EDI Specifications 850 Segment Usage1

| Global Procurement - 850 Purchase Order
Segment Usage
Publications Table 5. Segment usage, requirements, max use and loop information.
e-procurement Pos No. Seg ID Description Req Max Use Loop Repeat
Feedback HEADER
010 ST Transaction Set Header M 1
020 BEG Beginning Segment for Purchase Order M 1
030 NTE Note/Special Instruction F 100
040 CUR Currency O 1
050 REF Reference Numbers O 12
070 TAX Tax Reference O >1
080 FOB F.O.B. Related Instructions O >1
120 SAC Service, Promotion, Allowance, or Charge Information O 25
130 ITD Terms of Sale/Deferred Terms of Sale O 5
150 DTM Date/Time Reference O 10
220 PKG Marking, Packaging, Loading O 200
240 TD5 Carrier Details (Routing Sequence/Transit Time) O 12
270 MAN Marks and Numbers O 10
> BEGIN N1 LOOP > 200
310 N1 Name O 1
320 N2 Additional Name Information O 2
330 N3 Address Information O 2
340 N4 Geographic Location O 1
360 PER Administrative Communications Contact O 3
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| Global Procurement - 850 Purchase Order file:///C|/DOCUME~1/ADMINI~1/LOCALS~1/Temp/C.Notes.Data/850htm03.htm
> END N1 LOOP >

DETAIL
> BEGIN PO1 LOOP > 100000
010 *PO1 Purchase Order Baseline Item Data M 1
>> BEGIN PID LOOP >> 1000
050 PID Product/Item Description O 1
>> END PID LOOP >>
170 TAX Tax Reference O >1
230 *SCH Line Item Schedule O 200
280 MAN Marks and Numbers O 10
290 *AMT Monetary Amount O 1
>> BEGIN N1 LOOP >> 200
350 N1 Name O 1
360 N2 Additional Name Information O 2
370 N3 Address Information O 2
380 N4 Geographic Location O 1
415 SCH Line Item Schedule O 200
>> END N1 LOOP >>
> END PO1 LOOP >
SUMMARY
010 *CTT Transaction Totals M 1
020 *AMT Monetary Amount O 1
030 SE Transaction Set Trailer M 1
Notes
* (PO1)
PO102 is required.
* (SCH)
This SCH segment is used to specify various quantities of terms ordered that are to be scheduled. When this segment is used the unit of
measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of
values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
* (AMT)
If AMT is used in the detail area, then AMT01 will = 1 and AMT02 will indicate total line amount as calculated by the sender.
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* (CTT)
The number of line items (CTT01) is the accumulation of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered
(PO102) for each PO1 segment.
* (AMT)
If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
Header Information
ST - Transaction Set Header
To indicate the start of a transaction set and to assign a control number.
Table 6. ST - Transaction Set Header

Elem. ID Elem. Data Element Name Req. Data M/M or Code Description
No. Type Code
ST01 143 Transaction Set ID Code M|Z ID 3/3
850 X12.1 Purchase Order
ST02 329 Transaction Set Control Number M AN 4/9
Semantic Notes
01
The Transaction Set Control Number must be assigned such that it will uniquely identify one transmission of an 850 transaction set. This number is
used by the supplier in the 997 acknowledgement to indicate that this specific 850 either was acceptable or had errors. ST02 in this header segment
(ST) must match SE02 in the trailer segment (SE). This number should also be sequential.
BEG - Beginning Segment for Purchase Order
To indicate the beginning of the purchase order transaction set and transmit identifying numbers and dates.
Table 7. BEG - Beginning Segment for Purchase Order
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No. Type Code
BEG01 353 Transaction Set Purpose Code M ID 2/2
00 Original
01 Cancellation
02 Add
03 Delete
04 Change
05 Replace
06 Confirmation
07 Duplicate
08 Status
19 Seller initiated change
44 Reject
BEG02 92 Purchase Order Type Code M ID 2/2 See Appendix A
BEG03 324 Purchase Order Number M AN 1/22
BEG04 328 Release Number O AN 1/30
BEG05 323 Purchase Order Date M DT 6/6
BEG06 367 Contract Number O AN 1/30
Notes
00
PO Number is the value required to access an orders file/database and required on an invoice for accounts payable processing.
NTE - Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction.
Table 8. NTE - Note/Special Instruction
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No. Type Code
NTE01 363 Note Reference Code O ID 3/3
ORI Order Instructions
PUR Purchasing
NTE02 3 Free Form Message M AN 1/60
Comments
00
The NTE segment permits free-form information/data which, under ASC X12 standard implementations, is not machine processable. The use of
the 'NTE' segment should therefore be avoided, if at all possible, in an automated environment.
CUR - Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction.
Table 9. CUR - Currency

No. Type Code
CUR01 98 Entity Identifier Code M ID 2/2
BT Bill-to-Party
BY Buying Party (Purchaser)
SE Selling Party
ST Ship To
CUR02 100 Currency Code M ID 3/3
CUR03 280 Exchange Rate O R 4/6
REF - Reference Numbers
To specify identifying numbers.
Table 10. REF - Reference Numbers
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No. Type Code
REF01 128 Reference Number Qualifier Code M ID 2/2 See Appendix A
REF02 127 Reference Number I AN 1/30
TAX - Tax Reference
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the
transaction.
Table 11. TAX - Tax Reference

