ANIMANIA 2004

CODE OF CONDUCT FOR ARTISTS

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GENERAL INFORMATION

All Artist Staff present at the Convention must comply with the Code of Conduct for General Public.

Allocation of Space/Area

Artist space shall be assigned with the discretion of Aurora Entertainment Pty Ltd (hereinafter referred to
as “the Organisation”).

Insurance

It is the Artists responsibility to have public liability insurance to cover themselves. A copy of the insurance
policy must be forwarded to the Organisation within five (5) workings day after payments have been
received. If the Artist does not hold/have current public liability insurance, please fill out the declaration
form accordingly to indicate this.

Damages

Any and all damages caused to the Venue whether intentional or unintentionally inflicted by the Artist shall
be passed on to the Artist. The amount will first be recovered from the Security Bond. Any outstanding
amount above the Security Bond will be billed to the Artist. The Organisation will advise the extent of the
damage after consultation with Venue Management. The Organisation reserves the rights on the way the
damages are recovered from the Artist.

Table Configuration

They are to be left as they were found. Any rearrangement will result in obstructions to the emergency exit
routes. Under no circumstance are they to be rearranged without first consulting Management.

Reservations / Payment

To reserve Artists space, you must contact Management to confirm availability. DO NOT send payment
unless you have spoken to Management and reserved a space. Reservation date starts from the signed
date of the “Acceptance Form” in the Artist Pack. After reserving space, we will hold your reservation for
ten (10) working days to await payment. If payment is not made within that time, the tables will be released
to the general pool. All Cash or Money Orders / Bank Cheques must be made out to “Aurora
Entertainment Pty Ltd”.

Refund Policy

Should Artists find they are unable to attend, cancellation of the booking can be arranged by contacting the
Management

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Artists will receive a refund of half of the investment should a replacement Artist be found for that space.
Should a replacement NOT be found, the Artist will forfeit the full investment. The Security Bond shall be
refunded to the Artist in either scenario.

Please allow four (4) to eight (8) working weeks for the Organisation to process a refund cheque. Artists
who cancel give up any claim or reservation to the cancelled space.

Any Artist space not claimed by NOON on the first day of the Convention will be considered forfeited and
will be reclaimed by the Convention. The Artist in question will forfeit all Investment and Security Bond paid.

Should any Artist not advise Management that they are no longer able to attend the Convention will
automatically forfeit all Investment and Security Bonds paid.

Signage Policy

Not limiting to decorations, signs and banners may not be taped, nailed, tacked, stapled, or otherwise
fastened to ceilings, walls, painted surfaces, or columns in Sydney City Town Hall (hereinafter referred to
as “the Venue”). No holes may be drilled, cored, or punched in the Venue. No sand, glitter or other
miscellaneous decorations are allowed in the Venue. The Artists may display / attach their own signage,
however, only strictly within their allocated Space and to the authorised objects. Any Artist found violating
the signage policy will have their Security Bond forfeited and will be issued with a warning. Any further
violation will result in the immediate removal of the violating party and all fees paid will be forfeited.

If Artist are unsure as to what constitutes as acceptable signage, please consult Management.

Last Minute Registration

Artists who sign up less than eight (8) weeks before the Convention must be aware of the following. The
Artist package will have a premium of fifty (50%) added to it. The Security Bond amount will stay as it is.

The Artist must pay for Artist space with cash, money order, or bank cheques, NO exceptions. The Artist
will be assigned space at the discretion of the Organisation.

Suggested Procedures for Artists’ Protection of Valuables

The Organisation will be providing as secure an Artists’ Area as possible. We will not provide bag check
due to our venue, but we continue to have Security Staff monitor the Artists’ Area.

Please take extra precautions in the placement of your merchandise and cash to guard against the
possibility of theft. Artists are responsible for their own property, merchandise and money.

Every due care and precaution has been taken by the Organisation to ensure that valuables are protected,
but under no circumstances will the Organisation or its personnels be liable for loss or damage including
but not limited to merchandise, equipment, or revenue as a direct or indirect result of Artists poor
management.

Artists’ Area Hours

Attendees will be allowed access to the exhibition hall only during opening and closing hours. We require
that you be present at all times during these hours.

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Convention hours will be advised closer to Convention date. Please note that Artist MUST setup on
Saturday before the opening of the Convention, no exceptions. Failure to comply will result in the Artist
forfeiting the Security Bond.

