Creating & delivering online courses with

Dokeos 2.0

Trainer manual

 Dokeos May 2011

Table of contents

Foreword......................................................................................................................................................................... 5 What is Dokeos?........................................................................................................................................................ 5 What to do with Dokeos?........................................................................................................................................... 5 For who is this manual intended?.............................................................................................................................. 6 Structure of the manual............................................................................................................................................. 6 Part 1..................................................................................................................................................................................... 7 New features of version 2.0............................................................................................................................................. 7 Drag and drop............................................................................................................................................................ 8 Mediabox................................................................................................................................................................... 8 Mindmaps.................................................................................................................................................................. 9 Quiz templates .......................................................................................................................................................... 9 The authoring tool improved.................................................................................................................................... 10 To accompany you throughout this book.................................................................................................................11 Part 2................................................................................................................................................................................... 12 Create the first course structure.................................................................................................................................... 12 Chapter 1: Register online............................................................................................................................................. 13 Chapter 2: Roles assigned to users.............................................................................................................................. 14 Definition of the roles............................................................................................................................................... 14 Roles and rights....................................................................................................................................................... 14 Chapter 3: Create a course structure............................................................................................................................ 15 Do you already have a user ID and a password?....................................................................................................16 What is new between two visits?............................................................................................................................. 16 Chapter 4: The course home page................................................................................................................................ 17 Structure of the course home page......................................................................................................................... 17 Navigate the Dokeos interface................................................................................................................................. 18 Customize the introduction text by using the internal editor....................................................................................19 Chapter 5: Configure course settings............................................................................................................................ 20 Control access to the course................................................................................................................................... 20 Part 3................................................................................................................................................................................... 21 Use the Dokeos tools ................................................................................................................................................... 21 Chapter 1: Manage courses and categories..................................................................................................................22 Chapter 2: Documents and Mediabox tools......................................................................................................25 Create a folder......................................................................................................................................................... 25 Quick folder navigation............................................................................................................................................ 25 Transfer a document from your work space to the platform....................................................................................26 Rename a document (or folder) / Add comments to documents (or folders) ..........................................................27 Change the visibility of documents and folders.......................................................................................................27 Move a document or a folder................................................................................................................................... 27 Display the image gallery......................................................................................................................................... 27 Download files, folder content or entire Documents content.............................................................................28 Delete a file or a folder............................................................................................................................................. 28 Find a file in the documents .................................................................................................................................... 29 View the contents of the Mediabox ......................................................................................................................... 29 Import new media in a Mediabox category .............................................................................................................30 Manage media in the Mediabox .............................................................................................................................. 30 Create a new document directly in Dokeos, without templates...............................................................................31 Create a new document directly in Dokeos, with templates ...................................................................................32 Transform a document into a personal template ....................................................................................................34 Delete a personal template from the templates list..................................................................................................34 Watch the course quota........................................................................................................................................... 34 Chapter 3: Description tool...................................................................................................................................... 35 Chapter 4: Links tool................................................................................................................................................ 36 Add a new link category........................................................................................................................................... 36 Add a link................................................................................................................................................................. 36 Manage folders and links......................................................................................................................................... 37 Chapter 5: Quiz tool................................................................................................................................................. 38 Quiz categories........................................................................................................................................................ 38 Create a quiz............................................................................................................................................................ 39 Manage quizzes....................................................................................................................................................... 39

Create a question.................................................................................................................................................... 40 Chapter 6: Glossary tool.......................................................................................................................................... 48 Chapter 7: Announcements tool.............................................................................................................................. 49 Chapter 8 : Agenda tool........................................................................................................................................... 51 Chapter 9: Chat tool................................................................................................................................................ 53 Chapter 10: Notebook tool....................................................................................................................................... 54 Chapter 11: Users tool............................................................................................................................................. 55 Chapter 12: Forums tool.......................................................................................................................................... 59 Reply to this thread or Reply to this message ?.....................................................................................65 Chapter 13: Groups tool.......................................................................................................................................... 67 Chapter 14: Assignments tool................................................................................................................................. 71 Chapter 15: Surveys tool......................................................................................................................................... 74 Chapter 16: Wiki tool............................................................................................................................................... 78 Chapter 17: Mindmaps tool..................................................................................................................................... 81 Chapter 18: Blogs tool............................................................................................................................................. 83 Chapter 19: Reporting tool...................................................................................................................................... 88 Chapter 20: Settings tool......................................................................................................................................... 90 Chapter 21: Gradebook tool.................................................................................................................................... 92 Chapter 22: Backup and Copy tools.................................................................................................................. 96 Chapter 23: Profile and Social tabs................................................................................................................... 98 Chapter 24: Reporting tab..................................................................................................................................... 100 Part 4................................................................................................................................................................................. 101 Create modules linked with the Author tool...........................................................................................................101 Chapter 1: Create a module........................................................................................................................................ 102 Chapter 2: Using SCORM modules ............................................................................................................................108 Part 5................................................................................................................................................................................. 110 Functions specific to Dokeos 2.0 Pro..........................................................................................................................110 Chapter 1: Videoconference tool...........................................................................................................................111 Chapter 2: Oogie......................................................................................................................................................... 114 Annex 1............................................................................................................................................................................. 116 Functions of the internal editor.................................................................................................................................... 116

Foreword
What is Dokeos?
Dokeos is a platform for distance learning (or e-learning platform), intuitive and easy to use. Whether you are trainers, learners, continuing education auditors, with Dokeos you will find all the tools to organize courses. Dokeos allows trainers to focus on creating scenarios and content by freeing them of any technical aspect. Dokeos lets you express your creativity to develop attractive, interactive and multimedia courses. Dokeos is also available for users of collaborative tools: videoconferencing, forums, blogs, wiki ...

Apart from its ease of use, Dokeos is free open source software. The Dokeos code is accessible to all and can be modified or adapted for specific requirements by anyone.

What to do with Dokeos?

Dokeos offers, under a common interface: an effective and ergonomic learning environment, now adapted for mobile media and more particularly for tablets tools for producing online content: o mediabox o rapid content creation with or without templates o quiz creation o insert links o create a glossary o conversion of presentations into modules o import SCORM modules o ... tools dedicated to trainer/learners interaction: o mindmapping o forum o wiki o sending online assignments o ... advanced reporting tools to measure the progress of users: o time spent in courses o results of quizzes and surveys o export data to a spreadsheet o 5

For who is this manual intended?

This manual is meant for teachers, trainers and mentors who are keen to use tools that will help them deliver their courses to learners via the Internet. You will soon discover that Dokeos is a versatile platform capable of satisfying your most imaginative online teaching and training needs. If you are convinced that delivering an online course is more than just transferring documents to a server and authorizing access to teachers and students, if you are keen to exploit the interactive multimedia aspects of digital educational content, if you think that collaborative exchanges between users also contribute to the development of competence and acquisition of knowledge - then Dokeos is made for you. It will satisfy your concerns as a teacher, instructor or trainer who expects and demands a genuine value-added tool for webbased distance education and training. Do you require specific technical competence to use Dokeos?
Technically speaking, to use Dokeos you only have to be familiar with your favorite web browser. You should be able to handle text and forms and click on icons and buttons ( OK , Validate , Browse , etc...) and to prepare your own digital documents to place in your courses. That is all. With such ease of use, you will be able to concentrate on what is most important for a creator of an online course - the content. And, of course, the excellent educational environment! This manual is not concerned directly with the creation of instructional content. We expect that you are already familiar with editing text, and you know how to surf and browse and how to use a messaging/chat tool.

Structure of the manual

Each section of this manual, illustrated with numerous screenshots, will guide you in learning the different tools offered by Dokeos. By following the steps shown by the author you will quickly discover new possibilities for online training and teaching. This manual has five separate sections:

The first section (page 8 onwards) presents the main new features of version 2.0: drag and drop, Mediabox, mindmapping, quiz templates and improvements of the authoring tool. The second section (page 13 onwards) gives steps on how to proceed with your online registration, and how to create your first course structure. The third section (page 22 onwards) demonstrates how to use the different tools that Dokeos 2.0 offers which you will need to build and deliver your courses. The fourth section (page 102 onwards) covers the usage of two widely used tools: Modules and Author. The fifth section (page 111 onwards) presents two features specific to the Pro version of Dokeos 2.0: Videoconference and Oogie. In the appendix (page 117), you will find the summary of the functions used in the internal editor.

New features of version 2.0

A few months of waiting since Dokeos 1.8.6... By listening attentively to the requests made by users (you and me!)... A lot of reflection and work by the developer team.... Many tests, experiments, learning... And Dokeos 2.0 has arrived, entirely redesigned, adapted to changing technologies and their uses: mindmapping integration in learning processes, tools for scenario modules and courses, management of social networks. The interface is also a revolution. Everything is designed for touch screen and adapted for mobile media (tablets, iPad ...). Drag and drop in Dokeos 2.0 with your fingertips. Its large icons and menus are visual wonders to simplify the task of trainers and learners. Five innovations are briefly presented in the following pages. Just enough to give you the desire to learn more. You will then have to go to the third part of this manual, detailing all the features of Dokeos 2.0. Enough spoken, discover quickly: The integration of drag and drop in the usual tools The Mediabox for storing and retrieving media with simplicity The Mindmaps to help organize the thread of thoughts or to design complex scenarios Quiz templates guiding the trainer in designing tests Improvements of the authoring tool

Part 1

Drag and drop

The drag and drop feature integrated in Dokeos 2.0 is found (amongst others) in the agenda: you can drag an event from one day to another, from one slot to another or change the start and end times by intervening with the mouse (or finger!) on the time limits of the event!

You will find the drag and drop feature in a number of tools: personal categories to classify the courses, links, quizzes and especially the authoring tool.

Mediabox
Underneath a simple user-interface hides an important development for the media classification of a course: Mediabox. Clicking on a media category, you have direct access to default available media (here, a sample of photos):

You can also import your own media in the Mediabox and manage them with disconcerting ease!

Mindmaps
A mindmap, or heuristic chart, can be drawn simply on a sheet of paper or a table, which allows working together on the same map. Dokeos 2.0 is based on the latter scheme by offering two tools, one online (Mindmap tool) and the other on the local desktop (Dokeos MIND).

Quiz templates
Dokeos 2.0 revolutionizes this tool by offering, in addition to the seven usual quiz types, a set of thirty quiz templates, ready to be deployed.

You just simply enter the questions!

The authoring tool improved

Completely redesigned and greatly simplified, the Author tool has also the drag & drop feature and selection of content via an interface modeled on the Mediabox, you will love it!

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To accompany you throughout this book...

To help you take control of the various features of Dokeos 2.0, you will be accompanied throughout the book by three characters: a trainer and two learners, all three taking part in a mixed training (blended learning) whose objective are to control a software for Computer Aided Design (CAD) used in the field of Building industry and Public works (BP). You do not need to be an expert in CAD or BP to monitor the progress of these three characters! This training support is not just an excuse to discover the features which you will have to exploit yourself quickly. But in fact, the presentations are not finished: Michel Allebert is the trainer responsible for courses supports in this book. Throughout the pages, he will accompany you to create the course structure, set its properties, and use the various tools, from the simplest to the most powerful. Very attentive to the progression and participation of learners, he is particularly fond of the tools Forum and Mindmap, assessing regularly the contributions of participants and used without restraint the Mediabox to store and quickly find the various media he designs.

