aimst

AIMST UNIVERSITY
FACULTY OF BUSINESS AND MANAGEMENT

INDUSTRIAL TRAINING GUIDE FOR STUDENTS

NAME
STUDENT ID PROGRAMME

TRAINING COMPANY

Final report

will

account for 60oh of the student's final grade in this

course upon completion of Industrial Training.

Industrial Trainins Cuide for Student-2009

AIMST University

Table of Contents

Chapter
1.0 2.0 3.0

Title
Introduction
Objectives Studenf
s

Page
2
3

Responsibility

3 3

3.1 3.2 3.3 3.4 3.5

4.0 5.0 6.0

During Training
Student's Discipline in Workpiace

4
5
5 5

Working hours
Office Attire Unexpected Events

lndustrial Training visit by Supervisors

Daily Training Logbook
The Industrial Training Report

6 7 7 8-'12

6.1,
7.0

Guideline for Preparation of Industrial Training Report

Induskial Training Assessment

Completion of Industrial Tra ining

^12

8.0

TJ

Appendix A: Industrial Training Reply Form Appendix B: Industrial Training Log Book Appendix C: Industrial Training Report Ternplate Appendix D: Student Survey Form

14
1.6

20 24

Faculty of Business and Management

1.0

Introduction

Industrial Training refers

to work

experience

that is relevant

to

professional development plior to graduation. One of the requirements

for the award of Faculty of Business and Management is that students

MUST complete 12 weeks of Industrial Training.

Students should note that Industrial Training is an essential component

in the development of the practical and professional skills required by an aid to prospective employment. Many employers regard this period as a chance to vet new employees for future ernployment. Industrial
Training is a mechanism to ensure students acquire practical skills and
experience professional practice, thus achieving the outcomes

of Aimst

University Graduate Attributes.

The purpose of this guide is to help you in going through the industrial

training which is a compulsory component of the curriculum. During

the industrial training period, you are expected to broaden your knowledge and experience in many areas. You are expected to be attentive and responsible to the duties given and show determination
to enquire and learn as much as possible during your placement. Please be

aware that your poor performance

at the same place.

in

executing

the duties will

jeopardize the faculty in securing placements for students in the future

Facultv of Business and Manaeement

Industrial Trarnine cuide for Student-2009

AIMST University

2.0

Obiectives

All

sfudents who are registered

for under Faculty of

Business and

Management are required to undergo 'Industrial Training' for a period of

12 weeks.

The objective of Industrial Training includes:

a)

To expose students to the working environrnent.

b) To familiarize students with the industries they would

work for upon graduation.

possibly

c)

To train the students (to nurture necessary skills) before they enter
the job and also provide future career opportunities.

d) To develop intellectual skills iru {or example, analysis of

writing reports.

the

problems and proposing solutions to them, organizing work, and

e) To provide relevant information and experience this may help in

student's career choice.

3.0

Student'sResponsibili9
Strictly note that it is the responsibility of each student to obtain her/his
own industrial placement for
a

period of 12 working weeks.

3.1 During Training

When you first join an organization or firm, you must first identify your

immediate guide who

wiil be supervising you

throughout your

placement period. Try to get settle down and note some details, such as

Company Supervisor contact number and email ID, in order

to

complete
be

the Industrial Training Reply Form (Appendix A) which will

information

submitted by email or fax to your Faculty Supervisor. Besides using this

to

communicate

with your Company Supervisor, the

Faculty of Business and Management

in{ormation

will

also be kept

in our database for futute hainjng

placement reference.

During your training, you will be guided by two supervisors, namely Company Supervisor with whom you will have frequent contact and

almost daily during training. Your second guide

Supervisor, who

is your

Faculty

will

be assigned prior to your training placement and communicate through email

with whom you will

students.

or phone.

Faculty

supervisor might visit the industries to check on the task given to the

3.1 Student's Discipline in Workplace

The students are responsible to maintain good relationships between
AIMST University and organizations involved. Students are compulsory
to uphold the good name and image of AIMST University at every single
time during Industrial Training.

a)

Students are compulsory to follow any direct instructions made by

the employers throughout the Industrial Training period

follows procedures and rules of the organizations strictly.

and

b)

Students need to behave properly during the Industrial Ttaining.

c)

Attendance is compulsory for the students. Students who cannot

come to work have to inform their employer early via phone call.

d) Organizations can lodge a report to Faculty iI the students

disciplinary problems during Indushial Training.

create

e)

Students who have been removed from Industrial Training due to

the disciplinary problems or showing unpleasant attitudes during Industrial Training, are entitles for fail but with the conJirmation
from the organization's supervisor.

Faculty of Business a]rd Management

3.2 Working Hours

Students

will follow the normal working hours of the organizations

which the students had been attached.

