Reports


1. 2. 3. In the dialog box Special Report click the Machinery Reports tab. Select the report you want to view and click Show Saved. In the Print Preview click Print for a printout of the selected layout or Close to go back to the Special Reports dialog box.

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Special Reports 17

In contradiction to the Print Preview of a Layout for Machinery Report in this Print Preview always shows the counter and values displayed at the moment of creating the report.

Equipment Report
Figure 4: Equipment Report

View Print Preview


1. 2. 3. In the dialog box Special Report click the Equipment Reports tab. Select the layout you want to view and click Show Printout. In the Print Preview click Print for a printout of the selected layout or Close to go back to the Special Reports dialog box.

Survey Form
The Survey Form is used to check the components given by your certification authority. For details how to use this form see chapter "The Survey Form".

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Delayed Jobs

General
If you have delayed a maintenance until a defined due date, you will find the maintenance in the Delayed Jobs List. You can reach the Delayed Jobs List by clicking Delayed Jobs in the Maintenance List.

View details of a delayed job


1. 2. Open the Delayed Job List and select the maintenance you want to view the details. Click Job Details and the Job Details appear.

Using the Job Details see the instructions given in the chapter "Job Details"

Reset a delay
1. 2. 3. Open the Delayed Job List and select the maintenance you want to reset. Click Reset Delay. In the dialog box Reset Delay click Yes.

The selected maintenance is now on schedule.

Create a redelay for a maintenance


1. 2. 3. 4. Open the Delayed Job List and select the maintenance you want to redelay. Click Redelay. In the dialog box Date Selection enter the date you want to delay the selected maintenance and type a remark in the field Reason. Click OK.

Print a Delayed Jobs List


1. 2. Open the Delayed Job List. Click Print and the Print Preview appear.

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Delayed Jobs 19

3.

In the Print Preview click on the printer symbol and follow the instruction of the Print dialog of your installed printer.

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Counter Center

General
In the Counter Center you can edit the counter of several components. This list shows only components they run independently and the check box Show Counter in Counter Table in the Component Details was marked. You can use this list to check the counter of listed components directly on spot at the components. To open the Counter Center, click Counter List in the Component View. Note: All changes taking effect on clicking the OK button in the Counter Center. To reject the changes click Close and answer the dialog box Save Changes with No.

Create a printed counter list


1. 2. In the Counter Center click Print. If you have entered values in the Column Cntr diff the program ask you to print a list with values or an empty column to insert the counter manually. In the Print Preview click on the printer symbol and follow the instruction of the Print dialog of your installed printer.

3.

Type the counter in the list


1. Before you can insert the counter, you have to create a print out of the Counter List and checked the counter on spot at the components. Select the component you want to change the counter and click in the field for the counter of that component in column Cntr diff. Type the Counter Difference, and then press ENTER. Do the same for all other counters.

2. 3. 4.

Counter Difference (Cntr diff) means the changed counter since last counter update (displayed in column Updated). Example: The last counter on 30.06.2000 was 2000 and the current counter has a value of 2500. You have now to type the value 500 in the column Cntr diff and

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Counter Center 21

the value for New cntr will be updated. Otherwise you can type the counter "2500" in column New cntr and the column Cntr diff will be updated.

Reset counter (assign new value)


Sometime it is necessary to reset a counter and the counter of all subcomponents to an equal value. In that case use this button. 1. 2. Open the Counter Center and click Reset (new value). The dialog box New Counter Value appears. Type the value of the counter and click OK. In dialog box answer the confirmation with Yes. The values now will be updated.

Adjust Average Running Time (ART)


To recalculate the Average Running Time (ART) based on the last counter date and the last counter value and the current date follow these instructions: 1. 2. Open the Counter Center and select the component you want to adjust the counter. Click Adjust ART. The counter value will now be recalculated.

Overview of affected components


1. 2. Open the Counter Center and select the component you want to view the affected components. Click Affected Components and the dialog box Component Tree appears.

