Special Purpose Ledger Config

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TABLE OF CONTENTS
INTRODUCTION.........................................................................................................4 1. Organizational Structures ......................................................................................5 1.1 Define Table Group.........................................................................................5 1.2 Maintain Fiscal Year Variants..................................................................... 24 1.3 Maintain Ledgers.......................................................................................... 25 1.4 Maintain Local Posting Periods.................................................................. 39 1.5 Maintain Actual Versions............................................................................. 39 1.6 Maintain Valid Document Types ................................................................ 40 1.7 Maintain Local Number Ranges................................................................. 41 1.8 Perform Diagnosis........................................................................................ 43 1.9 Actual posting test from FI to Special Ledger.......................................... 49 1.10 Entering an FI-SL document....................................................................... 52 1.11 Define Libraries............................................................................................. 57 1.12 Define Report Painter Reports ................................................................... 63
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INTRODUCTION
In the FIGL configuration we configured the company code A Ltd 9100 for a fiscal year variant K4 (January December). This book (Ledger 0) is used for reporting to the parent company. A Limited also wants to prepare accounts for tax purpose based on fiscal year variant (April to March). This is possible by implementin g Special purpose Ledger. The data from FI module will be passed on to the Special Purpose Ledger. Special Purpose Ledger calls for creating a new table group, new Ledger and the field movements. The fields which are required for reporting needs to be captured in the object table 1. You have to define your own reports in the report painter reports in Special purpose Ledger. This can be a Trial Balance, Balance sheet and profit and loss account.
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1. Organizational Structures
For configuration we use the following path on the SAP application screen:SAP Menu Tools AcceleratedSAP Customizing SPRO - Edit Project Configuration for all the modules will be done here. The above path will not refer henceforth; we will directly refe r to the IMG node.
1.1 Define Table Group

IMG Financial Accounting Special Purpose Ledger Basic Settings Tables Definition Define Table Group Here, you create table groups for the FI-SL system. You can define the variable dimensions for two object tables; the system automatically generates the tables assigned to these object tables. A summary table, an actual line item table and a plan line item table are generated (all tables contain the fixed dimensions such as "Ledger", "Fiscal year" or "Version"). Specify which fields should be contained in the object tables of your table group. When you create or maintain an object table, the corresponding summary, actual line item and/or plan line item tables are automatically created or updated. The automatically generated summary and line item tables contain the fixed fields such as "Fiscal year", "Ledger", "Version", and so on.
Update the following:-
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Click on Select Local table group
Click
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Click
to scroll down or press Page down button
Press Page down button
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After going through the note click
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Click on
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Click on
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Click on
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Click on
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Click on
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Uncheck Store add. quantity to reduc e data storage. Similarly we want only 13 periods in this ledger. Click Click on
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Click on
Click on Update the following:-
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Click on
Click
Click
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Click
Click
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Click
Click
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Click Click to continue
Click
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Click
Click
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1.2 Maintain Fiscal Year Variants

IMG Financial Accounting Special Purpose Ledger Basic Settings Master Data Maintain Fiscal Year Variants Here we will maintain a fiscal year variant for April to March period Click on Update the following:-
Select
Double click
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Click on Update the following:-
Click on
1.3 Maintain Ledgers

IMG Financial Accounting Special Purpose Ledger Basic Settings Master Data Maintain Ledgers Here you create and maintain a Special Purpose Ledger. Data is posted to the ledgers from other SAP application areas or external systems and can also be entered directly in the FI-SL system. Special Purpose Ledgers are ledgers that you can define for your specific business and organizational requirements. The ledgers contain the dimensions you enter. You can only create Special Purpose Ledgers in your FI-SL system. . To make sure you can post to your ledger, you must assign the correct activities to it. To do so, the following options are available. You assign the same activities for all company codes.
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Click on
Click
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Click on
Click
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Position the cursor on Click
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Select
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Click
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Click on Click Click
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We will first assign FI postings Click to scroll down
Position cursor on Click
Take a drop down in the field - Field movement SPL configuration Page 33 of 81 www.sapficoconsultant.com
Click Update the following:-
Click on Click
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Again click Select Click
Take a drop down in the field movement
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Update the followin g:-
Click on
Click
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Click on Similarly assign various activities to field movement
Click
twice
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Click
Click on
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1.4 Maintain Local Posting Periods

IMG Financial Accounting Special Purpose Ledger Actual Posting Maintain Actual Versions Here you maintain the posting period variant for the company code for special purpose ledger. Click on Update the following:-
Click on
1.5 Maintain Actual Versions

IMG Financial Accounting Special Purpose Ledger Actual Posting Maintain Actual Versions For maintaining actual version you first create an actual version while creating a Ledger. In this step you maintain the description for the actual version.
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Click on
1.6 Maintain Valid Document Types