Gwnalle Bouras is an architect employed at DR&DL Studio. Expert in 3D computer graphics, she now wishes to specialize in the production of detailed drawings intended to be used on construction sites. Between classroom course sessions, Gwnalle appreciates being able to train independently through online courses developed by her trainer. To regularly validate her skills acquisition, she takes the quiz prepared by M. Allebert and sends him the files via the Assignments tool.

For Anne Flore, who holds a position of designer in an engineering firm, a classroom or distance training must respond immediately to the concerns of the learner. Thus, she frequently uses the Chat tool and is diligent in online conferences given by the trainer.

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Create the first course structure

Dokeos is accessible via Internet and/or via the company Intranet. The address of the Dokeos home page has been communicated to you by the administrator or the IT manager. If this is not the case, contact him directly to obtain this information. In addition to the address of the home page, the administrator may have given you a user ID and password. The administrator has in fact the ability to make multiple registrations, which helps to avoiding making a series of individual registrations. User ID and password will enable you to be recognized as the creator of courses in Dokeos. If you already have this information, you can go directly to chapter 2 of this second part, where you create a first structure of a simple course. In chapter 1 you will learn how to register yourself as a course creator. Chapter 3 will familiarize you with the home page of the first course you create, while chapter 4 gives you a quick tour of the properties related to each course. The course functionality will be discussed in detail in part 3 of the manual.

Part 2

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Chapter 1: Register online

By entering the address of the homepage in the address bar of your browser, you reach the homepage of the platform. If no user ID and password has been given to you, you can register yourself as a course creator by clicking on the link Register .

You immediately arrive at a simple form. Now you have to decide and fill in a user ID and a password with which you wish to log in to Dokeos on your subsequent visits. Your user ID and password should be kept confidential (they are your unique identifiers for Dokeos). We recommend that you keep them carefully and not communicate them to anyone else. During this part of the registration, please check off the box marked Create course , or else you will be assigned the status of a student and will not be able to create any courses! Click on the Validate button to confirm your registration as a course creator. You will then see a confirmation screen. By clicking on the button Create a course you will come to a new form authorizing the creation of your first course. You have to complete this form to create your new course.

To confirm your registration and help you remember your user ID / password, you will immediately receive a confirmation email, the content type is displayed here on the right. You can use the services of the platform administrator to customize the content of the message.

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Chapter 2: Roles assigned to users

Definition of the roles
To help you organize who does what, Dokeos offers five assigned roles with different responsibilities: Learner Trainer Human Resources Manager Sessions administrator Platform administrator The rights evolve/move by concentric circles: the level of responsibilities N+1 has all the rights of N and more. The Human Resources Manager is an exception: he cannot manage the system, even if he has a total view on the tracking of learners. The profile of Sessions administrator appears only with the creation of the sessions: he is the person in charge of a session and ensures reporting.

Roles and rights

The description of the rights of Sessions administrator and the Human Resources Manager is achieved when these two roles are in their main function and they are not registered as a learner in a course. Keep in mind that when a Sessions administrator has been assigned as a Trainer, he has the same rights as the responsible trainer on the courses that are included in the sessions.

Human Resources Manager

Sessions administrator

Create a course Manage the interaction and production tools Use the interaction and production tools Create or import contents in the Documents tool Exploit the administration tools of a course (Settings, reporting and backup) Register learners to a course Create sessions Register learners in a session Add new courses to a session Access to detailed reporting of the learners
(1) (1)

Except within the framework of the groups tool, where the creation and/or import of documents are authorized in the groups tools

Platform administrator 14

Learner

Trainer

Chapter 3: Create a course structure

You have just registered online. After clicking on the button Create a course the creation form appears.

By default, you are in charge of this course. Now you only have to provide: A clear and detailed course title. A course category among those displaying in the drop-down list. The used language to display the environment of your course (nothing prohibits you to choose French, even if Dokeos is installed in English). The choice of language will not influence the course content, just the working environment in which your content is displayed. Then click the Validate button. A confirmation page appears, offering you the choice: To enter directly into the created course and to discover the tools. To return to the list of courses that you are responsible for.

The structure of your first course is now created. By using the instructional material you have with you (text, images, flash, video, audio ) you will be able to populate this structure which right now is just an empty area with many powerful tools, but no learning content whatsoever.

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Do you already have a user ID and a password?

If you already have a user ID and password (which would be the case if you have registered earlier or if your administrator has provided these) you can directly reach your course list after identifying yourself (logging in) on the login page. On your first visit, this homepage will not contain any courses. By clicking on the link Create a course , you will reach the course creation form and will be able to proceed to create your first course. For your subsequent visits, you will proceed in the same way to create new courses.

What is new between two visits?

You are informed of the access by participants to certain tools, by icons which appear to the right of the title of your course. If you have to manage many courses, this information can be very useful for example, you will get to know of new posts in the forum since your last visit, new documents received etc.

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Chapter 4: The course home page

From your course list one click is enough to access the home page of one of them:

Structure of the course home page

The course home page is divided into four zones: The course heading present on all screens. This allows quick and efficient navigation, Customizable introduction, which can be created/edited by using the Dokeos html editor, The list of tools available for the teacher, by default all are visible to learners The section with administrative tools and only visible for course creators

Header present on all screens Customizable introduction by using the internal editor Production tools available for the trainer. Clicking on the eye beside a tool makes it invisible to learners, yet still available for the trainer Interaction tools available for the trainer

Administration inaccessible to learners

A course, as defined by Dokeos, is a set of tools visible to the user. An invisible tool is inaccessible to users who do not have the status of course creator. The choice of tool visibility lies with the course creator. Based on the teaching strategy they devise, course creators can hide or show certain tools to learners. Drawing on their extensive training experience, the designers of the Dokeos platform have classified the tools meant for learners into two groups: the Authoring tools, and the Interaction tools. If the platform administrator has not changed the options, by default all the Authoring and Interaction tools are visible when a new course is created. It is for you to decide, as per your teaching plan, which tools to show and which to hide.

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Navigate the Dokeos interface

The different pages of your course are quickly accessible from the navigation bar at the top of the screen:

The tabs give convenient access to the home page of the platform, to your course list, edit your profile and associated social tools, agenda, the reporting section and logout ( Logout link next to your user ID):

Finally, the action bar is generalized with a contextualized display of the tools, its reading and its use are greatly facilitated:

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Customize the introduction text by using the internal editor

The introduction text can be changed by using the Dokeos internal html editor. The editor applet has been enhanced considerably. You will come across this editor in its more (or less) simplified form in many pages. Using the editor it is possible to format text, add images and create hyperlinks without resorting to html coding. It is also possible to insert Flash animations, mp3 audio files, videos, tables In addition, the editor gives you access to attractive templates for creating online content.

After placing and formatting all the necessary material in the editor click on the Validate button to preview the result:

Take advantage of the internal editor to lend impact to key content elements of your course. If activated by the platform administrator, the internal editor is available for creating introduction text content for most of the tools you provide to learners. To use the internal editor just click on the Scenario link. You will be able to use the internal editor to create html documents directly in Dokeos. You can also use the introduction of your course to insert a scenario for it. Several scenarios are available through the internal editor, and are ready to be exploited, modified, enriched ...

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Chapter 5: Configure course settings

While creating a course you fill in information such as: title and code of the course, the category to which it belongs, etc... All this information, and more, is accessible and modifiable through Settings .

Control access to the course

During the course building stage it is preferable not to allow participants to have access. Learners would be disappointed with incomplete content and hardly be motivated to return - even if in the meantime you have finished setting up the course. You can control course access in Settings . When preparing the course a wise decision would be to prevent access by anyone except course creators, (check the radio buttons Closed under Access and This function is only available to trainers under Subscription. See screenshot below). Now, course access is restricted to the course creator, and no registration is possible by learners. Another option - you can allow registration to the course but not allow access (leave the radio button Closed under Access checked and check Allowed under Subscription). In this case, learners can enroll but cannot access the course. Eventually you can close registrations and allow access only to registered participants (check the radio buttons Private access under Access and This function is only available to trainers under Subscription). Then, if you need to, from the Users list you can identify and unsubscribe intruders. Some organizations do not allow self-registration by learners. They prefer a centralized enrollment approach. The above method is ideal in such situations because you as the trainer in-charge are in total control of learner registration.

You have created your first course and you know how to control access in Settings . But the course is empty. It does not contain any learning material and the interaction tools are not set up. Part 3 will help you discover the functions of the different tools. Your Dokeos course as an instructional offering to the whole world!
If you wish to let the whole world benefit from your course, why not let everyone in? By checking the corresponding box, via a link (installed automatically) on the welcome page of your platform, you make the course accessible to anybody. Only restriction interactive learner participation is not feasible - no posting of messages in the forum, no sending of documents, assignments etc.

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Use the Dokeos tools

Part 3

In the second part of this manual you created an empty course structure. Right now, as mentioned earlier, there is no content in the course and the various course tools have not been set up. To help you select which tools to use in your course we are going to look at the functions of each tool. Each chapter of the third part covers one tool in detail. The order of the tools corresponds to the new organization of the course home page. First the Authoring tools, then the Interaction tools, and finally the Administration tools. The Modules and Author tools, owing to its powerful features, will be explained separately.

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Chapter 1: Manage courses and categories

You will soon have to manage a large number of courses. Dokeos 2.0 offers in addition to general course categories, common to all course creators, the ability to create personal course categories, visible only to you - to help you classify and arrange your courses the way you want in your Courses page. These categories are not linked to the global course categories created by the platform administrator. In the absence of these personal categories, all courses are grouped under Default category .

In the Account menu click on the Catalogue link to reach the page with the course management tools. Click on the Category link, fill in the name of the new personal category and then click on the button Validate . The created category appears in a list at the bottom of the page. You can at this stage create many personal categories. The sorting of the personal categories and the courses within these categories is now simply done by drag and drop! It is incredibly easy.

Once your courses are sorted and linked to personal categories, your Courses space will be much better organized. Courses that you have not put in categories will show on top of the page:

To delete a personal category, click on the Catalogue link. 22

A click on the Delete button, represented by a red cross, permanently deletes (after asking for confirmation) the personal category. The courses within the category then show up on top of the page along with other non-categorized courses:

Interaction between global course categories and personal categories

Whenever a course is created you have to link it to one of the existing global course categories visible to the users of the platform. The personal categories described in this section are only meant to help you organize your Courses space. The personal categories do not interact with the global course categories of the platform. Other users will not see your personal categories.

For supervision or other reasons you may wish to register as a learner (not as a course creator) in a course offered by a colleague. By clicking on the Subscribe link, you will see the list of course categories. If you know to which category a course belongs, you can easily reach the course title.

