Spanish Ranch 1 Association

By-Laws
Spanish Ranch 1 Mobile Home Park
Revised: April 2011

Article I Name
The name of this organization shall be SPANISH RANCH 1 ASSOCIATION, INC. a non-profit
organization. Hereafter SPANISH RANCH I ASSOCIATION shall be referred to as the
ASSOCIATION.

Article II Purpose and Goal

SECTION 1: It shall be the purpose of the Association to foster and promote a safe
and harmonious living environment for all the residents through the sponsorship of cultural,
education and social activities of general appeal so that all residents feel welcomed to
participate in the Association. It is also our goal to promote a friendly environment within
our community for all residents while respecting the privacy of all individuals. Our
recommendations and decisions will reflect the fact that we are a family park. Discrimination
of any type will not be tolerated. The Association shall act as the political action body
whenever it becomes necessary to defend the rights of all park residents granted under the
Hayward Mobile home Rent Stabilization Ordinance, the California State Mobile home
Residency Law (California Civil Code Sections 798 through 799.10), all other California state
laws and codes, United States laws and codes.

SECTION 2: The Association will work with and listen to the concerns of residents
and discuss with Management the decisions made at the Executive Board Meetings and the
monthly Association meetings to improve living conditions, safety and well-being of the
residents of our Park. If the park residents along with the elected officers and the Board of
Directors of the Association feel that the management staff is not cooperating with our
requests made concerning the park residents’ amenities and living conditions, the
Association will take all steps necessary to resolve those unsolved issues.

Article III Membership

SECTION 1: All legal residents of Spanish Ranch 1 Mobile Home Park are
automatically members of the Association, without levy, upon establishment of residence.
Legal residents shall be defined as those residents who are registered with the management
of the park and of legal voting age as defined by the State of California.

SECTION 2: Minors age 14 and under shall be accompanied by a parent or

guardian to all adult social events.

Article IV Elected Officers

SECTION 1: The elected officers of the Association shall be the President, Vice-
President, Secretary and Treasurer. The office of President shall be filled by one person but
any two of the remaining three offices may be held concurrently by a single individual.

SECTION 2: The term of office shall be for one year based upon a fiscal year
beginning May 1 and ending April 30. The maximum term of service for any office shall be
two consecutive terms.
SECTION 3: The Duties of the elected Officers shall be as follows:
 a. PRESIDENT: The President shall preside at the Association meetings,
Board of Directors meetings, and when the Association feels necessary, meet with
Management to represent the residents of the park and their concerns to foster and
maintain unity and cooperation within the park. The President will only vote as a
tiebreaker and will make sure that all Association by-laws are adhered to.
b. VICE-PRESIDENT: The Vice-President shall assume the duties of the president
when the President is unavailable. He/She shall assist the President as requested by
the President. The Vice-President shall be a de facto member of all committees and
shall assist all committees as necessary.
c. SECRETARY: The Secretary shall record and publish the Minutes of the
meetings of the Association and the monthly meetings of the Board of Directors in
the El Toro. Should neither the President nor the Vice-President be available, the
Secretary shall assume the duties of the President of the Association. The Secretary
will also receive, file and send correspondence as directed by the Association.
Recommendations and reports from the Board of Directors’ monthly meeting will be
included in the published minutes for review by the residents.
d. TREASURER: The Treasurer shall receive, deposit and dispense
Association funds as directed by the Association members. The Treasurer will keep
written records of all transactions and will report the status of the Association’s funds
at the Board’s monthly meetings. At any meeting which the treasurer cannot attend,
a Treasurer’s Report will be supplied to the members and read by the President. The
treasurer will provide a monthly accounting for publication in the El Toro detailing
income and expenses. The treasurer shall also prepare an annual budget and present
it to the May Board meeting for approval and then for publication in the El Toro by
the deadline for the July issue. Residents seeking to question or contest Board
expenditures should attend and do so at the monthly Board meeting.

SECTION 4: If any Officer vacates their position, the office will be filled by a person
agreed upon by a majority of the Board at the next monthly meeting following the vacating
of the office. This position will be for the balance of the fiscal year.

SECTION 5: If any officer fails to attend any three (3) consecutive meetings (Board
or Association) without being formally excused by the presiding officer or if any officer fails
to fulfill the duties of their office as defined in the by-laws, that officer shall be removed
from their office by a majority vote at the earliest Board or Association meeting possible.

SECTION 6: A quorum of FIVE Board members of which TWO must be elected

officers, shall be required to be present before any Board business can be transacted.

SECTION 7: The Board shall present to the general membership for prior approval
any expenditure not in the annual budget in excess of 25% of the current treasury.

Article V Board of Directors

SECTION 1: The members of the Association, at the April Association Meeting, will
elect from nominated members of the Association to serve on the Board. There will be a
minimum of four and no more than six members of the Board of Directors in addition to the
elected officers of the Association.

