ExchangeCertificationTestAnswerKey

Section1:Raising,Adding,EditingandReviewingTNSection Section1.1:Raise Q1.1:YourEBhasaskedyoutodoaresearchformarketsegmentationtosellTNs.Howdo youfindinformationonthekindofacademicandworkingbackgroundsofEPsthatare currentlyavailabletoworkfororganizationsinyourcommunity? Alloftheanswersarecorrect. Q1.2:Yoursalesteamhascreatedalistof50companiestoapproachforsellingTNs.Howdo youfindinformationtoseeifthesecompaniesarealreadypartnersofAIESECinanotherLC? IwouldgotothePartnershipmenuandsearchiftheorganizationalreadyexists. Q1.3:Youaremeetingwiththeheadofanimportantaccountingfirm.Howdoyoufind examplesofhowotheraccountingfirmshavetakeninternsintheircompanies? Alloftheseanswersarecorrect. Q1.4:Youhavejustreturnedfromasalesmeetingandthecompanyaskedyoutofollowup themin1month.Howdoyourecordtheinformationsoyouremembertocallthemonthe datetheyrequested? IwouldgotothePartnershipmenu,findmycompany,andinthecorrespondanceoption, recordthefollowupandsetaremindertobeemailedtomein1monthtocallthecompany. Section1:Raising,Adding,EditingandReviewingTNSection Section1.2:Delivery Q1.5:YouwouldliketoapproachyourTNtakertostartinvolvingtheminYourconferences. ThecompanyhasofficesinothercitiesinYourcountriesandothercountriesaswellandYou arealmostsuretheyworkwithAIESECthereaswell.Theysaidtheymightbeinterestedin newareasofcooperation,butwouldliketogetinformationonhowotherofficesworkwith AIESEC.WhatcanYoudointhissituation? Allanswersarecorrect. Q1.6:OneofyourcurrentTNtakershasrequestedforanotherintern.Whenyoustartto entertheTNform,howdoyourecordtheorganizationinformation? Iwouldsearchfortheorganizationandselectthemfromthelistofsearchresults. Q1.7:TheTNthatyouareraisingisinanNGOandtheinternsrolewillbetodevelopthenew informationmanagementsystemfortheorganization.WhatpooldoyouclassifytheTNform? Technical
AIESEC Cairo University 1

 Q1.8:TheorganizationyouareraisingyourTNwithhasgivenyouthefollowinginformation: a.theinterntheywillreceivewillbeworkinginthemarketingdepartmentb.theinternwill receiveasalaryof300USDmonthlyc.theinternwillbeworkingoncompetitoranalysisfor specificproductsinadditiontoconductingmarketingresearchinnewtargetmarkets.Howdo youenterthisinformationintheTNform? Iwouldentertheinformationinthedepartmentfield,jobdescriptionfield,andsalaryfield respectively. Q1.9:WhatisthedifferencebetweenfeeandsalaryontheTNform? ThefeeisthefeethatIchargetheTN,andthesalaryistheamounttheinternreceivesduring theirinternshipattimesspecifiedbythecompany Q1.10:HowmanyworkfieldscanyouselectfortheTNform? Upto6 Q1.11:ItisJanuary1st,andtheorganizationyouareraisingaTNwithhasinformedyouthat theinternmustcompletetheprojectfortheirinternshipbySeptember1st.Howdoyou calculatethedurationoftheinternship? Iwouldasktheorganizationwhentheywanttheinternshiptostartandhowmanyweeks theythinktheprojectwouldtaketocomplete. Q1.12:HowmanyfieldscanaTNselectforacademicandworkingbackgrounds? 6 Q1.13:ThecompanythatyouareraisingtheTNwithhasspecifiedthattheyrequireallthe academicandworkingbackgroundsthattheyhaverequested,butyouknowitwillmake matchingdifficult.Whatdoyoudo? Iexplaintothemthatitwillbeverychallengingtomatchtheformifallfieldsarerequiredand Isupporttheminidentifywhicharethecriticalrequiredfieldsandwhicharelesscritical. Q1.14:HowmanyskillscanyouselectontheTNform? 20 Q1.15:Thecompanyyouareraisinganinternshipwithhasrequestedthattheywantan internfromanyoftheplaceswheretheyhaveoperationsinternationally.Theyoperateinthe followingcountries:Malaysia,China,HongKong,Thailand,Mexico,ElSalvador,Dominican Republic,andArgentina.Whichregionoftheworldwouldyouselect? Alloftheseanswersarecorrect
AIESEC Cairo University 2

