TERM PAPER

OF
EVENT MANAGEMENT

TOPIC- LE –MELANGE NATIONAL MANAGEMENT FEST 2011

SUBMITTED TO-
DR.BHARAT AHUJA
SUBMITTED BY-
PRASHANT PRIYADARSHI
CLASS-BBA (HONS) MBA
ROLL NO-20
DUTIES ASSIGNED FOR THE LE MELANGE:-

1. IN THE LE MELANGE MANAGEMENT FEST I AM BEING ASSIGNED AS THE CORE COMMITE

MEMBER OF THE EVENT AND DUTY IS TO COORDINATION BETWEEN ALL THE COMMITTEE LIKE:-

student team formation committee 1.Collect the name of the students from event co coordinators
2.Collect the name of students from committee in charge

Brochure Designing the brochure

invitation to college and universities 1.sending information regarding management fest organized by LPU
2.Finalise which college has to be invited
3.keep track of reply they send
4.sendig of e brochure and other information
5.co ordination with participating colleges
sponsorship 1.shortlisting potential companies for getting sponsorship
2.deciding fee which has to be charged
3.contacting companies and exploiting each available link
event coordination & stage
management 1.co ordination of all the event which has be planned
2.smooth functioning of event
3.co ordination with different committees for organization of event
4.deciding about venue of the event and arrangement for the same
accommodation 1.making all necessary arrangement related to accommodations for coming gu
2.co ordination with hostels
3.co ordination with different department of universities for the required arra
marketing and communication 1.posters and banners design and preparation
2.deciding and contacting media partners like electronic, print, radio etc
logistics and infrastructure 1.handle and managing all the necessary logistics issues about transportation,e
2.arrangement of light and sound
3.arrangement of chairs
4.arrangement of auditorium
5.arranement of venues for the events in consultation with event managemen
budget committee 1.prepration of budget with the help of different committees
2.also estimate expenses and income from sponsorship
discipline 1.ensure all athe discipline issues and ensure smooth functioning of the event
2.co ordination with security department of the universities
hospitality committee 1.arrangement of food and beverages for the guests
2.welcome all the guest outside and inside
3.ensure all comfort of guests and their problem has to be addressed
4.guiding about different part of univesities,event venues etc
decoration committee 1,prepration og stages
 2.required decoration for the event
certificates,momentos,prize
distribution 1.decide about what kind of certificate has to be given
2,arrangement of prize and momentous
3.arrangenet of certificatates,printing of certificates
registration and reception reception at the main gate
handling registration online and direct
registration of guests and our own students for the different events
It support 1.supporting and managing all the required IT support which management fes
coordination with university it department
Judges committee decide about judges with the consultation of event co ordination
arrangement of outside judges

cultural committees 1.arramnement of cultural events as a filler

2.arrangement of cultural event at the evening for guests
coordination with university cultural committees
stall management committee
providing space for setting up stalls for stires, companies sponsors
collecting fee for setting up stalls
framing rules and regulation for setting up the stores
management of all kind of issues regarding stalls during fest

Public Address Committee 1.Announcements on PAS

2. Music, Information on Events, Information about LPU

2. THE SECOND DUTY I WAS BEING ASSIGINED AS THE MARKETING AND COMMUNICATION
DEPARTMENT OF LE MELANGE TO:-

A. DESIGN THE POSTER OF THE LE MELANGE FOR THE DIFFERENT 18 EVENTS IN THE FLEX AND THE MAIN
FEST BANNER.

B.DESIGN THE POSTER FOR THE HINDUSTAN TIMES NEWSPAPER FOR SIX SLOTES IN THE DIFFERENT
DAYS BEFORE THE EVENT.
 HINDUSTAN TIMES ADVERTISMENT DESIGN BY-PRASHANT PRIYADARSHI

2. THE THIRD DUTY ALLOTED IS TO SEND THE INVETATION TO THE DIFFERENT COLLEGES IN INDIA
THROUGH THE POST FOR THAT WE HAD MANULLY DONE THE WHOLE WORK.

3. THE THIRD DUTY WAS ASSIGNED BEFORE THE OF THE EVENT IS TO SET THE POSTER ON
DIFFERENT LOCATION OF THE POSTER MANULLY WITH THE HELP OF SOME VOLINTER AND
WORKERS.
MAIN GATE LE MELANGE BANNER ON DAY OF THE FEST

AUDITORIUM EVENT BANNER