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Pakistan Orthopaedic , Assocition

MEMORANDUM AND ARTICLES


PAKISTAN ORTHOPAEDIC ASSOCIATION
(Registered under the Societied Act: 1880)

Certificate of Registration of Societies ACT, XXI OF 1860 NO. 667 OF 1963-64

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I hereby certify that the "Pakistan Orthopaedics Association" has this day been registered under the Societies Registeration Act 1960. Given under my hand at Hyderabad. This first day of May One Thousand Nine Hundred and Sixty Four.

Sd/- Z/F/ Junejo Assiatant Registrar, Joint Stock Companies Hyderabad Region at Hyderabad

Registered in 1.5.1964 Sd/Assistant Registrar Joint Stock Companies, Hyderabad Region, Hyd. MEMORANDUM OF ASSOCIATION The Pakistan Orthopaedic Association. (P.O.A.) 1. The Name of the Association will be "The Pakistan Orthopaedic Association" . .2. The registered office of the Association will be situated at Hyderabad but the objective of the Association will extend throughout Pakistan. l.Tbe aims and objectives of the Association will be:a) To bring together all professional workers interested in the field of orthopaedics and to encourage goodwill and co-operation between them. b) To stimulate interest in the study and advancement of the science and practice of orthopaedics in all possible ways including propaganda, education and research. c) To establish and run accident service centres and hospitals to promote the objectives of the Association. d) To organize and help in the organization of Rehabilitation centres and crippled children clinics. e) To arrange lectures, clinical meetings, conferences and exhibitions for the study and discussion of all the problems of orthopedics. f) To print or publish for sale or distribution useful literature in orthopaedics either in the form of pamphlets, j oumals or books. g) To acquire and maintain property for the use of and to promote the obj ectives of the Association either by outright purchase or on lease or hire or by way of donation. h) To receive any movable or immovable property in the form of gifts, donations, or legacy and utilize it for the promotion of the objectives of the Association. i) To improve, alter, mortgage, let or to sell all or part of the property of the Association. j) To co-operate or to enter into arrangement with other Association Bodies and authorities in all matters which are likely to promote the objectives of the Association. k) To take all the necessary steps to procure funds for the Association and to utilize these funds in the best interest of and to promote the objectives of the Association. 1) To engage the necessary staff for the conduct and management of the affairs of the Association. m) To do all such other acts as may be essential to the attainment of the

objectives of the Association. 4. All the income and property of the Association whatever its sources shall be applied solely towards the promotion of the objectives of the Association and no portion thereof shall be paid or trans ferred directly by way of profit to the members of the Association except: a) Payment by way of remuneration to any member or staff of the Association in return for services rendered to the Association or by way of reimbursement for expenses incurred for or on behalf of the Association. b) Free dis ibution or sale at discount to the subscribers to the funds of the Association of any books or publications published by the Association. 5. In the event of the Association being wound up or dissolved all the members on the list at the time of the event undertake to contribute equally to the funds of the Association for the payment of debts and liabilities incurred by the Association if any, and for expenses of winding up the same. ~ 6. If after the winding up or dissolution of the Association there remains any funds or property after the discharge of all the liabilities and debts, the same shall not be distributed amongst the members of the Association but will be transferred and given to any other Association or Institution with aims and objectives similar to the Association or failing that to any other charitable concern to be determined by the members of the Association. 7. True and detailed accounts shall be kept of all the receipts to any expenses from the funds of the Association as well as those of the profits, credits and liabilities of the Association and the same shall be open to the inspection of the members, any time when such inspection is demanded. Once at least in every year, the Accounts of the Association shall be examined and certified by the Auditors.

ARTICLES OF ASSOCIATION OF THE PAKISTAN ORTHOPAEDIC ASSOCIATION


A. In these Articles unless there is something inconsistent therewith: in the subject context

"THE ASSOCIATJON" means Pakistan Orthopaedic Association "REGISTER" means the register of Members to be kept at the office of the Association. MONTH means written or printed or partly written and partly printed.

