Data Reporting:

Building Meaningful Bridges Between Your Goals, Stakeholders, and Data

Start Something.TODAY using data to communicate your successes. It might be the start of something BIG.
Stephanie Bradley & Brittany Rhoades Big Brothers Big Sisters State Association of PA Training September 13, 2011

Todays Roadmap
1 Setting the Stage
Introductions Why data? Why me? Research on youth outcomes Economic benefits Logic of BBBS

2 Big Brothers Big Sisters Works!

3 Building the Bridge

Your goals, stakeholders, & resources Crafting meaningful data messages

Setting the Stage

Multi-Agency Steering Committee (Justice, Welfare, Education, Health)

Who are we?

Resource Center for Evidence-based Prevention and Intervention Programs and Practices

A unique partnership between Pennsylvania policymakers, researchers, and communities to bring science to bear on issues of public health and public safety
The EPISCenter is a project of the Prevention Research Center, College of Health and Human Development, Penn State University, and is funded by the Pennsylvania Commission on Crime and Delinquency and the Pennsylvania Department of Public Welfare as a component of the Resource Center for Evidence-Based Prevention and Intervention Programs and Practices.

What do we do?
Resource Center for Evidence-based and Promising Prevention and Intervention Programs and Practices
Support to Community Prevention Coalitions Improve Quality of Local Innovative Programs and Practices

Multi-Agency Steering Committee (Justice, Welfare, Education, Health)

Support to Evidence-based Programs

A unique partnership between Pennsylvania policymakers, researchers, and communities to bring science to bear on issues of public health and public safety
The EPISCenter is a project of the Prevention Research Center, College of Health and Human Development, Penn State University, and is funded by the Pennsylvania Commission on Crime and Delinquency and the Pennsylvania Department of Public Welfare as a component of the Resource Center for Evidence-Based Prevention and Intervention Programs and Practices.

Tell us about you!

What role do you play in BBBS? How do you use data in your work? What type of data do you use? Do you use AIM? Are you a past or present PCCD grantee?

Why data? Why me?

Grant requirements Reporting to funders Monitoring & quality management Demonstrate need & outcomes Raise community awareness & support Enhance marketing messages Promote respect for program Cultivate investment & sustainability Recruitment strategies

Other data uses?

Data Collection & Reporting is

Difficult Cumbersome Time consuming Annoying Bureaucratic Boring NOT fun!

Data Collection & Reporting can be

Informative Useful Valuable Helpful VERY meaningful!

Numbers are Powerful!

Big Brothers Big Sisters Works!

Big Brothers Big Sisters Works!

Recognized as a Blueprint Program Based on 4 Public/Private Ventures studies Mentoring as a generic idea is not effective No other mentoring program has demonstrated strong outcomes

Big Brothers Big Sisters Works!

After 18 mos. of being matched, Littles were:
46% less likely to begin using illegal drugs 27% less likely to begin using alcohol 52% less likely to skip school 37% less likely to skip a class 33% less likely to hit someone
Making a Difference: An impact study of Big Brothers Big Sisters: http://www.ppv.org/ppv/publications/assets/111_publication.pdf

BBBS is cost-effective!
Economic research by Washington State Institute for Public Policy (WSIPP) established BBBS as a good investment

Cost-savings related to:

Reductions in crime Increases in educational test scores Reductions in age of initiation for alcohol & illicit drug use

Benefits to:

Littles Society/tax-payers Crime victims

Benefits and Costs of Prevention & Early Intervention Programs for Youth: http://www.ppv.org/ppv/publications/assets/111_publication.pdf

The Economic Return on PCCDs Investment in Research-based Programs: http://prevention.psu.edu/pubs/docs/PCCD_Report2.pdf

The Economic Return on PCCDs Investment in Research-based Programs: http://prevention.psu.edu/pubs/docs/PCCD_Report2.pdf

The dollars & cents

1
WSIPP 2004 Report* $benefits - $costs = $ saved per youth
Benefits: $4058 Non-crime = $3079 Crime = $979 Costs: $4010

Adjust for Inflation** to get 2011$

3
2011$ X # of youth you are serving

Total Estimated Cost Savings for your program!

Benefits: $4982.56 Non-crime = $3780.51 Crime = $1202.05 Costs: $4923.62

Benefits-Costs: $4058-$4010 = $48 per youth

Benefits-Costs: $4982.56-$4923.62 = $58.94 per youth

If you are serving 150 youth. $58.94 X 150

The total estimated cost savings from your BBBS program is

$8841!

