Shortcut ALT+TAB ALT+SHFT+TAB CTRL+W or CTRL+F4 ALT+F5 F6 SHFT+F6 CTRL+F6 CTRL+SHFT+F6 CTRL+F10 PRINT SCREEN ALT+PRINT SCREEN

Command Display and use windows Switch to the next window. Switch to the previous window. Close the active window. Restore the size of the active window after you maximize it. Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once. Move to a task pane from another pane in the program window (counterclockwise direction). When more than one window is open, switch to the next window. Switch to the previous window. Maximize or restore a selected window. Copy a picture of the screen to the Clipboard. Copy a picture of the selected window to the Clipboard. Use dialog boxes Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behaviour. Move to the next option or option group. Move to the previous option or option group. Switch to the next tab in a dialog box. Switch to the previous tab in a dialog box. Move between options in an open drop-down list, or between options in a group of options. Perform the action assigned to the selected button; select or clear the selected check box.

ALT+F6 TAB SHFT+TAB CTRL+TAB CTRL+SHFT+TAB Arrow keys SPACEBAR

ALT+ the letter underlined Select an option; select or clear a check box. in an optn ALT+DOWN ARROW First letter of an optn in a drop-down list ESC ENTER Open a selected drop-down list. Select an option from a drop-down list. Close a selected drop-down list; cancel a command and close a dialog box. Run the selected command.

Use edit boxes within dialog boxes HOME Move to the beginning of the entry. END Move to the end of the entry. LEFT ARROW or RIGHT Move one character to the left or right. ARROW

CTRL+LEFT ARROW CTRL+RIGHT ARROW SHFT+LEFT ARROW SHFT+RIGHT ARROW CTRL+SHFT+LEFT ARROW CTRL+SHFT+RIGHT ARROW SHFT+HOME SHFT+END

Move one word to the left. Move one word to the right. Select or unselect one character to the left. Select or unselect one character to the right. Select or unselect one word to the left. Select or unselect one word to the right. Select from the insertion point to the beginning of the entry. Select from the insertion point to the end of the entry.

Use the Open and Save As dialog boxes CTRL+F12 or CTRL+O F12 ALT+1 ALT+2 DELETE ALT+4 ALT+5 SHFT+F10 TAB F4 or ALT+I F5 Display the Open dialog box. Display the Save As dialog box. Go to the previous folder. Up One Level button: Open the folder one level above the open folder. Delete button: Delete the selected folder or file. Create New Folder button: Create a new folder. Views button: Switch among available folder views. Display a shortcut menu for a selected item such as a folder or file. Move between options or areas in the dialog box. Open the Look in list. Update the file list.

Undo and redo actions ESC Cancel an action. CTRL+Z Undo an action. CTRL+Y Redo or repeat an action. Access and use task panes and galleries Move to a task pane from another pane in the program F6 window. (You may need to press F6 more than once.) When a menu is active, move to a task pane. (You may CTRL+TAB need to press CTRL+TAB more than once.) When a task pane is active, select the next or previous TAB or SHFT+TAB option in the task pane. CTRL+SPACEBAR Display the full set of commands on the task pane menu. SPACEBAR or ENTER Perform the action assigned to the selected button. SHFT+F10 Open a drop-down menu for the selected gallery item. HOME or END Select the first or last item in a gallery. PAGE UP or PAGE Scroll up or down in the selected gallery list. DOWN