B. MEMBERSHIP
Membership of Association shall be classified as under:
1. Student rhembers 2. Associate members 3. Members 4. Fellows 5. Honorary Fellows 6. Emeritus Fellows

ELIGIBILITY
B.Ol STUDENT MEMBERS All medical graduates in Orthopaedic training programme. B.02 ASSOCIATE MEMBERS Orthopaedic Surgeons with minor diplomas like D. Orth. Etc., General Surgeons and specialists from other disciplines, persons or organizations having activities directly supporting fulfillment of objectives of Pakistan Orthopaedic Association. B.03MEMBER Orthopaedic Surgeons holding M.S. (011h), FCPS (Orth), Or Degrees/diplomas _ from foreign countries acceptable by Pakistan Medical & Dental Council equivalent to (M.S. 011h), or FRCSIFCPS (General Surgery) having completed three year training in Orthopaedics after post graduation and practicing Orthopaedic surgery exclusively. B.04 FELLOWS: Individual member with highest level of professional achievements, integrity, professional reputation and by his activities as a member in the opinion ofthe

Executive Board has contributed to a high degree to the objectives of Pakistan Orthopaedic Association and having been a member for more than TEN Years. B.05 HONORARY FELLOWS Distinguished members of other medical/surgical specialties and distinguished personalities from other walks oflife may be awarded the honorary fellowship if selected by, the Executive Board of Pakistan Orthopaedic Association. B.06 EMIRITlJS FELLOWS May be conferred to Orthopaedic surgeons who have completed 25 years of active practice in Orthopaedic surgery or who have retired' from service or have reached the age of60 years. B.07 A membership committee formed by the executive board will determine the suitability of the person for membership/fellowship of different types and will forward the recommendations to the executive board which will take the final decision. B.08 New prospective members may get their documents verified by their head of the department. If the head of the department is satisfied that the applicant is eligible for full membership of the Association according to the requirements of membership, membership may then be granted to the applicant. ! However all the necessary documents should be sent to the Secretary General of the Association for verification together with the membership fee. SUBSCRIPTION - Student member Rs. - Associate member Rs. - MemberslF ellows Rs. - Life members Rs.

c.

100/- per year 500/- per year 1,0001- per year 10,000/- only once.

An additional amount ofRs. 500/- will be paid by the Associate member and Rs. 1000/- by Full Member at the time of initial registration. This is once only. The Executive Board will however have the right to modify the above amount as and when it feels necessary. .
D.

A Register containing the names and addresses of the members, the date of their admission to the membership and date of cessation of their membership, if any, will be kept in the office of the Association. E. The subscription year will commence from 1st January and will end on 31st December, but all the members of the Association will Pay the total annual subscription for the whole year irrespective of the date of admission or cessation of membership.

F. The annual subscription will become due on the 1st January and must be paid within two months from this date. After this, the Treasurer will put up before the Secretary General the names of such members who have not paid their annual subscription. The Secretary General will inform such members in writing about their arrears and ask them to pay within a month of writing. Ifafter this date some members are still in default the Secretary General will send them a notice by Registered Post asking them to clear up their arrears within a month on receipt of such notice. Those defaulting members who do not comply with the above notice will automatically cease to be members.

G. CESSATION OF MEMBERSHIP
a) Any member may withdraw his membership of this Association by giving a notice in writing to the Secretary General of his intention to do so. -b) Any member whose subscription has been in arrears as mentioned in Article 'F' will cease to be a member. c) Any member whose behavior and conduct have been derogatory to the objectives of the Association or who has been found guilty of any malpractice will be liable to have his name struck off the Register of Membership if the Executive Board decided after giving the member concerned full opportunity to present his case. H. All those persons who cease to be members for any reason will, however, be liable for and shall pay to the Association all the money or subscription, if any, is due by him. Such member may be re-admitted to the Association at the discretion of the Executive Board on such terms as it may determine. I. PRIVILEGES OF MEMBERS

All categories of members will have the right to participate in scientific activities of the Association, will be entitled to receive any periodical.journal or publication published by the Association either free of charge or at discounts, as fixed by the Executive Board. Right of vote will be exercised by only the Members, Fellows and Emeritus fellows. J. MANAGEMENT

The Management of the affairs of the Association and the administration of its funds, assets and properties will vest solely in the hands of an Executive board. K. OFFICE BEARERS

I. President -one- All Pakistan basis. 2. Vice Presidents -two-One each from:-

a) Northern & Southern Zones of the country b) Northern = Punjab & NWFP c) Southern = Sind and Baluchistan. 3. Secretary General (one) All Pakistan Basis 4. Joint Secretaries (two) One from Northern and one from Southern Zones. . 5. Treasure = All Pakistan basis 6. Members (four) One from each province 7. President Elect-All Pakistan basis 8. Immediate past President. L. TERMS OF OFFICE

The members of the Executive Board will be elected at the annual business meeting and will hold office for a period of one year, but shall be eligible for reelection. M. No person shall be considered for election as an office bearer unless he is a Member, Fellow or Emeritus Fellow.

