News Design for Print and Web

Tutorial One

News Design for Prnt and Web is a very practical-based course, with some theory on writing headlines and newspaper page design. During the semester you will be working with Adobe IndesignCS2, a page layout application, Adobe PhotoshopCS2, a photo-editing package and Macromedia Dreamweaver8, a web-authoring package. In this computer practical you will be introduced to some of the basics of IndesignCS2. Indesign is designed for printed output. It is used for brochures, ads, newpapers and anything else that appears in print. A page layout program is like a word processor in that a document is built on a page. However, that is where the similarity ends because page layout programs, unlike word processors, allow the precise arrangement of text and images on the page.

Activity
The first step in making a new document is the creating of the page itself. You determine the page size and dimensions and, like a graphic artists drawing board, Indesign opens up a work area that looks like a blank page with a pasteboard on either side. 1 To open IndesignCS2 double click on Applications C2-44/C2-46 | Adobe Creative Suite folder | IndesignCS2. A splash screen appears identifying the program, version no, copyright information and the name of the organisation software is registered to. To close splash screen, click it with your cursor. A new screen Adobe InDesign CS2 appears. Select Close to close this screen. 2 The application window now appears which includes the main menu bars (some of which are greyed out), the program title and the main Tool palette containing all of the tools you will be using and the Control palette. After launching the program you start be either creating a new file or open an existing file. As this is our first with Indesign we will be creating a new file. 3 Select File | New | Document (Ctrl-N) A new document dialog box appears (see opposite). Default values and settings are automatically set but you can change these at any time to suit your needs. Change the settings as indicated opposite and click OK Page sizes You may select a preset size from the Page Size drop-down menu (see opposite) or you may enter your own specific measurements in the width and height boxes. If you select your own size it must be within a range of 22 mm to 610 mm. If you use this option the paper size converts to Custom.

Orientation Portrait orientation is the printing of information across the short edge of a page so that the page layout is tall. Landscape orientation is the printing of information across the long edge of a page so that the page layout is wide. Setting page margins These values set the space around the area in which you intend to do most of your layout. They apply to the entire document and whenever a new page is added. You may independently set the top, left, right and bottom margins. Facing pages Select this option if you intend the layout you are creating to be produced in a typical book format where left and right pages exist. Selecting Facing Pages enables you to view pages in pairs within your document window. We are not using this option at the moment as we are only creating one single page. By default, measurements will be given in mm. To choose a new measurement unit go to Edit | Preferences | Units and Increments. You can then choose either Points, Picas, Inches, Inches Decimal, Millimeters, Centimeters etc. under Horizontal and/or Vertical.

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Activity (contd)
Column Guides and Gutters You can automatically set the number of columns on your page and the space between them from the Columns - number and gutter. Gutter width is the space between the columns. Your document page should now be set up. Notice that you can see the entire page on the screen. The A4 page with the edge of the page evident, margins indicated, columns and gutter width showing, and the pasteboard around the edge of the A4 page. 4 Choose View | Fit Page in Window When working in Indesign you can toggle between Fit Page in Window (Ctrl 0) and Actual Size (Ctrl 1) or you can Zoom In and Zoom Out, or you can use the magnifiying glass on the Tool palette. 5 Click File | Save (Ctrl S) to save your open document. THIS IS A VERY IMPORTANT PROCESS. If your document is a new one (as is the case with your file), the SaveAs dialog will appear on your screen. Set a location for your new file. During your computer practical this should be in E:drive under My Documents. Enter a name for your file in the File Name such as Tutorial One then click Save. After the initial save, every 5-10 minutes you need to resave your document (Ctrl S). Notice your new file name appears next to the Adobe InDesign CS2 icon on the Title Bar. Although it is relatively simple to perform, the Save command is one of the best favours you can do for yourself, so do it often. As unforgiving as your computer is, should you encounter a power interruption (or worse), you work will be lost forever until you save it. During your computer practical you will be saving your work in E:drive under My Documents. This is more efficient. Continue saving to this location until the end of your session. At the end of the session you must save your work to either a USB drive and/or the divisional student server to be able to access it at a later date. Set up your account on the divisional student server now. All students have access to a network area on the divisional server. To create a student folder on the student server go to the following link: http://easstudents.cw.unisa.edu.au/ and follow the prompts. Once you have set up your student folder, you will be sent an email on how to map your folder. Your student account is available on drive Z: in the computer pools and you will need to reconnect to your student account EACH time you logon to a pool computer. It is for academic work only and your account has read-only access by members of staff. Files stored on the E:drive WILL NOT be there the next time you log back on to a computer. You MUST save your work to your student server account and then it is strongly recommended a backup on a USB flash drive. Floppy disks do not store enough data, particularly in this course where you will be dealing with large text and graphic files. 6 Newspaper Design with InDesign CS2 We are now going to work on making a duplicate copy of Newspaper Design with Indesign CS2. As you recreate this page you will be learning many of the imporant features of InDesign. There is plenty to learn so you should work through the pages carefully, reading the additional information where given. It is important that you understand what you are doing as you work through the computer practical. Ruler Guides Layout often involves creating documents to pin-point accuracy. With the use of rulers, InDesign includes features that make accurate layout much easier. Ruler guides are non-printing lines. There are THREE essential components: Horizontal Scale, Vertical Scale, and Ruler Origin. The ruler origin may be repositioned, by clicking and dragging with the left mouse, to specify any point on or off your document.
Vertical ruler scale Ruler origin

