Product Overview

Open Text Document & Report Management for IBM AS/400 iSeries
A solution for capturing, managing and enhancing the value of documents and reports on IBM AS/400 iSeries-based systems

Today's organizations realize that reducing paper and moving to digital storage is the key to cutting information management costs, improving workflow efficiencies and meeting regulatory requirements. Businesses need a solution that can capture and manage content, while also making relevant information easy to find. Designed for IBM AS/400 iSeries systems, Open Text Document & Report Management captures, secures, and improves accessibility of business information. Document & Report Management is a powerful Production Imaging and Enterprise Report Management solution for capturing and indexing transactional and report content, and archiving it in a secure central repository to enable efficient multi-channel delivery and make information easy to find and access.

Production Imaging features

Manage high-volume

scanning
Automate metadata tagging Provide centralized

Production Imaging: Create high-value digital assets from paper records and transactions
Staying competitive in today's demanding business climate compels organizations to maintain detailed records of all business transactions and to have immediate and reliable access to informationwhether originating in Accounts Payable, Human Resources, or any other line of business area. To enable rapid and dependable access to information, organizations need to be able to digitize and index their everincreasing volume of paper forms and documents. The proliferation of paper invoices and documents increases operating costs, creates a tremendous burden to securing and providing long-term storage, and carries inherent risks that can undermine regulatory compliance, disaster recovery and business continuity.

information access
Integrate with existing

systems
Recognize electronic forms Enhance scanned images

Enterprise Report Management features

Support enterprise report

format standards
Search by metadata or report

content
Define flexible access rights Enable report annotation Provide a secure repository

Support for "three-way" matching facilitates data entry and validation. The optional ContentExplorer module provides instant, browser-based access to business-critical documents, reports, files and workflow cases via a simple, intuitive user interface.

for document management

To minimize expenses, enable business users to extract the maximum value from business documents, and strengthen customer relationships and corporate reputation, organizations need a production imaging solution that can handle a large number of documents and improve access to information.

Extract maximum value from information with minimal investment of time

Process-intensive departments most often experience the adverse effects of the proliferation of paper documents. Accounting departments, for example, must process bills, invoices, payrolls and more. Paying an invoice requires multiple pieces of supporting documentation, each of which must be handled, stapled, routed, tracked and filed differently. What should be a simple process becomes increasingly inefficient and time consuming. Furthermore, at the end of the information generation and capture lifecycle, content only has value if it can be found among the thousands of pages of other documents not an easy task in an uncontrolled storage environment. Production Imaging lets your business users extract the maximum value from paper documents, transforming physical records into digital information assets. Captured documents extend and power your business processes, rather than consuming valuable storage space with little beneficial return. The information contained within scanned documents is immediately indexed and fully searchable. Automated metadata tagging lets you classify information as part of the imaging processensuring that it is easy to find for business use in the future. Production Imaging significantly improves employee productivity, reducing the time spent gathering information and reducing the time required to access client files or search for customer information. With Production Imaging, information is fully accessible to any user across the enterprise from a standard Web browser, enabling a degree of information sharing and collaboration that is simply not possible with paper-based documents. Distributed scanning capabilities allow multiple departments to share the usage and cost of a single, high-quality scanning solution, while having consolidated access to the scanned information at the same time.

Product Overview duct

Enterprise Report Management: Improve access to critical information by streamlining the report capture process and enabling efficient multi-channel delivery
As business operations expand across multiple locations and lines-of-business, enterprise reporting requirements grow in scope and complexity. The information that was once maintained in a single system and routed to a single destination must now be captured from a variety of different sources, from an increasing number of file formats. In addition, different sections of reports need to be routed everywhere, from user workstations to network printers, from wireless devices to conventional in-trays.

Streamline report capture and reduce operating costs

Streamline report management to significantly reduce operating costs

Capturing, preparing, organizing, and indexing reports for a global organization is expensive and consumes a great deal of both employee time and physical storage space.

The information that comprises a report may originate from any number of sources, including e-mails, faxes, or print streams. The challenge facing organizations is capturing this information into a single, secure repository, quickly and reliably, while accommodating the business processes reliant upon this information. To reduce operating costs and make the most out of information, organizations need to eliminate the proliferation of physical reports. With Enterprise Report Management, electronic versions of corporate records replace costly microfiche, microfilm, tape, and paper archives. Using a report viewer or Web browser, reports as well as the metatagged information they contain are immediately available to authorized users at any desktop, just seconds after they have been prepared. During the report capture process, you can automatically apply metadata tags to content. Based on configurable rules, index information is extracted from the report data stream. Later, index information helps users to quickly locate needed documents when performing searches across the millions of reports stored in your file system. Furthermore, page detection capabilities generate an automatic table of contents structure for the document, enabling fast page-level access. By providing automatic metadata tagging, Enterprise Report Management significantly streamlines the report capture process, and minimizes the effort required to manage reports over time. Reports that used to take hours to prepare can be generated in seconds, and re-used for as long as required.

Open Text Document & Report Management for IBM AS/400 iSeries: Key Benefits
Enhance the value of one of your most important corporate assetsinformation. For information to be valuable, users need to be able to find it and use it to support their work and decisions. Metadata and indexing information are critical to helping employees find what they need, when they need it. Both Production Imaging and Enterprise Report Management automatically index and extract metadata from captured information, adding to its usefulness without complicating the capture process. Streamline business processes and encourage collaboration. Routing physical information and reports is inefficient, slow, and often expensive companies are dependent upon copying, print, courier, and fax to deliver documents. With Document & Report Management, electronically stored information is just a click away in a central repository, speeding up business processes and making collaboration easier than ever. Reduce operating costs, ensure regulatory compliance, and protect against disaster. Using a single, secure digital repository, Document & Report Management reduces the size of costly physical stores and introduces other important benefits. The storage repository protects information from unauthorized access and disaster, helping enterprises to meet regulatory compliance requirements.

Sales
www.opentext.com sales@opentext.com

Corporate Headquarters
275 Frank Tompa Drive Waterloo, ON N2L 0A1 Canada Phone: +1 519 888 7111 Fax: +1 519 888 0677

European Headquarters
Technopark 2 Werner-von-Siemens-Ring 20 D-85630 Grasbrunn Germany Phone: +49 89 4629 0 Fax: +49 89 4629 1199

North America Sales

1 800 499 6544

If you are an Open Text partner or customer, visit online.opentext.com for more information about this and other Open Text solutions. Open Text is a publicly traded company on the NASDAQ (OTEX) and the TSX (OTC).

International Sales
1 8004996 5440

Copyright 2009 by Open Text Corporation. Open Text, The Content Experts, Livelink, and Livelink ECM are trademarks or registered trademarks of Open Text Corporation. All other trademarks or registered trademarks are the property of their respective owners. All rights reserved. Printed in Canada. S_M_PO_DRMAS400_E(20090423)