RE-REGISTRATION FOR SUMMER (MAY) SESSION 2011

CIRCULAR /REG/1105 DATED 11.05.2011

FORMSANDAPPLICABILITY
1. ONLINEREREGISTRATION:Alleligiblestudentsarerequiredtoapplyforreregistration to higher semesters within the validity period through online. The URL of SMU DDE onlineportalishttp://admissions.smude.edu.in.Nostudentwillbeeligibletoappearfor thetermendexaminationswithoutapplyingfortheReregistration.Thestudentsare advisedtogothroughtheprocedureofFillingofOnlineReregistrationFormfromthe Student Manual for Online Registration available on online portal home page. The studentswhoareunabletofilluptheonlinereregistrationcantakethehelpofLearning Centres.Fordetails,contacttheLearningCentre. Lastdatesforthesubmissionoftheformbythestudents: 2. LCTRANSFER:ThestudentsareadvisedtogothroughtheprocedureforFillingofOnline LCTransferFormfromtheStudentManualforOnlineRegistrationavailableononline portal home page. The students seeking Learning Centre Transfer are required to complete LC Transfer process before submitting online reregistration form and the requesthastobesubmittedtotheuniversitybythetransfereeLearningCentrewithin theduedateforapproval.OncethetransferrequestisapprovedbytheUniversity,the transfereeLCwillbeallowedtosubmittheonlinereregistrationformofthestudentto theuniversity.IfthetransferrequestofthestudentisnotapprovedbytheUniversity, the students reregistration will be processed to his original Learning centre. New Learning Centres are not permitted to accept LC transfers within a year of their establishment.Further,ifdistancebetweentheOldLearningCentreandTransfereeLC islessthan150kms,approvalfromtheRegionalManagerismandatory. ThestudentsseekingLearningCentreTransferneednotforwardtheoriginalIdentity CardtotheUniversity.TheUniversitywillissuetheTransferconfirmationletterafter approval of LC Transfer request and reregistration to higher semesters. They will
Page1of6

WithoutLateFee

20.06.2011 01.07.2011

WithLateFeeofRs.500/

continueusingthesameIdentityCard.Theaboveletterhastobecarriedalongwith theIDcardduringUniversityExaminations. 3. FORM14:ThisformistobefilledbyForeignNationalsstudyinginIndia.Thisformmust besubmittedalongwiththeinstruments(DD/SBIChallan/ChargeSlip)paidtowardsre registrationfee. 4. FORM15:ThisformistobeusedformakingchangerequestslikeElective,Addressetc. 5. Theforms14&15areavailableinPDFformatundersectionFORMSANDAPPLICATIONS atwww.smude.edu.in. 6. TheeligibleReregistrationstudentsdataforSummer2011Sessionismadeavailablein thewebsitewww.smude.edu.inunderrespectiveLearningCentrelogin. 7. The Learning Centres are advised to go through the Student Manual on Online RegistrationaswellasLCManualonOnlineAdmissionstoprovideproperguidanceto the students in filling the reregistration form online. The semester fee received with incompleteenclosuresasapplicablewillberejectedwithoutanynotice.TheCounselors at the Learning centersneed to befully conversant with all therelated guidelines and instructions. 8. Each and every details (like Roll No, Elective and Payment details) entered by the student must be checked for correctness and completeness. Learning Centres are requiredtoforwardtheCoveringletteralongwithDD/UniversityCopyofSBIChallan/ Charge Slip by affixing signature, date and seal in the space provided for the purpose beforedispatchingtotheUniversity.TheCoveringLettercanbegeneratedfromonline system under Application Dispatch option. The Payment instruments have to be enclosedasperthecoveringletterlistorderonly.

PROVISIONALADMISSIONCASES
Students whose admission to the program is PROVISIONAL are not eligible for re registrationintohighersemesters.Suchstudentsmustcompleteallthependingadmission formalitiesbeforeapplyingforOnlineRegistration.