No. Type Code
TAX01 325 Tax Identification Number X AN 1/20
TAX12 441 Tax Exempt Code O ID 1/1
A Labor Taxable, Material Exempt
B Material Taxable, Labor Exempt
C Not Taxable
E Exempt Toll Service
L Exempt Local Service
R Recurring Exempt
U Usage Exempt
0 Tax Exempt (For Export)
1 Yes (Tax Exempt)
2 No (Not Tax Exempt)
3 Tax Exempt (For Resale)
4 Tax Exempt (Not For Resale)
5 Not Tax Exempt/For Resale
6 Not Tax Exempt, Not For Resale
7 Direct Pay ID
8 Tax Exempt (Sale to U.S. Govt)
9 Tax Exempt (per state law)
Comments
01
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TAX01 is required if tax exemption is being claimed.
FOB - F.O.B. Related Instructions
To specify transportation instructions relating to shipment.
Table 12. FOB - F.O.B. Related Instructions

No. Type Code
FOB01 146 Shipment Method of Payment M|Z ID 2/2 See Appendix A
FOB02 309 Location Qualifier X|Z ID 1/2
CC Country
DC Distribution Center Number
DE Destination (Shipping)
OR Origin (Shipping Point)
PE Port of Entry
PL Plant
TC Transcontinental Freight Bureau
WH Warehouse
FOB03 352 Description O AN 1/80
Syntax Notes
03
C0302 - If FOB03 is used, then FOB02 is required.
Semantic Notes
01
FOB01 indicates which party will pay the carrier.
02
FOB02 is the code specifying transportation responsibility location.
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SAC - Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or
charge.
Table 13. SAC - Service, Promotion, Allowance, or Charge Information

No. Type Code
SAC01 248 Allowance or Charge Indicator M|Z ID 1/1
A Allowance
C Charge
N No Allowance or Charge
R Allowance Request
SAC02 1300 Service, Promotion, Allowance, or Charge X ID 4/4 See Appendix A
Code
SAC03 559 Agency Qualifier Code X ID 2/2
AB Assigned by Buyer
AS Assigned by Seller
AX ASC Accredited Standards Committee, X12.
DO United States Department of Transportation
EP United States Environmental Protection Agency
FD Uniform Code Council (UCS)
IS International Standards Organization
UN United Nations (UN)
ZZ Mutually Defined
SAC04 1301 Agency Service, Promotion, Allowance, or X AN 1/10
Charge Code
ASC-X12 Literal value
SAC05 610 Amount I|Z N2 1/15
SAC12 331 Allowance or Charge Method of Handling O ID 2/2
Code
ZZ Mutually Defined
01 Bill Back
02 Off Invoice
03 Vendor Check to Customer
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04 Credit Customer Account

05 Charge to be Paid by Vendor
06 Charge to be Paid by Customer
07 Optional
08 Off Gross Quantity Invoiced
09 Allowance To Be Issued by Vendor
10 Allowance To Be Issued by Reseller
11 Charge Denied by Vendor
12 Cancel Allowance
18 Non-Payable Tax
SAC15 352 Description O AN 1/80
Syntax Notes
02
R0203 - At least one of SAC02 or SAC03 is required.
03
P0304 - If either SAC03 or SAC04 is present, then the other is required.
Semantic Notes
05
SAC05 is the total amount for the service, promotion, allowance, or charge.
Comments
04
SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the
code in SAC02. In this case the literal 'ASC X12' will be used.
ITD - Terms of Sale/Deferred Terms of Sale
To specify terms of sale.
Table 14. ITD - Terms of Sale/Deferred Terms of Sale
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No. Type Code
ITD01 336 Terms Type Code O ID 2/2
01 Basic
03 Fixed Date
09 Proximo
ITD02 333 Terms Basis Date Code O ID 1/2
5 Invoice Receipt Date
ITD03 338 Terms Discount Percent O R 1/6
ITD05 351 Terms Discount Days Due X N0 1/3
ITD07 386 Terms Net Days O N0 1/3
ITD12 352 Description O AN 1/80
ITD13 765 Day of Month X N0 1/2
Syntax Notes
03
L030513 - If ITD03 is present, then at least one of ITD05 or ITD13 is required.
Comments
01
If the code in ITD01 is '05', then ITD07 is required.
DTM - Date/Time Reference
To specify pertinent dates and times.
Table 15. DTM - Date/Time Reference

No. Type Code
DTM01 374 Date/Time Qualifier M ID 3/3 See Appendix A
DTM02 373 Date I DT 6/6
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PKG - Marking, Packaging, Loading
To describe marking, packaging, loading, and unloading requirements.
Table 16. PKG - Marking, Packaging, Loading

No. Type Code
PKG01 349 Item Description Type X ID 1/1
F Free-form
PKG02 753 Packaging Characteristic Code O ID 1/5 See Appendix A
PKG05 352 Description X AN 1/80
Syntax Notes
05
C0501 - If PKG05 is present, then PKG01 is required.
Comments
05
Special marking or tagging data can be given in PKG05 (Description).
TD5 - Carrier Details (Routing Sequence/Transit Time)
To specify the carrier, sequence of routing and to provide transit time information.
Table 17. TD5 - Carrier Details (Routing Sequence/Transit Time)
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No. Type Code
TD501 133 Routing Sequence Code O ID 1/2
B Origin/Delivery Carrier (Any Mode)
O Origin Carrier (Air, Motor, or Ocean)
1 1st Carrier after Origin Carrier
2 2nd Carrier after Origin Carrier
3 3rd Carrier after Origin Carrier
4 4th Carrier after Origin Carrier
TD505 387 Routing (or Origin Carrier Name) I AN 1/35
Notes
02
TD505 is required by IBM
MAN - Marks and Numbers
To indicate identifying marks and numbers for shipping containers.
Table 18. MAN - Marks and Numbers

