AIM

TE.040 SYSTEM TEST SCRIPT

General Ledger
Implementation

Author:
Creation Date: May 30, 2005
Last Updated: February 10, 2006
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TE.040 System Test Script Doc Ref:
February 10, 2006

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General Ledger Implementation Open And Closed Issues For This Deliverable
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TE.040 System Test Script Doc Ref:
February 10, 2006

Contents

Document Control.......................................................................................ii

Overview.....................................................................................................1
Century Date Compliance.....................................................................1
System Test Sequences..............................................................................2

System Test Specifications < Maintaining Cross Validation rules >...........3

System Test Specifications < Define New Account COA Values >..............4

System Test Specifications < Define New Accounting Periods >...............5

System Test Specifications < Define Conversion Rates >..........................6

System Test Specifications < Open / Close GL Accounting Periods >........7

System Test Specifications < Enter Functional Currency Journals >..........8

System Test Specifications < Enter Foreign Currency Journals >...............9

System Test Specifications < Journal Revision And Posting >..................10

System Test Specifications < Define / Generate Recurring Journals >.....11

System Test Specifications < Reverse Journal Entries >..........................12

System Test Specifications < General Ledger Interface >.......................13

System Test Specifications < Consolidation Run >..................................15

System Test Specifications < Period End Revaluation >..........................16

System Test Specifications < Reporting >...............................................17

Defect Log.................................................................................................18

Open And Closed Issues For This Deliverable...........................................19

Open Issues.........................................................................................19
Closed Issues.......................................................................................19

General Ledger Implementation Open And Closed Issues For This Deliverable
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Overview
This System Test Script documents the steps needed to test the
integration of application extensions with the target application system
with respect to the General Ledger process.

System testing measures the quality of the entire application system,

using system test sequences and scripts. You must create scripts for all
business processes based on the Mapped Business Requirements
(BR.030); however, the focus of business solution testing is confirming
individual business processes, while business system testing focuses on
confirming the collective application system. This system test will include
the following types of testing:

• Integrated Business Processes

• Security Testing

Century Date Compliance

In the past, two character date coding was an acceptable convention due
to perceived costs associated with the additional disk and memory
storage requirements of full four character date encoding. As the year
2000 approached, it became evident that a full four character coding
scheme was more appropriate.

In the context of the Application Implementation Method (AIM), the

convention Century Date or C/Date support rather than Year2000 or Y2K
support is used. It is felt that coding for any future Century Date is now
the modern business and technical convention.

Every applications implementation team needs to consider the impact of

the Century Date on their implementation project. As part of the
implementation effort, all customizations, legacy data conversions, and
custom interfaces need to be reviewed for Century Date compliance.

Testing activities need to make sure that all interfaces and application
extensions are coded for Century Date compliance. System test scripts
should include steps for testing Century Date compliance.

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System Test Sequences

Sequenc General Ledger Test Name Description Test Test Pass/Fail Notes
e# er Status
1.
Maintaining Cross Validation rules Maintaining Cross Validation rules Active
2. Define New Account Flexfield Values Define New Account Flexfield Values Active
3. Define New Accounting Periods Define New Accounting Periods Active
4. Define Conversion Rates Define Conversion Rates Active
5. Open / Close GL Accounting Periods Open / Close GL Accounting Periods Active
6. Enter Functional Currency Journals Enter Functional Currency Journals Active
7. Enter Foreign Currency Journals Enter Foreign Currency Journals Active
8. Journal Revision And Posting Journal Revision And Posting Active
9. Reverse Journal Entries Reverse Journal Entries Active
10. Enter Budget Journals Enter Budget Journals Active
11. General Ledger Interface General Ledger Interface Active
12. Consolidation Run Consolidation Run Active
13. Period End Revaluation Period End Revaluation Active
14. Reporting Reporting Active

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System Test Specifications < Maintaining Cross Validation rules >

Scenari Test Action
o Even Step Role or Path Expected Results Actual Results Status
Step t Test Step Details

1.1 Maintaining GL (N) Setup > - (M) View > Find… - During the Journal
Cross Supervisor Financials > Search for your accounting flexfield structure entry only accounting
Validation Flexfields > Key - Enter the validation Rule Name and Valid combinations is
Rules > Rules Description. accepted by the system,
- Enter the Error Message that to be used to and any accounting
guide the user on his journal entry combinations that
accounting Flexfield to correct and validate violates any of the Cross
combination. validation rules, the rule
- Enter the Error segment that shows the error message appears
user what segment to update. It leaves the to the user.
cursor in this segment whenever a
segment combination violates this cross-
validation rule.
- Enter the Cross Validation Rule Elements:
- First Select Include for all the accounting
range:
From: 00-0000-000000-0000-0000-0000
To: 99-9999-999999-9999-9999-9999
- Second Select Exclude for the invalid
combinations that Violates this Cross
Validation rule.
Save your Work.