3.3 Office Attire

Students

will follow the office

attfue

of the

organizations which the

students had been attached.

3.4 Annual Leave / Medication Certification

Students

will be given an annual leave

based on the organization t'hich

the students had been attached. Students have to take 1-2 days of leave from the organization prior to MQA Visits. (The date wiII be informed to the students later via phone call and Faculty will in{orm directly to the
organization). Students who take Medical Certj{ication need to inJorm

their company supervisor. Students need to foilow the rules

regulations of the organizations.

and

3.5 Unexpected Events

In
case, a

particular student has severe fallout or some forrn of argument

(or frequent non-constructive communications) with his/her company

supervisor, the student has to inform the Faculty Supervisor as soon as
possible. In the absence o{ faculty supervisor, the student should tr1' to make immediate (don't wait until the end of the training period) contact

with the Industrial Training Coordinator to report on the uneasiness faced by hirn/her. If a student is going through (during training) any
form of harassment or working on the site or area where safety
concemed, please report to the Faculty Supervisor irnmediately.
is

Faculty of Business and Management

The Faculty Supervisor will decide whether the particular student has to
change the organization for training. The student shouid not decide on

his/her own on the change of training placement pdor to the approval

of the faculty supervisor.

For any reason, i.f a student could not contact the Industrial Training
Coordinator, he

she should contact the Coordinator/Head of the school

or the Dean of the faculty.

4.0

AIMST Lecturer's/Supervisor Visit to the Organizations The Faculty Supervisor may visit the student at least once during the training period. This is one of the ways to ensure participation between

the Faculty Supervisor, the student and the company. The Company
Supervisor

is

expected

to brief the Faculty Supervisor on

student's

performance, and,

if

possible, with demonstration of the student's work.

The Faculty Supervisor

progress

will

also discuss with the student on the

of the training, and to address any problems that the student

may have during the training. The objective of the visit to the training place is as follows:

a)

To visit the students involved with Industrial training and to discuss with training supervisor(s) on the training program or

other matter concerned. Discussions will be held with training supervisor as well as the sfudent.

b) c)

To send courtesy visits and at the same time establish industrial

relations between the University and the industries. To survey any new training places for industrial training.

Faculty of Business and Management

lndustrial Trainine Guide for Student-2oog

AIMST UniversiB

d)

To discuss the possibility of students' job placement with the

company. The students and the company will be informed on the

date and time of the visit.

5.0

Daily Training Logbook

Student

will be given a Daily Logbook where all the training content/ activities need to be recorded onto it on daily basis. A Logbook which documents your activities for each week must be certilied by the
company Supervisor. (Please refer
keeping a logbook includes:

to Appendix B). The purpose

of

i. ii. iii.

A reflection of on job training content to the student, and evidence

of iob record for supervisor and adviser. To record incidence and evidence onto a daily work log. Source of reference in writing the Industrial Training Report.

The certified copies of the weekly logs are to be kept by you and included

in the Appendix of the Final Report.

Industrial Training Report

An Industrial Training report should be prepared for

each period of

approved placement. The report is expected to demonstrate development

of practical and

professional skills through technical experience and

application of theoretical knowledge. Development of skills

with people, and

experience.

communication

in dealing skills form part of the training

All the activities throughout the training wiil be summarized

in the Final Reoort.

Faclllty of Business and Management

Students should seek advice from their employers

to ensure that

no

con{idential material is included into the report. The student should be

able to present the report to prospective employers, as a complement to

their degree. The following should be observed:

a) b) c)

Length of training

Preliminaryinformation Technicalreport/diary

References should

be made

in the text to books, technical papers,

standards etc., used during the training period and should be listed.

Fina\, a conclusion should include comprehensive comments on the type and value of experience gained, and how this relates to their
Drofessional career.

6.1 Guideline in Preparing of Industrial Training Report

t.

Introduction

The purpose of the Industrial Training is to provide exposure for the

students on acfual practical fields. Thtough this exposure, students will

have better understanding of actual working environment practice in

general and sense of frequent and possible problems. This training is part

of the learning process. So, the exposure that uplifts the knowledge and
experience of a student needs to be properly documented in the form of a

report. Through this report the experience gained can be delivered to their peers. A properly prepared report can facilitate the presentation of
the practical experience in an orderly, precise and interesting manner.

Facultv of Business and Manasement

Industrial Training Cuide for Student-2009

AIMST Unii'ersity

2.

Contents and Format of Report

The procedure for preparation of the report has to foilow the format
determined by the Faculty based on the guidelines below.

a)

General Report Eonnat The report has to be typewritten on white A4 size paper, font-size of

12 points with type face of Times New Roman has to be used

throughout the report, with line spacing of 1.5. The report has to be

properly ring binded with a transparent plastic sheet attached onto

it. A sample copy of report template is available at (Appendix C).

b)

Abstract/Prcface
This section of the report should consist of brief description of the

following:
1.