No. Type Code
MAN01 88 Marks and Numbers Qualifier M ID 1/2
L Line Item Only
S Entire Shipment
MAN02 87 Marks and Numbers M AN 1/45
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N1 - Name
To identify a party by type or organization, name and code
Table 19. N1 - Name

No. Type Code
N101 98 Entity Identifier Code M ID 2/2
BT Bill-to-Party
SE Selling Party
ST Ship To
N102 93 Name X AN 1/35
N103 66 Identification Code Qualifier X ID 1/2
1 D-U-N-S Number, Dun & Bradstreet
8 Vendor UPC Code
9 D-U-N-S+4, D-U-N-S Number with Four
Character Suffix
14 International European Article Number (Vendor
Portion)
91 Assigned by Seller or Seller's Agent
92 Assigned by Buyer or Buyer's Agent
N104 67 Identification Code X AN 2/17
Syntax Notes
02
R0203 - At least one of N102 or N103 is required.
03
P0304 - If either N103 or N104 is present, then the other is required.
Comments
04
This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the 'ID Code'
(N104) must provide a key to the table maintained by the transaction processing party.
Notes
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00
This segment should only be used when it is necessary for correct processing between the trading partners.
N2 - Additional Name Information
To specify additional names or those longer than 35 characters in length.
Table 20. N2 - Additional Name Information

No. Type Code
N201 93 Name M AN 1/35
N202 93 Name O AN 1/35
N3 - Address Information
To specify the location of the named party.
Table 21. N3 - Address Information

No. Type Code
N301 166 Address Information M AN 1/35
N302 166 Address Information O AN 1/35
N4 - Geographic Location
To specify the geographic place of the named party.
Table 22. N4 - Geographic Location
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No. Type Code
N401 19 City Name O AN 2/30
N402 156 State or Province Code O ID 2/2
N403 116 Postal Code O ID 3/9
N404 26 Country Code O ID 2/3
Comments
02
N402 is required only if city name (N401) is in the USA or Canada.
Notes
01
C010203 - If segment N4 is used, then N401, N402 and N403 are required by the IBM Corporation.
04
N404 is the Standard ISO 3166 Country Code

No. Type Code
PER - Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed.
Table 24. PER - Administrative Communications Contact
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No. Type Code
PER01 366 Contact Function Code M ID 2/2
BD Buyer Name or Department
CW Confirmed With
ED Emergency Contact-Consignee
IC Information Contact
NT Notification Contact
OC Order Contact
RD Receiving Dock
SU Supplier Contact
PER02 93 Name O AN 1/35
PER03 365 Communication Number Qualifier X ID 2/2
BN Beeper Number
ED Electronic Data Interchange Access No.
EM Electronic Mail
FX Facsimile
TE Telephone
PER04 364 Communication Number X AN 1/80
PER05 365 Communication Number Qualifier X ID 2/2
BN Beeper Number
ED Electronic Data Interchange Access No.
EM Electronic Mail
FX Facsimile
TE Telephone
PER06 364 Communication Number X AN 1/80
Syntax Notes
03
P0304 - If either PER03 or PER04 is present, then the other is required.
05
P0506 - If either PER05 or PER06 is present, then the other is required.
Notes
04
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The format for PER04 is xxxxxxxxxx, a continuous string without any formatting characters.
Detail Information
PO1 - Base Line Item
To specify basic and most frequently used line item data.
Table 25. PO1 - Base Line Item

No. Type Code
PO101 350 Assigned Identification O AN 1/11
PO102 330 Quantity Ordered X R 1/9
PO103 355 Unit or Basis for Measurement Code O ID 2/2 See Appendix A
PO104 212 Unit Price X R 1/14
PO105 639 Basis of Unit Price Code O ID 2/2
AP Advise Price
CP Current Price (Subject to Change)
HF Per 100 Feet
HP Price per Hundred
NC No Charge
NE Not to Exceed
PD Price per Dozen
PE Price per Each
PN Price per Ten
PP Price per Pound
PR Promotion
PT Price per Ton
PV Provisional Price
QT Quoted
RC Retail Price per Hundred
TB To be negotiated.
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TF Per 1000 Feet

TP Price per Thousand
PO106 235 Product/Service ID Qualifier O ID 2/2 See Appendix A
PO107 234 Product/Service ID X AN 1/30
Syntax Notes
03
C0302 - If PO103 is present, then PO102 is required.
05
06
Comments
01
PO101 is the line item identification.
06
PO106 through PO125 provide for ten (10) different product/service ID's per each item. For example: Case, Color, Drawing no., UPC No., ISBN
No., Model No., SKU.
Notes
00
All scheduled deliveries for an item should be indicated in one PO1 Loop.
PID - Product/Item Description
To describe a product or process in coded or free-form format.
Table 26. PID - Product/Item Description
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No. Type Code
PID01 349 Item Description Type M ID 1/1
F Free-form
PID05 352 Description O AN 1/80
Comments
01
If PID01 ='F', then PID05 is used.
Notes
02
PID05 is required by IBM