Horizontal ruler scale

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7 Creating Ruler guides 49 mm Select Ctrl 0 to Fit Page in Window so you can view the entire page. 5 mm Select Ctrl R to ensure rulers are showing across the top and down the 7.5 mm lefthand side of the page. Ensure the Ruler Origin is set at 0 at the edge of the page. For the 8.5 mm purpose of this computer practical you will need to set five horizontal rulers at the following points: 49 mm 52 mm 73.5 mm 83.5 mm 231.5 mm 271 mm To do this click on the Selection tool and position the cursor in the horizontal ruler guide at the top. Click the left mouse and drag down the page to the first point, using the vertical guide to position 1.5 mm exactly. The Control palette will give you exact measurement. 71 mm Repeat this process until all SIX horizontal rulers are set. 8 Heading Newspaper Design with InDesign CS2 InDesign is box-oriented so layouts are built by placing boxes on the page. They are drawn onto the page with the mouse. The type of box is determined by its content. A box can contain either text or an image, or it can contain nothing at all. Thus a box is either a text box, a frame box or an empty box. Before we can type any text onto the page we need to select the Type tool (T). Notice your cursor changes to a crosshair. Click and drag a text box from the top let hand corner where the margins intersect across the page down to the first ruler guide. The cursor should now be flashing in the top lefthand corner of the text box you have just drawn. Type the text: Newspaper Design <enter> with InDesign CS2 We now want to change the font and point size of this text. 9 Control palette The control palette should already be showing. If you do not have a control palette showing select Window | Control (Alt Ctrl 6). The palette below shows when the Type tool is selected. There are two different views within the control palette character formatting controls paragraph formatting controls Character controls

With the Type tool still selected, triple click the text to select both lines and change the font to Impact and point size of Newspaper Design to 48 pt and with InDesign CS2 to 24 pt. While the text is still selected click on the Paragraph icon on the lefthand side of the control palette and a new set of options becomes available. Select the centre button to centre the text. Paragraph controls

10 Vertical Centre within the Box You will notice that the text is sitting high in the box. You can vertically centre the text within the box. It is particularly important to centre accurately. With the text box selected with the Selection tool click the Object drop-down box | select Text Frame Options | Vertical Adjustment | Align Centre | click OK. The text should now be vertically centred as well as horizontally.