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System Test Specifications < Define New Account COA Values >
Scenari Test Action
o Even Step Role or Path Expected Results Actual Results Status
Step t Test Step Details

2.1 Defining New Chart of GL (N) Setup > - Select Application: (Oracle General - New value is added to
Accounts segment Supervisor Financials > Ledger) the Chart of Accounts
Values Flexfields > Key - Select Title: (Accounting Flexfield) and appears in the list of
> Values - Select Structure values showing the
- Select the segment that you want accounting values
to add to it a new value During the Journal Entry.
- (B) Find
- Move to Values section
- (M) File > New
- Enter the new value
- Enter the new value description
- Only if entering a value for the
Natural account Segment, you
must specify the qualifier Account
type (Asset, Liability, Expense,
Revenue, Ownership/Stockholder's
Equity)
Save your Work
2.2 Deactivate Chart of GL (N) Setup > - Select Application: (Oracle General - The COA value is
Accounts segment Supervisor Financials > Ledger) deactivated. The
value Flexfields > Key - Select Title: (Accounting Flexfield) list of values is not
> Values - Select Structure showing the
- Select the segment that you want deactivated value
to add to it a new value during the Journal
- (B) Find Entry.
- Move to Values section
- (M) View > Find, to search for the
value you want to deactivate
- Uncheck the Enabled check box, in
order to deactivate the COA vaule
Save your Work

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System Test Specifications < Define New Accounting Periods >

Scenari Test Action
o Even Step Role or Path Expected Results Actual Status
Step t Test Step Details Results

3.1 Defining New GL (N) Setup> Financials - (M) View > Find… - A new period is added
Accounting Supervisor > Calendar > (Select appropriate calendar) to the company
Periods Accounting - Enter the New Period Prefix accounting periods
- Select the Period Type - The new defined
- Enter the Year this Period Related periods its status is
to closed and can be
- Enter the Sequence of this Period opened later on.
in its Year
- Enter the Quarter Number where
this Period Belongs to
- Enter the Starting Calendar day
where this Period Starts
- Enter the Ending Calendar day
where this Period Ends
- Mark for the Adjusting period
Check Box, Only if this period is
an adjusting period
Save your Work

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System Test Specifications < Define Conversion Rates >

Scenari Test Action
o Even Step Role or Path Expected Results Actual Results Status
Step t Test Step Details

4.1 Defining Daily GL (N) Setup> - (B) Press “Enter by date range” - Foreign currency
Conversion Supervisor Currencies > - Select the Currency you want to enter its journals can be
Rates Rates > Daily conversion rate entered and uses
- Enter the Date Range From Date and To the specified
Date for this conversion rate corporate
- Select the Type as “Corporate” conversion rates
- Enter the Conversion Rate
- (B) Apply (to apply this rates to the date
range specified)
Save your work
4.2 Defining Period GL (N) Setup> Use the revaluation rate to revalue account - You can run
Conversion Supervisor Currencies > balances that are denominated in a foreign revaluation using
Rates Rates > currency at the end of period this period
Period - Select the Currency you want to enter its conversion rates
conversion rate
- Select the Balance Type you want to
revaluate with this period conversion rate
(Actual / Budget)
- Select the accounting Period to which the
rates apply. For actual balances, you can
select any open, future-enterable, or closed
accounting period. For budget balances, you
can select any period up to the last period of
the latest open budget year
- Enter the revaluation rate. Enter the rate
that you multiply your foreign currency
amount by to determine the functional
currency equivalent
Save your work

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System Test Specifications < Open / Close GL Accounting Periods >

Scenari Test Action
o Step Role or Path Expected Results Actual Status
Step Event Test Step Details Results