 Q1.16:Youhavefinishedcompletingyourformandyoucheckthestatusanditsays incomplete.Whatdoyoudo? IchecktheformtoseewhichinformationIenteredincorrectly. Q1.17:WhatactionsmakeyouravailableTNformgoonpendingstatus? haveshowninterestin3EPs. Section1:Raising,Adding,EditingandReviewingTNSection Section1.3:ManagingyourTNforms Q1.18:Yourcompanycalledtosaythattheywouldlikeanotherinternwiththesamejobrole asthecurrentinterntheyhave.YoudecidetoclonethatTNform.Afteryouhaveclonedthe TN,yourTNhasgoneonnewstatusyoucannotchangeittoavailable.Whatdoyouneedto editintheformtochangeittoavailable? Ineedtoadjustthestartingdatestobelaterthantodaysdate. Q1.19:YouhavebeensearchingforsomemonthsforEPsforyouravailableTNandyou re havingsomechallengesinfindingsuitablecandidates.Afterspeakingwiththecompanyyou agreetochangesomerequiredpreferencestopreferred.WhatwillthestatusofyourTNbe aftereditingyourTN? TheformisOnHold Q.1.20:YoujustfinishededitingyourTNandnowitisOnHoldstatus.Whatdoyoueditinthe formtomakeitavailableagain? Ieditthestartingdatetolaterthantodaysdate. Q1.21:WhatisthedifferencebetweentheEditTNformfunctionsandtheReviewTNform functions? EditTNformallowsmetomakechangestotheTNformandReviewTNallowsmetochange thestatusofmyforms. Q1.22:Yourcompanyhascalledtosaythatbecauseofbudgetchangestheyarenolongerable totakeanintern.WhatstatusdoyouchangeyourTNformto? Rejected
AIESEC Cairo University 3

 Section2:Raising,Adding,Editing,ReviewingEP Section2.1:PreRecruitmentandLCRecruitment Q2.1:YourEBhasaskedyoutodosomeresearchonthekindsofTNsavailabletopreparefor EPraising.Howdoyoufindinformationonthekindofacademicandworkingbackgrounds thatTNsarecurrentlylookingforinEPs? Alloftheseanswersarecorrect. Q2.2:Yourteamiscurrentlyinthetalentplanningprocessandyouneedtodeterminehow manyofyourcurrentmemberswanttogoonexchangeandiftheyareplanningondoingsoin thenextmonths.WheredoyoufindinformationonthepercentageofmembersinyourLC thatwanttogoonexchange? IgototheStatisticsandReportingtabandintheMeasurementofSuccessIlookintheStage SatisfactionSurveyresultsformyLC. Q2.3:Youareplanningforpromotionofexchangeopportunitiestocurrentandpotential members(studentsinyourcity).WherecanyoufindexamplesofEPsfromyourLCandthe experiencesthattheyhadonexchange? IwouldgotothenetworkingtabandsearchforalumnifrommyLCandcontactthemtoaskif theywouldliketosharetheirexperiences. Section2:Raising,Adding,Editing,ReviewingEP Section2.2:PreExchange Q2.4:YouaretryingtoaddanEPformforoneofthemembersinyourLCwhowantstogoon exchange.YoucannotfindhisnamewhenyousearchforhimtoaddhisEPform.Whatisthe reasonthatyoucannotfindhimandhowdoyousolveit? Icannotfindhimbecauseheisnotamyaiesec.netuserandhehastoregister. Q2.5:TheEPyouareenteringhasanindustrialengineeringdegreeandtheyhaveworking experienceinsalesandmarketing.Whichpooldoyouselect? Thepoolinwhichthejobdescriptionsmostinterestthem Q2.6:HowmanyacademicandworkingbackgroundscanyouselectforEPs? 20 Q2.7:HowmanyskillscanyouselectforyourEPs? 20 Q2.8:YourEPhasstatedthattheyspeakEnglishnative,Frenchbasic,Russianexcellent,and Spanishbasic.WhatdoyouenterontheEPformforthelanguagestheyspeak? None,Ineedthelanguagecertificationasproof
AIESEC Cairo University 4

