Trena R.

Polite
1620 East Jefferson Street #405 * Rockville, MD 20852 * tpbd3596@westpost.net
(704) 264-4113 (C)

SUMMARY OF QUALIFICATIONS
Experienced Contract Administrator with a proven record of accomplishment in ful
filling cost and project schedule requirements in support of business objectives
. Consistently established as an individual with a diverse work experience; ran
ging from Asset Management to Procurement. Efficient manager, planner and organ
izer of multiple projects performed simultaneously. Adept at communicating with
project managers, vendors, and other technical representatives to coordinate ov
erall business goals.
EDUCATION
Trinity University - Washington, DC - Currently Pursuing
Master of Business Administration (Concentration: Management)
Strayer University - Greenville, SC
Bachelor of Science in Business Administration

PROFESSIONAL EXPERIENCE
Henry M. Jackson Foundation Rockville, MD
Subcontracts Manager 10/09 - 08/10
* Ensured that corporate procurement practices are in compliance with Federal gr
ant and requirements and procurement personnel are complying with established pr
ocedures concerning competitive bidding, small business and minority contracting
* Ensured completeness, accuracy, and procedural / regulatory compliance on all
procurement and subcontract matters
* Prepared and documented price/cost analysis in support of supplier negotiation
s
* Acted as the main focal point to the supplier or subcontractor; briefs executi
ve management and customer on the status and issues affecting performance or cos
t
* Negotiated and awarded subcontract agreements to include terms, conditions, an
d price
* Provided certifications, clearances, approvals, and documentation required for
all contracts and contract modifications
* Provided contract close-out documents in a timely manner
* Advised Principal Investigators and researchers regarding meeting contract req
uirements, understanding contract terms, and providing necessary budget changes
and justifications
* Drafted and negotiated multiple high priority Henry M. Jackson Foundation subc
ontracts and subgrants
* Reviewed Request for Proposals (RFPs) to ensure that Federal mandated requirem
ents, prime contract provisions, and the Foundation's best interests are met

VSE Corporation Alexandria, VA

Purchasing Agent 08/09 - 10/09
* Responsible for solicitation, evaluations, negotiations and formation of purch
ase orders including leases, maintenance agreements and government acquisitions
* Utilized a full range of knowledge of government contract laws and policies an
d detailed procedures for the Department of the Treasury and Department of Homel
and Security
* Ensured that contractual documents and supporting data comply with the FAR
* Reviewed evaluation solicitations, contracts and procedures for conformance to
Federal Acquisition Regulations and internal operating procedures
* Received procurement requests and ensured the procurement actions are implemen
ted in accordance with applicable laws
* Assured deobligation of excess funds and prepared cost adjustments and final p
ayments
* Determined supply markets and determined the best possible means by which to p
rocure supplies and services to meet the purchase, rental, or lease needs of the
organization
Fluor Corporation Inc.
Greenville, SC
Contract Administrator III (Buyer) 06/07 - 04/09
ACP Nuclear Project, Greenville SC
* Provided the full range of actions required to accomplish complex procurement
actions
* Performed, reviewed and routed all approval Procurement functions and activiti
es for the pre-award process
* Issued solicitation for Request for Quotation (RFQ) Reviews
* Conducted negotiations of terms and conditions, costs and prices for a variety
of new contracts, modification, and orders for diversified supplies and service
s
* Established evaluation processes, offeror instructions, and ensured that award
s were within applicable laws and regulations, and made supplier recommendations
* Determined methods of procurement through direct purchase and bids by requesti
ng budget inquiries and quotations
* Reviewed bid proposals and negotiations within budgetary and statement of work
(SOW)
* Prepared purchase orders, contracts, and service agreements while maintaining
all contractual documentation
* Experienced in negotiating high-dollar, multi-year and/or complex contract typ
es as a Negotiating Team Leader
Fluor Corporation Inc.
Greenville, SC
Contract Administrator III 03/06 - 06/07
Iraqi Power and Water Project, Greenville SC
FEMA Relief Project, Gonzales LA
AMJEN Pharmaceutical Project, San Juan Puerto
Rico
* Provided expertise in contract cost and performance, quality assurance and acq
uisition management
* Accurately articulated federal laws, rules, and (FAR) regulation for federal
contract types
FFP, CPFF and T&M
* Performed additional duties with the Primary Project Contract Manager with lim
ited signature authority concerning pre-award and post-award contract activities
*
Assisted with the development of the contracting plan, contractor resourcing, in
terfacing with engineering, project and client personnel to provide support for
technical representatives
* Conducted pre-bid meetings, bid evaluation and negotiations, award recommendat
ions and contract execution duties
* Proactively consulted with contractors to ensure contract compliance, investig
ated delays, resolved disputes, and approved final payments to perform contract
closeout
* Actively generated contracting progress schedules, daily and weekly status rep
orts, progress payments and supporting documents in a timely manner
* Asserted knowledge of price analyses sufficient to analyze proposals or bids u
sing historical data of other pertinent information, to ensure reasonableness
* Negotiated costs and terms and conditions related to change orders and other c
ontract modifications driven by changes in requirements
* Administered government and commercial contracts ranging up to five million do
llars in estimated cost
HMBI Inc. (HUD Marketing and Management Contractor)
Charlotte, NC
Property Manager 09/04-03/06
* Compiled requests for materials, prepared purchase orders, tracked vendors and
supplies,
and handled inquiries about property invoices
* Maintained property contracts and determined the causes of any HUD property re
pair delays
* Reconciled property purchase orders with vendor and contractor, notified vendo
rs and
contractors when invoices were not received, and verified that invoices concurre
d with the purchase orders
* Analyzed purchase requests and requirements upon receipt and recommended to th
e
contractor the appropriate method of procurement
* Forwarded procurement packages to prospective bidders and served as the primar
y liaison for inquiries
* Ensured contractual actions are of the appropriate fee arrangement and employe
d appropriate pricing provisions, selection of source, acquisition method, docu
mentation, clarity of contract terms, propriety of cited funds, and needs for is
suance of un-priced contractual actions
* Established procurement plans, including identifying and establishing mileston
es for each
assigned procurement and monitor program compliance with planning operations
* Determined and prepared solicitation documents, reviewed draft memorandums and
identified scope requiring revision to remedy unclear or ambiguous requirements
and ensure no offering received an unfair advantage evaluation
* Provided technical information on proposals to technical review panel and obse
rved
evaluation meetings on other procurement actions to ensure all offerings are eva
luated
equitably and in accordance with HUD solicitation provisions
* Accurately articulated state and federal laws, rules, and (FAR) regulation gov
erning contracts
* Performed all administrative functions including ensuring contractor complianc
e with contract provisions andlabor standard provisions, in depth evaluations of
the financial and technical capabilities and performance of contractors

SOFTWARE EXPERIENCE
Contract Management System (CMSI), Material Management System (Mat Man), Windows
NT/XP/2000 Microsoft Office Suite, PeopleSoft Suite, Oracle