*WSIPP 2004 Report: http://www.wsipp.wa.gov/pub.asp?docid=04-07-3901 **Inflation calculator: http://www.bls.gov/data/inflation_calculator.htm

Placement or Prevention: Which is more cost effective?

Average 90-day placement cost for ONE adjudicated youth is $38,533 * Big Brothers Big Sisters mentoring to nearly (cost per youth at your agency /$38,533) youth

=
*90-day placement at a daily cost reflecting the average of all Department of Public Welfare facilities in Pennsylvania for 2011-12

MENTORING MAGIC: THE MECHANISM OF CHANGE

A LOGIC MODEL

Logic Model Basics

What is it?
Describes how and why the program produces changes in the targeted outcomes

Why is it important?
Provides theoretical backbone Guides quality implementation Guides quality evaluation

DRAFT

BBBS helps children facing adversity achieve measurable outcomes leading to lifelong success
What we do: mentoring at scale What we achieve: measurable outcomes Why it matters: impact

Strength of Relationship Survey Length of Match

Agency works within community and with partners to engage with families, volunteers, and donors to serve children facing adversity

Create and professionally support safe, strong and enduring 1:1 matches with BBBS volunteer mentors

?
22

Leverage infrastructure and expertise of nations premier mentoring organization

Strength of Relationship (SoR)

Youth Survey
Centeredness on Youths Needs Lack of Conflict Competence (Safety) Centrality

Mentor Survey
Centeredness on Youths Needs Compatibility Competence (Safety) Confidence

Closeness
23

Closeness

DRAFT

BBBS helps children facing adversity achieve measurable outcomes leading to lifelong success
What we do: mentoring at scale What we achieve: measurable outcomes Educational success
Little stays in school, performs better and is more likely to graduate Agency works within community and with partners to engage with families, volunteers, and donors to serve children facing adversity

Why it matters: impact

Youth Outcome Survey

Create and professionally support safe, strong and enduring 1:1 matches with BBBS volunteer mentors

Attitudes and competencies

Little has higher aspirations, gains confidence to overcome challenges, and improves relationships with family and community

?
24

Risky behavior avoidance

Little avoids risky behaviors, delinquency and juvenile justice system

Leverage infrastructure and expertise of nations premier mentoring organization

Youth Outcome Survey (YOS)

YOS: Short-term Outcomes
Scholastic Competence Educational Expectations Grades Social Acceptance Parental Trust Attitudes Toward Risk 25

Long-term Outcomes

Academic Achievement

Delinquency Avoidance

DRAFT

BBBS helps children facing adversity achieve measurable outcomes leading to lifelong success
What we do: mentoring at scale

Length + Strength = Outcomes

Educational success
Little stays in school, performs better and is more likely to graduate

What we achieve: measurable outcomes

Why it matters: impact

Agency works within community and with partners to engage with families, volunteers, and donors to serve children facing adversity

Create and professionally support safe, strong and enduring 1:1 matches with BBBS volunteer mentors

Attitudes and competencies

Little has higher aspirations, gains confidence to overcome challenges, and improves relationships with family and community

Children facing adversity become responsible, productive citizens able to achieve lifelong success Communities are safer Businesses benefit from better prepared workforce

Risky behavior avoidance

Little avoids risky behaviors, delinquency and juvenile justice system

Leverage infrastructure and expertise of nations premier mentoring organization

26

Building Bridges

What are your agencys goals?

Who are your key stakeholders?

What data resources & tools do you have?

A note on stakeholders

A person, group, or organization that has direct or indirect stake in an organization because it can affect or be affected by the organization's actions, objectives, and policies.

Source: http://www.businessdictionary.com/definition/stakeholder.html

A note on stakeholders

Source: http://www.memoireonline.com/07/06/196/m_stakeholders-football-club-strategy4.html

What are your agencys goals?

Who are your key stakeholders?

What data resources & tools do you have?

BBBS Data Toolkit

PPV Research Findings External Local, State & National Data Sources

Agency YOS Data

WSIPP Economic Research

National YOS Results

Agency SoR Data

A Few Bridges
Goals
Secure funding Recruit Bigs

Stakeholders Data resources

Funding agency Potential Bigs Cost-benefit SoR YOS

Raise awareness

Community

Thank You!
Stephanie Bradley: sbradley@episcenter.org Brittany L. Rhoades: brhoades@episcenter.org
Evidence-based Prevention and Intervention Support Center (EPISCenter) Prevention Research Center Penn State University 206 Towers Bldg. University Park, PA 16802 (814) 863-2568