Access and use smart tags Display the shortcut menu for the selected item. Display the menu or message for a smart tag or for the AutoCorrect Options button or the Paste options button. If more ALT+SHFT+F10 than one smart tag is present, switch to the next smart tag and display its menu or message. DOWN ARROW Select the next item on a smart tag menu. UP ARROW Select the previous item on a smart tag menu. ENTER Perform the action for the selected item on a smart tag menu. ESC Close the smart tag menu or message. SHFT+F10 Change the keyboard focus without using the mouse ALT or F10. Press either of these keys again to move back Select the active tab of the Ribbon and activate the to the document and cancel access keys. the access keys. F10 to select the active tab, and then LEFT ARROW or Move to another tab of the Ribbon. RIGHT ARROW CTRL+F1 Hide or show the Ribbon. SHFT+F10 Display the shortcut menu for the selected command. Move the focus to select each of the following areas of the window:Active tab of the Ribbon Any open task F6 panes Status bar at the bottom of the window Your document Move the focus to each command on the Ribbon, TAB or SHFT+TAB forward or backward, respectively. DOWN ARROW, UP Move down, up, left, or right, respectively, among the ARROW, LEFT ARROW, or items on the Ribbon. RIGHT ARROW Activate the selected command or control on the SPACEBAR or ENTER Ribbon. SPACEBAR or ENTER Open the selected menu or gallery on the Ribbon. Activate a command or control on the Ribbon so you ENTER can modify a value. Finish modifying a value in a control on the Ribbon, ENTER and move focus back to the document. Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the F1 selected command, a general Help topic about the program is shown instead.) Common tasks in Microsoft Office Word CTRL+SHFT+SPACEBAR Create a nonbreaking space. CTRL+HYPHEN Create a nonbreaking hyphen. CTRL+B Make letters bold. CTRL+I Make letters italic.

CTRL+U CTRL+SHFT+< CTRL+SHFT+> CTRL+[ CTRL+] CTRL+SPACEBAR CTRL+C CTRL+X CTRL+V CTRL+ALT+V CTRL+SHFT+V CTRL+Z CTRL+Y CTRL+SHFT+G

Make letters underline. Decrease font size one value. Increase font size one value. Decrease font size 1 point. Increase font size 1 point. Remove paragraph or character formatting. Copy the selected text or object. Cut the selected text or object. Paste text or an object. Paste special Paste formatting only Undo the last action. Redo the last action. Open the Word Count dialog box.

Create, view, and save documents Create a new document of the same type as the current or most CTRL+N recent document. CTRL+O Open a document. CTRL+W Close a document. ALT+CTRL+S Split the document window. ALT+SHFT+C Remove the document window split. CTRL+S Save a document. Find, replace, and browse through text CTRL+F Find text, formatting, and special items. ALT+CTRL+Y Repeat find (after closing Find and Replace window). CTRL+H Replace text, specific formatting, and special items. Go to a page, bookmark, footnote, table, comment, CTRL+G graphic, or other location. Switch between the last four places that you have ALT+CTRL+Z edited. Open a list of browse options. Press the arrow keys to ALT+CTRL+HOME select an option, and then press ENTER to browse through a document by using the selected option. CTRL+PAGE UP Move to the previous edit location. CTRL+PAGE Move to the next edit location. DOWN Switch to another view ALT+CTRL+P Switch to Print Layout view. + ALT+CTRL+O Switch to Outline view. + ALT+CTRL+N Switch to Draft view. + Outline view

+ + + + + + + +

Microsoft Word 2007

ALT+SHFT+LEFT ARROW ALT+SHFT+RIGHT ARROW CTRL+SHFT+N ALT+SHFT+UP ARROW ALT+SHFT+DOWN ARROW ALT+SHFT+PLUS SIGN ALT+SHFT+MINUS SIGN ALT+SHFT+A The slash (/) key on the numeric keypad ALT+SHFT+L ALT+SHFT+1 ALT+SHFT+n CTRL+TAB Promote a paragraph. Demote a paragraph. Demote to body text. Move selected paragraphs up. Move selected paragraphs down. Expand text under a heading. Collapse text under a heading. Expand or collapse all text or headings. Hide or display character formatting. Show the first line of body text or all body text. Show all headings with the Heading 1 style. Show all headings up to Heading n. Insert a tab character. + + + + + + + + + + + + +