Otherwise, you can search the whole or a part of the course title (search by full title, by keyword or by a part of the title, whichever works. If you are more precise in your search you will reach the course faster).

Once your colleague's course title appears, click on the Subscribe icon to proceed with the registration. A confirmation message will appear immediately, indicating that the registration has taken place. You will then have a learners status and will be able to use only those tools enabled for learners by your colleague.

On the list of your courses, you can identify at first glance: 23

The courses for which you are responsible: The courses of which you are a simple participant:

Unsubscribing is equally easy. Start by clicking on the Catalogue link. The course list appears. Proceed by clicking on the Delete icon represented by a red cross. A confirmation message will appear. Click OK to unsubscribe. You cannot, of course, unsubscribe from a course you have created.

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Chapter 2: Documents and Mediabox tools

The Documents tool works like the file management system of your computer. You can transfer all types of documents (html, Word, PowerPoint, Excel, Acrobat, Flash, QuickTime, etc.), rename them, and place them in the folders you create. To view and use the documents, users need to have the related applications or viewers installed on their computers. For example, learners will not be able to view .doc files if they do not have Microsoft Word or other compatible viewer or application installed on their PCs. The Documents tool is probably one of the first tools you will be using. Just as you do with the files in your computer, it is advisable to organize the contents of the Documents tool with care, so that minimum time is spent searching. The Mediabox, new in Dokeos 2.0 will help you greatly in this area!

Create a folder
For effective file organization Dokeos offers folder and sub-folder (directories and sub-directories) creation facility in the Documents tool. To create a new folder: click on the link Create folder enter the name of the folder and click on the Validate button

Quick folder navigation

When you create a new course, the Documents tool contains many folders by default (audio, chat, flash, etc...). For quick navigation in the folder tree of your course, a drop down list called Folder is present on the top right of the screen. With a click or two you can reach any level of the folder tree you have created for structuring your course.

When you reach a sub-folder, you can use the Up button to reach an upper level of the tree. For even quicker folder navigation you can use the drop down menu folders tree. 25

Transfer a document from your work space to the platform

From the Folder drop down menu, reach the folder where you wish to place the document. Click on the Upload link. On the page that appears, click on the Browse button. A dialogue box appears which allows you to explore your computer or network's hard disk(s) enabling you to choose the document to transfer. After selecting the document, close the dialogue box by clicking on the Open button. You can now import multiple documents at once by clicking on the Add link on the right of the first import field Click on the Import documents button to send the document(s) in the previously selected folder.

Be careful of files that have the same name as an already uploaded file in the selected folder. If this is the case (the existing file could, for example, be an older version of a document that has been modified), then : Ticking off Do nothing will prevent the transfer and leave the older version of the file on the server. Ticking off Overwrite existing file replaces without confirmation the older file with the uploaded version Ticking off Rename uploaded file allows you to preserve the older version on the server. The new version will have an extension added to its name (_1, then _2, etc). Several files to be transferred? Compress then uncompress!
It is not possible to select multiple files. The work-around is to compress multiple files to transfer into a zipped archive. This way, with a single upload, you can send not only text files but images, animations and audio as well. If the document to be transferred is a compressed document (a file with the zip extension) tick off the box Uncompress zip to inform the server that it has to uncompress the zip archive file.

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Rename a document (or folder) / Add comments to documents (or folders)

Click on the Edit icon in the group of icons next to the file or folder to be modified Fill in the Title and/or the Comment field, then click on the Validate button.

Change the visibility of documents and folders

Click on the visibility icon Visible / Invisible in the group of icons next to the name of the document, represented by a closed or open eye in the Visible column. The name of a hidden document or folder appears in grey, a visual indication that the document is not visible to learners. The document (or the folder) still exists, but is visible only to the course creator. Click again on the visibility icon to unhide the document or folder.

Move a document or a folder

Click on the Move icon in the corresponding column of the table listing the document. The Move to drop down list of the folders appears. Select the destination folder Then click on the Move the file button. The contents of the destination folder are displayed automatically. To go back to the main/parent folder, click on the Up icon/link. Sorting the documents
Just like in your PC's file explorer, the documents folders and sub-folders can be sorted by type, name, size and date. Clicking on the heading of each of the columns allows sorting by ascending or descending order; sorting by name sorts alphabetically. A small trick helps in controlling the order of folders and documents. Before the names of the files or folders you can put an index number 01_, 02_ etc. to get an ordered sequence.

Display the image gallery

The presence of images (in gif, jpeg or png format) in folders is detected by Dokeos. The Gallery link appears when images with these extensions are stored in the folder.

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A click on the Gallery link displays the image gallery, which is a simple manual slideshow displaying the images in actual size, as thumbnails, or resized if they are larger than the screen size.

In the gallery, each image can be deleted (after request for confirmation), made invisible or downloaded.

Download files, folder content or entire Documents content

You may need to edit and re-upload files, or you may need backups. You can download an individual file, a folder or the entire content of the Documents repository by using the following downloading options:

For downloading a zipped archive (file compressed in zip format) containing all the files and folders in the Documents repository, click on the Save zip link/icon:

For downloading an archive containing all the files and sub-folders of a folder, click on the Download icon located on the right of the folder name:

For simply downloading a file, click on the icon located on the right of the file name:

Delete a file or a folder

To delete, simply tick off the boxes located next to the file or folder name and click on the Delete button. 28

You will be asked for a confirmation. The file or folder will be deleted from the Documents tool.

Unknown folders in the Documents tool?

You will by default see Folders with the names audio, flash, images, shared documents directory, video in the Documents tool - these folders are automatically created by Dokeos when a course is created or, while using other tools (discussion, test, ). Do not worry about the content of these folders - they are essential for the correct functioning of certain tools and you have to use some of them directly, especially to enhance/modify the contents of the Mediabox. Please do not delete!

Find a file in the documents

The files search tool makes it possible to locate all the files containing a word or a character string entered in the search field:

View the contents of the Mediabox

The Mediabox is a new feature in Dokeos 2.0. Under a simple user interface hides a significant development for the media classification of a course. You noticed that several folders pre-exist when creating a new course. Nine of them have a direct relevance to the Mediabox: they contain several reusable media in courses and can also store your own media. These folders are: Images Photos Audio Video Screencasts Animations These folders correspond directly with those of the Mediabox: Avatars Podcasts Mindmaps

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By clicking on a media category you have direct access to the media available by default (here, a sample of photos):

Import new media in a Mediabox category

Click the Upload link/icon on top of each media category, Click the Browse button to locate the media to be imported on your disk or network (you can import multiple media in a single operation) Click the Import documents button Once the files are uploaded into Dokeos, the Mediabox displays a thumbnail of each new media, in addition to those pre-existing.

Manage media in the Mediabox

Depending on the media type, management (delete, download, visibility) is done either directly, or via the media list, or via the gallery functions described above. For images, photos, avatars and mindmaps management takes place: Through the media list, by clicking on the List view on top of the screen

By clicking on the media, which is then displayed in the gallery:

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For audio, video, podcasts, screencasts, animations: management is done directly in each category:

For all media in the Mediabox, management can also be done directly from the Documents tool by using the upload, edit, move, visibility or deletion tools:

Create a new document directly in Dokeos, without templates

Navigate to the folder where the new document must be stored. Click on the New document link. In the page displayed, start by naming the file. Avoid accented letters and spaces (as per the naming rules for files on the Internet). The extension .html is added automatically by Dokeos. Use the built-in html editor to enter and format the information. Click on the Validate button to save the file. Simultaneously with the file, a folder named css will be created (hidden by default).

Do not forget that a web page is not a Word document and there are important limitations (file size, page layout constraints, changing display from one browser to another and from one computer to another).

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A quick way to produce content with the help of the built-in editor is to copy/paste the content of your Word pages (a command Paste from Word is available in the html editor of Dokeos 2.0). You may lose some elements from the page and at times the links to images, but you will get a quick result. To create acceptable web pages, you have to learn three procedures - creating hyperlinks, inserting images and manipulating tables in the built-in html editor.

Create a new document directly in Dokeos, with templates

Another quick way to produce content is to use the models (or templates ) offered by Dokeos 2.0. Simple, easily customizable, they immediately can get a professional look for your documents by providing a layout, already made, that ensures an identical appearance of the screens from one course to another. The templates were designed by taking into account different phases of the course: an overview, summary, comparison ... The list below shows the default templates available in Dokeos 2.0:

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Each template is designed to be customized quickly via the internal editor. The template Arrow channel allows to add or delete frames with a single click:

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Transform a document into a personal template

You have created a document that you're happy with, you want to turn it into a template and add it to the list of those offered by Dokeos by default, so you can use your document in the current course. To create a personal template from a document: Save your document as you would with any other document, so that its name appears in the documents list of the course. Click the Add as a template icon (represented by a colored wand) located in the Template column, opposite of the document name. Name your personal template. Add an icon to visually identify the personal template (making a screenshot of the template is a good idea: no matter its size, the image will be resized automatically when creating the template). Click on the Validate button. The document is converted into personal template and added to the list of Dokeos templates. Any subsequent changes to the document which forms the basis of the personal template will be reflected in this template, but not to the documents created from the template.

Delete a personal template from the templates list

To delete a personal template from the templates list: Simply delete the document that serves as a basis for the template from the documents list The personal template is immediately removed from the Dokeos templates list Documents created from the deleted template are not deleted

Watch the course quota

By default the size quota of a course is limited to 50 MB. The platform administrator can decide to increase or decrease this amount. You can verify the available space by clicking on the Disk Quota link/icon below on the Document tool's home page.

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Chapter 3: Description tool

The Description tool gives you formal course headings to help you describe the course to your learners. Your learners will appreciate good, clear and detailed course descriptions for they will get a clear idea of what to expect. The headings are offered as suggestions. If you need to add your own headings all you have to do is simply use any of the headings and change its title so it reflects your new heading explicitly. To complete the course description : Click on one of the five description headings, The internal editor appears. It allows you to fill in the title and content of the heading chosen earlier, highlighting the most important information, Click on the Validate button to save your modifications.

You can delete an item at any time by clicking on the Delete icon, or change the details via the internal editor by clicking on the Edit icon represented by a pencil.

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Chapter 4: Links tool

The Links tool allows you to create a library of hyperlinks to resources on the web.

When the list of links gets long it is useful to organize them in categories (also called Folders in the new Dokeos version) so that students can find them easily. You should verify often whether the links are active or not. The Objective field can be used effectively to add not just descriptions of documents or sites, but explanations of activities you expect from your learners in relation to the resources. If you have pointed learners to a page on Aristotle, for example, you can inform them that they should study the difference between synthesis and analysis.

Add a new link category

Click on the Folder link/icon Fill in the Folder name field Click on the Validate button

Add a link
To add a link: Click on the Add a link icon/link. (Dokeos is definitely ergonomic!). Fill in the URL field (by copying the link from the address field of the browser, for example). Fill in the Text field (important this is this name your users will click!). Fill in the Objective field (optional information, explanation of what is on the site etc.). From the drop down menu select (if available) the category to which the link should belong. Finally you can decide if the link has to appear directly on the home page of the course by checking the box Show on course homepage? , or if it is to be accessible only through the Links tool (do not do anything in this case, this is the default). Click on the Validate button to complete the procedure.

