Sales Order

Alpha Omega Electronics

2431 BradIord Lane
St. Louis, MO 6315-2311

Sold To: Hardware City Ship To: Hardware City
35 Appliance Way 6741 Mesa Dr.
Phoenix, AZ 85201 Mesa, AZ 85284
DATE:

March 17
th
2000
Customer Purchase
Order No.
7291
Salesperson

JKL
Shipping
Instructions

Rush

Quantity
Ordered
Quantity
Shipped
Quantity
Back
ordered
Item
number
Description Unit Price Amount
100
50
100
50
2741
3315
Calculator
Pager
17.95
49.95
1795.00
2497.50
Thank You!

1


Invoice Number: 34567

INVOICE

Alpha Omega Electronics
2431 BradIord Lane
St. Louis, MO 6315-2311
Sold To:
Hardware City
35 Appliance Way
Phoenix, AZ 85201
Ship To:
Hardware City
6742 Mesa Dr.
Mesa, AZ 85284
Customer
Order #7291
Our Sales
Order #1234
Date
Shipped
March 20
th

2000
Shipped Via
Our Truck
F.O.B
Destination
Terms
1/10
Net 30
Sales
Person

JKL
Quantity Item Number Description Unit Price Amount
100 2741 Calculator 17.95 1795.00
50 3315 Pager 49.95 2497.50







Pay This Amount 4292.50
THANK YOU!

3

MONTHLY STATEMENT March 2000
Alpha Omega Electronics
2431 BradIord Lane
St. Louis, MO 63105-2311
HARDWARE CITY
35 APPLIANCE WAY
PHOENIX, AZ 85201
Invoice
Number
Date Current Past Due
1-30
Past Due
31-60
Past Due
61-90
Past Due
Over 90
34567 3/20/2000 4292.50
34591 3/27/2000 2346.50








Totals 6639.00
Total Amount Due 6639.00

4


11121
CREDIT MEMORANDUM

Alpha Omega Electronics
2431 BradIord Lane
St. Louis, MO 63105-2311
Credit To: Hardware City
35 Appliance Way
Phoenix AZ 85201

Date: April 7
th
2000

Sales Person FRM
Apply To invoice Number
34603
Date
April 1, 2000
Customer`s Order No.
7413

3 4120 PCS 85.00 255.00








Reason Credit Issued : Units damaged during shipment.
Returned on April 6, 2000

Received By : ALZ Authorized By : PJS
WE CREDIT YOUR ACCOUNT FOR THIS AMOUNT 255.00

4
Sales Order Entry: Batch Processing.

Sales Staff Sales Order Department Computer Operations

6
Take
Order
s
Orders
Orders
Prepare batch
totals (50)
Fax
Orders
(Batch
oI 50)
Batch
Totals
Enter
Orders
Orders
A
Batch total
and error
listing
Compare
Batch Totals
D
Correct errors
and resubmit
A
Customer
master
Inventory
master
Edit
orders
Batch total an
d error listing
A
Edited orders (batch
oI 50)
Merge
batches
Merged
orders
Process
sales order
Inve
ntory
master
Customer
master
Credit reiection
report
To
credit
manage
r
Pick
ing
ticket
To ware
house
Back
orders
Sales
Order
4
3
2
1
Sales Order
Billing (Fig
11.12)
To
Customer
Shipping
Fig12.7)
Shipping procedures
Shipping Department Computer Operations

6
From sales
(Fig 12.5)
Sales order
From
warehouse
Picking
ticket
Count goods and
compare records
N
Enter
shipping data
3
Sales order
(packing slip)
Picking
ticket
A
4
3
Bill oI
loading
To customer
N
Edit data ad
print shipping
documents
Inventory
master
Shipments
4
3
2
Bill oI 1
lading
A
To carrier
Billing Fig
12.12
Post billing system

Billing Department

8
From sales
(Iig 12.5)
From shipping
Fig 12.7
Sales
order
Bill oI
lading
Batch Total and
error listing
1
Sales order
1
Bill oI lading
3
2
1
Sales invoice
N
N
Match &
compare
Prepare batch
totals
Enter
billing data
A
Batch
total
Compare, correct
errors, and resubmit
Batch total and error
listing
Batch
total
D
A To customer
B
Prepare sales
invoices
Open sales
orders
Inventory
master
Customer
master
Batch total and
error listing
3
2
Sales invoice
1
Sales invoice
Sales history
General ledger
A
A
A
B
A
A
Computer Operations
Cash Receipts processing


Mail Room Accounts Receivable computer operations Cashier

9
Checks
(endorsed)
1
Remittance
list
A
Compare &
veriIy
2
To Bank
A
1
Deposit Slip
Customer
master
Sales Invoice
Update accounts
receivable
History
Receipts
1
Deposit
slip
Print
monthly
statements
Customer
statements
Customer
master
Customer
statements
(Monthly)
Generate
statements
D
B
Enter
remittance
s
Remittance
3 list
Remittance
advice
(Monthly)
From
customers
Remittance
advises
Checks
Two
clerks
open
mail
Restrictively
endorse and list
Checks
(endorsed)
2
3

Remittance
advises
A
B
1
Remittance list
Internal
audit
Figure 3.10

Systems Flowchart oI Sales Processing System at S&S








Sales terminal

10
Input sales data
Edit sales
data & print
customer
receipt
Sales data
Summarize
sales data &
print batch
totals
Customer
receipt
Daily sales
transaction Iile
Update Company &
databases
Batch totals
Compare &
reconcile
Batch totals
Accounts
receivable
master Iile
Inventory
master Iile
Sales/
marketing
master Iile
General
ledger
Customer account
status
Sale analysis
Inventory status
Inquiry processing
system
Figure 2.3

Recording and posting a credit sale

Sale 1ournal Page 5
SALES 1OURNAL Page 5
Due Invoice
Number
Account Debited Account
number
Post
Ref
Amount
OCT 15 151 Brown hospital Supply 120-035

798.00
15 152 Greenshadows Hotel suits 120-122

1,267.00
15 153 Heathrow Apartments 120-057

5957.00
15 154 LMS Construction 120-173

2132.50
15 155 Gardenview apartments 120-084

3290.00
15 156 KDR Builders 120-135

1876.5
TOTAL 120/502 15,511.00


GENERAL LEDGER
Account: Accounts Receivable Account Number: 120
Date Descriptions Post Ref Debit Credit Balance
67,285.00
OCT 14 Sales SJ4 12,432.00 79717.00
14 Collection CR6 22,162.00 57,555.00
15 Sales SJ5 15,511.00 73,066.00

GENERAL LEDGER
Account: Credit Sales Account Number: 502
Date Descriptions Post Ref Debit Credit Balance
267,762.00
OCT 14 Sales SJ4 12,432.00 280,194.00
15 Sales SJ5 15,511.00 295,705.00


ACCOUNTS RECEIVABLE SUBSDIARY LEDGER
Name: KDR Builder Address: 6867 Stornway
Account Number: 120-135 Memphis, TN 38119-1234
Date Descriptions Post Ref Debit Credit Balance

Sep 12 Sales SJ1 3,682.00 3,682.00
Oct 1 Payment CR4 3,682.00 0.00
Oct 15 Sale SJ5 1,876.50 1,876.00

1,876.50 - amount of individual sale

10
15,511.00 Total
Sales Oct .15