LAKE MERRITT/UPTOWN DISTRICT ASSOCIATION INTERIM BOARD OF DIRECTORS MEETING SEPTEMBER 22ND, 2009 300 LAKESIDE DRIVE 8:15

A.M. KAISER CENTER, 2ND FLOOR CONFERENCE ROOM

Present: Deborah Boyer/Swig Co, Chris Curtis/Metrovation, Lorie Alemania/Leamington, Michelle Lane/CCCES, Laurie CoopermanRosen/Metro Estates Leasing, Mike Brown/Diocese, Aliza Gallo/City of Oakland

Excused Absence: Scott Stafford/CIM, Mike Brown/Cathedral, Mike Ghielmetti/Signature Properties, Mike Huaco/Kaiser, Tanicia Jackson/Kaiser Center, Andrea Kirkpatrick, Indrajit Obeysekere, Robert Wilkens/YMCA, Zach Seal/City of Oakland, Debbie Acosta/City of Oakland

Guests: Elizabeth Clark/Fitzgerald, Abbott, Beardsley, Chris Patillo/PGA Designs

Staff: Marco Li Mandri, Steve Snider, Andrew Jones

Minutes: DISCUSSIONS HELD AND DECISIONS MADE BY THE INTERIM BOARD OF DIRECTORS

SUBJECT DISCUSSION ACTION? Introductions Deborah called the meeting to order at 8:25 a.m. Downtown Oakland Association property owner Chris Patillo Patillo Design gave a brief bio and introduced her business and work in Landscape design in the City of Oakland

No Action Taken Minutes of July 21, 2009 Interim Board meeting The minutes of the July 21, 2009 meeting were reviewed by the Interim Board. Mike Brown moved and Chris Curtis seconded the approval of the minutes. The motion was approved unanimously.

Annual Elections, report from Nominations Committee, process for Annual meeting, At the last meeting, the Board had designated the Org Committee to serve in the capacity of the Nominations Committee consistent with the bylaws. Marco reviewed list of Board Nominations and presented reasons why selection process is the first time and how this is testing the functionality of our bylaws. He stated that once the Board had been seated, that we should have a bylaw review process to see where improvements could be made to the nominations/selection process. Discussion was also held on how important it was to balance the openness of the Board with the need to meet quorum and that simply because someone wanted to be on the Board did not mean they should necessarily be appointed particularly if they had never attended any previous interim Board or Committee meetings. Discussion followed. He then explained the process for informing all of the property owners of the Election Meeting selection process at the October 7th meeting. Once the Board has been seated, their first order of business would be to elect the new officers. Marco additionally pointed out that members who cannot make the meeting must contact staff in advance to receive an excused absence. He will propose a policy that if a member has two unexcused absences in one year they are automatically off the Board. Marco then reviewed the nominations list and pointed out the alternates on the list. Marco asked Michelle Lane to follow up with Eileen Kong to see if Samantha Stires could serve as her alternate. Chris Curtis asked Marco if member can vote for both Directors if only one Director attends. Marco answered that this is not the best approach and explains Board members are nominated as individuals, not as a Chris Curtis and Michelle Lane seconded approved of the revised list of

nominees. Once this list has been approved by the Interim Board, the slate will be mailed out to all property owners who are eligible based upon their payment into the CBD. Board members may also be nominated from the floor at the October 7th meeting. The motion to adopt the list of revised nominees to the Board was approved unanimously.

corporation. For example Deborah Boyer is Board President as an individual not as a corporate representative. Marco also asked other members of the Board who had nominated more than two reps if the second rep could serve as a Board member, but the third rep serve as an alternate. This would reduce the number of Board members proposed for nomination to the Board and make it easier to meet quorum. Marco then elaborated on a note from City Councilperson Nancy Nadel that stated some small property owners are upset at Bylaws implying that the Bylaws somehow exclude small property owners from Board participation. Marco explained that the person who complained failed to nominate themselves to the Board, did understand that they are allowed to do so, but still contact Nadel to raise an objection to the process. It was then pointed out by Lori Cooperman Rosen that she is a small property owner and has been on the Interim Board from the beginning as has Lorie Alemania. Amending Hardship Reimbursement policy to include time limits for application Marco referred to pages 10 and 11 in the Agenda packet regarding key issues of the CBD the Hardship Reimbursement Policy particularly the importance of time limitations which are 60 days from assessment due date. If deadline is missed stakeholder is not eligible. He was requested to amend this policy as per the Downtown Oakland Board and thought that it was applicable to Lake Merritt/Uptown also. Chris Curtis moved and Laurie Cooperman Rosen seconded the motion to amend the Hardship Reimbursement Policy with the 60 day time limit. The motion to amend

the policy was approved unanimously. Financial report Marco Li Mandri The Interim Board reviewed the financial report as presented by staff. The financial situation is solid and CBD can expect a good carry forward to the 2010 budget. Laurie Cooperman Rosen moved and Deborah Boyer seconded adoption of the financial report. Marco

reiterated that if anyone had any questions about the report that additional information could be provided as per a quickbooks print out of activity. The motion to approve the financial report was approved unanimously. Next Board meeting NEXT MEETING DATE: ANNUAL ELECTION MEETING OCTOBER 7H, 2009 AT 8:30 AM, KAISER CENTER, 300 LAKESIDE DRIVE, 2ND FLOOR CONFERENCE ROOM

Adjournment The meeting adjourned at 9:05 a.m.

Minutes taken by: Steve Snider, Assistant District Manager Downtown Oakland Association

Marco Li Mandri, Executive Director Downtown Oakland Association