5.1 PR_GL_01 Open First GL Manager (N) Setup> - Choose the first period to open - First Accounting period is
EV_GL_02 Accounting Open/Close from List of Values Opened
Close / Period - (B) Press Open Period - The Request Completed
Open Normal
Period
5.2 Closing GL Manager (N) Setup> - Choose the Period you want to - The Period is Closed and no
Accounting Open/Close close one can enter, post or
Period - Select from list of values to update Journals in to this
change it’s Status to Closed Period
5.3 Opening Next GL Manager (N) Setup> - (B) Open Next Period in order to - After the request
Accounting Open/Close open the next period completed, the Period is
Period - You can select Open from the list opened for Entry and
of values to open any closed Posting
period - The following 1 period is
opened as Future – Entry
Period

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System Test Specifications < Enter Functional Currency Journals >

Scenari Test Action
o Step Role or Path Expected Results Actual Results Status
Step Event Test Step Details

6.1 PR_GL_02 Entering GL (N) Journal > - Enter Journal Header Information: - The Journal Saved
EV_GL_0 Functional Accountan Enter  Enter Journal Name: (Can be Characters, - The Document
3 Currency t (B) New Numbers or Both, or you can leave it empty) Number Created
Source Journals Journal  Journal Period: (The Default period is Last
documen Open Period / Batch period)
t arrival  Journal Date: (The effective date for the
Journal)
 Journal Category:
 Journal Description: (This description will
default to all journal lines)
 Control Amount: (Optional, used to control
the total of your journal lines)
Note: If Journal Name is not Specified the System
Automatically gives the Journal a name
- Enter Lines Information:
 Line Number:
 Line Account:
 Line Amount: (Debit)
 Line Description: (Defaulted from the Journal
Description)
 Line Amount: (Credit)
 Line Description: (Defaulted from the Journal
Description)
- Enter all required journal lines:
Save your Journal
6.2 Journal GL (N) Inquiry > - You Can Query on Entered Journals by the - Journal Entries that
Inquiry Accountan Journal Following Attributes: was recorded in
t  Journal Name & Batch Name step 6.1 could be
 Period retrieved for
 Category revision or
 Currency correction
 Journal Source (Manual / Other Modules)
 Posting Status (Posted, Unposted, or Error)
 Document Numbers (From / To)
 Creation Dates (From / To)
6.3 Printing GL (N) Other > - Chose the report name as (Journal – General - Request Completed
the Journal Accountan Report > Run (132 Char) Report, for unposted journals) Normal and the
Voucher t (B) Single - Enter parameters for the journal entry Report Printed
Request recorded in step 6.1: (Journal Name, Currency, - Data output is
Period) accurate and
- Submit the Request with no of Copies equal 1 reflects actual data
entered

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System Test Specifications < Enter Foreign Currency Journals >

Scenari Test Action
o Step Role or Path Expected Results Actual Results Status
Step Event Test Step Details

7.1 PR_GL_02 Entering GL (N) Journal > - Perform the same steps of Entering Functional - The Foreign
EV_GL_0 Foreign Accountan Enter Journals as mentioned in senario step 6.1 amount Converted
3 Currency t (B) New - Select the Foreign Currency to the Functional
Source Journals Journal - Select the Date for conversion rate Amount Based on
documen - Select the conversion Type and Rate. the Rate
t arrival - Example: - The Journal Saved
- The Document
Currency USD Number Created
Rate Type User
Rate 1.229

Save your Journal

7.2 Journal GL (N) Inquiry > - Query on the entered Journals from the - Foreign Currency
Inquiry Accountan Journal Journals window itself, using the same search Journal Entries that
t components as in scenario step 6.2 was recorded in
Suggestion: Query on the Foreign Currency step 7.1 could be
Journals by selecting the required currency retrieved for
revision or
correction
7.3 Printing GL (N) Other > - Select the report from the list of values - Request Completed
the Journal Accountan Report > Run - Select Journals – Foreign Currency (132 Char) Normal and the
Voucher t (B) Single to review Foreign Currency Journals Report Printed
Request - According to the report parameters you can - Data output is
print the following data: accurate and
o All Journals and Batches reflects actual data
o Single Batch entered
o Single Journal
- Submit the Request with no of Copies equal 1

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System Test Specifications < Journal Revision And Posting >