Print and preview documents CTRL+P Print a document. + ALT+CTRL+I Switch in or out of print preview. + Arrow keys Move around the preview page when zoomed in. + PAGE UP or PAGE DOWN Move by one preview page when zoomed out. + Move to the first preview page when zoomed CTRL+HOME + out. CTRL+END Move to the last preview page when zoomed out. + Review documents

Microsoft Word 2007

ALT+CTRL+M Insert a comment. + CTRL+SHFT+E Turn change tracking on or off. + ALT+SHFT+C Close the Reviewing Pane if it is open. + Full Screen Reading view

Microsoft Word 2007

HOME END n, ENTER ESC Go to beginning of document. + Go to end of document. + Go to page n. + Exit reading layout view. +

References, footnotes, and endnotes

Microsoft Word 2007

ALT+SHFT+O ALT+SHFT+I ALT+SHFT+X ALT+CTRL+F ALT+CTRL+D Mark a table of contents entry. + Mark a table of authorities entry (citation). + Mark an index entry. + Insert a footnote. + Insert an endnote. +

Work with Web pages

Microsoft Word 2007

CTRL+K ALT+LEFT ARROW ALT+RIGHT ARROW F9 Delete text and graphics Insert a hyperlink. + Go back one page. + Go forward one page. + Refresh. +

Microsoft Word 2007

BACKSPACE CTRL+BACKSPACE DELETE CTRL+DELETE CTRL+X CTRL+Z CTRL+F3 Delete one character to the left. + Delete one word to the left. + Delete one character to the right. + Delete one word to the right. + Cut selected text to the Office Clipboard. + Undo the last action. + Cut to the Spike. +

Copy and move text and graphics

Microsoft Word 2007

Press ALT+H to move to the Open the Office Clipboard Home tab, and then press F,O. Copy selected text or graphics to the Office CTRL+C Clipboard. Cut selected text or graphics to the Office CTRL+X Clipboard. Paste the most recent addition to the Office CTRL+V Clipboard. F2 (then move the cursor and Move text or graphics once. press ENTER) SHFT+F2 (then move the Copy text or graphics once. cursor and press ENTER) When text or an object is selected, open the ALT+F3 Create New Building Block dialog box. SHFT+F10 When the building block - for example, a + + + + + + + +

CTRL+F3 CTRL+SHFT+F3 ALT+SHFT+R Insert special characters

SmartArt graphic - is selected, display the shortcut menu that is associated with it. Cut to the Spike. + Paste the Spike contents. + Copy the header or footer used in the previous + section of the document.

Microsoft Word 2007

CTRL+F9 SHFT+ENTER CTRL+ENTER CTRL+SHFT+ENTER ALT+CTRL+MINUS SIGN CTRL+MINUS SIGN CTRL+HYPHEN A field + A line break + A page break + A column break + An em dash + An en dash + An optional hyphen + A nonbreaking CTRL+SHFT+HYPHEN + hyphen A nonbreaking CTRL+SHFT+SPACEBAR + space The copyright ALT+CTRL+C + symbol The registered ALT+CTRL+R + trademark symbol The trademark ALT+CTRL+T + symbol ALT+CTRL+PERIOD An ellipsis + A single opening CTRL+`(single quotation mark), `(single quotation mark) + quotation mark CTRL+' (single quotation mark), ' (single quotation A single closing + mark) quotation mark CTRL+` (single quotation mark), SHFT+' (single Double opening + quotation mark) quotation marks CTRL+' (single quotation mark), SHFT+' (single Double closing + quotation mark) quotation marks ENTER (after you type the first few characters of the An AutoText entry + AutoText entry name and when the ScreenTip appears) Insert characters by using character codes

Microsoft Word 2007

Insert the Unicode character for the specified Unicode The character code, (hexadecimal) character code. For example, to insert the + ALT+X euro currency symbol (), type 20AC, and then hold down ALT and press X.