MALPRACTICECASES
Studentswhoarebookedforactsofindisciplineormalpracticeduringtheexaminationswill not be considered for reregistration into higher semesters until the decision of the disciplinarycommitteeismadeknown.Studentsalreadybarredfromregistrationforaset periodoftimeshouldnotapplyforreregistrationuntilsuchperiodascommunicatedbythe AdditionalRegistrar,StudentEvaluation.
Page2of6

FEEINSTRUCTIONS
a. CERTIFICATE FEE: Final semester students are required to pay an additional Rs.300/ towards final Degree Certificate Fee along with the reregistration fees since the final degreecertificatesareautoissuedforalltheeligiblestudents.Thereisnoneedtomake aseparateDD/Challan/CreditSwipeforthispurposeandthisfeecanbeincludedalong withtheSemesterfees. b. Students who have taken a break in session are eligible to reregister in the current session.However,therevisedsemesterfeeisapplicabletoallsuchstudents.Forrevised fee details students are advised to refer to Current Session prospectus/circular made availablewithLC. c. Students who wish to switch the admission cycle are required to pay one time additionalfeeofRs.1000/alongwiththerevisedsemesterfee.
Admission Cycle Cycle1 ForPGPrograms(2/3years) 2years:SpringFallSpringFall 3years:SpringFallSpringFallSpring Fall Cycle2 2 years: Summer Winter Summer Summer Winter Summer Winter Winter 3 years: Summer Winter Summer WinterSummerWinter SummerWinter ForUGPrograms(3years) SpringFallSpringFallSpringFall

d. StudentscanmakeFeespaymentinanyoffollowingmode/s: a)
DEMAND DRAFT: The student can make one single demand draft covering all the fee

heads (Semester fee, Certificate fee, Late Fee, wherever applicable). The Demand Draft should be drwan in the name of SIKKIM MANIPAL UNIVERSITY DE payable at ManipalorUdupi. b)
SBI CHALLAN:

The student can use one single Challan covering all the fee heads

(Semesterfee,Certificatefee,LateFeewhereverapplicable).Thisfacilityisavailable atallCOREBANKINGBRANCHESofSTATEBANKOFINDIA.Challanformsaremade availableinthelearningcentre. c) d)

THECREDIT/DEBITCARDSWIPING(facilityavailableatselectlearningcentresonly). ONLINEPAYMENTGATEWAYOPTION

Payment through more than two instruments is not permitted. The fee once paid is notrefundable.

Page3of6

INSTRUCTIONSTOTHESTUDENTS:
1. The students applying for reregistration have to enter the Elective/ Specialization details and Payment details as per the instructions given in the Student Manual for OnlineRegistrationandClicksubmittoLCbutton. 2. TheStudentspayingthefeeintheformofdemanddraft/Cardswipingarerequiredto writetheirRollNo,NameandLCCodeonthereverseoftheDemandDraftormerchant copyofChargeSlip(dulysigned)andhandoverthesametotheLearningcentrewithin theduedate.Also,studentsareadvisedtokeepacopyofDD/StudentcopyofChallan/ CustomercopyofChargeSlipforfuturereference. 3. The students paying the fee in the form of SBI Challan are required to handover the UniversitycopyandLCcopyofChallantotheLearningCentrewithintheduedate. 4. ThestudentspayingthefeethroughOnlinePaymentGatewayarerequiredtoapplyfor the reregistration as per the instructions given in the Student Manual for Online Registration.SuchstudentsreregistrationwillbeprocesseddirectlybytheUniversity afterreceiptofconfirmationfromthebank. 5. ThestudentswhosetransferisapprovedbytheUniversityarerequiredtosubmittheDD forthetransferfeeinadditiontotheabovewithintheduedate. 6. ThestudentsofforeignnationalityarerequiredtosubmitForm14alongwithcopyof Passport,VISAandvalidResidentialPermitinadditiontotheDD/Challan/ChargeSlip withintheduedate.Pleasenote,withoutvalidResidentialPermit(RP),foreignstudents arenoteligibletoappearforthetermendexamination. 7. MereSubmissionofreregistrationtotheLearningCentreorUniversitydoesnotentitle the student to appear for University Examination. The student will be reregistered to higher semester by the university only after receipt of payment towards semester fee withintheduedate. 8. Please check the status in the website, www.smude.edu.infor registration confirmation.