N. DUTIES OF OFFICE BEARERS


N.Ol (a) PRESIDENT: It will be the duty of the President to preside at all the meetings of the Association. (b) To control and guide the activities of the Association. (c) To regulate the proceedings of the meeting and to interpret the articles ofthe constitution in doubtful situations. (d) Perform such other duties as pertaining to his office. N.02 VICE PRESIDENTS: Vice Presidents in their zone will help the President in discharging his duties. In any meeting, if the President is away the Vice president of that zone will function as the President. N.03 SECRETARY GENERAL: The Secretary General will have the administrative control of all the affairs of the Association. (b) He will be responsible for all the correspondence of or in relation to the Association. (c) Keep an up to-date Register of Membership. (d) Keep a correct record of the proceedings of all the meetings of the Association and its sub-committees, ifany. (a)

(e)

Organize, arrange and convene meetings, lectures, demonstrations and conferences. (f) Prepare the Annual Report. (g) Do all such duties as are incidental to his office. N:04 JOINT SECRETARIES:

In their zones will help the Secretary General in Performing his assignments, and function as Secretary General in meetings in their own zones in the absence of the Secretary General. N.05 TREASURER: to:

Jt will be the duty of the Treasurer


a)

,Have custody of all the funds and assets of the Association and .maintain their proper accounts. b) To collect all the dues for the Association. c) Make payments and maintain proper vouchers of the expenses of the association as sanctioned by the Executive Board. d) Prepare the annual statement of accounts for purpose of audit and present the audited accounts at the annual General Meeting. N.06 MEMBERS:

Attend all meetings of the Executive board. N.07 PRESIDENT ELECT:

Attend all meetings of the Executive Board. N.08 IMMEDIATE


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PAST PRESIDE

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Attend all meetings of Executive board. O. RESIGNATION OF OFFICE BEARERS

0.01 Any office bearer may resign his office by giving a notice in writing to the President or the Secretary General, such notice will be put before the Executive Board and the resignation will take place from the date of its acceptance by the Executive Board. 0.02 If an office bearer ceased to be an ordinary member, he will be deemed to have vacated his office.

P.

VACANCIES TO THE EXECUTIVE BOARD

P.Ol In the event the post of president falling vacant at any time due to any cause, the Vice President of the same Geographic Zone will take over immediately. In the event the post of Secretary General falling vacant at any time due to any cause the Joint Secretary, with membership seniority will take over immediately. P.02 In the event the post of Vice President, Joint Secretary or Treasurer falling vacant, the Executive Board shall elect one of the members of the Executive Board to fill that vacancy .till next election. P.03 In the event the post of the member of the Executive Board falling vacant the Executive Board shall elect one of members of the association from the concerned province to fill that vacancy till next election. P.04 In the event the post of President Elect falls vacant at any time due to any cause, new elections will take place during the business meeting of the next National Conference ofthe Association. Q. The Executive Board may in addition to the powers and authorities expressly conferred upon it by these Articles, exercise all such powers and do all such acts and things as may be exercised or done by the Association and are not hereby or by statute expressly directed or required to be exercised or done by the Association or at ageneral meeting. EXECUTIVE BOARD MEETINGS The President or Vice President or the Secretary General may convene an ordinary meeting of the Executive Board at such time and place as may be necessary for transacting the business of the Association. The Secretary General shall summon a special meeting of the Executive Board on a requisition in writing signed by not less than 5 members of the Executive Board. Notice of the meeting shall be given by the Secretary General in writing to all the members at least IS days in advance .. Five members of the Executive Board shall form a quorum for a meeting of the Executive Board. If a quorum is not present within Y2 an hour after the appointed time, the meeting if requisitioned by the members shall be dissolved, and ordinary meeting, shall be adjourned to a later time at the same place and date or the next day and no quorum will be required for such an adj our 1:!ed meeting. If the President or the Executive Board so direct, any business or call of business of the Executive Board may be passed by a majority of the members of the

executive Committee.
ANNUAL BUSINESS MEETING:

U.Ol Annual Business Meeting shall be held every year on a date and place of National Orthopedic Conference. This will be decided by the Executive Board. The notice of such a meeting shall be given by the Secretary General in writing to every member of the association atleast one month in advance. U.02 National Orthopedic Conference will be organized by Pakistan Orthopedic Association Every Year. Venue ofthe Conference will be declared by the Executive Board during the business meeting.