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Manage folders and links

One of the innovations introduced by version 2.0 of Dokeos is drag and drop. For managing links, you can forget about the arrows from now on, and move the folders and links with the mouse (or with your finger if you're the proud owner of a tablet!):

Some functions are accessible via the classic icons: Icon Function Modify a folder or link name or description Delete a folder or a link Make link visible / invisible for the learner You can also hide or view all available links by using the command Fold / Unfold .

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Chapter 5: Quiz tool

The Quiz tool allows you to create self-evaluation tests that can contain any number of questions. Dokeos 2.0 revolutionizes this tool by offering, in addition to the usual seven questions types, a set of thirty question templates ready to be deployed.

There are different types of responses available for the creation of your questions: Multiple choice (Single answer) Multiple choice (Multiple answers) Reasoning Fill-in-the-blank Open question Matching (correspondence between a series of proposals and a second set of responses) Image zones (hotspot) One quiz consists of a certain number of questions, not necessarily of the same type, under a common topic.

Quiz categories
To facilitate the management of quizzes, you have the possibility to create categories (as for the Links tool and the personal categories of courses). The Categories link is at the bottom of the home page of the Quiz tool.

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Create a quiz
Click on the New quiz link Fill in the Quiz name field Click on the Validate button

In the screen that appears, you can immediately set the scenario of your quiz, stating for example: The timing allowed to answer The dates of access to the quiz The questions order: randomly or not The type of feedback given to the learner The presentation of questions, one per page or all on one page The learner is receiving results, or not The category of the quiz, its level of difficulty and number of questions

After clicking on the Validate button, you can continue adding questions. A page of questions or a question per page?
When creating a test you will have to choose between displaying the whole set of questions on one page or each question on its own page. Each method has its advantages and disadvantages. Just one page with the whole set of questions, from the point of view of students, helps them in returning to a question (to change the answers) anytime during the test. The disadvantage - the pages can get rather long and would need scrolling. With one question per page the student cannot return to change a previous answer. But this method, with the creation of shorter pages, is a better option for viewing on the screen.

Manage quizzes
The current management of quizzes makes mostly use of known icons as well as drag and drop to reorganize the various quizzes: Icon Function Provides access to the existing list of questions and to create Makes test visible / invisible to the learner Displays the detailed reporting of test results

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Create a question
Once the quiz is created you can choose questions from among the seven types offered. You can proceed in the same way as if the quiz already exists by adding one or more questions. You have seven types of exercises to cover many possibilities. These seven types are also broken down into thirty pre-cooked templates ready to be customized. Keep in mind that the same quiz can involve several types of responses in order to break the monotony and meet different evaluation needs. Question type Multiple choice question and single answer This is the most classic MCQ where only one response will be considered valid. Possible variations using precooked templates Seeking the truth of information (true / false) Select one correct answer from multiple choices Sequencing operations

Select and justify

Be sure of your answer

Choose an image Listen then answer a multiple choice question Follow the steps described in the screencast Following a flash animation

Capturing information in a video Multiple choice question and multiple answers Variation of the preceding type, MCQ can affect several valid responses.

To include in a list

To eliminate the intruders from a list Reasoning MCQ variant of the preceding type.

Include / exclude images Identify a set of answers (reasoning, all or nothing)

Fill-in-the-blanks This is the text with gaps (blanks). The goal is to register words that you

Complete a form

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previously removed from the text. This is the type of exercise commonly used by language instructors in early learning.

Calculate an answer

Complete a table

Fill in the blanks while listening

Complete the crossword

Open Question Here, the response of the learner will be written freely. That answer will not be evaluated immediately, because the evaluation requires the intervention of the trainer. The final score will be assigned by the trainer, after the correction.

Answer by text (open question) Justify their choice (multiple choice justified) Explain a mind map, a diagram

Matching This type of answer can be selected to create a question where the learner will have to connect elements of a set of propositions P1 with the elements of a second set of propositions P2. It can also be used to ask the learner to sort items in a certain order.

Match words with each other

Order a process

Build a reasoning

Matching images with each other Image zones (hotspot) In the last type of exercise, the learner will have to identify (by clicking) areas in an image, in response to the question posed by the trainer. Identify the elements which enter into the composition of an image Navigate in a diagram by clicking on it Reproduce a manipulation on a screenshot Find errors in a form

The following part of the manual will detail only the main questions types.

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Multiple choice question and single answer

Complete the question title Enter the maximum score if answer is correct Add media using the internal editor Add or decrease the number of possible answers by clicking on + or - Enter the answers provided to learners Select the single correct answer Enter the feedbacks associated with responses. Keep in mind that feedback associated with a wrong answer can be a start of remediation, and feedback associated with good response may be an early reinforcement of learning Click Validate to save the question

Multiple choice question and multiple answers

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Complete the question title Enter the maximum score if answer is correct Add media using the internal editor Add or decrease the number of possible answers by clicking on + or - Enter the answers provided to learners Check off the correct answers Enter the feedbacks associated with responses. Keep in mind that feedback associated with a wrong answer can be a start of remediation, and feedback associated with good response may be an early reinforcement of learning. Click Validate to save the question

Fill-in-the-blanks

Complete the question title Add media using the internal editor Enter the complete text and then select the words to complete and click on the icon of the brackets. Dokeos accepts words in uppercase or lowercase as correct answer. Assign a score to each element in square brackets, they are automatically enrolled under the response area Enter the feedbacks associated with the responses. Keep in mind that feedback associated with a wrong answer can be a start of remediation, and feedback associated with good response may be an early reinforcement of learning. Click Validate to save the question

Open question
Complete the question title Add media using the internal editor Assign a score to the question Click Validate to save the question The remaining work will be done during the correction. You will then need to add a comment and especially 43

to specify the score obtained by the learner for that question, counting the elements of the answer he has provided.

Matching

Complete the question title 44

Assign a score to the question Add or decrease the number of possible answers by clicking on + or - Enter the proposed and corresponding elements Use the dropdown lists to associate the correct answers to the proposed elements Enter the feedbacks Click Validate to save the question

The result shown to the learner will appear as drag and drop areas to restore the correct pairs.

Image zones (hotspot)

In this question type the learner must click on one or more areas of an image you have previously made available on the server to answer your question. The design of a question of the type image zones requires to: Complete the question title Click the Browse button to import an image (jpg, png or gif) from your hard drive or network then click on Upload Click on the buttons + or - to add or delete hotspots The image is uploaded in the central area where also three colors appear, each associated with a clickable form (accessible from a drop down list) Select among the three available forms (rectangle, ellipse, polygon) that which will be best suited for the area to be identified. For closing a polygon, a right click gives the context menu that has a dedicated command to close this area Complete the titles of the areas to be identified by the learner Assign a score to each area to be identified Click on the Validate button to save the question

Manage questions
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The management of questions makes use of known icons as well as drag and drop to reorganize: Icon Modify the content of a question Delete a question Indicate the level of difficulty of the question (click on the icon to increase / decrease the level of difficulty) Preview the question without being able to validate the response Function

View quiz results in a summary

By clicking on the reporting icon opposite the quiz name, you can access summary results of this quiz to find for example the questions posing the most problems for learners and provide remediation as well.

View test results, comment and correct

By clicking on the Reporting link/icon at the bottom of the page, you can display the results of the quiz taken by all the learners in your course. You can now choose to display only the corrected quizzes or otherwise those still to be corrected.

A click on the Delete icon across from a quiz result, removes the corresponding attempt. A click on the Mark activity icon in front of the test result displays the answer details. Here you can enter feedback for each question by clicking on the Add individual feedback link, plus you can also enter scores for answers of open questions. Learners can see their scores for open questions only after you have entered them. The View changes history icon displays, for a given test, the responses of the learner, trainer comments and scores for each question:

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The Quiz tool has a function to export to xls format (Excel), allowing all imaginable sorting on taken tests, learners and their results:

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Chapter 6: Glossary tool

The Glossary tool allows you to define terms or phrases, just like a dictionary. When creating a course, the glossary is empty. For you to enrich this as the course progresses and difficulties are encountered by the learners.

Add a new term

To add a new term to the glossary: Click on the New Definition link/icon Fill in the Term field Complete and shape eventually the definition of the term Click on the Validate button

Manage glossary terms

The current management of glossary terms uses known icons:

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Icon

Function Modify a term in the glossary (content and / or format) Remove a glossary term without confirmation

Chapter 7: Announcements tool

The Announcements tool allows you to publish important information directly in your course. You can inform learners that you have inserted new documents, or announce dates for submitting reports/assignments, or praise a student for good work.

Add an announcement for one or many users

Click on the Add announcement link By default an announcement is visible to all users registered for the course. You can select specific recipients (individual participants or groups of participants) by clicking on All, Users or Myself. Two lists appear. The left list shows potential recipients, the right the intended recipients. In each list multiple selections are possible. Keep the Ctrl key pressed to select non-sequentially. To select sequentially keep the Shift key pressed. Click the left and right arrow icons to move users from one list to the other. You can modify the list of recipients (individual user or group users) at any time. Fill in the Announcement field and also the content of the announcement (with the internal editor). Finally click on the Validate button to add the announcement to the list.

Manage announcements
The current management of announcements is done with known icons: 49

Icon

Function Modify an announcement (content and/or recipients) Delete an announcement without confirmation

Delete all course announcements

During the final cleaning of your course you would probably like to delete all announcements instead of deleting them one by one. Use the Clear all link/icon. In this case, you will be asked to confirm your action.

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Chapter 8 : Agenda tool

The Agenda tool is part of each course and can be used for planning, coordination and scheduling. The agenda is also accessible from the Agenda tab at the top of the screen. The agenda records events of courses you are responsible for. You can also make personal event item entries which will not show in learners courses.

Add an event item to the agenda

Click on the Add event link Select the recipients of the event. Click on Users to choose specific users. Two lists appear. The left list shows potential recipients, the right the recipients already selected. In each list multiple selections are possible. Keep the Ctrl key pressed to select non-sequentially. To select sequentially keep the Shift key pressed. Click the left and right arrow icons to move recipients from one list to the other. Fill in the Start and End fields. You can use the help of the calendar by clicking on the Calendar icon. Fill in the title of the event Add a description of the event in the Text field Finally click on the Validate button to add the event to the list. By default, the added event is visible to all who are registered for the course.

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Manage agenda events of a course

The drag and drop feature integrated in Dokeos 2.0 is also found in the agenda: you can drag an event from one day to another, from one slot to another or change the start and end times by intervening with the mouse (or finger!) on the time limits of the event! A click on the event itself provides access to the same window used for creating the event and allows to edit the elements of the Title and Text fields.

Manage the personal agenda, accessible from the Agenda tab

The personal agenda not only displays all event items related to the courses, but also personal event items you create for yourself. By default Agenda shows a monthly view. By clicking the icons above the agenda you can see daily as well as weekly views. The procedure for creating a personal agenda item is the same as that for a course agenda item. Please note in the screenshot below that the two types of event items are displayed differently. In blue appear the events in a course, in gray those in personal agenda:

The management of events for the personal agenda is identical to that of the course agenda: drag and drop!

