Republic of the Philippines City/Municipality of ___________________ Province of ________________ BARANGAY ________________ OFFICE OF THE PUNONG BARANGAY

BARANGAY EXECUTIVE ORDER NO. _____ Series of 20___

Subject: Constitution of the Bids and Awards Committee (BAC) of Barangay___________, ___________, __________, and its Secretariat Pursuant to Republic Act (R.A.) No. 9184 otherwise known as the Government Procurement Reform Act and its Implementing Rules and Regulations, the Bids and Awards Committee (BAC) of Barangay___________, ___________, __________, is hereby constituted as follows: Section 1. BAC Composition The BAC shall be composed of the following: 1. 2. 3. 4. 5. 6. 7. Hon. _____________________, Barangay Kagawad Hon. _____________________, Barangay Kagawad Hon. _____________________, Barangay Kagawad Hon. _____________________, Barangay Kagawad Hon. _____________________, Barangay Kagawad Hon. _____________________, Barangay Kagawad Hon. _____________________, Barangay Kagawad

The above-named BAC Members shall meet on ______________, 20 ____ at ____ oclock a.m./p.m. to elect from among themselves the Chairman and Vice-Chairman of the Committee. Section 2. The BAC Secretariat is likewise constituted as follows: Head: _________________________ Member: _______________________ Member: _______________________ Section 3. Term of Office The BAC and the BAC Secretariat shall have a fixed term of one (1) year reckoned from the date of their appointment. Section 4. Functions of the BAC - The BAC shall have the following functions: 1. 2. 3. 4. 5. 6. 7. Advertise and/or post the invitation to bid; Conduct pre-procurement and pre-bid conferences; Determine the eligibility of prospective bidders; Receive bids; Conduct the evaluation of bids; Undertake post-qualification proceedings; Resolve motions for reconsideration;

8. Recommend award of contracts; 9. Recommend the imposition of sanctions in accordance with Rule XXIII of the Implementing Rules and Regulations of R.A. 9184; 10. Recommend to the head of the procuring entity the use of Alternative Methods of Procurement as provided for in Rule XVI of the Implementing Rules and Regulations of R.A. 9184; 11. Invite observers to sit in its proceedings, which shall be composed of representatives from the Commission on Audit, an NGO and a recognized private group in a sector or discipline relevant to the procurement at hand; and 12. Perform such other related functions as may be necessary. Section 5. Functions of the BAC Secretariat The BAC shall have the following functions and responsibilities: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Provide administrative support to the BAC; Organize and make all necessary arrangements for the BAC meetings; Attend BAC meetings as Secretary; Prepare Minutes of the BAC meetings; Take custody of procurement documents and be responsible for the sale and distribution of bidding documents to interested bidders; Assist in managing the procurement processes; Monitor procurement activities and milestones for proper reporting to relevant agencies when required; Consolidate Project Procurement Management Plans (PPMPs) from various units of the procuring entity to make them available for review when required; Make arrangements for the pre-procurement and pre-bid conferences and bid openings; and Be the central channel of communications for the BAC with end users, other government agencies, providers of goods, civil works and consulting services, and the general public.

Section 6. Effectivity This Order shall take effect immediately. DONE this ___ day of ___________, 20____ Barangay __________, __________, __________, Philippines.

____________________________ Punong Barangay