Page4of6

INSTRUCTIONSTOTHELEARNINGCENTRES
2. Learning centers are advised to go through LC Manual on Online Admissions to understandthereregistrationprocessanddispatchofforms. 3. The LCs are also required to generate the Dispatch Covering Letter by following the instructionsgivenintheLCManualonOnlineAdmissions. SI Roll Number NameoftheStudent Program Semester Elective / Payment

Specialization details

The LCs are required to sign the dispatch Covering letter/sand affix their stamp. They neednotmaintainanyotherrecords. 4. Arrangetokeeptheinstruments(DD/CopyofChargeslip/Challan)intheorderofthe abovelistandforwardthemtotheUniversityforfurtherprocessing. 5. The Learning Centres need not send physical copy of the reregistration form of the studentsfilledonline. 6. EnclosurestobesentalongwithBatchCoveringletterare: DemandDraftorSBIChallanorChargeSliptowardsthefee. Form14,ifthestudentisaForeignNational.

7. TheaboveenclosuresmustbestapledwithDispatchCoveringLetter.Useonly1staple at the top left corner of the letter. Demand drafts, Challan copies and Charge Slips should be enclosed with the Covering Letter carefully. SMU DDE will not take any responsibilityagainsttheLearningCentreswhichdonotsendtheabovedetailsproperly organized. 8. Do not mix any other documents with the above. Other documents or forms, if any, couldbesentinseparateenvelopes. 9. Do not accumulate the Instruments till the last date. Arrange to dispatch them to the Universityatregularintervals. 10. DispatchtheCoveringLettersonlythroughSpeedPostorRecognizedCourierhavinga branchinManipalandcheckthestatusinthewebsiteforthereceiptofconsignmentby theuniversity.TheLearningCentreshouldgetbacktotheuniversitywithin10daysof dispatch,ifthereceiptofformsisnotupdatedintheuniversitywebsite. 11. Lastdatesforthesubmissionoftheformsbythestudents: WithoutLateFee 20.06.2011 01.07.2011

WithLateFeeofRs.500/

Page5of6

12. All the Reregistration details must be dispatched by the Learning Centre to the Universitywithintheapprovedtransittime.Formsreceivedaftertheapprovedtransit timewillattractlatefeeorwillbeconsideredinthenextsessionwithoutanynotice. 13. Addressforthedispatchofreregistrationforms: ReregistrationSection AdditionalRegistrar DirectorateofDistanceEducation SikkimManipalUniversity,SyndicateHouse,Manipal576104 Tel:08204297101,4297111,Email:studentadmin@manipalu.com 14. Onlytheapplicationscompleteinallrespectsandreceivedwithintheduedateswillbe processed by the University. SMUDDE will not be responsible for any delay in Postal/Courierserviceorlossintransit.Also,theUniversitydoesnottakeresponsibility for the communication on or return of all such applications. Hence, the students/ LearningCentresareadvisedtorefertothewebsiteforregularupdates. 15. ThestatusofalltheformsreceivedwithintheduedatewillbemadeavailableonSMU DDE website www.smude.edu.in after processing. The Learning Centres and the students can access this information to know the reregistration status through their respectivelogins.
16. ForanytechnicalproblemwithregardtoOnlineReregistration,theLCsarerequested

tocontacttheUniversityhelpdesk(emailid:smuhelpdesk@smudde.edu.in) ADDITIONALREGISTRAR

Page6of6