No. Type Code
TAX - Tax Reference
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the
transaction.
Table 28. TAX - Tax Reference
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No. Type Code
TAX01 325 Tax Identification Number X AN 1/20
TAX12 441 Tax Exempt Code O ID 1/1
A Labor Taxable, Material Exempt
B Material Taxable, Labor Exempt
C Not Taxable
E Exempt Toll Service
L Exempt Local Service
R Recurring Exempt
U Usage Exempt
0 Tax Exempt (For Export)
1 Yes (Tax Exempt)
2 No (Not Tax Exempt)
3 Tax Exempt (For Resale)
4 Tax Exempt (Not For Resale)
5 Not Tax Exempt/For Resale
6 Not Tax Exempt, Not For Resale
7 Direct Pay ID
8 Tax Exempt (Sale to U.S. Govt)
9 Tax Exempt (per state law)
Comments
01
TAX01 is required if tax exemption is being claimed.
SCH - Line Item Schedule
To specify the data for scheduling a specific line item.
Table 29. SCH - Line Item Schedule
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No. Type Code
SCH01 380 Quantity M R 1/15
SCH02 355 Unit or Basis for Measurement Code M ID 2/2 See Appendix A
SCH05 374 Date/Time Qualifier M ID 3/3 See Appendix A
SCH06 373 Date M DT 6/6
SCH07 337 Time O TM 4/8
Comments
05
SCH05 specifies the interpretation to be used for SCH06 and SCH07.
Notes
00
MAN - Marks and Numbers
To indicate identifying marks and numbers for shipping containers
Table 30. MAN - Marks and Numbers

No. Type Code
MAN01 88 Marks and Numbers Qualifier M ID 1/2
L Line Item Only
MAN02 87 Marks and Numbers M AN 1/45
AMT - Monetary Amount
To indicate the total monetary amount
Table 31. AMT - Monetary Amount
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No. Type Code
AMT01 522 Amount Qualifier M ID 1/2
NP Net to Pay Total
TT Total Transaction Amount
AMT02 782 Monetary Amount M R 1/15
N1 - Name
To identify a party by type or organization, name and code
Table 32. N1 - Name

No. Type Code
N101 98 Entity Identifier Code M ID 2/2
BT Bill-to-Party
SE Selling Party
ST Ship To
N102 93 Name X AN 1/35
N103 66 Identification Code Qualifier X ID 1/2
1 D-U-N-S Number, Dun & Bradstreet
8 Vendor UPC Code
9 D-U-N-S+4, D-U-N-S Number with Four
Character Suffix
14 International European Article Number (Vendor
Portion)
91 Assigned by Seller or Sellers Agent
92 Assigned by Buyer or Buyers Agent
N104 67 Identification Code X AN 2/17
Syntax Notes
02
R0203 - At least one of N102 or N103 is required.
03
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P0304 - If either N103 or N104 is present, then the other is required.
Comments
04
This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the 'ID Code'
(N104) must provide a key to the table maintained by the transaction processing party.
Notes
00
This segment should only be used when it is necessary for correct processing between the trading partners.
N2 - Additional Name Information
To specify additional names or those longer than 35 characters in length.
Table 33. N2 - Additional Name Information

No. Type Code
N201 93 Name M AN 1/35
N202 93 Name O AN 1/35
N3 - Address Information
To specify the location of the named party.
Table 34. N3 - Address Information

No. Type Code
N301 166 Address Information M AN 1/35
N302 166 Address Information O AN 1/35
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N4 - Geographic Location
To specify the geographic place of the named party.
Table 35. N4 - Geographic Location

No. Type Code
N401 19 City Name O AN 2/30
N402 156 State or Province Code O ID 2/2
N403 116 Postal Code O ID 3/9
N404 26 Country Code O ID 2/3
Comments
02
N402 is required only if city name (N401) is in the USA or Canada.
Notes
01
C010203 - If segment N4 is used, then N401, N402 and N403 are required by the IBM Corporation.
04
N404 is the Standard ISO 3166 Country Code
SCH - Line Item Schedule
To specify the data for scheduling a specific line item.
Table 36. SCH - Line Item Schedule
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No. Type Code
SCH01 380 Quantity M R 1/15
SCH02 355 Unit or Basis for Measurement Code M ID 2/2 See Appendix A
SCH05 374 Date/Time Qualifier M ID 3/3 See Appendix A
SCH06 373 Date M DT 6/6
SCH07 337 Time O TM 4/8
Comments
05
SCH05 specifies the interpretation to be used for SCH06 and SCH07.
Notes
00
Summary Information
CTT - Transaction Totals
To transmit a hash total for a specific element in the transaction set.
Table 37. CTT - Transaction Totals

No. Type Code
CTT01 354 Number of Line Items M N0 1/6
Comments
00
This segment is intended to validate transaction completeness and correctness.
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AMT - Monetary Amount
To indicate the total monetary amount
Table 38. AMT - Monetary Amount

No. Type Code
AMT01 522 Amount Qualifier M ID 1/2
NP Net to Pay Total
TT Total Transaction Amount
AMT02 782 Monetary Amount M R 1/15
SE - Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE)
segments).
Table 39. SE - Transaction Set Trailer