v..' THE AGENDA

FOR THE ANNUAL BUSINESS MEETING WILL BE

V.Ol To receive and adopt the report of the proceedings of the Executive board.and its sub-committee if any, and of the activities of the Association together with a statement of the assets and liabilities of the Association for the proceeding year and the Auditors report for the Past year. To elect office bearers and members of the. Executive Board for the ensuing one year. All elections of the Executive Board will be by ballot except for unopposed candidates. Nominations duly proposed and seconded, and brought with the consent of the candidate must be intimated to the Secretary General at least seven days before the ballot. To be eligible to cast a vote it is necessary that a voter has been accepted as a Full Member of the Association. Any member or fellow who is otherwise eligible for voting but cannot be physically present at the time of voting may cast his vote by a Postal Ballot provided he has informed the Secretary General of the Association in Writing, atleast 14 days before a meeting his inability to attend such a meeting. Vote may also be cast by method of 'Porxy'. However, the person casting vote by 'Proxy' him- : self be a Full member of the Association and be eligible for casting his own vote as well. Notice for 'Proxy' method in writing must be given to the Secretary General atleast 14 days in advance. Failure to notify in writing will make Postal Ballot or 'Proxy' voting invalid.
V.02 V.03 V.04

To consider amendments to the constitution, if any. To consider resolutions, if any, put up by the Executive Board. To appoint an auditor or auditors for the ending year and to fix his or their remuneration's, if necessary. To appoint Honorary Legal Advisors.

V.OS

V.06

V.07

To transact any other business with the permission of the Chair. UORUM FOR THE ANNUAL BUSINESS MEETING

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ONE-THIRD of the Members, Fellows and Emeritus Fellows shall form the quorum. If within ~ an hour of the appointed time for the annual business meeting, there in no quorum present, the meeting shall stand adjourned to the next day at the same time and place and such meeting shall transact all the business for which. the General Meeting was called. No quorum will be necessary for the adjourned business meeting. X.Ol. SPECIAL BUSINESS MEETING

The President or Executive Board may when required, and shall upon receipt of a written requisition signed by at least 113of the members clearly stating their reasons to, convene a special business meeting of the Association. Such requisition by the members will address to the President to convene the meeting at such time and place as fixed by the President and within 30 days of the receipt of the requisition. At least 15 days notice of the meeting shall be given to the members in writing. If the Secretary General fails to convene a meeting within 30 days of the receipt of the requisition, the requisitionists may themselves convene a special general meeting on such date and place as may be decided amongst themselves. X.02 One third of the members or 50 whichever is less shall form a quorum for a special business meeting. Ifwithin 112an hour of the appointed time, there is no quorum present, the meeting if requisitioned shall attend dissolved but if convened by the executive board, it shall be adjourned to the next day at the same time and place and transact its business if necessary without a quorum. Y.Ot The person presiding at the business meeting may with the consent of the members adjourn the same to a later hour on the same date or later date and such adjourned meeting will transact only that business that is left unfinished at the time ofadjournment. Y.02 Every question or resolution before any meeting shall be decided by majority of the votes cast at the meeting. In case of equal votes on an issue the person presiding will have ~ second vote in addition to his own vote as a member. After the voting the person presiding shall declare weather the resolution has been carried or lost and the result entered in the minutes of the meeting and such an entry shall be sufficient proof ofthe fact. Z.

Iiu~ .1\.'

Z.Ot

All funds of the Association whatever their sources will be deposited in aBank or Banks to be decided by the Executive Board. Z.02 All cheques will be payable to the Pakistan Orthopaedic Association.

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This document was printed by Dr Muhammed Umar the Secretary General of the Pakistan Orthopaedic Association, In September, 1997 in the light of amendments made by the executive Board in its recent meetings and approved by the General body meeting held in October 1996, at Quetta.

Dr Muhammed Umar Dip10IIfate American Board Ortho. Surg. Secretary General Pakistan Orthopaedic Association

Prof I. A. Jokhio F.R.C.S. President Pakistan Orthopaedic Association

Prof Aftab Ahmed F.R.C.S. Immediate Past president Pakistan Orthopaedic Association

Prof. Naseer Mahmud Akhter F.R.C.S. President Elect Pakistan Orthopaedic Association

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PAKISTAN ORTHOPAEDIC ASSOCIATION


Application for Membership/Data for updating POA Directory Standard Personal Information Name: First Mailing Address: Middle --'-Last _ _

Clinic/Hospital Address:
/

---------------------------------------------------Contacts (Res): Mobile: E~mail Address: Qualification: (Please attach copies of certificates) Degree: _~ Degree: Degree: Degree: (InstitutelYear) (InstitutelYear) (InstitutelY ear) (InstitutelY ear) _ _ _ _ Clinic: Fax: _ _ _

PMDC, Reg #:

_ Signature of Applicant Date

Proposed by Name & POA Membership No.

Proposed by Name & POA Membership No.

For Official Use Approved / Not Approved


Membership Number Registration Fee Annual Fee

For further information, please write to : Pakistan Orthopaedic Association Flat-8/J, Dadabhoy Center, Karachi - 75530 Phone/Fax: (021)7782374

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