Artists’ Area Setup

Before bringing vehicles around for unloading, Artists MUST check in with Management. At that time,
passes will be issued and Artists may unload.

It is the Artists responsibility to contact Management and to pre-arrange a suitable drop-off time.

You are strongly encouraged to bring your own handcarts, as there are none available for your use within
the complex. Please note the there are time restrictions in the dock area, please plan to arrive in plenty of
time to unload your merchandise. To expedite this process, you may wish to package your merchandise or
use containers that are easily stackable.

All goods MUST be brought in via the Loading Dock and under no circumstances is it to go through Front-
of-House entries.

Artist Passes

The Artist Package has indicated that a pass will be issued to the Artist.

The pass issued to Artists will be treated as Public Area Access Pass with some Back-of-House Access
granted, these being the Goods Lift and Loading Dock. Back-of-House Access privileges are activated
ONLY during bump-in and bump-out times

Artist passes must be worn at all times.

Passes may not be sold, loaned, or otherwise transferred to persons who are not you. Identifications will
need to produced upon request and spot-checks.

Display Guidelines

Each work of art must be clearly labeled on the back with the artist's real name and contact address.
Please do not put nicknames or alias.

There will be backing boards for the hanging of 2-dimensional artwork. There will be tables for the
displaying of 3-dimensional works.

Please provide your own protective cases if necessary. Animania will not be responsible for your models
falling over. Display at your own risk. Fabric items such as scarves, quilts, and T-shirts may either be
rigged for hanging or mounted for table display. Art Staff will be on hand to assist in the hanging and
display of all artwork if the Artist needs assistance.

The Art Staff - to accommodate the needs of the Art Show, may rearrange Artwork at their discretion.

All submissions must be of an artist's original production. Art Show will reject artwork, which appears to be
traced or direct copy from an already existing piece. If it is determined by the Art Manager that the artwork
is a plagiarism then it will be removed for the duration of the Convention.

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Registered artists not attending the convention can designate an agent to display their work. Artists may
not submit works by another artist unless they are agents authorised by submission by way of written
consent.

Normal safety regulations must be observed. This means no whirling or spinning blades, emission of toxic
odors or fumes, explosives, radioactive materials, or biohazards.

Adult Materials Policy

ANIMANIA 2004 is a family friendly event.

We ask that Artists, particularly those with adult merchandise, please keep this in mind when setting up.
The acceptability of adult displays are at the sole discretion of the Management; failure to comply with
warnings will result in removal from the Artists’ Area, the revocation of Artist status and forfeiture of Artist
Fees and Security Bond. The public showing of adult animated or live film at the Convention is strictly
prohibited.

Adult media can be sold, as long as appropriate cloaking device is in place to prevent access by underage
eyes. Any form of child pornography is absolutely prohibited and will be dealt with severely. The offending
Artist will be immediately reported to the authorities. Furthermore, the Organisation reserves the right to
pursue legal actions against the said Artist. It is recommended that any adult content related materials be
stored underneath the Artists’ table and only brought out upon request of the customer.

Any Artist found selling adult media to non-legal (18-) aged attendees will be immediately ejected from the
Convention without refund and forfeit refund rights to the Security Bond. The proper authorities will be
contacted. It is the Artists responsibility to ascertain whether the buyer is of legal age (18+).

Requirements from the Venue

1. Decorations, signs, banners, etc. may not be taped, nailed, tacked, stapled, or otherwise fastened to
ceilings, walls, painted surfaces, or columns in the Venue.
2. No holes may be drilled, cored, or punched in the Venue.
3. Parking in the loading dock, service drives of the Venue, or even employees’ parking area is prohibited.
Violators will be towed at their own expense and risk.
4. All freight and exhibit material must enter the Venue through the Loading Dock. The Venue is
requesting Clubs to load and unload through the Loading Dock. Special considerations can be made,
please contact the Management for further details.
5. All fire, safety, and building regulations must be strictly followed. Particular attention should be paid to
the prohibitions against propane, acetylene, and other flammable materials.
6. Clubs are responsible for the removal of all materials at the conclusion of the Convention. The table
area used by the Club must be cleaned.
7. The Venue prohibits the use of normal tape on their walls and floors. No tape may be used on painted
or portable walls.
8. No sand, glitter or other messy decorations may be used at the Venue.

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