No. Type Code
SE01 96 Number of Included Segments M N0 1/10
SE02 329 Transaction Set Control Number M AN 4/9
Comments
00
SE is the last segment of each transaction set.
Notes
00
The value in SE02 must be equal to the value in ST02 for this 850 transaction.
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Segment and Element Information Detail Usage Examples
A Transaction Between IBM Locations and Suppliers Examples
Table 40. Example of the 850 Segment / Element Breakdown

EDI Data Description of Data
ST*850*0005! The ST segment identifies this as an 850 transaction with a control
number of 0005.
BEG*00*SA*20078P3239**960429*4600000045! This segment identifies this record as an original stand alone
purchase order, purchase order number 20078P3239. The purchase
order date is 04/29/96 and the contract number is 4600000045.
NTE*ORI*IT IS IBM'S POLICY TO PROCURE PARTS AND/OR PRODUCTS Notes containing information on IBM's policies.
MANUFACTURED WITHOUT THE USE OF REGULATED OZONE!
CUR*BY*USD*0001! The currency used by the purchaser will be US Dollars.
REF*PR*1B2C3D4R56! This reference number is used to indicate that quote number
1B2C3D4R56 was the quote number use to award the contract or
purchase order number.
TAX*1234567**********1! Line item number is tax exempt and the certificate number 1234567.
Note: See note 01 below.

FOB*CC*OR*Shipping Point Collect! The freight will be shipping point collect.
SAC*A*I110*AS*ASCX12*50*05*TOOLING CHARGE! An allowance for tooling of $50.00.
ITD*01****7! The terms are basic with a discount due if paid within 7 days.
PKG*F*36*8545593! The packaging specification required for this shipment is found in
IBM document 8545593.
TD5*B**** YELLOW FREIGHT! The carrier for this order must be Yellow Freight.
MAN*L*John Doe dept 777*! The marking on the package should be 'John Doe dept 777'.

N1*BT*IBM Corporation*92*991! The bill to party is IBM Corp. plant 991.
N2*Accounts Payable! The invoice should be attention accounts payable.
N3*PO Box 8099! The invoice should be sent to P.O. Box 8099.
N4*Endicott*NY*13761*US! The address on the invoice should be Endicott, NY 13761.
N1*ST*IBM Corporation*92*982! The ship to location is IBM Corp plant 982.
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N2*Microelectronics Division! The ship to name is Microelectronics Division

N3*8501 IBM Drive*B-002 Dock 13&14! The ship to address is 8501 IBM Drive building 002 dock 13 & 14.
N4*Charlotte*NC*28262*US! The ship to city is Charlotte, NC 28262.
N1*BY*International Business Mach*92*982! The buying party is IBM Corp plant 982.
N2*Microelectronics Division! The buying party name is Microelectronics Division.
N3*6800 IBM Drive! The buying party street address is 6800 IBM Drive.
N4*Charlotte*NC*28262*US! The buying party city is Charlotte, NC 28262.
PER*BD*Dawkins, J.*TE*8005551212! The buyers name is J. Dawkins, and telephone number is 800
555-1212.
N1*SE*VENDOR NAME HERE*92*IMD2239531! The selling party name and location code.
N3*123 EDITEST STREET! The selling party street address.
N4*SOMEWHERE*NC*28262! The selling party city, state and zip code.
PER*SU*SALES CONTACT NAME HERE*TE*8005555555! The contact at the suppliers name and phone number.
PO1*00001*3000*EA*2.5*PE*VP*1234* BP*23H2969*EC*1000000! The purchase order line item number is 00001. The part number is
23H2969 with an EC level of 1000000. The amount ordered is 3000
each at a unit price of $2.50 per each. The suppliers part number is
1234.
PID*F****RESISTOR1W 5%! The line item is described as a RESISTOR 1W 5%.
TAX*1234567**********1! Line item number is tax exempt and the certificate number 1234567.

MAN*L*John Doe dept 777*! Deliver to John Doe in dept 777.

