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NATIONALACADEMY FOR TRAINING AND RESEARCH IN
SOCIAL SECURITY
READING MATERIAL
HANDBOOK FOR EOs/AAOs
The role of Enforcement Officer under the Compliance 2001 is more
important.
Similarly the role of Assistant Accounts Officer under the
modernisation program is also equally important.
The present training programme focuses on the role of Enforcement
Officer/Assistant Accounts Officer for the better implementation of the
provisions of Act and Schemes.
The topics included are key functional areas in Compliance and Recovery
and gives a fairly detailed description of the duties and
responsibilities of officers at the middle and senior level.The topics
on “Compliance 2001”, “CCTS”, Provisions relating to Levy of Damages and
Exemption are of utmost importance.
This booklet is not a substitute for the Act and Scheme or the Manuals
but is intended only as a reference guide to retrieve useful information
in times of need so that, field officers can discharge their functions
and duties more effectively and systematically. This handbook is a
sincere attempt on the part of Zonal Training Institute, EPFO, Chennai
to compile all relevant issues and the latest Instructions are appended
at the end of the book.However, this handbook is not a substitute to the
statute or manuals.
2. The valuable guidance and suggestions received from many serving and
retired officers and officials of EPFO and their expertise in the field
offices made this book a valuable reference book.It is hoped that the
users will be benefited by this hand book for their efficient
performance of the training.
2
HANDBOOK FOR EOs/AAOs
CONTENTS – PART II
S.No.
Topic
Page No.
1.Inspectors – Role, function and powers
1-9
2.Compliance 2001- Salient features
11-18
3.Role of APFCsCompliance
18-24
4.C.C.T.S – Object & Scope - Preparatory Action.
25-27
5.C.C.T.S – Salient Features – Compliance Default Codes
28-30
6.C.C.T.S – Input & output – Monitoring Report.
31-33
7.Assessment of dues under Section 7A – Section 7B and 7C
34-42
8.EPF Appellate Tribunal
43-50
9. Penal Provisions
51-65
10.Levy of Penal Damages
65-75
11.Application of Section 7Q
76-77
12.EPFO – Recovery Machinery
78-94
13.Penal Provisions to exempted establishments – Application.
94-96
14. Drill for conduct of Inspection of Un-exempted
Establishment
97-98
15.Drill for conduct of Inspection of Exempted Establishment
98-99
16.Terms and conditions of exemption under EPF Scheme
99-103
17.Holding of Securities in Demat Form
103-109
18.EPF System of Accounts
109-113
19.Revised Banking Arrangements
113-117
20.Pattern of Investment of funds
117-121
21.Settlement of PF Claims
122-128
22.EPS 1995 – Benefits – Dos and Don’ts in processing the
claims – Scrutiny of Form 10C and 10D
128-142
23. Pension Disbursement – Reconciliation – Disbursing
Agencies – Life Certificate
142-149
24.Settlement of EDLI Claims – Case Study
150-155
25.Procedure of crediting Interest
155-158
26.Nomination – Importance – Handling of death claims in the
absence of Nomination
158-162
27.Issue of PF Annual Statement of Accounts
162-168
28.Transfer of PF Dues on grant/cancellation of exemption
168-170
29.Transfer value of Pension Fund from Exempted to
Unexempted or Unexempted to Exempted Fund on
Grant/Cancellation of Exemption under EPS1995
171-173
APPENDIX I
IMPORTANT CIRCULARS
3
1
INSPECTOR
Powers and functions of Enforcement Officer under Section 13 of the
Act – Action by EO with regard to Annexure ‘A’ & Annexure ’B’
Appointment of Inspectors:
There are two kinds of Inspectors, one appointed by notification under
Section 13 of the Employees’ Provident Funds and Miscellaneous
Provisions Act, 1952 merely to exercise certain powers mentioned in that
section.The others are officers of the Employees’ Provident Fund
Organisation or outside thereof who could be appointed as Inspectors for
exercise of powers referred to above.The former is appointed under
Employees’ Provident Funds (Staff and Conditions of Service)
Regulations, 1962 and fall under the distinct cadre of Enforcement
Officers. The Central Provident Fund Commissioner, Regional Provident
Fund Commissioners, Assistant Provident Fund Commissioners and
Enforcement Officers are notified as Inspectors under Section 13 of the
Act. A notification regarding appointment of Provident Fund Officer and
Enforcement Officer to be “Inspector” under Section 13(1) of the Act is
issued.