Scenari Test Action
o Step Role or Path Expected Results Actual Status
Step Event Test Step Details Results

8.1 PR_GL_03 Printing GL (N) Other > - Chose the report name as (Journal – General (132 - Request
EV_GL_0 the Supervisor Report > Run Char) Report, for unposted journals) Completed
2 unposted (B) Single - Enter parameters for the journal entry recorded in step Normal and the
Journal Request 6.1: (Journal Name, Currency, Period) Report Printed
Voucher - Submit the Request with no of Copies equal 1
8.2 Posting GL (N) Journals - Select the required period, balance type (Actual), - The request
the Manager > Post required batch name or leave blank to retrieve all completes with
Journals unposted batches no errors (the
- (B) Find to retrieve required unposted batches batch posted)
- Mark the Check Box for the batches you want to post - The Accounts
- You can review any batch before posting balances
- (B) Post reflected in the
- Batch status is “Posting” Trial Balance
Standard Report
8.3 Account GL (N) Inquiry > - Select the Accounting Periods you want to inquire the - The Account
Inquiry Supervisor Account Account in it Balance is
- Choose if you want to inquire for the Account balance correct
on a Single Currency (Select the Currency) or All - The Variance is
Currencies Calculated
- Choose the Primary Account Balance Type you want to correct
inquire (Actual / Budget / Encumbrance)
- Press Tabs till you reach to the Find Accounts Popup
window
- Enter from: Accounts To: Accounts you want to inquire
about
- (B) Show Balances
- (B) Journal Details if you want more details
- You can query the original journal entry by pressing
(B) show full journal
- In case of this Account Journals entered in AP or AR or
Assets, you can press (B) Drilldown to review the Sub
ledger Details
- In case there is a budget amount on this Account
Choose the Secondary Account Balance Type as
Budget and enter the Budget Name then Press (B)
Show Variance
- Account Balance information appears
8.4 Account GL (N) Other > - Select your reports from the List of Values, to view the - Report output is
Balances Supervisor Report > Run Accounts Movements and Balances run the following consistent with
Reports (B) Single reports: actual data
Request - Account Analysis (132 / 180 Char)
- General Ledger (132 /180 Char)
- Trail Balance Report

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System Test Specifications < Define / Generate Recurring Journals >

Scenari Test Action
o Step Role or Path Expected Actual Status
Step Event Test Step Details Results Results

9.1 PR_GL_07 Define GL (N) Journals > - Enter a unique Name and optional Description for the - Recurring
EV_GL_0 Recurring Supervisor Define > batch Journal
7 Journals Recurring - (B) AutoCopy… (If you want to copy entries from an Entry is
existing recurring journal batch ready to be
Note: You should group your recurring entries into one batch generated
to speed processing.
- Enter the recurring journal entry Name:
- Select the recurring journal entry Category:
- Select the recurring journal entry Currency:
- Optionally enter a range of Active Dates to limit the use
of the recurring entry to a specific time
- (B) Press Lines (to enter the recurring journal lines
information)
- Enter a Line number:
- Select the recurring journal line GL Account:
- Enter an optional Line Description:
- Enter a Formula for the line if this is a formula recurring
entry. Otherwise, enter an amount for standard entries
Note: you can leave the Formulas blank to create skeleton
journal entries
Note: If the formula amount is positive, your account will be
debited. If the formula amount is negative, your account will
be credited
Formula Operators:
- Associate an operator with each step of the formula
(Use Enter to store the associated number or Use (+) to
add, (-) to subtract, (*) to multiply, (/) to divide the
associated number into the most recently stored
number)
- Enter all remaining lines for the recurring journal entry
- Save your work
9.2 Generate GL (N) Journals > - Select the Recurring Batch you want to generate - Recurring
Recurring Supervisor Generate > - Select the Accounting Period to create an unposted Journals
Journals Recurring journal batch created and
- (B) Press Generate posted
- A concurrent request submitted to create the unposted - The
journal batches (The resulting journal batch is named Accounts
<Recurring Batch Name>: <Date> <Time> balances
- If you generated skeleton journal entries, use the Enter updated
Journals window to complete the journal information
- Post the recurring journal batches to update account
balances

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System Test Specifications < Reverse Journal Entries >

Scenari Test Action
o Even Step Role or Path Expected Results Actual Results Status
Step t Test Step Details

