Event Budget Planner

PRINTABLE BUDGET PLANNER

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Event Site/Facility

Entertainment

On-Site Transportation

Rental Fee ________

Music ________

Truck/Van Rental ________

Permit(s)/License ________

Talent ________

Carts/Hand Trucks ________

Labor ________

Celebrity ________

Special Vehicles ________

Speakers Fees ________

Other ________

Models ________

Labor ________

Heat/Air______________

Labor ________

Subtotal $ _______

Furniture ________

Other ________

Tables ________

Subtotal $ _______

VIP Travel ________

Registration Tables ________

Utilities/Waste Management

Limousine/Car Rental ________

Chairs ________

Water Hookup ________

Hotel ________

Pipe & Drape ________

Restrooms/Portopotties ________

Staff Travel ________

Carpeting/Flooring ________

Trash/Dumpsters/ ________

Limousine/Car Rental ________

Props ________

Receptacles ________

Hotel ________

Tents/Canopies ________

Disposal Service ________

Subtotal $ _______

Staging (skirting, stairs)

Setup Crew ________

_____________________

Cleanup Crew ________

Event Manager ________

Risers ________

Supplies ________

Show/Event Staff ________

Stanchions/Ropes ________

Misc. ________

Additional Staff ________

Labor ________

Subtotal $ _______

Overtime ________

Subtotal $ _______
Rentals

Subtotal $ _______
Food Services

Travel/Accommodations

Promotion/Advertising

Personnel

Host/Hostesses ________

Newspapers ________

Registration ________

Food ________

Magazines ________

Consultants ________

Beverages ________

Radio ________

Public Relations ________

Bartender fees ________

TV ________

Other ________

Catering fees ________

Show Signs ________

Subtotal $ _______

Equipment ________

Street Signs ________

Tables/Chairs ________

Directional Signs ________

Medical ________

Supplies-Linens, China,

Banners ________

Ambulance ________

_____________________

Printed Photos ________

Rain Plan Cost ________

Glasses, Utensils ________

Promotional Items ________

Canopies/Tents/Coverings ________

Labor/Staff ________

Radio/TV/Video Production ________

Subtotal $ _______

Gratuities ________

Subtotal $ _______

Tax ________

Security

Emergency Considerations

Misc. Costs
Accounting ________

Health Permits ________

Facility ________

Legal Counsel ________

Personnel/VIP/Guests/

Private ________

Office Supplies ________

____________________

Subtotal $ _______

Office Equipment ________

Volunteers ________

Insurance

Phone ________

Misc. Charges ________

Gen. Liability Insurance ________

Ticket Sales Fees ________

Subtotal $ _______

Rider ________

Warehouse ________

Specialized ________

Mileage ________

Subtotal $ _______

Parking ________

Audio-Visual
Television Monitors ________
Video Players/Recorders

Design & Printing

Extra Supplies ________

______________________

Designer ________

Event Photographer ________

Cameras ________

Business Cards ________

Event Videographer ________

Overhead Projectors

Brochures ________

Coat Check

______________________

Media Kit ________

Volunteer

Projectors/Carts ________

Registration Packets ________

(Appreciation Activity/Gifts)________

Slide & Film ________

Posters ________

Complimentary Tickets ________

Screens ________

Flyers ________

Local, state, federal taxes _______

Lecterns/Podiums ________

Invitations ________

Misc. Gratuities ________

Microphones ________

Tickets ________

Specialized Labor ________

Reel-to-reel Tape Recorders

Letterhead/Envelopes ________

Other ________

______________________

Specialty Items ________

Subtotal $ _______

Disc Players ________

Duplicating/Photocopies ________

Postage/Shipping/Storage

Sound System ________

Logo ________

Postage ________

Walkie-Talkies ________

Program ________

Bulk Mail/Permits ________

Pointers/Marking Pens

Subtotal $ _______

Mail House ________

_____________________

Misc. Printing/Specialities

Freight ________

Flip Charts ________

Menus ________

Delivery Service ________

Blackboards ________

Maps ________

Drayage ________

Computer Interfaces

Sponsor Signs ________

Subtotal $ _______

____________________

Special Area ________

Total Expenses $ ____________

Technical Staff ________

VIP Area ________

Labor ________

Name Tags/Holders ________

Event Income $__________

Subtotal $ _______

Place Cards ________

Booth Space Sales $________

Awards,Recognitions ________

Ticket Sales/Admission $________

General Lighting ________

Engraving ________

Sponsors/Underwriters $________

Special Lighting ________

Certificates ________

Donations $________

Generator ________

Prizes ________

Merchandise $________

Extension Cords ________

Frames ________

Raffle $________

Video Production ________

Thank You Cards ________

Auction $________

Other Rentals ________

Other ________

Bar $________

Labor ________

Subtotal $ _______

Ad Program $________

Electrical

Subtotal $ _______
Decorations

Transportation/Parking

Income

Other $________

Limousine/Car Rental ________

Total Income $ ______________

Event Decor ________

Valet Area ________

Event Profit or Loss $ _________

Stage Decor ________

Shuttle ________

Stage Backdrop ________

Mileage Reimbursement ________

Centerpieces/Table Decor ________

Labor/Personnel ________

Flowers/Plants ________

Subtotal $ _______

Candles ________
Balloons ________
Speciality Linen ________
Chair Covers ________
Signs ________
Props ________
Paper Supplies ________
Misc. Charges ________
Labor ________
Subtotal $ _______