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Cohn, Gary
From: Sent: To: Cc: Farmer, Jennifer Friday, June 24, 2011 2:34 PM Cohn, Gary Moore, Jeffrey; 'Hughes, Valerie (Perkins Coie)'

Subject: Director Appointment 6/24/11

Dr. Cohn, I am writing to provide you with some details relative to my appointment this morning with Directors Olson & Andrews to review legal invoices. Director Olson arrived at 10am, the appointed hour, and was seated in my office. While she was awaiting Director Andrews, she looked through the Fiscal Advisory Council binder in my office. She did not ask to look at these materials. Director Andrews arrived less than 5 minutes after the hour, and it was determined that they would take the invoices from the binder and divide them up so each could examine the invoices. Director Andrews started with January through July, and Director Olson started with August through December. Director Olson placed a camera on the table and announced that this meeting was being recorded. Director Andrews voiced concerns about the recording, but Director Olson continued to record the meeting. A number of general inquiries and questions were raised by Director Olson, including:

Definition of two account codes related to Sites from the Capital Fund. These codes are 995113276 and 995115199. They were described as Site Purchase/Sale Site Purchases State Match Longfellow and Site Purchase/Sale Rent Revenues Various Multiple Locations, respectively. A request for account code information, assisting in defining program, subprogram, etc. Both Directors were provided with Section 3 of the Business Information Manual which should be helpful. This information was previously provided in the binders prepared by Finance for new board member orientation. Inquiries about the location of original invoices. Suggestion of missing invoices, example given of Dionne and Rorick, looking for additional invoices in the binder based on her memory of events. While she was here, I looked up charges in IFAS for the timeframe she gave and demonstrated that all four invoices were in the stack of invoices she was reviewing. It is a continued concern/confusion that invoices paid for legal fees through WSRMP are not in the Districts possession and as such, not included in the legal invoices binder. I understand this concern may extend to items covered by retainer agreements as well.

At approximately 11:40, Director Andrews commented that she would need to be going to work soon and asked if Director Olson could be finished in the next 20 minutes, or if they could schedule additional time to come back for further review. At approximately 12:20, after further prompting by Director Andrews that she needed to depart and another offer to schedule additional time, Director Olson packed up her things. She announced that she would be taking the binder containing copies of the legal invoices with her. Both Director Andrews and

6/24/2011

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I objected to this but Director Olson walked away while we were speaking and left the third floor. At 2:26pm, Director Olson returned the binder to my office, announcing she was done with them. We will verify the contents of the binder shortly. Best regards,

Jennifer
Jennifer A. Farmer, C.P.M. Director of Business Services Everett Public Schools 425.385.4180
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6/24/2011