Activities of the Organization

2. Summary of the Report 3.

Acknowledgement

This section of the report is limited to two (2) pages only. A sample
is shown in Appendix C.

c)

Table of Contents This section of the report should consist of:

1.

Titles

2. Sub-titles 3. Page numbers

Every appendix requires a title and each page need to be numbered accordingly.

FaculLy of Business and Management

d)

Backgrounil of

ompany/Organization

Brief and concise description of the company/ organization in which

the student is undertaking the Industrial Training. The main items

are:
1. Backgrounds of the company 2. 3.

Vision and Mission Structural organization of rnain activity

4. Title and position of the supervisor in charge

5. Others deemed necessary (no more than three (3) pages)

Srnnmary of Duties

This section should be the brief description of the time, duration

and types of duty carried out during the training. The description

must follow the schedule of the haining, that is,

properly recorded with
a reason

in

Industrial

Training Manual. The days when the student is not on duty must be
given.

t)

Working Expeience

In this section, the student must describe the on job haining

experience gained according to titles considered appropriate. For
examples, the main items are
1. Projects carried out
2.

Supervisory works

3. Problems encountered 4. Problems solving process or approach

5. Cost saving to the company 6. 7. 8.

Quality issue Network design Collaboration development

Facuity of Business and Management

8)

Conclusion

Students should provide an overall discussion in this section and

arrive at a conclusion with regards to the Industrial Training

undergone. Contents may include:

1. 2. 3.
h)

Types of major work performed

Comments on meeting the objective of the kaining, Recomrnendations

References

Provided that there are important resources that are used

references while preparing the

as

teport

a complete

list of the tiiles of

references concem rnust be included.

i)

Appendix Appendixes are additional information considered appropriate to

suppot the main text. A copy of letter of permission must

attached in the appendix. Other suggested appendixes are:

be

1. 2.

Investigation/project report during the industrial training

Technical drawings etc.

Others

Figures/Tables

All

figures, tables and similar contents must be captioned and

labeled. Every figure or table must be mentioned in the mair text.

Any supportive evidence.

b.

List of Notations and Symbols

If the report contains notations and symbols. the full definition must
be given when each notation or symbol first appeared rn the main

Faculty of Business and Management

Cuide for Student 2009

text. The list of notations and symbols with the fuIl definihons can
be placed after 'Table of Contents'.

Every appendix must have a title and be mentioned in the man text

where appropriate.

All

page numbers

for

appendixes must be

continual from the main text.

DO NOT include irrelevant materials, e,g.

materials.

from the organizations, order forms, organization newsletters and similar

brochures

Note on Good Practice: Student is strongly advised to commence writing

the Industrial Training Report as early as in the begiruring of the training

period to ensure a timely completion of the report.

Industrial Training Assessment

The industrial training performance assessment will be based on:

Report throueh visit

The Faculty Supervisor

will

send the evaluation form to the company.

The evaluation forrn must be completed for every student by the

Company Supervisor and it must be sent to the Faculty Supervisor in the final week of the Industrial Training.

Students are advised

to give a

serious consideration

in writing their

report. The report must be in good quality and explain ali the industrial

Facullv of Business and Manasement

Industrial Training cuide for

Student,2009

ATMST University

experience and knowledge gained. The report MUST NOT be

in

notes

forrn and figurative form.

If

the report is not satisfactory, the students

must rewrite the report until it is deemed satisfactory.

8.0

Completion of Industrial Training

When you are in the final phase of the training, the following important
things must be done:

Request your company supervisor form.

to

complete your evaluation

> !

Request a confirmation letter from your company supervisor that

shows you are compieted the Industrial Training at theu company.

The Student must submit the Final Report

remove any confidential items in the report.

to the Company

Supervisor for approval The company may request the student to

Once complete your final report, submit two (2) copies

to

the

Faculty within a week after completion of the industrial Training.

The report grrideline is given in Appendix C.

Upon passing the training, a confirmation letter will be included in your student file as evidence of a successfully completed industrial experience.

Note that students are required to resubmit their Industrial Training

Report if deerned unsatisfactory upon assessment.
REMEMBER:

> >

PLACEMENT WITHOUT PRIOR APPROVAL DOES NOT COUNT

AN ABSOLUTE OF 12 WEEKS OF APPROVED PLACEMENT PLUS PASSING

THE ASSESSMENT IS ESSENTIAL FOR GRADUATION.