In this dialog box you can see all dependent components of the selected component.

Counter history
In TiTAN you can view a chart with the counter history. 1. 2. Open the Counter Center and select the component you want to view the counter history. Click Counter History. The chart with the counter history appears.

The chart shows you the Average Running Time (ART) during the last seven months.

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Component Finder

General Search
1. 2. 3. 4. 5. Open the Component Finder by clicking the Component Finder button in several windows of TiTAN. Select from the list Field the field name of Component Details you want to search for. In the field Text type the search criterion (e.g. camshaft). To find a component named exactly the typed search criterion in field Text, mark the check box Exact match. Click Search to start the search for the component. Results will be displayed in the list Matching Results. You can select a component from the list and switch direct to the Component View by clicking Go to Component.

Combined search
1. 2. 3. 4. 5. 6. 7. Open the Component Finder by clicking the Component Finder button in several windows of TiTAN. Select from the list Field the field name of Component Details you want to search for. In the field Text type the search criterion (e.g. camshaft). To find a component named exactly the typed search criterion in field Text, mark the check box Exact match. Now click the option Field Combined Search and select the option And or Or depending of your desired combination. Select the field and type the search criterion for the second component. Click Search to start the search for the component. Results will be displayed in the list Matching Results. You can select a component from the list and switch direct to the Component View by clicking Go to Component.

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Component Finder 23

Stock Control

Store
In the window Store you can find an overview of all locations on your vessel. They will be displayed in a tree view. The right part of the window shows you a list of spare parts stored in the selected location in the tree view. Clicking the View button shows you the Spare Part Details of the selected spare part. To get a list of components the selected spare part is linked to click Show Linked. To order or load off the selected spare part click Put into Basket.

Inventory List
1. 2. 3. Open the Stock Control by clicking Stock Control in the Component View. In the Stock Control switch to Work Mode and click Inventory List. The dialog box Kind of Inventory List appears. Select the kind of Inventory List by clicking the buttons in the dialog box. The program calculates the Inventory List, depending on selected kind this process takes some minutes.

View the Spare Part Details


1. 2. 3. Open the Store in Work Mode. From the Location Tree select an entry. In the Spare Parts List select a spare part and click View. The window Spare Part Details appears. Double-clicking a spare part in the Spare Parts List can also open the Spare Part Details.

Spare Part Tracking


1. 2. Open the Spare Part Details. In the list Spare Part Tracking you will find all tracked stock changes of the selected spare part.

This list contains receiving, usage, exception report, and offload of the spare part. The list contains further the name of the person who reported the stock change and the date when the change was reported. All entries marked with colour: receipts displayed in green, deductions displayed in red.

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Stock Control 25

Change the Spare Parts List


To change the displayed spare parts in the Spare Parts List select an option from the field Select. Show all shows you all spare parts they are assigned to the location selected in the Location Tree. Show non zero values only gives you a list with all spare parts of the selected location whose amount in stock is larger than zero. Show zero values only gives you a list with all spare parts of the selected location whose amount in stock is zero.

Use the Quick Finder in the Spare Parts List


To find a spare part in a larger Spare Parts List you can type the name or part of the name of a spare part in the field Find. After end of typing the program jumps to the first identically entry in the Spare Parts List. The program searches for the typed search criterion in the complete name of the spare part so you can find part of names they are in the middle or end of the name of a spare part. Click Next to switch to the next entry in the Spare Parts List that is identically with the search criterion.

Put a spare part in the basket


From most of the screen displaying spare parts you can put the selected spare part into the ware basket. This means you select them to be ordered or removed at a later moment. Just select the spare part, click the button Put into basket, select the amount and probably the assigned component fro which to order and click Order to order them later or Load off to remove them. This will place them in the basket. From the basket you can later on select the desired spare parts and create a requisition from them.