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Chapter 9: Chat tool

The Chat tool helps you interact live with the learners of a course. Unlike the different chat tools available online, this one functions within Dokeos in the browser and does not need installation of an additional application (like Microsoft Messenger, Yahoo! Messenger etc). The advantages of this solution are Dokeos integration and immediate availability. The shortcoming - the list of messages does not refresh immediately; it may take one or two seconds. If a learner has uploaded his photo in the Social tool, this will appear when you click on the name of the learner. Only the trainer can clear (delete) the chat list (messages) when the discussion is over.

Send a message
Simply type your text in the field located at the bottom of the page and click on the Send message button. You can also use the available emoticons in your messages.

Delete the message list

You can disconnect from the platform without losing the thread of the started discussion. To delete a discussion before starting another, simply click on the Clear link/icon.

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Chapter 10: Notebook tool

The Notebook tool is a notepad attached to each course. This tool allows you to keep track of everything that you would write on a post-it note during the course, to be processed later. The notes can be changed anytime and the creation and last modification dates are recorded. The personal aspect is reflected in notes taken by the fact that the notes of someone are completely invisible to others.

Create a new note

Click on the New Note link The title of the note will be made from the first words Fill in and format the content Click on the Validate button

Manage notes
Display the note to edit or delete by clicking its title in the list on the left, then use the appropriate link to complete your action.

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Chapter 11: Users tool

The Users tool displays the users list, the list of participants registered for the course. You use this tool for managing users, like adding new learners and allocating roles. The Users tool also gives you access to reports of user activities.

Subscribe users
On the users list page, click on the link Add learners . A list of users appears. These are the registered users of the platform, but they are not registered yet for your course. Whether you want to register one or more users, tick off the boxes in the first column of the users you want to register for your course and click on the Register button.

Searching the users list

When you have many registrations in a course you will at times need to use the search function to locate a user. The search function will help you find one or many users from a part or whole of the first name or last name. Just enter in the search field the name information you have and click on the Search button. A list of learners with similar names will appear (almost) immediately.

Subscribe trainers
The registration of users as a trainer to a course follows the same procedure as before.

Unsubscribe users (learner or trainer, except the responsible trainer)

Whether you want to delete one or more users, check off the boxes of the users to unsubscribe from your course and click on the Unregister button.

Change the role of a user

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To add / remove the Trainer role of a registered user in the course: Simply click on the icon in the Role column of the relevant user The icon changes color, and the role is changed immediately (in current course)

Keep in mind: Trainer in the course: Learner in the course:

Subscribe or delete existing classes

A class is a group of learners created by the platform administrator. You access the list of classes created by the administrator by clicking on the Classes link on top left of the users list. If you wish to register one or more classes in a course: Select the classes to register for your course (left column) Click the Register button To delete a class, once the list of registered classes is displayed, click the Unregister button.

Work with classes or sessions

The platform administrator should make a pedagogical choice: working with classes or sessions. Although classes and sessions are both created by the administrator, there is a fundamental difference between the two operations.
A class contains learners, enrolled by the administrator. The trainer may decide to include learners and / or classes for the course. A session is a set of courses (from one or more Trainers): o regrouping learners o during a specified time o supervised by sessions administrator who can intervene in the session, X days before the opening of the session and Y days after (the number of days are defined by the administrator). The sessions administrator can be a trainer not intervening in any of the trainings from the session. The trainers cannot directly modify the courses list, start and end dates and the list of participants in a session

The screenshots below represent a summary of a session (organized by the sessions administrator) and the view as a trainer (gray box, in addition to its usual course).

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Export the users list

On the users list page: Click on the Export link/icon to download a file containing the list of users registered in your course. You can import this file's contents into your spreadsheet application. It is advisable to take a CSV snapshot of your users list at regular intervals.

Display detailed reporting of a learner

On the users list page: Click on the icon Reporting next to the learner's name. A comprehensive user activity report will be displayed. The user's activity in each tool is shown in detail - downloaded documents, work submitted to trainer, discussion forum posts... You can correct tests by clicking on the Correct button located under the More details column in the 57

 Quiz area, or obtain details of course access by clicking on the button under the Details column opposite the module name. The Learners tracking reports provide quickly and easily a summary view of their complete course activities, you will find these very useful when evaluating individual performance!

You can see in this screen that you can export the tracking report in CSV format print the report have access to the dates and times of connection via the Access details link/icon If you notice that a learner is slowing down do not hesitate to send a motivational message!

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Chapter 12: Forums tool

The forum is an asynchronous discussion tool. Unlike email, forum discussions take place in a public or semi-public space with several participants. To use the Forums tool provided by Dokeos, users only need a web browser (Firefox, Opera, Internet Explorer, ...) and not an email application (Thunderbird, Eudora, Outlook...). The structure of the forum pages is as follows:

Forum exchanges are organized in a hierarchical manner as follows: Categories > Forums > Topics > Posts > Response

Forum views
Depending on the complexity of the exchanges on the forums, multiple views can be displayed, simplifying the reading and responses to posts. For browsing discussion posts effectively three different forum views can be invoked. The Flat view simply displays the posts chronologically:

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The Threaded view shows only one post at a time:

The Nested view nests posts related to a topic:

Each view can be accessed from the additional options of the forum:

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Add a category to the forum

Click on the New category link/icon Fill in the Title field on top of the page Put in a description for the category in the Comment field Then click on the Validate button

Add a forum
In the forum home page click on the New forum link Fill in the Title field on top of the page Add a comment in the Comment field Then choose a category from the drop down list, if applicable. By clicking on the Plus icon, you can decide to: o allow or prevent learners from editing their own posts. It is recommended that you allow them; at least they can correct spelling mistakes! o allow them to start new discussion threads, which is also recommended to bring in more richness to the exchanges. o choose the default view for the new forum o If the forum is a group forum, other parameters can be changed. This information will be included in the section on the Groups tool. Finally click on the Validate button.

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Manage forums categories

Besides the drag and drop which allows the complete reorganization of the forums categories, the current management of forums categories uses known icons: Icon Function Modify settings (title and comment) of the forums categories Delete (after request for confirmation) the forum category AND all the forums that it contains Control the visibility of a forum category Lock / unlock a forum category to prohibit its modification (but access to older posts are still allowed)

Manage forums
Besides the drag and drop which allows the complete reorganization of the forums, the current management of forums uses known icons: Icon Function Modify forum settings ( title , comment, attachment file and advanced settings: see previous page) Delete (after request for confirmation) the forum AND all the messages that it contains Control the visibility of a forum Lock / unlock a forum to prohibit its modification (but access to older posts are still allowed) Request email notification when a new contribution is added to the forum. The type of mail that alerts such a new contribution is similar to the following:

Start a new thread

When the content of a forum is displayed Click on the Create Thread link. Fill in the Title and Text fields. The advanced settings allow to: o Make the thread assessable by the trainer and assign a maximum score. To do this, you will: Select Mark this thread Assign a maximum score reflecting the ideal participation of a learner to the thread Enter or change the header of the corresponding column on the performance report of the learner Assign a weight factor of the participation to the thread relative to other components of the evaluation o Be notified by email if a contribution is made to the thread o Always position your message on top of the thread (message says sticky ) o Add an attachment to your post, eventually enriched with a comment. Click on the Create thread button 62

Manage threads
The management of threads is identical to that of categories or forums, with the additional feature that you can move a thread from one forum to another, i.e. where the context is more appropriate: Icon Function Modify thread settings (title, text, and advanced settings: see previous page) Delete (after confirmation) the thread and all the items it contains Control the visibility of a thread Lock / unlock a thread to prohibit its modification (but access to older posts are still allowed) Move a thread to another forum Request email notification when a new contribution is added to the thread View participants of the thread and possibly evaluate the participation of these if the thread was declared evaluated (see previous page) To move a thread from one forum to another, first click the arrow icon in the group of icons in the Action column of the thread. Then select the destination forum from the Move to drop down list. Click on the Move thread button to shift the thread to the new forum.

Manage messages
The current management of messages is identical to that of threads and forums, but with the ability to move a message to another thread, i.e. where the context is more appropriate: Icon Function Modify message settings (title, text, and advanced settings) Delete the message (after confirmation) Control the visibility of a message Move message to another thread Reply to previous message Quote previous message in the reply

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You have chosen to mark a thread, which therefore has a maximum attainable score, a column header that will appear in the performance report and a weight factor. To evaluate the contributions of a learner from the list of forum threads: Click the Learners list icon located at the end of the thread line to evaluate The list of participants of the thread appears at the bottom of the page Click the Mark activity icon opposite the name of a learner The new page that appears contains a list of all contributions posted by the learner and a statistical table based on these contributions Enter the mark awarded to the student: with the help of the list of contributions you will give a qualitative assessment of contributions. The statistical table allows a more quantitative assessment of these contributions. Click on the Mark this thread button.

The scores for learners will be displayed in the performance report available in the Gradebook tool.

Add a message to a thread ( Reply to this thread link)

In the list of available tools to manage a thread, appears the link Reply to this thread . Reply to this thread adds a message to the same hierarchical level as the start message (see screenshot below, performed in hierarchical order). To do this: Click on this link to open a page with the internal html editor where you can write your message. Below the editor you can re-read the messages related to the same subject. Provide a title for your new message Enter the text of your contribution Choose whether to be notified by mail in case of a response to your contribution Attach a document eventually and discuss it if you want Click on the button Reply to this thread .

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Respond to a particular message ( Reply to this message icon)

If you use the Reply to this message icon at the bottom of a message, you will insert a reply to the selected message and hierarchically related to this same message (which you will notice when you choose the Threaded View ). The response procedure is the same as previously, with the difference that the title of the message takes over the title of the selected message, preceded by Re: indicating that the two messages are related.

Respond to a particular message by quoting it ( Quote this message icon)

When replying in a forum discussion it is often convenient to quote all or part of a previous message. This is precisely the purpose of this command. Your reply will be attached to the message you are referring to. The quoted message appears in green text.

Reply to this thread or Reply to this message ?

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The fundamental difference lies in the hierarchy of the various messages and responses. Reply to this message created messages will be deleted along with the original message. Reply to this thread created messages will be retained even if the start message is deleted.

Search for an item in the forums

All the screens in the Forum tool have a search function. The search is conducted in all the forums of a course and is based on the capture of one or more keywords separated by the + sign. The results are returned as a list indicating: Forum category The title of the forum The title of the thread in which search words are quoted.

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Chapter 13: Groups tool

The Groups tool allows to create and manage workgroups. When a course is created there are no groups and thus no users assigned to groups. After groups are created, users can be added automatically or manually. You can also allocate different tools to a group: documents, agenda, assignments, announcements, forum, wiki and chat.