MAN*L*Bldg 25-4 office D009! Location is Bldg 25, 4th floor, office D009.
AMT*NP*7500! The net to pay for this scheduled delivery is $7500.00.
SCH*1000*EA***084*960711! The requested ship date on or before for 1000 pieces is 07/11/96.
SCH*2000*EA***067*960812! The current schedule delivery date for 2000 pieces is 08/12/96.
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PO1*00002*1500*EA*1.5*PE*VP*9876* BP*38F3947*EC*1000001! The purchase order line item number is 00002. The part number is
38F3947 with an EC level of 1000001. The amount ordered is 1500
each at a unit price of $1.50 per each. The suppliers part number is
9876.
PID*F****CAPACITOR 1W 5%! The line item is described as a capacitor 1W 5%.
MAN*L*Mike Jones dept 652! Deliver to Mike Jones in dept 652.
MAN*L*Bldg 83-1 office A007! Location is Bldg 83, 1st floor, office A007.
AMT*NP*2250.00! The net to pay for this schedule delivery is $2250.00.
SCH*1500*EA***010*960909! The requested ship date for 1500 pieces is 09/09/96.
CTT*2! There are 2 line items.
AMT*TT*9750! The total transaction amount is $9750.00.
SE*58*0005! There are 58 segments and the control number is 0005.
Notes
01
Tax information at the detail level takes precedence over header tax information.
02
Information found in the detail level for the MAN segment takes precedence over header level MAN information.
03
For Ship-to-Loc (ST) any ship to location information at the detail level takes precedence over header ship to information.
04
If a tax exemption applies to a line item, the TAX segment will contain the appropriate code and value.
05
If the MAN segment is present, it will contain further details on ship to location (i.e. office location vs. Dock).
A Transaction Between IBM Locations and Suppliers Examples
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Table 41. Example of the 850 Segment / Element Breakdown for Production Suppliers
EDI Data Description of Data
ST*850*0239! The ST segment identifies this as an 850 transaction with a control
number of 0239.
BEG*00*BE*EV400**960812*A02876SMT! This segment identifies this record as a new blanket purchase order
dated 08/12/96 with a contract number of A02876SMT.
NTE*ORI*COMPLETE TO PRINT! Note section.
REF*CT*SRP029! This reference contract number is SRP029.
FOB*CC*OR! The freight will be shipping point collect.
SAC*C*F510*AS*ASCX12*3321! A charge for "Precious Metal Content" in the amount of $33.21.
ITD*01*5! The terms basic on receipt of invoice
TD5*B****YELLOW FREIGHT! The carrier for this order must be Yellow Freight.
N1*BT*IBM CORPORATION*92*IBMRBT! The bill to party is IBM Corp. plant IBMRBT.
N3*CALL BOX 4125! The postal address.
N4*ROCHESTER*MN*55903! The City, state and zip code.
N1*ST*IBM CORPORATION*92*IBMR11! The ship to location is IBM Corp plant IBMR11.
N2*BLDG 205! The building number.
N3*3605 HWY 52 NORTH! The street address.
N4*ROCHESTER*MN*559017829! The city, state and zip code.
PER*BD*IBM BUYER*TE*507253XXXX! The contact buyer name and telephone number.
PO1*01*150*PC*1.23*PE*BP*0001234567 *EC*000898976*PI*00*JS*AV000* The order item number "01" Qty 150 pieces at $1.23 per each with
PD*COVER! IBM part number 0001234567, engineering change 000898976, item
code "00", job number AV000 and item description of cover.
SCH*150*PC***010*960815! The requested ship date of 08/15/96 for 150 pieces.
CTT*1! There is 1 line item.
SE*20*0239! There are 20 segments and the control number is 0239.
APPENDIX A
Validation Tables
The following is a list of validation tables used in this Purchase Order (850) Subset version 003 release 040.
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Table ID: 92X340 Description: Purchase Order Type Code
Length of Data Description Length of
Entries Type of Entries Description
02 CH Y 63
Entry Description Entry Description
BE Blanket Order/Estimated Quantities (Not firm Commitment)
BK Blanket Order (Quantity Firm) NE New Order
CF Confirmation RL Release or Delivery Order
CN Consigned Order RN Renewal Order
CP Change to Purchase Order RR Repair and Return
CR Change to Release SA Stand-alone Order
DR Direct Ship SP Sample
DS Dropship SS Supply or Service Order
EO Emergency Order WO Warranty Order
IN Information Copy
Table ID: 128X340 Description: Reference Number Qualifier
02 CH Y 63
AD Acceptable Source DUNS Number IT Internal Customer Number
AF Airlines Flight Identification Number LS Bar-Coded Serial Number
AG Agents Shipment Number LT Lot Number
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AW Air Waybill Number MB Master Bill of Lading
BC Buyers Contract Number MF Manufacturers Part Number
BK Brokers Order Number MH Manufacturing Order Number
BT Batch Number MK Manifest Key Number
BW Blended With Batch Number MS Manufacturers Material Safety Data Sheet No.
CG Consignees Order Number NB Letter of Credit Number
CN Carriers Reference Number (PRO/Invoice) ON Dealer Order Number
CO Customer Order Number PC Production Code
CR Customer Reference Number PE Plant Number
CT Contract Number PK Packing List Number
C7 Contract Line Item Number PN Permit Number
DK Dock Number PR Price Quote Number
DS Defense Priorities Allocation System (DPAS) Priority Ratin
EP Export Permit Number SD Subday Number
EU End Users Purchase Order Number SE Serial Number
FI File Identifier SI Shippers Identifying No. for Shipment(SID)
FS Final Sequence Number SN Seal Number
FT Foreign Trade Zone TJ Federal Taxpayers Identification Number
GC Government Contract Number TN Transaction Reference Number
GP Government Priority Number VC Vendor Contract Number
GS General Srvcs Administration Regulations (GSAR) VN Vendor Order Number
GV Third Party Pur. Ord. Number ZI Reference Version Number
IL Internal Order Number ZZ Mutually Defined
IR Intra Plant Routing 43 Supporting Document Number
73 Statement of Work (SOW)
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Table ID: 146X340 Description: Shipment Method of Payment
02 CH Y 63
BP Paid by Buyer PC Prepaid but Charged to Customer
CA Advance Collect PD Prepaid by Processor
CC Collect PE Prepaid and Summary Bill
CD Collect on Delivery PL Prepaid Local, Collect Outstate
CF Collect, Freight Credited Back to Customer PO Prepaid Only
DE Per Contract PP Prepaid (by Seller)
DF Defined by Buyer and Seller PS Paid by Seller
FO FOB Port of Call PU Pickup
HP Half Prepaid RC Return Container Freight Paid by Customer
MX Mixed RF Return Container Freight Free
NC Service Freight, No Charge RS Return Container Freight Paid by Supplier
NR Non Revenue TP Third Party Pay
PA Advance Prepaid WC Weight Condition
PB Customer Pick-up/Backhaul 11 Rule 11 Shipment
Table ID: 235X340 Description: Product/Service ID Qualifier
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02 CH Y 63
AB Assembly ON Customer Order Number
AC Aggregation Code (Used to Consolidate Part Families)