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11 Changing the colour of the text On the right hand side of your screen locate the swatches tab - click to open the colour palette, or select Window |Swatches (F5). With the Type tool | select the text | click on Blue colour (C=100, M=90, Y=10, K=0) from the Swatches palette. The text should now be filled blue. It is important that you understand the filling of text. There are two aspect to this: fill the text with a colour and, add stroke around the edge of the text. Looking at the tool palette to the left you will notice a Blue T in the front - this means that the text will be filled with blue, and behind this is a white square with a red diagonal line through it - this indicates that there is no stroke around the text. If you wish to fill the text with colour you activate the solid T (bring to front by clicking on it). If you wish to put a stroke around the edge of the text you activate the outline T (bring to front by clicking on it) and then select the respective colours etc. You will be working more with this in the next few weeks. 12 Creating custom colours Next we will create some custom colours in InDesign. The default colours are pretty basic and in any real world situation we would want to create our own colours to individualise our work. If the publication we are designing has had previous editions, we would need to create the same colours to keep the publication consistent, recognisable and professional. If the swatches palette is not visible, go to Window | Swatches. Make sure no element on the page is selected and then click on the Black colour. Choose New Swatch (an icon located at the bottom of the swatches palette). You will notice that it has created a Black copy. Double click on the Black copy; change the swatch name to Newspaper Red; colour type - Process; colour mode - CMYK where Cyan 32%; Magenta 99%; Yellow 98% and Black 25%, then click OK. Repeat this process to create another colour Newspaper Blue with Cyan 86%; Magenta 7%; Yellow 0% and Black 64%, then click OK. Now, with the type tool, select the Newspaper Design text and click on Newspaper Red and the with InDesignCS2 text click on Newspaper Blue. Ensure the outline of the text is set to None. 13 Fill Background and Outline of Box With the selection tool click the textbox. Notice 8 small handles appear around the text box. These can be used to resize the text box at any time. Notice the icons on the tool palette have changed. You now have a fill icon and an outline icon. At the moment both have red diagonal lines through them. This indicates that there is no fill and no outline around the textbox. We are going to fill the box with 20% Newspaper Blue fill. With the selection tool, select the text box. Click on the Fill icon on the tool palette to bring to front and then click on the Newspaper Blue colour used for the text. Notice the text disappears as we have Newspaper Blue text on a Newspaper Blue background. With the textbox still selected in the Swatches palette change tint to 20% (top right hand corner of the swatches palette). We are now going to give the box an outline with the same colour. Select Window | Stroke (F10). At the moment the weight of the box is set at 0 pt. If you printed there would be no outline around the edge of the text box. Now from the stroke palette change the weight to 1pt and from the swatches palette change the outline to Newspaper Blue with 50% Tint. Your nameplate should look like the image on the top of the next page.

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14 Adding the nameplate text Create a further text box at the top of the page (in the nameplate area) and type The newsletter for journalists press Tab and type Volume 1, Issue 3, July 2009 (Arial, 9 pt). Position as per example. Select the text with the Text type tool and go to Type | Tabs. Make sure that the Left Justified Tab is selected, click on the ruler and adjust the position by typing in 145 mm. You will notice that your volume text has moved to the right.

145

To move the text away from the edge of the border we need to set a left and right indent of 2 mm. Select the Text type tool and click in the text box. On the control palette insert a left and right indent of 2 mm (see below)

Draw another text box and type in Editor: your name (Arial, 8 pt). Select this box with the selection tool and rotate 90o (position as per example).

Your nameplate should now look like the image below:

News Design for Print and Web

15 Setting up the primary elements Next we will add the other main elements to the page, such as the In this issue section, the footer box, and the feature graphic and other graphics. This will help you get a better idea of what our page will look like visually before we import our text. Draw a text box using Text Type tool three columns wide, between the fifth and seventh columns (see right) with a height 31.4 mm. Fill this box with Newspaper Red (select Selection tool, click on the box and select the colour Newspaper Red from the Swatch palette - if not visible go to Window | Swatches). Repeat this process to draw another text box between the bottom margin and the bottom horizontal guide (H 14 mm). Make this one seven columns wide. Draw a picture box using the Rectangle Frame tool 65 mm high and taking up the width between columns 3 and 4. Draw another two boxes, both width of two columns and height of 38 mm. Position as per example. 16 Placing Pictures Locate images: C2.XX Applications | Shared Data Files | digpubcourses | News Design for print and web | Week 1 files. Copy all the files to My Documents. Click on the graphic box near the centre of the page, and go to File | Place | select Pulling Newspapers Cover.tiff. To make this picture fit in the box, select it with the Selection tool and then go to Object | Fitting | Fit Content Proportionally. Repeat this process for the two images at the bottom of the page, selecting Print_room_2.jpg for the left and printing_press.jpg for the right. Remember to fit content proportionally. 17 Creating Text Frames Next we need to draw and link text frames for our body text for the Pulling Newspapers Apart article. We will create one text box in the first two columns commencing at the third ruler guide, down to the fourth ruler guide. Draw another text frame in the third and fourth column, the same height as above. This will cover the picture, but dont worry about this just yet. Select the Type Tool from the toolbox, click in the first column (at 83.5 mm where horizontal ruler starts) and drag a text box 2 columns wide down to the horizontal ruler at 231.5 mm. We will now duplicate the text box. With the Selection tool click on the first text box. Hold down the Alt key and drag to duplicate the text box. Place in columns 3 and 4. It will cover the picture, but dont worry about this just yet. Repeat this process to draw another text box 3 columns wide again commencing at 73.5 mm horizontal rule and drag down to the bottom of the page, just above the solid rectangle at the bottom of the page. 18 Adding and Linking Text Open the file pulling_newspapers.doc in Microsoft Word. Highlight the text by selecting Ctrl-A. Select Edit | Copy. Now in Indesign with the Text tool selected click in the first text box and go to File | Paste. With the Selection tool and down the bottom of your first text box you will see a plus sign, which tells us there is more text. Click on the plus sign and go to the second text box. You will notice that a link sign is showing, now click inside this column. You will notice that your text overlaps with the picture (dont worry aboutg this now, we will come back to this later). With the cursor flashing inside the text (select Text type tool from the toolbox) go to Edit | Select All. Format the text to Garamond 10 pt with space after par 2 mm.