Create new groups

On the Groups home page Click on the link New group(s) In the calculator, on the left, enter: o The number of groups to be created o The number of persons per group The groups area, on the right, is updated and you can rename the groups Click on the Validate button

The next screen allows to choose a scenario for the groups. Dokeos 2.0 offers two scenarios: collaboration and competition. The characteristics of the scenarios are described in this screen, both in terms of self-registration and public or private group tools. However, you retain the ability to create your own scenario by completing the fields and lists displayed in the New Scenario area. This approach will be described later in this chapter.

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Configure a new groups scenario

Enter a Group category name for the new scenario Set the maximum limit of the number of learners in each group Permit or prevent learners from self-registering/unregistering to a group Decide on the availability and the public or private character of the tools provided to each group: o public: all learners of the course will have access to the tools of the group, even if they are not a part o private: only the learners registered to a group will have access to the tools of the group. Finally click on the Validate button

The new groups are created but at this stage they are still empty.

Assign users (automatically)

Click on the Add users icon (represented by a funnel) to automatically assign users to a group. An algorithm is responsible to fill the group(s) with registered learners who are not yet allocated to any group. The names are added randomly, you do not control the user composition of the groups. But, you can do that manually whenever you want to. The link Groups overview makes it possible to check the composition of the groups.

Assign users (manually) / edit group

On the Groups home page Click on the pencil icon in the Edit column opposite the name of the group. At the bottom of the page that appears (and which also makes it possible to modify the settings of the group), on the left are the names of learners who have registered in the course but are not yet part of a group. Select the learners in this area. You can make multiple selections by using the key combination Ctrl + click or Shift + click . Use the Add button to transfer the selected learners to the area on the right which represent the list of learners registered to the group. You can similarly remove one or more members of a group. This method is definitely more tedious, but you get full control of group composition and can comprehensively configure the groups settings as well.

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Self-Registration in groups (registration by learners)

This facility is offered to course participants when you have selected self-register in the groups property settings page (check the group settings options described earlier). By using this method, you partially control the initial composition of the groups, and can fine-tune manually when needed.

Reach the Group area

On the Groups home page Click on the group name. You reach the group area. The links Documents , Agenda , Assignments , Announcements , Wiki and Chat are specific to a group. You can also, from the group area, see the list of members of the group.

Manage groups
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The management of groups uses known commands and other group specific tools: Icon Edit group settings Empty group Fill group randomly Function

Delete one or more groups

Simply tick off one or more groups, and click the Delete group(s) button!

Export registered groups

Click on the Export icon/link You then open or save a file in CSV or XLS format

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Chapter 14: Assignments tool

The Assignments tool is a very simple tool allowing all learners to send documents to trainers. It can be used to receive individual and collective homework assignments, answers to open questions and all other forms of documents. The Assignments tool has a possibility for evaluation. The scores given to the assignments by the trainer are then included in the performance report of each learner.

Configure the Assignments tool

The essential function of the Assignments tool is to make it possible for learners to send files (exercises, reports, written work...) to trainers. Then it is up to the trainer to make corrections etc. Another useful function the tool serves is to allow all learners registered in a course to enrich their learning by consulting each others work/assignments. The choice between private (solely meant for the trainer) or public assignments (all learners can consult each other's assignments) is done by clicking on the Make all visible/invisible icon/link. You decide on: the public or private character of the learners assignments by checking the corresponding radio button the possibility to delete assignments sent by the learners themselves

Create folders for organizing assignments

If the number of learners is your course is large, you will undoubtedly receive a large number of assignments to correct....To help you with grading assignments, Dokeos now lets you create folders. The procedure is very simple, but you must know that these folders are totally invisible to the learner. Moving assignment files from the root to a folder (or from one folder to another) is only for the trainer's convenience. Learners will not see any change in their Assignment areas. To create a new folder: Click on the New assignment link/icon Give a name to the new folder, add a description eventually Click on the Validate button

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Manage assignments folders

The management of assignments folders is based on known commands. These commands are identical to those used to manage folders of documents: Icon Function Change the name of an assignment folder Delete an assignment folder (after request for confirmation) and all assignments it contains

Configure the evaluation of assignments

You can include the assessment of assignments in the performance report. The scores given to the corrected assignments will be integrated in the performance report, weighted by a factor. To include the assessment of assignments in the performance report: Click on the Plus icon/link Complete the Score field to specify the maximum achievable score Check off the box Enable assessment Complete the Weight in gradebook field by specifying the factor of the evaluated assignment compared to other components evaluated in the report Click on the Validate button

Set an expiration date for sending assignments and prohibit the sending after a deadline
Is it a concern for you that learners send in the requested assignment on time? Dokeos offers two functionalities related to time: the expiration date and the end date (see previous screenshot). Enable expiration date: the date from which the assignment, submitted by students, will be assigned the term Expired written in red in the assignment list. Beyond that date the assignment submission is still possible but they will be irrevocably marked as being sent late (time expired) Enable end date: the date from which any submission of assignment is impossible in the considered category. Unable to circumvent the deadline: assignments not sent in before this date will not be included in the folder of the assessed assignments.

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Sort sent assignments

Inside a folder you have the possibility to sort sent assignments: Either by clicking on the column headers Type , Title , Authors and Date Or by using the filter list at the top left of assignments and which displays: o Non-graded assignments o Graded assignments o Assignments submitted before the expiration date

Assess the assignment

To correct an assignment and assign a score: Click the Edit icon (represented by a pencil) at the right on the line of the assignment to be corrected In the screen that appears, you can: o Open or download the document to correct by clicking the appropriate link and choosing the action to perform o Enter a mark in the Score field. For the record, the maximum score is indicated in the field below. To save the score, click the Update this task button.

Manage assignments
The management of assignments is based on the commands that you begin to master. These commands are identical to those used to manage documents:

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Icon

Function Change the title or description of an assignment Correct and assign a score to an assignment Delete an assignment (after confirmation request) Move assignment to another assignment folder or to the root directory Make assignment visible / invisible for learners

Chapter 15: Surveys tool

Getting proper feedback on your courses is always a major concern, isn't it? You will appreciate the dedicated Surveys tool which you can use to effectively seek feedback from learners

Create a new survey

Click on the New survey link. Fill in the Title field. With the help of the calendar, you can control the duration of your survey. No need to keep it on for a whole year; at the most for some days at the conclusion of the course program. Decide on the anonymity of the survey by checking the appropriate box. Filling up the text fields Introduction and Final thanks is also good practice; you will add some clarity and warmth to your survey. Click on the Validate button

Add questions to the survey

Once the survey outline is created, it is for you to create the questions. The Survey tool has many question types: open/closed questions, percentage, QCM, multiple responses... You will definitely find what you need for your (ever increasing) feedback needs.

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Manage the survey questions

Drag and drop is still present here to rearrange the order of questions. The removal of one or more questions is done with the classic check boxes to the left of the screen and a click on the Delete button. The modification of a question is ensured by the Edit column.

Preview the survey

Now that the questions have been created, you would perhaps like to preview what the survey looks like to learners: Click on the Preview icon/link The preview screen will show you what the survey will look like to end users.

Publish the survey

Happy with the preview? Any modifications to be made? No? In that case you can continue to the publication of the survey: Click on the Publish icon/link to send the survey to the selected recipients. Just like in creating groups, the list of potential recipients is on the left and the designated recipients on its right. Add other email users (not necessarily enrolled in the course), by entering their email addresses separated by commas. Next, you fill in the mail subject and the content. The prospective respondents will be notified by email of the availability of a survey. Give good thought to the email content for it will play a big part in motivating users to take the survey. Choose whether it is a first shipment by mail, a reminder to learners who have not responded or sent a general reminder to all learners. Click on the Publish button. For information, email sent to learners (participants and non-participants in course) is formatted as follows:

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Survey reports
Analyzing surveys is a tedious task. The survey Reporting tool will help with analysis as it sorts reports by question, by user, comparative or full report.

Examples of detailed reporting :

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Manage surveys
When managing surveys you will see some new icons are available in addition to the individual or group deletion: Icon Modify survey settings Empty the survey results Preview survey Publish survey Access reporting functions Function

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Chapter 16: Wiki tool

The wiki allows all participants (trainers and learners) in a course to build content pages in a collaborative way, possibly connected by links. The characteristic of the wiki is not to impose any organizational constraint, unlike a blog consisting of successive articles. Thus, the wiki pages can harbor numerous links to other pages, whose contents exist or are to be created. The wiki pages are editable, and each participant has the same rights for writing or editing the contents. Designed to support collaboration between learners, the wiki may, at the beginning of a course, be made up of only a list of links created by the trainer and pointing to other empty pages as everyone will have to build enriching ideas, point of view or experiences of each other.

Start a wiki by modifying the main page

The main page is the wiki entry, it can be modified by the trainer. As long as the trainer did not modify the main page, the wiki is inaccessible for the learner. To start the wiki main page: Click the Edit icon/link Delete the existing content and replace it with your own content (a list of links pointing to other wiki pages for example) Optionally, add a comment and a progression index Click the Validate button.

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Add a new linked page

From the page where the inserted link is located: Click the Edit icon o Select the phrase that should point to a new page and click on the Insert / edit wiki icon represented by a + . The link to a new page will be created as soon as you click the Validate button.

Add a new unlinked page (orphan)

By clicking on the New Page icon/link, you create a new page called orphaned page because its not linked to the rest of the wiki. This may be an opportunity to prepare a page that you temporarily do not want to make accessible in an obvious way. Remember that the orphaned pages can be listed from the menu at the bottom of the screen, using the links More > Orphaned pages .

Comment on a page
By clicking on the Discuss icon/link you will reach the area of adding and consultation of comments. This area is visible and editable by you and your learners.

If you want to be notified via email of the comments made by other contributors, the message received by email is like this:

Manage the wiki pages

By clicking on the All pages icon/link on top of the page, you can access the management interface of all wiki pages.

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The available commands are: Icon Edit page content Associate a comment See the change history of a page List linked pages to current page Delete the current page Function

Manage the wiki

The available commands are: Icon Delete the wiki See changes made See the change history of a page Function

Other wiki tools

The tools on top and in the bottom of the page give access to other actions in the wiki for any displayed page. You can: Conduct a search on titles or content pages See a list of all pages List only the most recent changes Delete the entire wiki (caution with this command) View the most active users List the most visited pages List the most changed pages List orphaned pages View the wanted pages (empty pages for which names were created by the trainer or learners)

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Chapter 17: Mindmaps tool

The method of hierarchical representation is not always adapted to the representation of complex situations, where different elements are interdependent. A mindmap, or heuristic chart, can be drawn simply on a sheet of paper or a table, which allows to work together on the same map. Dokeos 2.0 is based on the latter scheme by offering two tools, one online (Mindmap tool) and the other on the desktop (Dokeos MIND).

Download Dokeos Mind for the desktop

Use the Dokeos Mind link on top of the screen of the Mindmaps tool homepage to download Dokeos Mind. This tool is intended to be used on the workstation and requires no installation! You quickly produce quality maps and you can export them to png format to integrate them into the Mindmaps tool for your learners.