Duties and responsibilities:
The chief duties and responsibilities of an Inspector are:
1.
(a) to bring under the purview of the Employees’ Provident Funds and
Miscellaneous
Provisions Act, 1952 every establishment which attracts the application
of the Act
by reason of requisite employment strength and its nature of activity;
(b)to recommend the coverage of establishment under section 1(4) of the
Employees’ Provident Funds and Miscellaneous Provisions Act, 1952 on the
joint request of the employer and the majority of the employees of the
establishment provided the establishment is not liable to implement the
Act;
(c)to bring under the ambit of the Employees’ Provident Funds and
Miscellaneous Provisions Act, 1952, establishment participating in
Common Provident Fund in which one or more than one establishment is
already covered under the Act;
2.
To secure full compliance by the employer of that establishment with the
provisions of the Employees’ Provident Funds and Miscellaneous
Provisions Act, 1952 and Schemes
framed thereunder;
3.
To attend to the problems of employers arising in the process of
compliance and to the grievances of employees including rendering
service through the Service Centre, if any set up, and where he cannot
solve the problem or redress the grievances, to report the case to the
Regional Provident Fund Commissioner for further action;
4.
To conduct surveys when asked to,assess coverage potential to new
categories of
establishment;
4
5.
To supply various prescribed forms to the employers on their request and
educate them about their proper completion and punctual submission to
the Regional/Sub-Regional Office;
6.
to report to the Regional Provident Fund Commissioner, evasion, abuse,
violation, defect or abnormality noted in the implementation of the
Employees’ Provident Funds and Miscellaneous Provisions Act, 1952 and
Schemes framed thereunder;
7.
To serve the warrant on the defaulting employer in recovery cases and
attach and sell
the property of the defaulting employer and to assist the Recovery Officer.
8.
To attend to prosecution cases;
9.
To conduct the prosecution cases as Assistant Public Prosecutors. All
the Enforcement
Officers are notified as Assistant Public Prosecutors.
10.
To ensure that the establishment exempted under Section 17(1) / 17(1C) /
2(A) of the Act / the establishment, where its individual/class of
employees exempted under paragraph 27 / 27A of Employees’ Provident Fund
Scheme, 1952 or paragraph 28 of Employees’ Deposit Linked Insurance
Scheme, 1976 as the case may be, is complying with the relevant
provisions of the Act/Scheme and also the conditions governing the grant
of exemption stipulated by the appropriate Government or Central
Provident FundCommissioner or Regional Provident Fund Commissioner, as
the case may be.
11.
To serve summons/warrants on the accused in respect of prosecution cases
launched,
to enable quick results in larger interests of the Organisation; and
12.
To obtain the requisite documents or particulars or verification of
facts, etc., that are required by Regional Office/ Sub-Regional Office
for rendering effective service by keeping liaison between the
establishment and the office. He shall arrange to obtain and forward the
final settlement claims and pension claims of retiring employees two
months in advance of their retirement. The Regional Provident Fund
Commissioner in- charge of the Region shall fix a target for each
Enforcement Officer in the matter of applicability of the Act to the
establishments and enrolment of members, for each year and the progress
will be monitored on monthly basis through the respective Regional
Provident Fund Commissioners. the Enforcement Officers should ensure
compliance of the target fixed;
13.
To verify andcertify the past accumulations dues transferable by the
establishment on account of application of the Scheme either due to
coverage or on cancellation of exemption.
14.
To carry out such other functions as may be assigned to him/her by the
competent
authority.
Powers of Inspectors (Enforcement Officers):
The Inspector has been given the following statutory powers (vide
Section 13 of the Employees’ Provident Funds and Miscellaneous
Provisions Act, 1952), to enable him to discharge his duties effectively:
(a)
To require any employer or any contractor from whom any amount is
recoverable
under section 8A of the Act to furnish such information, as he may
consider necessary;
(b)
At any reasonable time and with such assistance as he may require to
enter and search any establishment or any premises connected with it and
require any one found in- charge of it to produce for his examination
any accounts books, registers and other

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