Use of spare parts

Spare Finder
General search
1. 2. 3. 4. 5. Open the Spare Finder by clicking the Spare Finder button in several windows of TiTAN. Select from the list Field the field name of Spare Part Details you want to search for. In the field Text type the search criterion (e.g. camshaft). To find a spare part named exactly the typed search criterion in field Text, select the check box Exact match. Click Search to start the search for the spare part. Results will be displayed in the list Matching Results. You can select a spare part from the list and switch direct to the Spare Part Details by clicking View in the Work Mode. If you want to edit the selected spare part, switch to Edit Mode and click Edit.

Combined search
1. Open the Spare Finder by clicking the Spare Finder button in several windows of TiTAN.

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2. 3. 4. 5. 6. 7.

Select from the list Field the field name of Spare Part Details you want to search for. In the field Text type the search criterion (e.g. camshaft). To find a spare part named exactly the typed search criterion in field Text, select the check box Exact match. Now click the option Field Combined Search and select the option And or Or depending of your desired combination. Select the field and type the search criterion for the second spare part. Click Search to start the search for the spare part. Results will be displayed in the list Matching Results. You can select a spare part from the list and switch direct to the Spare Part Details by clicking View in the Work Mode. If you want to edit the selected spare part, switch to Edit Mode and click Edit.

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Stock Control 27

Requisition Center

General
The Requisition Center shows you in the Ware Basket all spare parts you want to order and have to be putted into basket in other windows of the program. So you are able to collect in other parts of program the spare parts you need and order them from one place: Requisition Center.

Fill the basket


In most of windows with spare part lists you can put them into the basket using the Put Into Basket button. In the following dialog box Specify Amount you can edit the amount of spare parts you want to put into the basket.

Automatic Orders
You can fill the Ware Basket automatically. Before you fill the Ware Basket automatically, all spare parts will be removed from the basket. To start an automatic order you have to note the following conditions: 1. 2. Only spare parts with marked check box Order if necessary will be considered. Depending on the program options the basket can be filled with spare parts 3. Whose quantity is below maximum; Whose quantity is below or equal to minimum; or Whose current quantity is zero.

By clicking Automatic max/min in the Requisition Center you can check the basket automatically against Maximum; Minimum; or Mean value between maximum and minimum.

Create a requisition
1. Open the Requisition Center.

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Requisition Center 29

2.

In the Ware Basket select the spare parts you want to include the requisition by marking the check box in the column R. You can also select or deselect all spare parts for a requisition by clicking Set/Reset all items. Click Create Req. and in the dialog box Create Requisition with marked items click Yes. The marked spare parts will be removed from the Ware Basket and the created requisition is available by clicking the Open Req. button.

3. 4.

To every requisition a Transaction-Number (TAN) will be assigned. The format of a Transaction-Number can be modified in the program options. Depending on the program options a requisition can be splitted into several requisitions grouped by supplier (one requisition per supplier) or cost department (one requisition per cost department).

Expand a requisition
If you want to add spare parts to an existing requisition, follows this procedure: 1. 2. Open the Requisition Center. In the Ware Basket select the spare parts you want to add to a requisition by marking the check box in the column R. You can also select or deselect all spare parts for a requisition by clicking Set/Reset all items. Click Expand Req. The dialog box Expand Requisition appears. Select a requisition from the list and click OK.

3. 4.

Note, that spare parts can only be added to requisitions they are open and not activated. If you add spare parts to checked requisitions, you have to check the requisition again after expanding the requisition.

Specify amount of items


1. 2. In the Open Requisitions select the requisition. In the list Details select the item you want to specify the amount and click Edit Amount. The dialog box Specify Amount appears. Type the new amount you want to order in the field Order.

3.

You can only specify amount for requisitions they are not activated.

Set date range


1. 2. 3. Open the Requisition Center. Click the Date Range button. The dialog box Date Selection appears. Select the date from and to and click finally OK.

In the Requisition Center for Ware Basket, Open Requisitions and Closed Requisitions only entries in this date range will be displayed.

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User Guide TiTAN 6.0

To remove the date range open the dialog box Date Selection and click No Range.