 Section2:Raising,Adding,Editing,ReviewingEP Section2.3:ManagingyourEPforms Q2.9:YourEPinformsyouthattheyneedtodelaytheirinternshipby10monthsbecauseof someextrauniversitycoursestheyneedtotake.WhatstatusdoyouchangetheirEPformto? Rejected Q2.10:WhatisthedifferencebetweeneditmyEPformandreviewmyEPformfunctions? EditEPformallowsmetomakechangestotheEPformandReviewEPallowsmetochange thestatusofmyforms. Section3:SearchingfortheMatch Q3.1:YouneedtofindsuitableTNsforyourEP.Howdoyoudothis? Alloftheseanswersarecorrect. Q3.2:YouarerunningasearchintheFindSuitableEPsoptionforyourTNandyouarehaving challengesinfindingsuitablecandidates.Whatcanyoudotoimproveyoursearch? IeditsomeofthepreferencesoftheTNformtomakemysearchingeasier. Q3.3:YouhaveraisedaTNinwhichthecompanyrequirestheinterntobeinyourcityto starttheinternshipin2months.WherecanyougotofindEPsthatareeagertomatchvery soon? IgotoUrgenttoMatchandlookforEPs. Q3.4:YourEPhasSpanishexcellentandworkingandacademicbackgroundinweb developmentandsoftwareprogramming.Wherecanyoufindinformationonavailable internshipsthatsuitherprofile? Alloftheseanswersarecorrect. Q3.5:YouarelookingforyourTNbutyouforgottheTNID.Wheredoyougotosearchfor yourTN? MyTNformspage Q3.6:WhathappenswhenyouclickonthematchbuttonfortheEPyouhaveselected? 3resultsaredisplayed Q3.7:WhathappenswhenyouclickonthematchbuttonfortheTNyouhaveselected? 3resultsaredisplayed.
AIESEC Cairo University 5

 Section4:MakingtheMatch Q4.1:IfyouareaTN,howmanytimescanyoushowinteresttoEPs? 3 Q4.2:YourEPhasshowninterestinaTNandtheirforminonpendingstatus.Inhowmany dayswouldtheirformbeonavailableagain? 10 Q4.3:YourEPformisonmatchedstatusbutyourEPhasalreadystartedtheirinternship. Whatdoyoudotochangetheirformtorealized? IcontacttheTNManagerandaskthemtochangethestatusoftheformtorealized. Q4.4:WheredoIgotoseehowmanyEPshaveshowninterestinmyTNs? TNMatchMonitor Section5:MeasurementafterRealization Q5.1:YourEPisgoingona9monthtraineeship.Whichsurveysdotheyhavetocompleteand inwhichmonthsdotheyhavetocompletethesesurveys? 2OneMonthEvaluations,2Midtermevaluations,2Endtermevaluations,and1Post Internshipevaluation. Q5.2:WhathappensifmyEPdoesnotcompletetheirsurveys? ThemeasureofsuccessofmyLCwillbecalculatedinaccuratelyandbelowerthanitshould be. Q5.3:HowmanysurveysdoOrganizationsneedtocomplete? 1Oneweekevaluation,2Midtermevaluations,2Endtermevaluations. Q5.4:Wheredoyouviewtheresultsofthecompletedforms? StatisticsandReportsandIlookinExchangeMeasurement.

AIESEC Cairo University