News Design for Print and Web

Manually work your way through the text and insert enters at the end of each paragraph as per example. Select the sub headings Tools of the Trade, Typography and Type size and format to Franklin Gothic Heavy, 10 pt. with 1 mm space after paragraph. Repeat this process with the second article How to Write Headlines that work. Open the file Headlines.doc and copy and past into the relevant column as per example. Format text Garamond | 10 pt | 1 mm space after paragraph. Manually work through the text inserting paragraphs as per example. 19 Headlines Key in the text, as per example and format as instructed below: Franklin Gothic Heavy | 24 pt | Newspaper Blue colour | 3 mm space after paragraph Franklin Gothic Heavy | 10 pt | Newspaper Red colour | 2 mm space after paragraph

Pulling newspapers apart

Why does page layout and design matter in a newspaper? After all, we buy newspapers to read articles, check sports results or do the crossword. By Mark Tattersall

Franklin Gothic Heavy | 10 pt | Newspaper Blue colour | 2 mm space after paragraph

How to Write Headlines That Work

by Brian Clark

Franklin Gothic Heavy | 10 pt | Newspaper Blue colour

Franklin Gothic Heavy | 14 pt | Newspaper Blue colour

20 Text Wrap Now we want the text to flow around the image. Select the image Pulling Newspapers.jpg with the Selection tool and go to Window | Text Wrap. Choose Wrap Around Bounding Box, and Bottom offset of 3 mm. Your work should now look like the example.

21 In this issue ... Key in the text as shown opposite. Format In this Issue... Franklin Gothic Heavy | 14 pt | White text (Paper). Remainder of text Franklin Gothic Heavy | 10 pt | also white. Set right align tab at 75 mm and left indent 2 mm.

In This Issue...
Sport Journalism: persistent themes ............... 3 Public relations in news ..................................... 4 Horoscopes and popular culture ....................... 5 Online editions ..................................................... 6

Remember to select Object | Text Frame Options | Vertical Justification | Centre to centre within frame.

22 Captions and Continued over text Type in relevant text, as per example and format Garamond | 9 pt | Italic

News Design for Print and Web

23 Footer Key in the text as per example below and format as indicated:

Franklin Gothic Heavy | 10 pt ; 9 pt; 7 pt | white | 45 mm left indent.

N Donline

Newspaper Design online: www.newspaperdesign.com

To advertise in Newspaper Design, visit our website or contact us on 1800 156 658.
Newspaper Design is a fictional publication produced for educational purposes for the University of South Australia.

Impact | 24 pt | white Arial Rounded MT Bold | 10 pt | white

24 Drop Capital Finally you need to add a drop capital to the first letter of the first paragraph of each article. To do this click the cursor next to the first letter in the first paragraph and from the control palette select Drop Cap and change number of lines to 2. Repeat for the other article.

25 The End You have now completed page one. Save and check through your work to make sure what you have produced is as near as practical to the sample given. Save your file | select File | Print You will need to select the appropriate printer. Use the black and white printer located outside the computer pools for all your general printing. If you want to print out in colour choose the printer: infoprint\comprn7_PS.