Add free items to the basket


This function enables you to create a requisition with spare parts they are not included in your spare parts database. 1. 2. Open the Requisition Center and click Add Free Items. The dialog box Free Requisition appears. To add new items to the list click New and type the data in the fields of the list in the upper part of the dialog box. The comments in the lower part of the dialog box are assigned to the spare part selected in the upper list. If you have entered all data, click Save. You can add several free items to the list. When you close the dialog box by clicking OK all listed items will be added to the basket separately.

Assign title and detailed information to a requisition


1. 2. 3. Open the Requisition Center and click Open Requ. Select the requisition you want to assign details and click Details. The dialog box Requisition Header appears. Type a title for the requisition in the field Requisition Title and select Kind of Requisition, Cost Department and Cost Account. Finally select the addresses for supplier, where the spare parts should deliver to and an address where the invoice should send. If you have entered all necessary data click OK.

4. 5.

View requisitions history


1. In the Open Requisitions select the requisition you want to view the history and click Details. The dialog box Requisition Header appears. Click History. The window Requisition History appears. Select one of the notes in the upper part. In the lower part you will get details to the selected note. To close the Requisition History click Close.

2. 3. 4.

View requisitions receipts


1. In the Open Requisitions select the requisition you want to view the history and click Details. The dialog box Requisition Header appears. Click Receipts. The dialog box Requisition Receipts appears. Select a receipt from the list and click OK to view the details.

2. 3.

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Requisition Center 31

Activate requisitions
Before you can activate a requisition you have to check the requisition. If you have checked the requisition and everything is ok click the Check button in the Open Requisition window. Now you are able to activate the requisition. An activation of a requisition means the requisition can now send to the office and there the requisition becomes an order. To activate a requisition, click the Activate button in the Open Requisition window. 1. 2. 3. In the Open Requisition window click Activate. The dialog box Prepare Printout appears. Select the columns you want to show in the printout of requisition and click OK. The Print Preview appears. Click Print to print the requisition. After printing close the Print Preview by clicking Close.

After activating a requisition you can't expand this requisition.

Confirm the receipt of requisition items


1. In the Open Requisitions select the requisition the received item is part of and click Received. The window Receipt Details appears. In the field Receipt No. type the number of the delivery note that comes with the received items. You can also click Use Last to insert the number of the last receipt automatically. In the field Receipt date select the date the item received. Now you have to type in the column Received the amount of the item you have received and in column NOL the number of labels you want to print for the received item. Finally you have to decide that the missed items of the requisition are expected. In the case of expectation other receipts you have to mark the check box Remaining items are expected to be delivered. Is the receipt you have entered the last expected of the requisition and the remaining items are not available you can unmark the check box Remaining items are expected to be delivered. In that case the requisition will be changed to a closed requisition after closing the window. Click OK to save the receipt details. If you want to print labels for all received items click Yes in the dialog box Print Tags. The number of labels printed is depending to the number you have typed in the column NOL of the window Receipt Details. Now you can print a receipt report with a list of all received items.

2.

3. 4.

5.

6.

7.

If there are no more items expected for the requisition, the open requisition will be changed to a closed requisition.

View status of an activated requisition


1. 2. In the Open Requisitions select an activated requisition and click View Status. The dialog box Requisition State appears, where you can view the current status of the selected requisition.

You can only view the status for activated requisitions.

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User Guide TiTAN 6.0

Reject a requisition
1. 2. In the Open Requisitions select the requisition you want to reject and click Reject. The selected requisition will be rejected and changed to a closed requisition. In the list of closed requisitions (button Closed Requ.) rejected requisitions will be indicated by a symbol in front of the requisition title.

Only requisitions they are not activated can be rejected.

Create a new requisition as copy from an older requisition


1. 2. 3. In the Open Requisitions select the requisition you want to use as template and click Copy. Answer the question to create a copy with Yes. The new open requisition based on the selected closed requisition can be found in the Open Requisitions.