A6 Document Identification Code PD Part Number Description
BE Buyers Engineering Change Level Number PG Packaging Specification Number
BN Bar-Coded Serial Number PI Purchasers Item Code
BP Buyers Part Number PN Company Part Number
CA Case PO Purchase Order Number
CG Commodity Grouping PT Print or Drawing
CH Country of Origin Code RN Release Number
CP Carry-over Part Number RP Replaced Part Number
CR Contract Number SK Stock Keeping Unit (SKU)
DR Drawing Revision Number SN Serial Number
EC Engineering Change Level SV Service Rendered
EM Equipment Identification Number UI UPC Consumer Package Code (1-5-5)
EX Exchanged Part, Assembly or Product UK UPC/EAN Shipping Container Code
F1 Catalog Number UL UPC Coupon Code
IN Buyers Item Number UN UPC Case Code Number (1-1-5-5)
MA Machine Number UO UCC Serial Shipping Container Code
MG Manufacturers Part Number UP UPC Consumer Package Code (1-5-5-1)
MN Model Number VC Vendors (Sellers) Catalog Number
MT Major Product/Material/Machine Type VO Vendors Order Number
OE Original Equipment Number VP Vendors (Sellers) Part Number
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Table ID: 355X340 Description: Unit or Basis for Measurement Code
02 CH Y 63
BA Bale KG Kilogram
BF Board Feet KT Kit
BG Bag LB Pound
BO Bottle LT Liter
BR Barrel MJ Minutes
BX Box MM Millimeter
CA Case MO Months
CB Carboy MR Meter
CF Cubic Feet OZ Ounce - Av
CG Card PA Pail
CH Container PC Piece
CL Cylinder PK Package
CM Centimeter PL Pallet/Unit Load
CN Can PR Pair
CO Cubic Meters (Net) PT Pint
CQ Cartridge QT Quart
CR Cubic Meter RL Roll
CT Carton RM Ream
CW Hundred Pounds (CWT) SF Square Foot
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CX Coil SH Sheet
CY Cubic Yard SM Square Meter
C8 Cubic Decimeter SO Spool
DA Days ST Set
DM Decimeter SY Square Yard
DR Drum TB Tube
DZ Dozen TH Thousand
EA Each TK Tank
FT Foot TY Tray
GA Gallon UL Unitless
GI Imperial Gallons UN Unit
GR Gram VI Vial
GS Gross WK Week
HR Hours YD Yard
HU Hundred YR Years
IN Inch ZZ Mutually Defined
JR Jar
Table ID: 374X340 Description: Date/Time Qualifier
03 CH Y 63
004 Purchase Order 097 Transaction Creation
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010 Requested Ship 108 Postmark
011 Shipped 152 Effective Date of Change
017 Estimated Delivery 186 Invoice Period Start
035 Delivered 187 Invoice Period End
036 Expiration 193 Period Start
050 Received 194 Period End
055 Confirmed 276 Contract Start
067 Current Schedule Delivery 279 Contract Completion
069 Promised for Delivery 994 Quote
084 Requested for Shipment(Prior to & includin
Table ID: 753X340 Description: Packaging Characteristic Code
05 CH Y 63
01 Casing Type 43 Spacing Directions
10 Shipping Package Labeling 44 Unloading Device
11 Shipping Package Sealing 45 Unloading Equipment
34 Product Marking 60 Product Marking Pattern
35 Type of Package 61 Product Marking Location
36 Package Specifications 62 Package/Container Mark Location
37 Package Protection 63 Marking Method
38 Tarping 65 Core Characteristics
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39 Platform/Skid Location 66 Receiving Facility Limitations
40 Bearing Piece Location 67 Tagging/Bar Code Instructions
42 Placement on Carrier 68 Skid/Pallet Type
Table ID: 1300X340 Description: Service, Promotion, Allowance, or Charge
04 CH Y 63
A170 Adjustments F190 Palletizing
A380 Allowance Advance F270 Percent of Product
A430 Anneal/Heat (Steel/Glass Treatment) F420 Placement and/or Removal Charge
A470 Art Work F430 Plating
A680 Both-Flat F460 Postage
A880 Cancellation Charge F510 Precious Metal Content
A890 Cancelled Order, Heavy Duty Flatcar F770 Professional Fees
B570 Container Deposits G470 Restocking Charge
B820 Currency Adjustment G510 Returnable Container
B940 Cutting Charge G530 Rework
C080 Demurrage G650 Scale Charge
C660 Engineering Charge G660 Scrap Allowance
C880 Expediting Premium G690 Select Charge
D240 Freight G740 Service Charge
D860 Inspection Fee G760 Set-up
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D980 Insurance H370 Stenciling Charge
E065 Invoice Adjustment H400 Stopcharge
E070 Invoice Services H540 Supplemental Items
E620 Metals Surcharge H550 Surcharge
E820 Non-returnable Containers H660 Tax - Federal Excise Tax, FET
E990 Option Charge (Color Fabric Office Furniture)
F000 Optional Charge H750 Tax - Sales Tax (State an Local)
F050 Other (See related description) H990 Testing Services Charge
F110 Overrun Charge I100 Tooling Rework Charge
F130 Overtime Loading I110 Tooling
F150 Packaging Service I580 Warehousing
APPENDIX B
Source Codes
16 - D-U-N-S Number
SOURCE
Dun & Bradstreet
AVAILABLE FROM: U.S. D-U-N-S Number assignment and lookup services are available on-line, and through several types of mainframe
and personal computer media, through a 900 Number Service (900-990-3867), and in print.
Dun & Bradstreet Information Services Information Quality Department D-U-N-S Number Administration 899 Eaton Avenue Bethlehem, PA
18025-0001
ABSTRACT: The D-U-N-S Number is a non-indicative nine-digit number assigned and maintained by Dun & Bradstreet to identify unique
business establishments. D-U-N-S Numbers are assigned to businesses worldwide. The ninth digit of The D-U-N-S Number is a Modulus Ten
Check Digit which catches 100% of single digit errors and 98% of single transposition errors. D-U-N-S numbers provide positive identification
39 of 40 12/17/2002 4:10 PM
of business locations possessing unique, separate, and distinct operations. Through the D-U-N-S Number, Dun & Bradstreet maintains linkage
between units of an organization to easily identify corporate family relationships, such as those between headquarters, branches, subsidiaries,
and divisions. The D-U-N-S Number is the non-indicative computer "address" of a business for which detailed marketing and credit information
is maintained by Dun & Bradstreet.
41 - Universal Product Code
SOURCE
Publication series on Universal Product Code numbering system and usage.
AVAILABLE FROM: Uniform Code Council, Inc. 8163 Old Yankee Road, Suite J Dayton, OH 45458
ABSTRACT: U.P.C. is a system of coding products whereby each item/multipack/case is uniquely identified. Codes are formatted as an
optional digit which identifies the packing variations, one or two high order digit(s) identifying the system (grocery, drug, general merchandise,
coupons), five digits which identify the manufacturer, five digits which identity the item and an optional one character check digit.
Update / Change Summary
09 Feb 1998 - Updated level of HyperText Markup Language (HTML) for use on the World Wide Web.
09 Feb 1998 - Added Code 'ZZ' to "Table ID: 128X340 Description: Reference Number Qualifier"
04 Feb 2000 - Added PER05/06
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EDI Specifications 850 Segment Usage1