BEST W'ISHES FOR A REWARDING WORK EXPERIENCE IN

INDUSTRIAL TRAINING

Faculty of Business and Management

Appendix A: Industrial Training Reply Form

Faculty of Business and Ma.nagement

Industrial Training cuide for Student-2009

AIMST University

Appendix A: INDUSTRIAL TRAINING REPLY FORM

Student's Details
Name: Program: Address during training:

Student ID No.: Department:

Telephone Number: Contact e-mail:

Mobile No.:

Companv's Details Company Name: Address:

Postcode: Teiephone Number:

Companv Supervisor's Details Name & Job Title:

Contact Teleohone No.: Contact e-mail id: General Information Date of Commencement: Any Additional In{ormation:

Mobile No.:

Date Due To Finish:

Please email the cornpleted form

to your Faculty Supervisor. If there are any

changes

in the above information, please in{orm your Faculty Supervisor

irnmediately.

Faculty of Business and Management

Appendix B: Industrial Training Log book

Faculty of Business and Management

Indusrrrdl Trdr.1rng Curde for Sludenr.2009

AIMST Uni!ersify

aimst AIMST UNIVERSITY

FACULTY OF BUSINESS AND MANAGEMENT

INDUSTRIAL TRAINING LOGBOOK

NAME
STUDENT ID PROGRAMME

TRAINING COMPANY

Faculty of BusLness ard N{anaSement

Industrial Trainins Guide for Student-2009

AIMST University

AIMSTUNIVERSITY
FACULTY OF BUSINESS AND MANAGEMENT

Training Information
Personal Details Student Name Student ID Address

Email Discipline of study

Year/ semester of study

Date of Start of Training Date of End of Training

Company Details Company Name Company Address Contact Person Contact Number

Faculty of Business and Management

AIMSTUNIVERSITY
FACULTY OFBUSINESS AND MANAGEMENT

Weekly Training Logbook

Training Week No:
ttaoltfl
ttttd

Date

Time

Description

Note: Plense inchrde attaclltrcnt TrlvreTler ecessary.

Declaration I hereby declare that all information provided above is true

Prepared By:

Verified By:

(Signed by trainee) Name: Date:

(Company Supervisor's Signature) Name: Date:

Faculty of Business and Management

Industrial Trainins cuide fo. Student-2oog

AIMS'r Univrsity

Appendix C: Industrial Training Report

Template

Faculty o[ Business a-nd Management

lndustrial Trarninq cuide for Student-2009

AIMST Universiry

AIMST UNIVERSITY
FACULTY OF BUSINESS AND MANAGEMENT

INDUSTRIAL TRAINING REPORT

NAME
STUDENT ID PROGRAMME

TRAINING COMPANY

Faculty of Business and Management

lndustrial Trarnins Guide for Student-2OO9

AIMST Unjversiiy

ABSTRACT

Faculty of Business and Management

Table of Contents
Content Chapter
1

Page

Backgrounds of Company Summary of Duties 2.1 ....

XX

Chapter 2

2.2..... 2.3 ....

Chapter 3

xx xx

Xx

Working Experiences
3.L Projects carried out 3.2 Supervisory works 3.3 Problems encountered 3.4 Problems solving process, approach

Chapter 4

Conclusion
References

Appendices Appendix 1 Appendix 2

xx xx
XX

Faculty of Business and Management

Indust

a.l

TGining Guide for Student-2009

AIMST Universiry

Appendix D: Student Survey Form

Faculty of Business and Management

AIMSTUNIVERSITY
FACULTY OF BUSINESS AND MANAGEMENT

Note:

a. This form is to be filled by the student after completing his/her industrial b.

1. 2. 3. 4.

training. Please return the completed form to Indushial Training Coordinator after corn the Industrial T
Name of Student

week

Student ID Programrne Name and Address of

Training Organization
Name of Supervisor
6.
7.

Position
Does the Training Have

[--_l

vu,

f--l

Initial Planning?

xo
please state the reasons
:

8. If there is no program provided,

9.

Types of exposure given (if necessary)

a. b.

Design

Analysis Outdoor Work

c.

d. Supervision e. Administration

f.
g.

Daily work
Others

Faculty of Business and Menagement

Iodustrial Training cuide tor Student-2009

AIMST University

10. State

two irnpotant experiences that had been gained from the Industrial
:

Training
1)

2)

11.

Main problem encountered during the Industrial Training (if any)

12.

During the training, are you

f-_l
|
13.

el*uysb,r'y

l--l

so*"tirnes busy

Don t understand the task given

l--l
14.

How do you evaluate your overall kaining progress

r*."u".,t

[-_l

suorfu.rory

l---l

*o, tutisfactory

l--l

How do you classify your overall training p.'u ruled objective cnuu"',gi.g

[-l

[--l

no.;''g

Student Signature
Faculty of Business and Management

Date