Sheryl Dearns

3317 Holme Avenue

Philadelphia, PA 19114
sd646862@westpost.net
Phone: (215) 673-7427
SUMMARY: Experienced administrative assistant with strong organizational skills.
Assistant to office managers, engineers, project teams, and medical and refiner
y professionals. Experience managing and updating electronic database libraries,
as well as experienced in reference searches and proficient with digital imagin
g software and document control.
SOFTWARE SKILLS:
I am proficient in Microsoft Access, Word, Excel, PowerPoint and WordPerfect. W
orking knowledge of AutoCAD Raster Design, Spicer Imagination, ScandAll, PaperPo
rt, Expedition and ProjectWise.
EXPERIENCE:
Burns and Roe- Mt. Laurel, NJ Dec. 2009-Present
Document Control Specialist-Temporary Assignment
* Retrieve vendor drawings and technical data from vendors/customers electronica
lly and enter into CDMS or Expedition
* Performs internal expediting of the review and approval of vendor drawings and
technical data by Engineering
* Coordinate the disposition of vendor documents from in-house receipt to final
resolution and upload documents into ProjectWise
* Assist others in performing electronic receipt and storage

Allstates Technical Services - Lester, Pa March 2007-Jan. 2009

Document Control Coordinator (onsite at Sunoco)
* Filing and retrieving engineering drawings manually and electronically
* Scan, Import, Index and QC drawings into company's File Management System
* Update, revise and refurbish documents as needed
* Administrative duties such as answering phones, creating reports and spreadshe
ets
* Assist engineers with retrieving physical documents as needed for three refine
ries
* Other administrative duties as assigned.

Independent Contractor-Monroe, NJ Sept. 2006-March 2007

Administrative Assistant
* Provide administrative assistance to project manager and sales team
* Apply for, organize, collect, and track permission requests for all projects
* Perform literary searches using the internet
* Coordinate travel arrangements, catering and other duties
Becker Staffing - Bala Cynwyd, PA Feb 2006 - Aug. 2006
Administrative Assistant
* Maintain Excel spreadsheets and expense reports for Clinical Program Managemen
t Team at Duramed Research
* Handle incoming/outgoing U.S. postal mail, travel arrangements and setting up
telephone interviews
* Type clinical documents and memos, fax, file related to all clinical projects
* Also responsible for some contract review and coordination responsibilities
Cardinal Health/ Practicome Solutions Nov. 2004-Oct 2005
Administrative Assistant
* Designed and manage reference library, ensured data integrity, perform literat
ure searches from
internal and external sources
* Apply for, organize, collect, and track permission requests for all projects
* Incorporate editorial changes and provide administrative assistance for projec
t teams
* Manage office supplies and equipment maintenance
* Act as liaison with corporate IT department, finance, and outside vendors

Page 2
J & J Staffing Apr. 2004-Nov. 2004
Temporary Assignments
* Medical secretary for 2 departments at Lower Bucks Hospital
* Medical transcription's averaging 15 cases per day for Keystone Mercy Health P
lan
* Human resources assistant to department manager at International SOS
Jacobs Engineering/Jacobs Civil, Inc. Dec. 1997-Apr. 2004
Administrative Assistant
* Administrative support for a department of 20 individuals; managed appointment
calendar
* Coordinated travel arrangements, and scheduled meetings.
* Handled accounts payable/receivable
* Screened/directed telephone inquires; greeted visitors; arranged conference ca
lls; distributed daily mail
* Typed correspondence and transcribed dictation from Dictaphone
* Prepared PowerPoint slides for meetings
* Distribute construction drawings using Microsoft Access
* Maintained office equipment and ordered supplies
Office Team May. 1996-Dec. 1997
Temporary Assignments
* Medical secretary for department of anesthesia at Graduate Hospital
* Administrative assistant for 2 attorneys at Third Circuit Court of Appeals
City of Hope National Medical Center April 1982-April 1996
* Administrative Assistant for Senior Development Director (1991-1996)
* Assistant Office Manager (1986-1991)
* Secretary (1982-1986)
EDUCATION: High School Graduate