All items and the same amount of these items of the template requisition are included in the new requisition. Offloads and Service Orders can't be used as a template.

Search for requisitions in Open Requisitions and Closed Requisitions


The search is depending on the selected sorting of the columns in the lists Open Requisitions and Closed Requisitions. If you sort the list depending on the title of requisitions, the program searches in the column title. While typing the text in the field Search for the program jumps to the first entry in the list who is identical with the typed text.

Requisition Finder
In the Open Requisitions and Closed Requisitions you can also search spare parts by using the Requisition Finder. Do not identify this Finder with the search function in the Open or Closed Requisition. You can start the Requisition Finder by pressing F3 in the Requisition Center.

Spare Part Transactions


1. 2. 3. 4. Open the Requisition Finder and click the Spare Part Transactions tab. Select from the Search Field 1 Name, Makers Ref. or Int. No. Type in the field below this list the search criterion and click Find. Select from the match list the requisition you want to view and double-click this item to jump to the entry in Open or Closed Requisition.

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Requisition Center 33

Transaction Details
1. 2. 3. 4. Open the Requisition Finder and click the Transaction Details tab. Select from the Search Field 1 Title or TAN. Type in the field below this list the search criterion and click Find. Select from the match list the requisition you want to view and double-click this item to jump to the entry in Open or Closed Requisition.

Printing in the Requisition Center


Print a list of all items in the Ware Basket
1. 2. In the Requisition Center open the Ware Basket and click Print. The Print Preview appears. In the Print Preview click Print.

Print a list of all requisitions (Open and Closed Requisitions)


1. 2. 3. In the Requisition Center open the Open or Closed Requisitions and click Print. In the dialog box Print click Overview. The Print Preview appears. In the Print Preview click Print.

Print the selected requisition (Open and Closed Requisitions)


1. 2. 3. In the Requisition Center open the Open or Closed Requisitions, select a requisition and click Print. In the dialog box Print click Details and select the columns you want to view in the printout. The Print Preview appears. In the Print Preview click Print.

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User Guide TiTAN 6.0

Offload Center

General
The Offload Center shows you in the Ware Basket all spare parts you want to remove from your vessel and they you have putted in the offload basket. So you are able to collect in other parts of program the spare parts you want to offload and remove them all from one place: Offload Center.

Fill the offload basket


In most of windows with spare part lists you can put them into the basket using the Put Into Basket button and clicking Load Off in the following Specify Amount dialog box. In this dialog box you can also edit the amount of the spare parts you want to load off.

Kind of offloads
You can decide between four kinds of offloads: Return to Vendor (RTV): sends spare parts back to the vendor they are falsely delivered; Repair Request (RR): this option is for spare parts you send back for repair; Transfer Request (TR): swap spare parts between several departments (mostly activated from office); and Removal: removes spare parts without further controlling.

In all offloads the entered amount of the spare part will be removed from the current amount in your stock. If you have selected Return to Vendor or Repair Request and you have demanded a replacement, the program generates automatically a requisition. If this replacement arrives and you enter the receipt in the requisition, the associated offload will be closed.

Select what offloads should be displayed


1. 2. Open the Offload Center and select one of the kinds of offloads. In the field Show select the offload: Open: shows all open offloads;

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Offload Center 35

3.

Replacement required: shows all offloads in process; and Closed: shows all closed offloads.

In the lists Overview you can see all offloads of selected view and of the selected kind of offload.

Overview List
You can see the Overview List in the upper part of the offload windows Return to Vendor, Repair Request, Transfer Request, and Removal with the following columns: TAN: Transaction-Number; Title: title of the offload (required); Address: address where the offload was sent to (required); Created: name of the person who created the offload; Date: date of creation of this offload.

Details List
You can see the Details List in the lower part of the offload windows Return to Vendor, Repair Request, Transfer Request, and Removal with the following columns: Name: title of the spare part; Supplier Ref.: order number; Component: linked component; Amount: number how many part should be removed; Open: number how many parts are open; Unit: unit (like ltr, pcs, etc.); and Re-expect: number how many parts of them are expected.