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Upload Mindmap for learners

Click on the Upload a map icon/link Click on the Browse button to browse your workstation or network to find the mindmap image to send Select from the list of course participants, the recipient(s) of the mindmap Click on the Validate button.

The links Maps In and Maps Out allows to track the exchanges with the learners, and each mindmap can be commented by all course participants.

Comment on a Mindmap
Each mindmap can be commented by both the trainer and the learners: Click on the Add a comment icon Enter your comment Click on the Validate button

Manage Mindmaps
Now you know the classical management commands very well:

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Icon Comment on the mindmap Modify the mindmap Delete the mindmap

Function

Chapter 18: Blogs tool

The philosophy of the Blogs tool is to assign tasks to learners, these tasks are linked with the stages of a project. Learners participation in the blog, project definition and allocation of tasks (or roles played by the learners) are the responsibility of the trainer. The creation of the steps is shared between the trainer and learners. Note that when a new blog is created, it appears in the list of production tools and visibility can be controlled like all other tools.

Start a new blog

From the home page of the blogs: Click on the link Create a blog Name the blog Describe the blog eventually Click on the Validate button

Enter learners in the blog

Dokeos allows to manage multiple blogs within the same course. You will therefore need to select the learners working on a particular blog. To enroll learners, from the homepage of this blog: Click on the Users Management link/icon Tick off the corresponding boxes to associate the learners to the project Click on the Validate button

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Create a first article

From the home page of the blog: Click on the New article link/icon Give a title to the article Enter your text You can attach a document in the created step and comment on this document Click the Validate button

Create tasks (or define roles)

The link Roles management is used to create tasks and to assign roles to participants. To create a new task (or a new role): Click on the Roles management link/icon Click on the link/icon Add a new role Name the task Describe it eventually Assign a color using the drop down list Click the Validate button The new task is added to the list of existing tasks

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Assign a task to a learner

Once the task is created, it is necessary to assign to a learner. To do this: Click on the Assign role link/icon Select from the drop-down list: o a responsible learner o a task assigned to the learner Finally, select a date when the task should be performed Click on the Validate button to add the task to the list of assigned tasks at the bottom of the page

Assign rights to a learner

Before a learner can participate in the blog, it is necessary to assign rights. To assign rights: Click on the Roles management icon/link Then click on the Users rights management Check / uncheck the permissions, per learner

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Add a comment
To report the performance of a task, or to add a comment to an article: Click on the Comments link at the bottom of an article Enter the title and content of the comments Optionally, add an attachment and a file comment Click the Validate button

Add an article
Click on the link New article on top of the screen Enter the title and contents of the article Optionally, add an attachment and a file comment Click the Validate button

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Consult Roles management by learner

A click on the link Roles Management lists displays the tasks by learners:

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Chapter 19: Reporting tool

The Reporting tool allows you to track the progress of learners and the use of different tools. You can also mail the learners again whose participation are too low based on your criteria.

View summary report of learners

A click on the Reporting tool shows the summary report of learners. You can use this summary report to identify learners whose activities are too low.

View the detailed reporting of a learner

From the summary report: Click the Learners link/icon on top of the page A summary table shows the reporting of the different registrants of the course Click on the arrow icon opposite the learner name in the Details column The page shows the overall activity of the learner within the course by tool or activity type Click on the link Access details on top of the page to view a list of all logins and duration of the learners login If necessary, you can print the page of detailed reporting, or make an export to Excel (xls) format

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Notify an inactive learner

From the learners summary table, you can choose a period of inactivity after which it will be necessary to motivate a learner. To do this, use the dropdown list on top of the page. The delay can be set from 2 to 30 days. An exclamation icon appears beside the names of learners who meet the criteria of chosen inactivity. To notify inactive learners by announcement: Click on the Notify button on the right of the page You see a screen similar to the creation of an announcement, in which the recipients are already selected and where you can write a message Click the Validate button

Traffic analysis / Correct quiz

The Reporting tool also allows access to the correction of quiz or detailed traffic analysis of the course, via the icons at the bottom of the screen: Icon Detailed traffic analysis in the course Access to quiz correction Function

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Chapter 20: Settings tool

The Settings tool allows you to modify the overall behavior of your course. Although located on the bottom of the screen it is one of the first tools you'll use, particularly to manage registration parameters and course access, discussed in Part 2 - Chapter 5. Other features are available to manage the course.

Change general settings of the course

In this section, you can change: The trainers name and the course title The general category to which your course belongs The language in which the course environment is displayed. Keep in mind that the course environment can be displayed in a language different from the platform: useful for training in foreign languages.

Manage access to courses

These functionalities have been detailed in Chapter 5 of Part 2 of this manual.

Manage email notifications

Associating email notification to certain events is a good way to keep the trainer informed in real time of these events. In this section you can choose to be notified by mail if: A user registers himself to the course (this feature must be activated by the platform administrator) A new file is submitted in the Assignments tool A learner has passed a test

Modify user rights

This section gives learners more or less the liberty on actions they can take on: The course agenda (allow learners to edit or not) Announcements (allow learners to edit or not) This section also manages the ability to display photos of users in the forums.

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Modify the behavior of the Chat tool

By checking the adequate box you will decide to open (or not) the Chat tool in a new window.

Modify the look of a course

Dokeos offers several graphical themes for the platform. These themes can also be chosen to display the course environment, regardless of the theme chosen by the administrator for the entire platform.

Control the appearance of a course home page

Here you can choose to display the course homepage as: Tools presented in two or three columns Usual activities: Production, Interaction and Administration Configurable and repositionable widgets

Manage the agenda functions

You will be able to set here the display of certain course elements in the agenda, like its default view: day, week, month.

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Chapter 21: Gradebook tool

The Gradebook tool is used to prepare a performance report that will present the results of learners enrolled in the course. You can include in the performance report classroom or online assessments. Each assessment can be weighted.

Define assessment types

Two assessment types can be evaluated: The classroom assessment called Exam (Dokeos includes the assigned score, once weighted, in the performance report) Online assessment. Can be evaluated in these categories: o quiz taken by the learners o assignment submitted by the learners to the trainer o modules followed by the learners o contributions of learners to discussion threads (forums) For online assessment, you must first create the assessment and decide on their evaluation. Refer to chapters on quizzes, assignments, modules and forums to enable the evaluation of these tools.

Edit ranking elements to comment on the performance report

To make the performance report less quantified and more human , you can set comments that will be associated with the learners ranking and their performances, and registered in the performance report. To change the default ranking (which includes only two comments): Click on the Skills ranking link/icon In the displayed screen, you choose: o To enable or disable the thresholds for learners and set a limit for the threshold o To enable or disable the ranking. If the ranking is enabled (checked), then the performance report shows the comments that you enter at the bottom of the screen. If the ranking is disabled (unchecked), then the performance report will not be presented as averages and percentages o The number and content of comments displayed on the performance report and the range which corresponds to each comment. To add a comment, click the + icon. To delete a comment, click on the cross. Click on the Validate button to save your changes

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Create the evaluation of a classroom assessment

To create a classroom assessment from the gradebook home page: Click on the Exam link/icon Name the assessment Enter the maximum attainable score Define the weight of the assessment compared to the other assessments which will appear in the performance report Click on the Validate button

Enter scores for a classroom assessment

From the assessment list: Click the Mark activity icon (mark column) located on the line of the assessment for which you want to enter scores Click the Mark learners link/icon on top of the screen Enter the scores in the screen that appears Click on the Validate button

Configure the evaluation of an online assessment

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For online assessments it is imperative to configure the tools (create quizzes, folders of assessed assignments, forum discussions leading to a rating and modules) to evaluate before you create the assessments themselves. If you do not proceed this way, you will not see the assessments appear in the Gradebook tool. Refer to the chapters dealing with the evaluative tools (quizzes, assignments, forums and modules) for more details on this. To create an online assessment: Click on the Online link/icon Select the type of online assessment to include in the performance report Depending on the type of assessment, the assessable elements are available in a second list. Select an item to include in the performance report Assign a weight to this assessment Click on the Validate button

Modify the weight of assessments

The weight is affected when creating assessments. You can decide to change it at any time from the gradebook home page: Click on the Weight in report on top of the screen A table appears showing all the assessments and their weights Modify the weight Click on the Save weights in report button

View the performance report

At any time you can view the performance report by clicking on the Report link/icon from the gradebook homepage. This comes in the form of a table containing a list of learners, the evaluated assessments, scores and eventually reviews (called ranking). It is embellished with bar graphs to visually locate the position of learners vis--vis the various components of the evaluation. You can export the performance report in Acrobat (pdf) or Excel (xls).

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Manage assessments
The current management of assessments uses known icons: Icon Function Modify settings for an assessment (name, weight, max score) Delete an assessment (after request for confirmation) Enter scores or access a component of the evaluation

Manage the assessment folders of several courses

One of the tabs on top of the screen is called Gradebook . Clicking on this link takes you to a table summarizing the different assessments attached to courses which you are responsible for: the centralized management of assessment folders is facilitated.

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Chapter 22: Backup and Copy tools

Dokeos simplifies the maintenance of courses by separating the Backup and Copy tool from the Settings tool. Delete or empty a course, save or re-import a course which is already saved... All these procedures can be performed very quickly.

Create a backup
For security reasons, as well as for record and reusability, it is prudent to create a backup of the complete course content. This process is automated. It offers the choice between creating a complete backup of the course, or create a partial backup of the items you have previously selected. To start the backup: Click the Create a backup link On the page that appears, choose to save the complete course, or some of its components (to choose from the next screen) Finally, click on the Create a backup button to start the backup procedure The backup is available as a downloadable compressed file on your hard drive and simultaneously in the form of a compressed file stored on the server where Dokeos is installed.

Import a course backup

Each backup creates a date specific compressed file. This Zip file is stored on the server (in the archive folder). You can also download it to your own workstation. If you create a new empty course, Dokeos lets you import the content of a backed-up course to the new empty course. To start the import: Click on the Import backup link In the page that appears, select the import source: either a zip file stored on your hard disk (or on the network), or a zip file stored on the server. Choose to import the whole course, or some components (to choose in the next screen). Then, decide what to do with the files that may be overwritten during the import process. Finally, click on the Import backup button to start the import. A message will inform you if the backup is successful or not.

Empty a course

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This tool empties the course of selected items or all the items it contains. It deletes documents, forums, links This procedure can be put in practice at the end of a course or session. Of course, before emptying the course you should ensure that you have saved all that is necessary and recyclable! To empty the course of its content: Click on the Empty this course link. In the page that appears, you can choose to delete the whole course, or certain components (to choose in the next screen). Click finally on the Empty this course button to launch the cleaning process.

Delete a course
Click on the Delete the course link to remove all traces of the course on the server. Given the irreversible character of this step, a warning will appear before the course vanishes! The delete function is to be used cautiously.