Find out the Unicode character code for the selected + character Insert the ANSI character for the specified ANSI ALT+the character (decimal) character code. For example, to insert the euro code (on the + currency symbol, hold down ALT and press 0128 on the numeric keypad) numeric keypad. ALT+X Extend a selection

Microsoft Word 2007

F8 F8, and then press LEFT ARROW or RIGHT ARROW F8 (press once to select a word, twice to select a sentence, and so on) SHFT+F8 ESC SHFT+RIGHT ARROW SHFT+LEFT ARROW CTRL+SHFT+RIGHT ARROW CTRL+SHFT+LEFT ARROW SHFT+END SHFT+HOME SHFT+DOWN ARROW SHFT+UP ARROW CTRL+SHFT+DOWN ARROW CTRL+SHFT+UP ARROW SHFT+PAGE DOWN SHFT+PAGE UP CTRL+SHFT+HOME CTRL+SHFT+END ALT+CTRL+SHFT+PAGE DOWN Turn extend mode on. + Select the nearest character. + Increase the size of a selection. Reduce the size of a selection. Turn extend mode off. Extend a selection one character to the right. Extend a selection one character to the left. Extend a selection to the end of a word. Extend a selection to the beginning of a word. Extend a selection to the end of a line. Extend a selection to the beginning of a line. Extend a selection one line down. Extend a selection one line up. Extend a selection to the end of a paragraph. Extend a selection to the beginning of a paragraph. Extend a selection one screen down. Extend a selection one screen up. Extend a selection to the beginning of a document. Extend a selection to the end of a document. Extend a selection to the + + + + + + + + + + + + + + + + + +

CTRL+A CTRL+SHFT+F8, and then use the arrow keys; press ESC to cancel selection mode F8+arrow keys; press ESC to cancel selection mode Select text and graphics in a table

end of a window. Extend a selection to include the entire document. Select a vertical block of text. Extend a selection to a specific location in a document.

+ + +

Microsoft Word 2007

TAB SHFT+TAB Hold down SHFT and press an arrow key repeatedly Select the next cell's contents. Select the preceding cell's contents. Extend a selection to adjacent cells. + + +

Use the arrow keys to move to the column's top or bottom cell.

Select a column. Use the arrow keys to move to the column's top or bottom cell, and then do one of the following: + Press SHFT+ALT+PAGE DOWN to select the column from top to bottom. Press SHFT+ALT+PAGE UP to select the column from bottom to top. + +

CTRL+SHFT+F8, and then use the arrow keys; press ESC to cancel Extend a selection (or block). selection mode ALT+5 on the numeric keypad Select an entire table. (with NUM LOCK off) Move through your document

Microsoft Word 2007

LEFT ARROW RIGHT ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW CTRL+UP ARROW CTRL+DOWN ARROW SHFT+TAB TAB UP ARROW DOWN ARROW One character to the left One character to the right One word to the left One word to the right One paragraph up One paragraph down One cell to the left (in a table) One cell to the right (in a table) Up one line Down one line + + + + + + + + + +

END HOME ALT+CTRL+PAGE UP ALT+CTRL+PAGE DOWN PAGE UP PAGE DOWN CTRL+PAGE DOWN CTRL+PAGE UP CTRL+END CTRL+HOME SHFT+F5 SHFT+F5 Move around in a table

To the end of a line To the beginning of a line To the top of the window To the end of the window Up one screen (scrolling) Down one screen (scrolling) To the top of the next page To the top of the previous page To the end of a document To the beginning of a document To a previous revision After opening a document, to the location you were working in when the document was last closed

+ + + + + + + + + + + +

Microsoft Word 2007

TAB SHFT+TAB ALT+HOME ALT+END ALT+PAGE UP ALT+PAGE DOWN UP ARROW DOWN ARROW ALT+SHFT+UP ARROW ALT+SHFT+DOWN ARROW To the next cell in a row + To the previous cell in a row + To the first cell in a row + To the last cell in a row + To the first cell in a column + To the last cell in a column + To the previous row + To the next row + One row up + One row down +