SECTION 2: Serving as a member of the Board of Directors will be for a period of

one year, from May 1 through April 30. To serve on the Board the following year, a Board
member must be re-elected by the Association. The maximum number of terms that can be
served by a member of the Board of Directors would be four (4) consecutive terms.

SECTION 3: Any member of the Board of Directors who does not attend three (3)
consecutive meetings (Board or Association) without being formally excused by the
presiding officer or who does not fulfill the duties of their positions may be removed from
their office by a majority vote at the earliest Board or Association meeting possible.

SECTION 4: Duties of the Members of the Board of Directors (other than Officers)
shall be as follows: (1) Chair or assist in appointing a Chairperson for the committees of
the Association; (2) Investigate concerns of residents as directed by the Board of Directors;
(3) Facilitate communication between the members of the Board of Directors and the park’s
residents.

Article VI Committees
SECTION 1: Committees for the Association may consist of the following: Social
Activities, Welcoming, Youth, Disaster, Grievance, and any others deemed necessary by the
Association members. The community positions of Spectrum, Neighborhood Watch, HMOA
Representative and the El Toro Editor are encouraged to work cooperatively with the
Association and give regular reports at the meetings. Should a community position become
vacant, the Association will assist in finding a replacement.

SECTION 2: The Spanish Ranch 1 Association is not associated with Los Rancheros
Charities (Bingo).

Article VII Voting

SECTION 1: Each legal resident shall have One (1) vote in Association matters.

SECTION 2: (a) Voting in the election of Officers, Board of Directors, or for any
motion at an Association meeting will be by count of hands. A simple majority shall suffice.
If any resident so requests, voting will be by written ballots.
(b) Voting at the Board of Directors’ meeting will be by a show of
hands of the current Board members. A simple majority shall suffice. The President can only
vote in the case of a tie.

SECTION 3: Voting on Amendments to the By-Laws of the Association, which have

been properly submitted and noticed as provided in Article IX, shall be by written ballots,
2/3 majority of those Association members attending shall suffice.

SECTION 4: At the February Board meeting, the President shall call for a Volunteer
Nominating Committee from the general membership of the Association.

SECTION 5: At the April Association meeting, recommendations from the

Nominating Committee Chairperson shall be received along with nominations from the floor.
Elections for the Association Officers as well as members of the Board of Directors will take
place. The new Officers and Board of Directors members will assume office on May 1.

SECTION 6: Rules of Order. The usual parliamentary rules as laid down in “Roberts
Rules of Order” shall govern all deliberation when not in conflict with the by-laws of the
Association. A copy of the Association By-Laws will be provided to all new registered park
residents. A copy of Roberts Rules of Order will be available for review at all Association
meetings.

Article VIII Meetings

SECTION 1: The Board of Directors shall meet monthly. Recommendations from
this meeting will be included in the minutes published in the El Toro. This meeting will be
open to any resident of Spanish Ranch I. The location of this meeting will be at the
clubhouse and the date posted at the clubhouse and on the website.

SECTION 2: The general membership meeting of the Association shall be held on

the first Thursday of each month April at 7:00 p.m. in the main clubhouse for the purpose
of electing officers and giving a report on the state of the Association. Any association event
may include a brief update to the membership.

SECTION 3: Special meetings of the Association membership may be called by the

President or by any THREE (3) members of the Board of Directors, or any THREE (3)
members of the Association. The right to make calls for such a meeting and the right to
petition and distribute information for a special meeting is provided to mobile home park
residents in the California Mobile Home Residency Law. All residents of the park must be
notified that such a special meeting will take place. Notice of such a special meeting shall be
given by the convening parties at least one week prior to the date of the special meeting.
Calls for any such meeting by any other than the President shall be presented to the
Secretary in writing, including the business to be transacted and the signature of those
requesting the call. A notice of the special meeting shall be placed in the paper tube of each
residence prior to the special meeting.

SECTION 4: To conduct a General or special Meeting and to vote for certain

proposals, a simple show of hands by the majority of Association members in attendance
shall suffice. All proposals will be discussed with Association members at the Association
general meeting, Board meetings or any Special Meeting called under Section 3 of Article
VIII of the By-Laws for the Spanish Ranch 1 Association.

Article IX Amendments to the By-Laws

SECTION 1: Any member/resident of the Spanish Ranch 1 Association may submit
a written recommendation for a change in the By-Laws. This information can be brought to
the monthly Board meeting for discussion. These amendments will be voted on by written
ballots at a specially called association meeting following a 30-day written notice of the
proposed Amendments to the By-Laws. Publication of the Proposed Amendments to the By-
laws will constitute the 30-Day Notice.

Spanish Ranch 1 Association By-laws —Revised April 2011,