Copy a course
This tool was up to version 1.8.6 available with the maintenance tools of the course. This function allows you to duplicate all or part of an existing course to another, empty or not. You must first have a course to receive the copied elements. On the course homepage: Click on the Copy link/icon. The screen that appears allows the choice of a destination course to which the course or components of it have to be copied. Choose what to copy, either full copy or parts that you select yourself. In case there are certain components (files) that already exist in the destination course, you have the choice of not doing anything (skip same file name), renaming files or overwriting the files which are in the destination course. Finally click on the Copy button If you wish to select parts of the course to copy, the next screen helps you to choose. Select the components you need, then click on the Validate button. A message will appear confirming the duplication.

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Chapter 23: Profile and Social tabs

Dokeos 2.0 offers trainers and learners management tools for profiling and simple social networking. An internal messaging is especially available for you.

Edit profile information

To change your personal information, click the Profile or Social tab: Fill in the different fields (simple or extended profile) Click on the Validate button

Social tools functions

The social tools allow the following functions: Sending and receiving messages (Dokeos internal e-mail)

Sending and receiving invitations

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Hold a personal page

List friends, group friends Find friends, friends groups

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Chapter 24: Reporting tab

The Reporting tool (accessible from the tab with the same name) is not specific to a course, but provides a comprehensive view of progression of the courses you are responsible for, and of sessions where you are the sessions administrator.

Courses you are responsible for

The summary report that appears, shows a list of courses you are responsible for, enhanced by a number of statistics to visually track the progress, results and time spent by learners in each course. A click on the line to the right of a course, providing access to the summary report of the relevant course, will allow access to individual reporting which is already described.

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Create modules linked with the Author tool

A module is a structured instructional sequence containing activities or learning objects. You can organize a module as per your content's existing structure, it will constitute a sort of table of contents, or in terms of activities, it becomes akin to an agenda of things to do to acquire knowledge or skills. In addition to being structured, a module can be sequenced. The learner's progress through a module sequence can be controlled by pre-requisites. This means that the learner has to complete certain steps before moving on to others. Your sequence can be suggestive - you show the steps one after the other, and it is up to the learner to follow the sequence; or binding - the learner has to follow the steps in the order given. Modules offer you the potential for creating a journey through a knowledge base that can include resources, tests, assignments, discussions, evaluations, experimentation, cross-examination... The Dokeos Modules tool allows you to put most of Dokeos pedagogical functionality in sequences learners can choose to follow, or have to follow. Chapter 1 describes the creation of a module step-by-step, starting with the creation of an empty module, then adding several activities and a test. The second chapter is about importing courses created outside the Dokeos platform - SCORM course packages.

Part 4

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Chapter 1: Create a module

Create the module
From the course home page: Click on the Modules link/icon Click on the Auteur link/icon on top left of the screen, which will list the existing modules Then click on the New button Give the module an understandable name Click on the Continue button The module is created and a new screen offers integrating content to fill it.

Important
A module keeps track of the learner's progress. Thus, a learner signing out of Dokeos at activity 3 of the module, find the module in the same state (activities 1, 2 and 3 completed, other activities not completed) during his next visit.

Edit module settings

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Before adding content, you can set the properties of the module. Click the Settings link/icon at the bottom of the screen Fill in the different fields (with some exceptions, do not change the default lists Character set , Authoring tool and Location ) Click on the Validate button

Add a first content

After clicking the Validate button, you return to the list of contents. If your content already exists, find it using the visual tools and insert it in the first position of your module. You will soon see that the reorganization of content within a module is ... a piece of cake! If the first content does not exist, enjoy the Create page tool!

Existing content or not

Note that the content should not necessarily be present on the server to be integrated into a module. You can integrate into a module content that already is present in different tools (documents, quiz, links, assignments, forums). In this case, the command Add document to module (blue arrow icon) appears next to the usable resource:

You can also directly create the page to integrate, when you insert the content. In this case, the interface for creating the page is perfectly identical to that described in the Documents tool, Part 3 - Chapter 2 of this manual, using Dokeos 2.0 or personal templates.

Reorder content
The magic of the drag and drop is still happening in this stage! 103

By clicking on the Scenario link/icon on top of the screen, you access the list of content that makes up your module. A simple drag and drop will make it possible to reorder the contents!

Work on a module content from Scenario

For any content, two tools are available from the scenario: Icon Modify the content Delete the content When editing you will have, except for a page type content, the ability to: rename the content modify the parent modify the position Function

Some content offer the greatest potential for change, such as links:

The page type content are the richest in terms of possible changes from the scenario, since you'll see the page displayed in the design environment and be able to see a preview by clicking on the icon above the Validate button:

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Assign prerequisites to content

By defining prerequisites you can control access order of the different contents. For example, you may want the learners to go through a knowledge resource before they access a case-study resource. You can define the knowledge resource as a pre-requisite for the case-study resource. To assign a prerequisite: First select the content that should have a prerequisite Click on the Prerequisites link/icon at the bottom of the screen Then check the content that should be the prerequisite If the requirement is a test, then you can set a minimum score that the student must meet to be allowed to proceed to the next activity Click on the Save prerequisites settings button

Test the module

Click the Preview link (magnifying glass icon) to see what the user will discover.

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Understand the modules display in Dokeos navigation mode

A module includes: A navigation and feedback area A display area for contents

Manage modules
The management of modules is done from either the Author tool or the Modules tool. Drag and drop allows, as in many tools, the reorganization of the modules. 106

The simplified interface shows three tools to manage the modules: Icon Function Access the Author tool to modify the module Start the display of the module Delete the module

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Chapter 2: Using SCORM modules

Besides the possibility that offers you the design of courses, the Modules tool can display and track content which conforms to the SCORM (Sharable Content Object Reference Model) standard. Packaged as a Zip file, a SCORM module not only contains all the course resources (documents, media, images), but also information related to the structure of the course, like the definition of the different sections, pre-requisites etc... In addition, a SCORM module can talk to the LMS platform on which it is imported. This communication can be basic (such as informing the platform if a section has been completed or not) or can be more advanced (deciding which sections to display based on test results, etc). Like the Dokeos modules, the SCORM compliant modules store in a personal way the progress of the learner (actually, it is the interaction module / platform that keeps track of the progress).

Import a SCORM course

As explained earlier, modules packaged in the SCORM format are available as compressed files (Zip). On the Author home page: Click on the SCORM button to browse for the Zip file in your hard disk or on your network. Click on the Validate button When the SCORM format is recognized by Dokeos, it will appear in the module list as another module. A SCORM module looks exactly like a Dokeos module when displayed (see part 4, chapter 1).

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Functions specific to Dokeos 2.0 Pro

Part 5

Find out in this fifth part, two features specific to the Pro version of Dokeos 2.0: Oogie and Videoconference. The videoconferencing tools allow you to exchange (voice, image and chat) with participants around one or several media ( Office presentations or document). Oogie makes it possible to convert a presentation into a Dokeos module, while allowing the reorganization of the screens by drag and drop and adding activities or quizzes between screens.

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Chapter 1: Videoconference tool

The videoconferencing application has to be configured by the platform administrator before it is available in each course. Once configured, two new tools become available in the home page of every course: virtual meeting and virtual classroom . These two tools point to the same videoconferencing environment. One of them is demonstrative (virtual classroom). The other is participative (virtual meeting) as it allows multiple participants to interact with the trainer (maximum of four users are more in Dokeos 2.0).

Prepare a virtual meeting or classroom

Two tools are available to conduct a virtual meeting or classroom: a chat and an uploader. To send a PDF document, presentation or any other office document: Click the Upload a document for presentation button to submit a document Click the Browse button, represented by a plus sign, and find on your hard drive or network the file to send Click the Upload button Your presentation is now available in a list you can call up by clicking again on the Upload a document for presentation button. You can also change the uploaded presentation by using the same list.

Once the presentation is uploaded, your conference is ready to roll!

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Annotate the uploaded presentation

Several annotation tools are available, grouped in a palette. To display this palette, click the button at the bottom right of the presentation. You'll have access to: A highlighter A rectangle tool A circle / ellipse tool The clear page tool for elimination of all forms added to the screen The undo shape tool for removal of forms, one by one The choice of line color and thickness

Using the Chat tool

The functioning of the chat is as simple as using the standard Dokeos 2.0 Chat tool. You have the possibility to send a message either to everyone whos connected or to a particular participant. To send a message to all connected: Enter the text in the dedicated area at the bottom of the Chat window Click the Send button To send a message to a particular participant: Click the + tab in the Chat window Select the recipient Enter the text in the dedicated area at the bottom of the window Click the Send button

Connect the webcam, microphone and headset

To enhance the presentation of your live interaction, display the image from your webcam: Click on the Share my camera icon on top left of the main window Allow access to your equipment Your camera is automatically recognized and connected Proceed similarly to connect your headset and take advantage of all the features of a real video.

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Supervise the virtual meeting or classroom

The Users window is in some ways the command center of the videoconference. In this window, you can: View the list of participants in the conference Change presenter during a conference Ask to speak (hand icon) Check that your equipment is connected and active during the conference

A little effort may be required to take control of the system, but once you are comfortable you will have a fan following among your learners, and you may become the subject of envious praise among your colleagues! Remember to log out (button on top right) of the main window at the end of the conference!

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Chapter 2: Oogie
Oogie is a tool that converts PowerPoint or Impress presentations to modules. Each screen of your presentation will be transformed into module screen (animation and effects of the presentation are not converted). Apart from simple conversion, Oogie lets you : reorder the screens of your presentation with drag and drop insert tests or other resources between screens use the same tools to track learners activity and progress just as in a normal module

Convert a presentation to a module

You import your presentations from the home page of the Author tool. Click on the Oogie button Browse your hard disk or network to locate and select the file to convert Click on the Convert button Depending on the size of your file, the conversion may take some time. A little patience may be required! Once converted, each screen of the presentation becomes a module screen which you can enrich, for example by adding a narration.

Now that you have a module rather than a simple presentation, take advantage of its possibilities. Insert 114

several elements to make your presentation sequence interactive and engaging. For example, just as you can insert documents into a module created with Dokeos (i.e. adding new content), you can also insert tests in the beginning, at the end or anywhere else in your course. A treat for your learners!

Modify the name or complete a screen

From the scenario home page click the Edit icon, (represented by a pencil) underneath one of the module screens, to access: The title of the screen The content You can take advantage of the modification and insert an audio commentary or any other item to the edited screen, then click on the Validate button:

Reorganize module screens

With drag and drop, as you've experienced for the activities of modules created in Dokeos, you manage the organization of your module from Oogie:

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Functions of the internal editor

Editor overview - Complete Version
The most complete version of the internal editor is shown below. Other versions, sometimes very brief, appear throughout the use of tools.

Annex 1

Functions of the editor

Icon Function Save the changes and close the editor Work in an enlarged editor window Paste the content from a text editor such as Word Undo and redo Insert a hyperlink or remove a link Add a link anchor Insert image Insert or modify an image map Insert Mr. Dokeos Insert a mindmap Insert a Flash element Add a video in FLV format Add a video in mpg, mpeg, mp4, avi, wmv, mov or asf format Add a video from YouTube Insert an MP3 sound Create Table Insert a special character Decrease or increase indent Create a numbered or bulleted list Change the text color Change the background color View or edit the document HTML source Format text Apply Bold, Italic or Underline styles Change alignments

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