Insert paragraphs and tab characters in a table

Microsoft Word 2007

ENTER New paragraphs in a cell + CTRL+TAB Tab characters in a cell + Copy formatting

Microsoft Word 2007

CTRL+SHFT+C Copy formatting from text. + CTRL+SHFT+V Apply copied formatting to text. + Change or resize the font

Microsoft Word 2007

CTRL+SHFT+F CTRL+SHFT+> CTRL+SHFT+< CTRL+] CTRL+[

Open the Font dialog box to change the font. + Increase the font size. + Decrease the font size. + Increase the font size by 1 point. + Decrease the font size by 1 point. +

Apply character formats

Microsoft Word 2007

CTRL+D SHFT+F3 CTRL+SHFT+A CTRL+B CTRL+U CTRL+SHFT+W CTRL+SHFT+D CTRL+SHFT+H CTRL+I CTRL+SHFT+K CTRL+EQUAL SIGN CTRL+SHFT+PLUS SIGN CTRL+SPACEBAR CTRL+SHFT+Q Open the Font dialog box to change the formatting of characters. Change the case of letters. Format all letters as capitals. Apply bold formatting. Apply an underline. Underline words but not spaces. Double-underline text. Apply hidden text formatting. Apply italic formatting. Format letters as small capitals. Apply subscript formatting (automatic spacing). + + + + + + + + + + +

Apply superscript formatting (automatic spacing). + Remove manual character formatting. Change the selection to the Symbol font. + +

View and copy text formats

Microsoft Word 2007

CTRL+SHFT+* (asterisk on numeric keypad does not work) SHFT+F1 (then click the text with the formatting you want to review) CTRL+SHFT+C CTRL+SHFT+V Set the line spacing Display nonprinting characters. + Review text formatting. + Copy formats. Paste formats. + +

Microsoft Word 2007

CTRL+1 CTRL+2 CTRL+5 CTRL+0 (zero) Single-space lines. + Double-space lines. + Set 1.5-line spacing. + Add or remove one line space preceding a paragraph. +

Align paragraphs

Microsoft Word 2007

CTRL+E CTRL+J CTRL+R CTRL+L CTRL+M CTRL+SHFT+M CTRL+T CTRL+SHFT+T CTRL+Q Switch a paragraph between centered and left-aligned. + Switch a paragraph between justified and left-aligned. + Switch a paragraph between right-aligned and left-aligned. + Left align a paragraph. + Indent a paragraph from the left. + Remove a paragraph indent from the left. + Create a hanging indent. + Reduce a hanging indent. + Remove paragraph formatting. +

Apply paragraph styles

Microsoft Word 2007

CTRL+SHFT+S ALT+CTRL+SHFT+S ALT+CTRL+K CTRL+SHFT+N ALT+CTRL+1 ALT+CTRL+2 ALT+CTRL+3 Perform a mail merge Open Apply Styles task pane. + Open Styles task pane. + Start AutoFormat. + Apply the Normal style. + Apply the Heading 1 style. + Apply the Heading 2 style. + Apply the Heading 3 style. +

Microsoft Word 2007

ALT+SHFT+K ALT+SHFT+N ALT+SHFT+M ALT+SHFT+E ALT+SHFT+F Preview a mail merge. + Merge a document. + Print the merged document. + Edit a mail-merge data document. + Insert a merge field. +

Work with fields

Microsoft Word 2007

ALT+SHFT+D ALT+CTRL+L ALT+SHFT+P ALT+SHFT+T CTRL+F9 Insert a DATE field. Insert a LISTNUM field. Insert a PAGE field. Insert a TIME field. Insert an empty field. Update linked information in a Microsoft Office Word CTRL+SHFT+F7 source document. F9 Update selected fields. CTRL+SHFT+F9 Unlink a field. + + + + + + + +

SHFT+F9 ALT+F9

Switch between a selected field code and its result. Switch between all field codes and their results. Run GOTOBUTTON or MACROBUTTON from the ALT+SHFT+F9 field that displays the field results. F11 Go to the next field. SHFT+F11 Go to the previous field. CTRL+F11 Lock a field. CTRL+SHFT+F11 Unlock a field. Handwriting recognition