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| Global Procurement - 850 Purchase Order

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ST - Transaction Set Header

To indicate the start of a transaction set and to assign a control number.

Table 6. ST - Transaction Set Header

BEG - Beginning Segment for Purchase Order

Table 7. BEG - Beginning Segment for Purchase Order

NTE - Note/Special Instruction

To transmit information in a free-form format, if necessary, for comment or special instruction.

Table 8. NTE - Note/Special Instruction

To specify the currency (dollars, pounds, francs, etc.) used in a transaction.

Table 9. CUR - Currency

REF - Reference Numbers

To specify identifying numbers.

Table 10. REF - Reference Numbers

TAX - Tax Reference

Table 11. TAX - Tax Reference

TAX01 is required if tax exemption is being claimed.

FOB - F.O.B. Related Instructions

To specify transportation instructions relating to shipment.

Table 12. FOB - F.O.B. Related Instructions

SAC - Service, Promotion, Allowance, or Charge Information

Table 13. SAC - Service, Promotion, Allowance, or Charge Information

04 Credit Customer Account

ITD - Terms of Sale/Deferred Terms of Sale

To specify terms of sale.

Table 14. ITD - Terms of Sale/Deferred Terms of Sale

DTM - Date/Time Reference

To specify pertinent dates and times.

Table 15. DTM - Date/Time Reference

PKG - Marking, Packaging, Loading

To describe marking, packaging, loading, and unloading requirements.

Table 16. PKG - Marking, Packaging, Loading

TD5 - Carrier Details (Routing Sequence/Transit Time)

Table 17. TD5 - Carrier Details (Routing Sequence/Transit Time)

MAN - Marks and Numbers

To indicate identifying marks and numbers for shipping containers.

Table 18. MAN - Marks and Numbers

To identify a party by type or organization, name and code

Table 19. N1 - Name

N2 - Additional Name Information

To specify additional names or those longer than 35 characters in length.

Table 20. N2 - Additional Name Information

To specify the location of the named party.

Table 21. N3 - Address Information

To specify the geographic place of the named party.

Table 22. N4 - Geographic Location

REF - Reference Numbers

To specify identifying numbers.

Table 23. REF - Reference Numbers

PER - Administrative Communications Contact

To identify a person or office to whom administrative communications should be directed.

Table 24. PER - Administrative Communications Contact

PO1 - Base Line Item

To specify basic and most frequently used line item data.

Table 25. PO1 - Base Line Item

TF Per 1000 Feet

PID - Product/Item Description

To describe a product or process in coded or free-form format.

Table 26. PID - Product/Item Description

REF - Reference Numbers

To specify identifying numbers.

Table 27. REF - Reference Numbers