10.1 Reversin GL Supervisor (N) Journal > - Find the Journal you want to reverse - Reversal Request
g Enter - (B) Review Journal completes normal
Incorrect (B) Find - (B) More Details - An unposted
Journals (B) Review Journal - Select the Period you want to reverse Reversal Journal is
(B) More Details journal in it created
- Select the Reverse Method you want to
Reverse with (Switch Dr/Cr or Change
Signs)
- (B) Press the Reverse Journal
10.2 Post the GL Supervisor (N) Journals > - Find the Reversal Journals created By: - Reversed Journals
Reversed Post (Period, Journal Name, Batch Name) posted
Journals - Select the journals you want to post - The Account
- Post the Journals Balance for these
transactions net
to Zero balance
again

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System Test Specifications < General Ledger Interface >

Scenari Test Action
o Step Role or Path Expected Results Actual Status
Step Event Test Step Details Results

11.1 Transfer Importing GL (N) Journals - Select the Source you need to import from List of - The request completes with no
from Sub Journals Supervisor > Import> Values. errors
Ledgers Run - (B) Press Import
to
General
Ledger
11.2 Review GL (N) Other > - (B) Press Find to view all your requests - The request exist
Import Supervisor Requests - Find your Import request by request number - The Output File Viewed
Request - If the request Completed Normal press view output - The Log File Viewed
Status Button Note: the request may complete
- The output file is an execution report showing if there with status Normal but when you
is any error in the journals you are importing, view the output file the journals
error lines and the error code for each line (like EF04). may have errors. This different
At the end of this report there is an Error Key to find than the request Completed with
out the error code meaning (Like EF04: These segment Error
values are not a valid account. Check your cross
validation rules)
- If the request Completed with error press Log File
Button, In this case you should inform your System
Administrator
11.3 Correctin GL - Find the required journal from the Journal Source - When you save the correction
g Supervisor (N) Journals - Correct the journal lines the line status will change to
Imported > Import > - Save your work Corrected
Journals Correct - (B) Press Import (repeat step 12.1) - The required journal imported
& can be posted
11.4 Viewing GL - Query the Imported Journal Batch - The Document Number
Imported Supervisor (N) Journals - Review the Journal Header Information Created
Journals > Enter - Review the Journal Lines Information - All Imported Journals
Information exists and correct
11.5 Posting GL - Query the required batch - The Batch Posted
Imported Supervisor (N) Journals - Mark the Check Box - The Account balances updated
Journals > Post - (B) Press Post
11.6 Account GL - Select the Period range you want to inquire for it - The Account Balance is Correct
Inquiry Supervisor (N) Inquiry > - Select the Currency
Accounts - Press Tabs till you reach the Find Accounts Popup
window
- Enter From: Accounts To: Accounts you need to
inquire
- (B) Press Show Balance
- (B) Press Journal Details if you want more details
- (B) Press Show full Journal to view the original journal
entry
11.7 Account GL - Print Account Balance Reports (General Ledger) to - The report completed Normally
Reports Supervisor (N) Other > review the account balance - The Account Balance is Correct
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Scenari Test Action

o Step Role or Path Expected Results Actual Status
Step Event Test Step Details Results

Report > Run

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System Test Specifications < Consolidation Run >

Scenari Test Action
o Step Role or Path Expected Results Actual Results Status
Step Event Test Step Details

12.1 PR_GL_08 Run GL (N) - Select the consolidation mapping you want to transfer - The transfer
EV_GL_0 Consolidation Supervisor Consolidation - Select Actual for the Balance Type process completed
2 Transfer > Transfer > - Select the Amount Type (YTD, PTD) normal
Data - Select the subsidiary's accounting Period that you want - The balances
Period to consolidate transferred from
End - Enter the Standard Period to which you want to the subsidiary set of
consolidate in your parent set of books books to the parent
- (B) Press “Select Accounts” to specify the account
ranges you want to consolidate
- Uncheck “Include All Accounts”
- Enter the Account Low and High for each range you
want to consolidate
- (B) Press “Run Options”
- Select Run Journal Import option and Audit Mode check
boxes
- (B) Choose Transfer to launch a concurrent process to
transfer your subsidiary data to your parent
12.2 Reviewing & GL - Query the created Journal Batch - The Doc. # Created
Posting the Supervisor (N) Journals > - Review the Journal Header Information - All created Journals
created Enter - Review the Journal Lines Information Information correct
Journals - (B) More Actions - The Batch Posted
(N) Journals > - (B) Post - The Account
Post balances updated
12.3 Print Triabl GL - Print Triabl Balance Report to review the accounts - The report
Balance Report Supervisor (N) Other > balances completed Normally
Report > Run - The Account
Balance is Correct
12.4 Run FA What if FA - This Process will be maintained in the Fixed Assets Test
Analysis Supervisor Fixed Assets Script