+ + + + + + +

Microsoft Word 2007

Left ALT+SHFT +C +H Switch between languages or keyboard layouts. Display a list of correction alternatives. Turn handwriting on or off. Turn Japanese Input Method Editor (IME) on 101 ALT+~ keyboard on or off. Right ALT Turn Korean IME on 101 keyboard on or off. CTRL+SPACEBAR Turn Chinese IME on 101 keyboard on or off. Function keys + + + + + +

Microsoft Word 2007

F1 F2 F4 F5 F6 F7 F8 F9 F10 F11 F12 Get Help or visit Microsoft Office Online. + Move text or graphics. + Repeat the last action. + Choose the Go To command (Home tab). + Go to the next pane or frame. + Choose the Spelling command (Review tab). + Extend a selection. + Update the selected fields. + Show KeyTips. + Go to the next field. + Choose the Save As command (Microsoft Office Button ). +

SHIFT+Function key

Microsoft Word 2007

SHFT+F1 SHFT+F2 SHFT+F3 SHFT+F4 SHFT+F5 SHFT+F6 SHFT+F7 Start context-sensitive Help or reveal formatting. + Copy text. + Change the case of letters. + Repeat a Find or Go To action. + Move to the last change. + Go to the previous pane or frame (after pressing F6). + Choose the Thesaurus command (Review tab, Proofing group). +

SHFT+F8 SHFT+F9 SHFT+F10 SHFT+F11 SHFT+F12

Shrink a selection. Switch between a field code and its result. Display a shortcut menu. Go to the previous field. Choose the Save command (Microsoft Office Button ).

+ + + + +

CTRL+Function key

Microsoft Word 2007

CTRL+F2 CTRL+F3 CTRL+F4 CTRL+F6 CTRL+F9 CTRL+F10 CTRL+F11 CTRL+F12 Choose the Print Preview command (Microsoft Office Button ). + Cut to the Spike. + Close the window. + Go to the next window. + Insert an empty field. + Maximize the document window. + Lock a field. + Choose the Open command (Microsoft Office Button ). +

CTRL+SHIFT+Function key

Microsoft Word 2007

CTRL+SHFT+F3 CTRL+SHFT+F5 CTRL+SHFT+F6 CTRL+SHFT+F7 Insert the contents of the Spike. Edit a bookmark. Go to the previous window. Update linked information in an Office Word 2007 source document. + + + + + + + +

CTRL+SHFT+F8, and then press Extend a selection or block. an arrow key CTRL+SHFT+F9 Unlink a field. CTRL+SHFT+F11 Unlock a field. Choose the Print command (Microsoft CTRL+SHFT+F12 Office Button ). ALT+Function key

Microsoft Word 2007

ALT+F1 ALT+F3 ALT+F4 ALT+F5 ALT+F6 ALT+F7 ALT+F8 ALT+F9 Go to the next field. Create a new Building Block. Exit Office Word 2007. Restore the program window size. Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. Find the next misspelling or grammatical error. Run a macro. Switch between all field codes and their results. + + + + + + + +

ALT+F10 Maximize the program window. ALT+F11 Display Microsoft Visual Basic code. ALT+SHIFT+Function key

+ +

Microsoft Word 2007

ALT+SHFT+F1 Go to the previous field. ALT+SHFT+F2 Choose the Save command (Microsoft Office Button ). ALT+SHFT+F7 Display the Research task pane. Run GOTOBUTTON or MACROBUTTON from the field ALT+SHFT+F9 that displays the field results. ALT+SHFT+F10 Display a menu or message for a smart tag. CTRL+ALT+Function key + + + + +

Microsoft Word 2007

CTRL+ALT+F1 Display Microsoft System Information. + CTRL+ALT+F2 Choose the Open command (Microsoft Office Button ). +