Assign Title and detailed information to a requisition


1. 2. 3. 4. 5. 6. Open the Offload Center and select the kind of offload. Select the offload you want to assign details and click Details. The dialog box Offload Details appears. Type a title for the requisition in the field Offload Title and select a Cost Department. Mark the check box Replacement required if you need a replacement of the offloaded spare part. Finally select a delivery address where the spare parts should deliver. If you have entered all necessary data click OK.

Activate an offload
1. Open the Offload Center, select the offload you want to activate and click Activate. The dialog box Offload Details appears.

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2.

Mark the check box Print, if you need a printout of this offload. Click Send to activate the offload.

Re-expected Offloads
1. 2. 3. Open the Offload Center and open there the view Return to Vendor or Repair Request. In the field Show select Re-expected. The list Overview shows you all offloads you are expecting.

Receive an Offload
If you chose to re-expect an offload, i.e. when sending items for repair, this automatically will create a requistion containing the offload TAN as title. To receive an offload receive the appropriate requisitions and this finally will close the offload also.

Closed Offloads
1. 2. 3. Open the Offload Center and open there the view Return to Vendor or Repair Request. In the field Show select Closed. The list Overview shows you all closed offloads.

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Offload Center 37

Addresses

General
All addresses you have entered in this window you can use in TiTAN where the modul will be opened (button Address). To open the window Addresses for entering data click Addresses in the Main View of TiTAN.

Enter a new address


1. 2. 3. In the Addresses click Add. The fields in the window will be enabled for editing. Type in the fields the relevant data for the new address. Finally click Save.

Edit an address
1. 2. 3. In the Addresses select the address you want to edit and click Edit. The fields in the window will be enabled for editing. Type in the fields the relevant data for the new address. Finally click Save.

Assign Discount Values


1. In the Edit Mode of an address entry click the down button right beside the field Discount Value and select Add. The dialog box Discount Details appears. Select a value for the discount and type in the field Description a name for the new account. Finally click OK.

2. 3.

Delete an address
1. 2. In the Addresses select the address you want to delete and click Delete. A message ask you for deleting the address. Click Yes.

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Addresses 39

Copy an address to clipboard


To use an address in other programs or insert the address in a note field you can copy the address to clipboard. Only the fields Name, Address, City, and ZIP Code will be copied. To insert the data from clipboard into another application use the insert function of the target application.

Set Address Filter


1. 2. 3. In the Addresses click Address Filter. The dialog box Address Filter appears. Select from the fields Kind of Address and QA Mark the value you want to use for the filter. To clear the values of the filter click Clear Filter. Finally click OK. The list with addresses in the window Addresses now displays all addresses they match the filter values.

Kind of Address and QA Marks


You can set ten values for Kinds of Address and ten values for QA Marks. This values can be used to categorize an address and use the filter to find similar entries to this categories. To open the dialog box Kind of Address / QA Marks click Kinds & QA Marks in the window Addresses. Click Edit and type in the fields the categories. To save the changes click Save.

Print a list of addresses


1. 2. In the Addresses click Print. The Print Preview appears. In the Print Preview click Print and follow the instruction of the Print dialog of your installed printer.

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Glossary of Terms

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Glossary of Terms 41

Q
QA Marks 40

Index

R
Requisition Center 2930, 3334 Requisition Finder 3334

S
Survey Form 7, 18

W
Ware Basket 2930, 3435

A
Address Filter 40 addresses 31, 3940

C
Component Details 1, 56, 56, 21, 23

D
Discount Values 39

E
external forms 3, 7

F
Findings 6, 9

I
internal forms 3

J
Job Details 34, 6, 13, 1519

K
Kind of Address 40

M
Maintenance Report 58, 58, 9, 1214, 1214

O
Offload 25, 3536 Offload Center 3536

P
Print Report 4

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Index 43