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System Test Specifications < Period End Revaluation >

Scenari Test Action
o Step Role or Path Expected Results Actual Results Status
Step Event Test Step Details

13.1 PR_GL_01 Run GL (N) Currency - Revaluation adjusts liability or asset accounts that may be - The Revaluation
EV_GL_0 Revaluatio Superviso > materially understated or overstated at the end of a period due Execution Report
2 n r Revaluation to a significant fluctuation in the exchange rate between the is automatically
time the transaction was entered and the end of the period generated, there
Period - Open the Revalue Balances window is no errors
End - Enter the accounting Period for the balances you want to - Unposted
revalue revaluation
- Enter the Unrealized Gain/Loss Account journals batch
- Select one of the following Currency Options: created and ready
• Single Currency: Select Currency & enter Rate to use (if you didn’t for revision and
define Period rate for this period and currency) Post
• All Currencies: To revalue all foreign currencies (GL revalues each
foreign currency balance only if a period-end rate exists for that
currency and period)
- Enter an Account Low and High to revalue accounts that fall
within that range
- Repeat this step to enter multiple ranges (You can reuse
account ranges from your last revaluation)
- (B) Press Revalue
13.2 Posting GL (N) Journals - After reviewing your revaluation batch you should run post to - The period end
Revaluatio Superviso > Post effect your accounts balance financial reporting
n Journals r - You post the revaluation batch for period end financial correct and
batch reporting reflects the
- If revalued amount becomes higher than the original amount, fluctuation in the
the difference recorded as an unrealized gain & if the revalued exchange rate
amount is lower than the original, the difference recorded as
an unrealized loss
- Query the required batch, select it and Press (B) Post
13.3 Reversing GL (N) Journal > - After reporting on revalued balances, reverse the revaluation - Reversal Request
Revaluatio Superviso Enter journals in the following month to restore the account balances completes normal
n Journals r (B) Find to the original amounts, so that the balance can be revalued in - The Revaluation
(B) Review the coming periods till the balance become zero Journals batch
Journal - Find the Revaluation Journal, (B) Review Journal, (B) More reversed and
(B) More Details posted in the next
Details - Select the Period: (Reverse revaluation journal in the next period
period) - The Account
- Select the Reverse Method you want to Reverse with (Switch Balance for these
Dr/Cr or Change Signs) transactions net
(N) Journals - (B) Press Reverse Journal to Zero balance
> Post - (B) More Actions, Post Revaluation Journal again
- In the following period, Find the Reversed Revaluation Journals
created
- Select the batch you want to post, (B) Press Post

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System Test Specifications < Reporting >

Scenari Test Action
o Step Role or Path Expected Results Actual Results Status
Step Event Test Step Details

14.1 PR_GL_07 Print GL Supervisor (N) Other > - Select from LOV the following reports: - Trial Balance data
EV_GL_0 Standard Report > Run - Trail Balance Detail is correct and
9 Reports - Trail Balance Expanded consistent with
(B) Single - Trial Balance Summary 1 the actual data
Request - General Ledger – 132 Char
- General Ledger – Foreign Currency (132 Char)
Note: You have to enter the required parameters for each
report
14.2 Generate GL Supervisor (N) Reports > - Select the report Name - The request
The FSG Request > - Select the accounting period completes with no
Reports Financial - Select the Currency errors
- (B) Press Submit to Run the report - The FSG Reports
generated
consistent with
the data

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Defect Log
Defect ID Test Step Module Name Defect Resolution Re-Test By Re-Test Date Pass/Fail Status (open,
Number Referenc Description closed, in
e process)

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Open And Closed Issues For This Deliverable

Open Issues

ID Issue Resolution Responsibility Target Impact

Date Date

Closed Issues

ID Issue Resolution Responsibility Target Impact

Date Date

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