Justine Lafer

29 Sagamore Road 973-227-0633

Parsippany, NJ 07054 jlff4b7a@westpost.net
Executive Assistant / Senior Administrative Assistant
PROFESSIONAL
Self-motivated, resourceful Executive Assistant with 18+ years experience and a
track record
SUMMARY of staying on-task and on-time despite shifting priorities and tight dea
dlines. Senior-level resource to President and Executive team at Emerson Radio C
orporation while organizing high-level on/offsite events, Board of Directors mee
tings and audio sales presentations. Recognized for a high-energy work ethic, pr
oactive customer service and a dedication to teamwork.
Excellent multi-tasking and follow-through skills with an emphasis on details. E
nergized by challenges and readily adapts to new technologies, projects, teams,
systems and tools. Consistently demonstrates practical yet imaginative approache
s to service delivery, workflow management and process improvement.
PROFESSIIONAL EXPERIENCE
GlaxoSmithKline, Parsippany, NJ 2010 (June - October)Temporary
Administrative Assistant to VP of Panadol Future Team
Provided comprehensive support to Vice President of Panadol Future Team consisti
ng of Innovation Director; Global Brand Communications Director; Expert Marketin
g Director and Manager; Innovation Director; Packaging Design & Ideation Manager
; Ideation & Insight Director; Consumer and Insight Director.
Proactive calendar management.
Organization of on-site/off-site meetings to include Video/Web conferencing and
catering arrangements.
Arranged online conference room bookings.
Handled domestic & international travel (flight/hotel/car service).
Responsible for creating and processing monthly expense reports for entire team.
Emerson Radio Corporation, Moonachie, NJ 2004 a" 2009
Executive Assistant to President 5 years
Right hand to executive team (President, COO, EVP/Sales, VP/Operations, Treasure
r and Board of Directors). Ensured consistently smooth office operations in a fa
st-paced, rapidly changing environment and acted as liaison to 50 employees in N
J and 2 warehouses in TX and CA.
Fielded executive management phone calls, maintained daily calendar/confidential
files and distributed email communications.
Handled national/global travel arrangements for executive team and direct report
s.
Planned and orchestrated large-scale on/offsite events through the life cycle.
Compiled vast amount of materials for meetings and sales presentations.
Processed expense reports and monitored corporate credit card usage.
Key Accomplishments:
Successfully adapted to a large and diverse Executive team by getting to know t
heir personalities, work habits, responsibilities, time schedules and priority r
equirements.
Flawlessly organized logistics and catering for annual shareholder meetings (of
fsite) quarterly Board meetings (onsite), from site selection to post-meeting ac
tivities.
Supported CFO and Board Members with coordination of financial documents (SOX,
10Q/10K Reports) for shareholder meetings.
Accurately tracked weekly product sales results from major clients (K-Mart, Wal
-Mart, Target); generated reports and circulated critical findings to EVP/Sales
and team.
Produced audio sales presentations organized by 7 product categories, with the
average presentation containing 50-100 products and approximately 30 pages in t
otal. Worked over Xmas holidays (office closed) to prepare for worldas largest c
onsumer electronics show held in Las Vegas the first weekend in January. Solely
created, assembled and shipped all presentations for EVP and sales team to Las V
egas ahead of schedule.
Bearing Point, Basking Ridge, NJ 2000 a" 2004
(Consolidated with Arthur Andersen, LLP) 4 years
Administrative Assistant
Provided comprehensive support in a team environment covering as many as 7 manag
ers at any given time. Handled daily calendar management, travel reservations, e
xpense reports, client invoices, typing and compiling information for client fil
es, contact lists, distribution directories, etc. Became sole Admin Assistant to
Managing Director of the Wireless Cable Group and his team.
Key Accomplishments:
Generated documentation for launch of new client projects for Wireless Cable Gr
oup, exceeding expectations.
Took initiative to organize client files and assigned them each project numbers
. Created and maintained Excel spreadsheets to keep manager informed of teamsa c
lient activity and time/expense report tracking.
BASF Corporation, Florham Park, NJ 1989 a" 2000
Communications Coordinator, Corporate Communications 11 years
Rapidly promoted from PR Administrative Assistant to Corporate Communications Co
ordinator for global manufacturer with 35 manufacturing sites in North America.
Managed, monitored and controlled warehouse inventory of all corporate literatu
re.
Circulated press releases and internal communications to North American employe
es and parent company in Germany.
Maintained files of distributed press releases and internal communications.
Supervised literature inventory control and invoice processing, requiring daily
interface with warehouse personnel.
Key Accomplishments:
Implemented inventory control system and organized all reports, company brochur
es and literature, leading to increased requests for information. Proposed and s
ecured buy-in from EVP to contract a warehouse to handle inventory, shipping and
storage.
Led the project and worked with contracted warehouse, site location assistants
and parent company in Germany to build consensus on inventory and distribution m
aterials. Project was lauded by PR for greatly improving overall efficiency.
Single-handedly oversaw the distribution of corporate annual reports and all re
lated company publications to 35 North American sites.
Assisted Manager of Public Affairs in preparation for annual press conference i
n New York City, requiring direct contact with editors of major New York publica
tions.
Rapidly mastered Lotus Notes and approached IT/management about using it for el
ectronic distribution of press releases and internal announcements. Solution dra
matically reduced time and expense in communicating information to all locations
.
TECHNOLOGY
MS Office Suite (Word, Excel, Outlook, PowerPoint)