IMG Financial Accounting Special Purpose Ledger Actual Posting Maintain Valid Document Types Here we check the Standard document types provided. The Document type relevant for special purpose Ledger local posting is A0 (FI-SL direct posting actual). Note down the number range attached to these document types. The number range attached to Document type A0 is 01 In the next step we need to maintain the number ranges.
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1.7 Maintain Local Number Ranges

IMG Financial Accounting Special Purpose Ledger Actual Posting Number Ranges Maintain Local Number Ranges This number range is used for direct posting into the special purpose ledger.
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Click
Click Click Update the following:-
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Click
Click Click on
1.8 Perform Diagnosis

IMG Financial Accounting Special Purpose Ledger Tools Perform Diagnosis Diagnosis is a tool used to analyze the data flow into the Special Purpose Ledger system. The following functions are available in this step:
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Posting test The "Posting test" function allows you to display a list of ledgers which would be posted to with the current system configuration Direct posting statistics The "Direct posting statistics" function allows you to check which ledgers have been posted to by a certain document. Troubleshooting Amongst other things, the "Troubleshooting" function allows you to check why a certain ledger was not posted to by a certain document. In this case, an error message appears from whose long text you can branch directly into configuration to make any necessary corrections.
Click
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Update the following:Take a drop down in activity
Select RFBU
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Click
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The posting is ok from financial accounting. Click twice
Similarly select MM and SD and check whether posting will happen. Now select
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Click
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So Special purpose ledger direct posting is also Ok.
1.9 Actual posting test from FI to Special Ledger

Go to transaction code FB50 in FI and Update the following:-
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Click on
Check accounting document
Click
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Double click
Note that the period shown is 12 2005
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1.10 Entering an FI-SL document

Transaction code GB01 Path: SAP Easy Access Accounting Financial Accounting Special Purpose Ledger Actual Posting Local Documents GB01 Enter Update the following:-
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Click
Click
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Click on
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Click
Click
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1.11 Define Libraries

IMG Financial Accounting System Define Libraries Special Purpose Ledger Information
You have to define your own libraries in special purpose Ledger. Update the following:-
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Click Click
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Click
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Click
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Click
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Click on
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1.12 Define Report Painter Reports

IMG Financial Accounting System Define Libraries Special Purpose Ledger Information
\ Double click
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Click
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Double click
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Click Select Click
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Click
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Click Click
Create variable
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Click on
Double Click
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Click
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Position the cursor on account number
Click
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Click
Change the lead column from 20 to 40
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Click
Click
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Double click Update the following:-
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Click
By default the report is assigned to %001. We want to create a New report group Click
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Click
Click
Click
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Click
Position the cursor on each of the variables and change For e.g.
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Which will finally look as follows
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Click on Click
Click
Click
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Change the fiscal year from 2006 to 2005

Click
You can also create a profit and loss and balance sheet in the report painter. That brings us to an end to the configuration of special purpose Ledger
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Special Purpose Ledger Config

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2005 sapficoconsultant com. All rights reserved.

1.1 Define Table Group

Update the following:-

Click on Select Local table group

to scroll down or press Page down button

Press Page down button

After going through the note click

Update the following:-

Update the following:-

Update the following:-

Click on Update the following:-

Click Click to continue

1.2 Maintain Fiscal Year Variants

Click on Update the following:-

1.3 Maintain Ledgers

Update the following:-

Update the following:-

Position the cursor on Click

Update the following:-

Click on Click Click

We will first assign FI postings Click to scroll down

Position cursor on Click

Click Update the following:-

Update the following:-

Again click Select Click

Take a drop down in the field movement

Click Update the following:-

Update the followin g:-

Click on Similarly assign various activities to field movement

1.4 Maintain Local Posting Periods

1.5 Maintain Actual Versions

Update the following:-

1.6 Maintain Valid Document Types

1.7 Maintain Local Number Ranges

Click Click Update the following:-

Update the following:-

1.8 Perform Diagnosis

Update the following:Take a drop down in activity

The posting is ok from financial accounting. Click twice

Click Update the following:-

So Special purpose ledger direct posting is also Ok.

1.9 Actual posting test from FI to Special Ledger

Check accounting document

Note that the period shown is 12 2005

1.10 Entering an FI-SL document

Click Update the following:-

Click Update the following:-

1.11 Define Libraries

Click Update the following:-

1.12 Define Report Painter Reports

Click Select Click

Update the following:-

Update the following:-

Position the cursor on account number

Change the lead column from 20 to 40

Update the following:-

Double click Update the following:-

Update the following:-

Update the following:-

Which will finally look as follows

Change the fiscal year from 2006 to 2005

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